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City Council Minutes - 10/23/2001 Agenda Item No. 3 I Meeting of Id. I$•O I MINUTES TIGARD CITY COUNCIL MEETING OCTOBER 2312001 City Council Present: Mayor Griffith, Councilors Dirksen, Moore, Patton, and Scheckla. Mayor Griffith called the meeting to order at 6:32 p.m. • STUDY SESSION > METRO TRAILS Mayor Griffith distributed a brochure on Metro trails. There was brief discussion about future work to be done in conjunction with Metro on trails. It was noted that one of the items suggested in the brochure is a pedestrian bridge across the Tualatin River. > UPDATE ON RANDALL FUNDING AND DEVELOPMENT GRANT ASSISTANCE Assistant to the City Manager Liz Newton reviewed this agenda item. A memorandum on this topic is on file in the Council packet materials in the City Recorder's office. Ms. Newton outlined activities on the grant program to date noting that Randall representatives met with City Staff in July for a needs assessment meeting. On September 5, company representatives met with the Tigard Executive Staff to get information for a final funding strategy report. This report was delivered on October 8 and will be reviewed by staff. Ms. Newton advised that many of the grant opportunities appear to occur in January, February, and March. Police grants for technology should be available soon. It was noted that the City will not seek a grant just because funding is available, but will look at funding the City's priorities. Ms. Newton noted that the services by Randall Funding are reviewed on a month-to-month basis. She advised that the City of Tigard pays Randall $4,000 per month with a guarantee of grant funds for the City. if Randall is not successful, they will continue to do work for the City without payment. Ms. Newton advised that no grants to date have been from those brought forward by the Randall firm. Finance Director Craig Prosser noted that the grant funding process in the City of Tigard had been informal in the past and City has not really received that many grants. Mr. Prosser distributed and reviewed with the Council a "grant procedure memo," which is on file in the City Recorder's office. COUNCIL MINUTES- OCTOBER 23,2001 page 1 > ADMINISTRATIVE ITEMS: • Metro Policy Advisory Committee (MPAC) Nomination — Mayor Griffith expressed interest in the alternate position that is now available on MPAC. After discussion, Council members indicated they would support Mayor Griffith's nomination to serve on MPAC. It was noted that the Mayor's name would be submitted to City of Beaverton Mayor Rob Drake. MPAC member jurisdictions will vote on the nominations after November 2, 2001. • Agenda Item No. 9 allows time for a discussion of Metro Greenspaces. It was noted that Chris Beck would be the individual addressing the City Council. City Manager Monahan advised that he did not know what the proposal is by the Trust for Public Lands. The properties under discussion for parkland property are located in and around the City. Mayor Griffith noted that the City Council needs clarification about what the Trust for Public Lands is asking the City to do. • Mr. Fred Fields, property owner of the potential new library site, was recently hospitalized. Mr. Monahan reported that Mr. Fields doing well. • Assistant to the City Manager Liz Newton reviewed additional information with regard to the use of cable television by the City. There are opportunities to release public service announcements (PSA's). She advised they are waiting for some enhanced software to do some of the types of PSA's the City would like record. In addition, the Council members may be asked to participate in announcing the PSA's, such as keeping storm drains clear and safety tips. Ms. Newton advised that approximately 70 percent of Tigard residents subscribe to cable television. • There are three openings on the Planning Commission with an October 26 filing deadline for applicants. Currently there are six applications under consideration. • A representative to the working group from the City for the Tualatin River Trail/Visitor Center has been Duane Roberts (staff). The group is considering 3000 acres of federal land. A policy maker should also attend these meetings. Councilor Moore indicated that he would be interested. Councilor Scheckla said he might be interested but needed additional information. City Manager Monahan advised he would send out information. COUNCIL MINUTES -OCTOBER 23, 2001 page 2 • On November 13, activities honoring veterans will occur prior to the City Council meeting. • Mr. Monahan referred to an invitation to a no-host dinner on Wednesday, November 7, in Hillsboro with representatives of the Oregon Transportation Commission. Prior to the dinner a bus tour will be conducted through several areas in the County. Council will advise staff if they are interested in attending. City Manager Monahan distributed a press release entitled, "Washington County Residents Support Merging Law Enforcement Agencies." Mayor Griffith commented that this is an issue that the City must follow closely. Executive Session was called to order at 7:16 p.m. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:16 p.m. under ORS 192.660 (1) (h) for current and pending litigation. The Executive Session adjourned at 7:26 p.m. and the Study Session resumed. Mayor Griffith noted that a Skateboard Park Committee is being formed. Meeting recessed at 7:28 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council and Local Contract Review Board meeting to order at 7:35 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Dirksen, Moore, Patton 8z Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications 8z Liaison Reports: None. 1.5 Call to Council and Staff for Non-Agenda Items: None. 2. VISITOR'S AGENDA Jack Polaris, 16000 SW Queen Victoria, King City, Oregon, distributed an April 3,1997, letter that was written by Lake Oswego Mayor W. K. Klammer. Mr. Polaris commented on the potential consolidation of law enforcement. Mr. Polaris indicated he would like to talk to the Chief of Police about this matter. COUNCIL MINUTES-OCTOBER 23, 2001 page 3 3. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Patton, to approve the Consent Agenda as follows: 3.1 Approve City Council Minutes for August 21 and October 2, 2001 3.2 Receive and File: Council Goal Update 3.3 Approve Property Acquisition for Gaarde Street Improvements 3.4 Acknowledge a Contractual Relationship with City County Insurance Services Trust- Resolution No. 01- 63 The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 4. CONSIDER A RESOLUTION MEMORIALIZING THE RHODODENDRON GARDEN AT SUMMERLAKE PARK IN HONOR OF OTTO SORG Property Manager John Roy reviewed the staff report, which is on file in the City Recorder's office. Mr. Roy also reviewed a PowerPoint presentation with the City Council. A copy of the presentation is on file in the City Recorder's office. In May 2000, the City purchased a piece of property on Main Street from the Sorg family. The property was purchased for the purpose of connecting the Fanno Creek Park Trail to Main Street and downtown Tigard. A condition of the sale agreement was that the City would incur the cost of up to $5000 for transplanting rhododendrons and azaleas from other Sorg family properties to Summerlake Park and to provide a monument. The rhododendrons were successfully transplanted to Summerlake Park. Volunteers in the community have assisted with the garden improvements. In addition, Mr. Jeff Sorg registered the Summerlake rhododendron garden with the American Rhododendron Society. A dedication ceremony will occur next spring. Mr. Jeff Sorg was present and thanked Mr. Roy and the Parks Department for getting the project this far. He said he hoped that this was a project they would continue to work on together. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution No. 01-64. COUNCIL MINUTES- OCTOBER 23,2001 page 4 RESOLUTION NO. 01-64 - A RESOLUTION MEMORIALIZING THE RHODODENDRON GARDEN AT SUMMERLAKE PARK IN HONOR OF OTTO SORG The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 5. VIEW A MODEL OF THE PROPOSED NEW LIBRARY AND DISCUSS PUBLIC PARTICIPATION PLAN Library Director Margaret Barnes and New Library Construction Committee members Curtis Tigard, George Burgess, and Lonn Hoklin were present. Mr. Burgess presented the model to the City Council and read a poem written by Sue Carver regarding the new library. Mr. Burgess noted that the model represented a conceptualization of what the library may look like on the property for which the City is currently in negotiations to acquire. He noted that there would probably be several adjustments. Mr. Burgess described the model advising that there are accommodations for 190 parking spaces. The proposed building size is $47,000 square feet with room for an approximate 20,000 square foot expansion in the future. Library Director Barnes reviewed the site plan and described the location of uses and services in the building. Mr. Hoklin described a coordinated public information/education plan to provide the City of Tigard voters accurate information about the city bond measure for the proposed new library. A copy of his PowerPoint presentation is on file in the City Recorder's office. Councilor Patton commented on the plans for presentations in the community. New Library Construction Committee members have a list of presentations they will give. Councilor Patton said she was hopeful that when the Council makes a decision on whether to proceed with the bond measure that citizens will come forward to advocate the proposed new library. Ms. Barnes noted that photographs and plans are displayed on the City's webpage. COUNCIL MINUTES- OCTOBER 23, 2001 page 5 6. PUBLIC HEARING — CONSIDER A RESOLUTION ADJUSTING SOLID WASTE RATES a. Mayor Griffith opened the public hearing. b. Finance Manager Tom lmdieke presented the staff report, which is on file in the City Recorder's office. The staff report outlined the work of the Solid Waste Work Group that was formed to review solid waste and recycling rates. The recommended rates were developed keeping in mind market conditions and the desire of the City Council to eventually have solid waste rates based on cost of service. Members of the Solid Waste Work Group recommended the City continue to place emphasis on recycling. A copy of the PowerPoint presentation on solid waste rate changes that was presented to the City Council is on file in the City Recorder's office. Mr. Imdieke introduced members of the Solid Waste Work Group, including Mark Irwin, Mike Leichner, Dean Camfort, and Chris Bell. There was discussion on how often rates are reviewed. Mr. Imdieke recommended that as part of the annual review that financial reports from the haulers be used to determine if adjustments in rates are needed. Rates may not need to be adjusted every year. C. Public Testimony • lack Polans, 16000 SW Queen Victoria Way, King City, Oregon questioned how services are provided and the rates. Mr. Imdieke explained how the City of Tigard solid waste services are provided through franchises. The City realizes a fee of 3 percent of the revenues from the franchisees, which means the City receives about $200,000 per year. d. Staff Recommendation: Staff recommended that the Council approved the proposed rate structure. e. Mayor Griffith closed the public hearing. g. Council Consideration: Motion by Councilor Patton, seconded by Councilor Moore, to adopt Resolution No. 01-65. COUNCIL MINUTES- OCTOBER 23,2001 page 6 RESOLUTION NO. 01-65 - A RESOLUTION ADJUSTING SOLID WASTE RATES DUE TO CHANGES IN THE SOLID WASTE INDUSTRY, DEREGULATION OF CERTAIN COLLECTION AND HAULING ACTIVITIES, AND REFLECTING COUNCIL POLICY FOR ESTABLISHING RATES BASED ON COST OF SERVICE. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 7. PUBLIC HEARING - ACCEPT THE 2001 LOCAL LAW ENFORCEMENT BLOCK GRANT AND APPROVE THE SPENDING OF FUNDS a. Mayor Griffith opened the public hearing. b. Chief of Police Ron Goodpaster presented the staff report, which is on file in the City Recorder's office. Mr. Goodpaster described how the grant funds would be spent. In response to a question from Councilor Scheckla, Mr. Goodpaster explained how determination is made for fund expenditures. Mr. Goodpaster noted areas where funding was designated for youth including assistance for the Tigard Tualatin School District, Good Neighbor Center, and Community Partners for Affordable Housing. C. Public Testimony • Jack Polans, 16000 SW Queen Victoria Way, King City, Oregon, expressed concerns with the use of pepper spray. He asked if police ambulance services available should medical help be needed. Mayor Griffith explained emergency services (through "9-1-1") are available. d. Council Discussion/Comments In response to a question from Councilor Scheckla about liability with regard to pepper spray, City Attorney Ramis advised that the police department must have proper equipment and training. Mr. Ramis referred to the good history of the police department. COUNCIL MINUTES-OCTOBER 23, 2001 page 7 e. Staff Recommendation: Chief Goodpaster recommended Council approve the expenditure of funds and the local match. f. Mayor Griffith closed the public hearing. g. Council Consideration: Motion by Councilor Moore, seconded by Councilor Patton, to accept the grant authorize the expenditure of funds. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 8. CONSIDER A RESOLUTION LIMITING CONSTRUCTION ACTIVITY WITHIN THE PUBLIC RIGHT-OF-WAY BETWEEN THE THANKSGIVING AND NEW YEAR HOLIDAYS Community Development Director Jim Hendryx presented the staff report, which is on file in the City Recorder's office. The limitation of construction activity would apply to areas in and around Washington Square, Downtown Tigard, and within the Tigard Triangle. Mr. Hendryx explained emergency work would be allowed and procedures would be established to allow utility work. Motion by Councilor Dirksen, seconded by Councilor Scheckla, to adopt Resolution No. 0l-66. RESOLUTION NO. 01-66 - A RESOLUTION LIMITING CONSTRUCTION ACTIVITY WITHIN THE PUBLIC RIGHT OF WAY BETWEEN THANKSGIVING AND NEW YEAR The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes COUNCIL MINUTES-OCTOBER 23, 2001 page 8 9. DISCUSSION OF POTENTIAL METRO GREENSPACES ACQUISITIONS Chris Beck, Project Manager for the Trust for Public Lands, was present. There was a proposal from Washington County to Metro to purchase three properties (known as Conklin, Stanley, and Gage properties). Friends of Tigard Open Space and the Trust for Public Lands have been working toward acquiring Metro's financial assistance In purchasing these properties. The City of Tigard forwarded a letter from Mayor Griffith to David Bragdon of Metro regarding the Tigard support of the Washington County Board of Commissioners' interest in potential Tigard-area greenspace properties. Chairman Brian's request was that Metro defer consideration of certain properties to allow the County time to provide additional information. In addition, Chairman Brian also requested an opportunity to talk with Metro about the properties. Councilor Patton noted that the City of Tigard has only been asked to provide a letter of support. Mr. Beck advised he believed that is what the proponents of these properties want at this time_ It was clarified that this is not a Tigard proposal, but Tigard is in support of Washington County's request. Mr. Monahan said that the City has not taken a position on any monetary contributions. Information should to be forwarded to the City Council as it develops. Mr. Monahan said that staff would like to be involved with the ultimate designated uses of the properties (such as greenspaces or active recreation). Mr. Monahan suggested that before the decisions get too far that a proposal be sent to the City of Tigard so it can give input "before the eleventh hour." 10. COUNCIL LIAISON REPORTS: None. 11. NON AGENDA ITEMS: None. 12. EXECUTIVE SESSION: No Executive Session was held. 13. ADJOURNMENT: 9:09 p.m. Catherine Wheatley, City Recor e Attest: xq___,x y igard ate: la• 1 S 01 \\TI G333\US R\D EPTS\AD M\CATHY\CCM\011023.DOC COUNCIL MINUTES—OCTOBER 23, 2001 page 9