01/10/2018 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Wednesday,January 10, 2018 7:00 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL TO ORDER:
Chair Katie Harris called the meeting to order at 7:00 p.m.
2. ROLL CALL
Members Present: Mary Bogert,Joseph Callahan (arrived at 7:04), Becky Gauthier,
Katie Harris,Jean Hart
Alternates Present: Nina Kung, Martin Rubin
Member Absent: Lonn Hoklin, Michelle Taylor
Staff Present: Library Director Margaret Barnes and Executive Assistant
Margaret L. Reh.
3. APPROVE MINUTES
The minutes from the December 13, 2017 Board meeting were reviewed. No
changes were suggested.
Motion by Jean Hart. Second by Mary Bogert to approve the December 13, 2017
minutes.
Bogert—Aye Callahan—Absent (for the vote) Gauthier—Abstained
Harris —Aye Hart—Aye Hoklin—Absent
Taylor—Absent
4. AGENDA ADDITIONS AND DELETIONS
It was decided to add time at the end of the agenda to discuss rescheduling the
February meeting.
5. CALL TO THE PUBLIC
Library staff member Teresa Ferguson, Manager of Technical Services, was tonight's
staff guest. Teresa has worked at the Tigard Public Library for 10 years. She oversees
the eight staff members of the Technical Services division and they are responsible
Tigard Public Library Board MINUTES — Wednesday,January 10, 2018
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of 3
for adding all new material to the collection. They perform all acquisition duties,
cataloging and processing every physical item the library has in its collection. Teresa
and the catalogers also spend time at the Reference Desk.
Teresa is instrumental in ensuring the annual patron survey takes place. She works on
the technical side of the survey and is responsible in disseminating the electronic
copies of the survey to patrons.
6. LIBRARY OPERATIONS
The December 2017 statistical report was distributed. A brief discussion ensued
regarding the stats for the Overdrive e-book collection.
Margaret Barnes informed the Board of the details of the upcoming patron survey.
The Board members are welcome to work the survey table alongside staff. The physical
survey will take place from February 4 to February 17, 2018.
On Monday, January 15, the library will be hosting a Martin Luther King, Jr. event
called `Together at the Table.' The public is invited to partake in conversation with
other members of the community from 1:00 to 7:00 p.m. Staff members will be
facilitating the discussions and will have conversation starters prepared to share. The
Board members were invited to stop by anytime during the event to join in the
conversation.
Margaret distributed two articles to the Board members. The Extinction of Libraries:
Why the Predictions aren't Coming True, and The Case Against Library Fines—
According to the Head of the New York Public Library. A brief discussion ensued.
7. POLICY REVIEW
A. Exhibit and Display
The Board reviewed and discussed the Exhibit and Display policy. This policy
was last reviewed on February 12, 2014.
Motion by Becky Gauthier. Second by Jean Hart to re-adopt the Exhibit and
Display policy as it is currently written. Motion was approved unanimously.
B. Posting and Distribution of Materials Policy
The Board reviewed and discussed the Posting and Distribution of Materials
policy. This policy was last reviewed on February 12, 2014.
Tigard Public Library Board MINUTES – Wednesday,January 10, 2018
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of 3
Motion by Mary Bogert. Second by Joe Callahan to re-adopt the Posting and
Distribution of Materials policy as it is currently written. Motion was approved
unanimously.
8. POSSIBLE LOCAL OPTION LEVY
The Board discussed some elements of the proposed local option levy. The actual rate
of a proposed levy has not been determined. Having a higher rate verses a lower rate
would mean the difference between the city having the ability to expand services to
meet the growing needs of the public verses money to maintain and meet the growing
needs of the public.
9. REVIEW AND DISCUSSION OF THE EDGE ASSESSMENT WORKBOOK
At the December Board meeting,Margaret Barnes informed the Board of a technology
assessment tool that is used to track how well a library is doing to address the
technology needs of its community. A copy of the EDGE Assessment Workbook was
sent to each Board member to review. The Board read through the first section of the
workbook together at this meeting. It was decided that M. Barnes will work with her
management staff to fill out the workbook. When management has completed the
workbook, the Board will then review and discuss the results.
10. OTHER BUSINESS
Katie Harris informed the Board that there is a movie called The Public being released
this coming spring. The story revolves around the library patrons, many of whom are
homeless, mentally ill and marginalized, who take over the library as a shelter for a
night during the bitter cold of winter in Cincinnati. A brief discussion ensued.
The Board discussed the upcoming Board meeting in February. It is scheduled for
Wednesday, February 14 which is Valentine's Day and Ash Wednesday. The consensus
of the group was to reschedule the February meeting for Tuesday, February 13 at 7:00
p.m. Staff will notify the absent Board members and ensure it is noticed correctly to
the public.
The Library Board will be meeting with the City Council for their annual Joint
Workshop on Tuesday, April 17, 2018. The Board will begin to prepare for this joint
meeting at the Board meeting on Tuesday, February 13, 2018.
11. ADJOURNMENT
Chair Harris adjourned the meeting at 8:02 p.m. The next meeting of the Tigard Library
Board is scheduled for Tuesday, February 13, 2018 at 7:00 p.m.
Tigard Public Library Board MINUTES — Wednesday,January 10, 2018
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