09/09/1999 - Packet AGENDA �.
TIGARD LIBRARY BOARD
THURSDAY, SEPTEMBER 9, 1999 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Kasson
2. ROLL CALL: BECK_ BRAUN_ CHAPMAN_ HOKLIN_
IRWIN KASSON TOLLIVER
3. Approve Minutes of August 12, 1999. Kasson
4. Agenda Additions&Deletions. Kasson
5. Call to the Public. Kasson
6. Monthly Report for August 1999. Sisson
7. Friends of the Library Report. Burgess
(No report- September meeting canceled)
8. CLAB Report. Sisson
9. Library Expansion. Sisson
10. Library Foundation Discussion. Sisson
11. Other Business.
12. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR
MELINDA SISSON AT THE LIBRARY(684-6537),IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings: '
hAdocskonnieVib-a
TIGARD LIBRARY BOARD
August 12, 1999
MINUTES
Call to Order: 7:04 p.m., by Chair, Sue Kasson.
Roll Call: Larry Beck, Anne Braun, David Chapman, Nancy Irwin, Sue Kasson and Ken
Tolliver. Staff: Melinda Sisson.
Introductions: The Board introduced themselves to new members Anne Braun and Ken
Tolliver. Since Hoklin was not present, Kasson read a personal welcome sent through e-
mail.
"Welcome to membership on the Tigard Public Library Board. Please
accept my apology for being unable to attend tonight's meeting and
welcome you in person. I know that my other colleagues share my
excitement over your appointments, inasmuch as we have read about your
qualifications and heard about your enthusiasm for serving the Tigard
Public Library. As you know, we have entered a critical period in the
history of the Library, during which we will seek to expand its facilities
substantially and dramatically improve service to the people of this
community. We welcome your expertise and wisdom to the process of
advising the Library staff and City Council on how best to achieve those
ends. With best wishes to each of you, I am, Sincerely, Lonn Hoklin,
member, Tigard Public Library Board."
Braun introduced herself and indicated here library background consisted of Library
Media Specialist at Hillsboro Public Library and worked at the Canby School District for
several years and served as a member of the Canby and Tualatin Public Library Boards.
Braun praised staff for their assistance and helpfulness. Tolliver indicated he is a
frequent library user, expressing a special interest in Science information. He manages
the legal department of a leasing company. Burgess, representing the Friends of the
Tigard Public Library, talked about his interests in volunteering. Director told about how
she came to the Tigard Library and expressed appreciation for Braun and Tolliver's input
and the opportunity to work with them.
Director briefly discussed the Mary M. Puett expansion and the very recent bequest from
the estate of Grace T. Houghton to be identified as a browsing room. Director also gave
an overview of the structure and responsibilities of each division of the Library.
Minutes: Beck moved to approve minutes of June 10, 1999 with the change of adding
the header "Library Building Program" after the CLAB Report, seconded by
Irwin. Motion passed unanimously.
Agenda Additions/Deletions: Director proposed a discussion on appointments for a
committee to be formed for the future Library expansion project. The committee will
participate in planning the expansion.
Call to the Public: None.
Reports: June & July Monthly Reports: There has been a tremendous amount of
activity with the children and teen Summer Reading Programs. With the
enormous amount of response and popularity of many programs and the issue
of space capacity restrictions, the Friends of the Library, along with the City's
Public Works Department, will construct a covered structure including a
cement slab and electricity in Fanno Creek Park to accommodate larger
program productions.
In June, the General Release of Polaris Version 1.3 was initiated. Glitches
have been identified and Gaylord is in the process of addressing them.
Acceptance testing began in July consisting of three major parts: availability,
response time, and functionality. By the end of July, WCCLS will notify
Gaylord of any failures that occurred during the testing period, giving Gaylord
the opportunity to remedy the problems. County Administrators sent the
Polaris acceptance testing process to the County Board of Commissioners. A
new round of testing begins in September. Since the Polaris system has been
installed, approximately $55,000 in revenue has been lost at TPL because of
the absence of charging fines. TPL may also lose funds generating from the
net-lending program as TPL is not lending as many items as it receives
through interlibrary loan. WCCLS is working with Gaylord Information
Systems to provide the 31 percent of the functions identified in the original
RFP that are currently not working. Since the 1.3 upgrade and several
problems being corrected, system operation has greatly improved. Beaverton
Public Library is in the process of upgrading and connecting their self-
checkout machine. Once they succeed, we can proceed with our self-
checkout upgrade. Libraries are still experiencing network problems through
the provider TCI. TCI is upgrading its connection to fiber optic to create more
stable connections. It may be up to 12-18 months before the upgrade reaches
TPL. In the interim, a T1 line may be installed.
Tigard Public Library scheduled two shelf-reading events in June, receiving a
tremendous amount of assistance from volunteers and staff. The purpose
was to try and locate items with a checked in status that were not appearing
on the shelves, other library materials, and reported lost items. Both were
very successful.
Director attended an Intellectual Freedom workshop co-hosted by the Oregon
Library Association and the Oregon State Library. There was considerable
discussion surrounding Internet filtering and the First Amendment. Both
federal and state statutes were discussed to provide librarians with guidelines
when developing local Internet policies. Director briefly highlighted TPL's
Internet access, regulations and equipment purchased to protect patrons.
Participants were reminded of the historical mission of public libraries in
providing information.
Friends of the Library Report: Burgess expressed disappointment in the
removal of the coffee cart. The Friends will discuss the possibility of another
coffee service during the library expansion phase. The annual Summer Book
Sale did not do as well as expected. A total of $550 was received. The
process will be reviewed before next summer. The Friends are setting aside
$5,000 for partial payment of the covered structure in Fanno Creek for
programs. The Library is applying for a grant that will enable compensation to
authors and speakers for presentations at various library reading programs.
The Friends will set aside $1,000, TPL will set aside $1,000 and the grant will
match that making $4,000 available. Books-on-tape have been purchased
from a memorial contribution. The Friends are retaining $23,000 of that
memorial contribution to be set aside for senior materials. Some of this money
will be used to purchase items of interest to seniors for the new expansion.
CLAB Report: Director briefly outlined CLAS s (Cooperative Library Advisory
Board) role in the Cooperative, and the PARC's Polaris Assessment Review
p (
Committee) role in the Polaris assessment. Circulation statistics are slowly
becomingavailable through Polaris. The appear to be low and staff is
9 Y Pp
monitoring closely. Director read excerpts from a 1998 Oregon Population
Survey on the use of public libraries by Oregonians in 1998. WCCLS was
approached by the non-profit Regional Arts and Culture Council (RACC) to
provide a grant to bring cultural programs 'and artists to Washington and
Clackamas Counties. If awarded, money will be available in the Spring.
Washington and Multnomah Counties will each provide a match of$20,000 to
the program.
Long-Range Planning Committee Report:
The Committee continues to work towards the Library's five year planning document. The
process is about half-complete. Several staff, library board members, and
representatives form the community, serve on the committee, providing different
perspectives and prioritizing the needs of the community. Needs were identified in the
community that the library will address in its vision statement. The Committee then
selected service responses. The top services identified were business and career
information, cultural awareness, general information, information literacy and lifelong
learning. Once a mission statement is created, staff will begin setting goals, selecting
measurement and evaluation techniques and developing objectives to fulfill the new
mission statement.
Other Business:
• Discussed appointment to committee that.will advise and plan the library expansion.
Beck moved to nominate Chapman to serve on the Library Expansion Committee and
Beck to serve as alternate, Chapman accepted, seconded by Braun. Motion passed
unanimously.
• Director announced that Diana Lauterbach, the Library's Technical Services
Specialist, has resigned her position to accept a library position out of state. This
position provides key advisory and connection with WCCLS. The City's Network
Services department and WCCLS staff will be available to assist TPL in the interim.
Adjournment: It was moved by Irwin, and seconded by Tolliver to adjourn the meeting at
8:50 p.m. Motion passed unanimously.
hAdocs\connie\board\brdmin.doc
• •
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Melinda R. Sisson, Director of Library Services
DATE: September 9, 1999
SUBJECT: Monthly Report, August 1999
SEPTEMBER IS LIBRARY CARD SIGN-UP MONTH!
Personnel: This was a busy summer for recruiting and filling position vacancies.
Fortunately, August is traditionally a slower time allowing for hiring and training
activities. Technical Services said goodbye to Diana Lauterbach on August 20th. Diana
was hired as the Microcomputer Support Technician and after two years was promoted
to Technical Services Specialist. Technical Services also welcomed Tina Ulrich who
replaced Young Tran as the part-time Microcomputer Support Assistant. The
Cataloging Librarian, a new position for the Library, closed on August 13th. Interviews
will be held September 9th. A national recruitment has begun for the Technical Services
Division Manager with'a closing date of October 22"d. The Circulation Division hired
four new library assistants and promoted two current assistants to more hours. The
four new assistants Craig Carter, Wendy Hatchedourian, Carly Ingvalson and Jerry
Kendall are fitting in well. The Circulation Supervisor position has been advertised and
will close September 3`d. Christina Cicchetti was hired as a temporary employee to
assist with serials management while Erik Carter and volunteer, Yvonne Burgess, are
on vacation.
Reference Desk Expands Service: Kathy Smith developed a fall master schedule for
Reference Desk coverage. This new schedule provides double staffing at the
Reference Desk during 55.5 of the 65 hours the Library is open (single staffing all other
hours). It increases permanent Readers Services Librarians at the Desk from 66.5
(summer schedule) hours to 102 hours. We hope that increased staffing will mean the
public will feel more comfortable approaching the Desk with questions and asking for
help at the OPACs.
Spotlight on Tony Greiner: Tony is on leave of absence August-November. He is
spending three months at the University of Portland assisting with reference and
conducting research on behalf of TPL. Kathy Smith, Adult Services Supervisor, reports
that although physically absent, Tony continues to be a presence. He routinely sends
URL recommendations for sites that he is discovering while working at the University of
Portland. Also, he has sent us copies of the hither-to-impossible-to-find Congressional
District Maps for our reference resources.
Polaris Update: Reliability, response time acrid functionality test results were analyzed
and with priority items noted and sent along to Gaylord. Gaylord responded with a
proposed plan to fix 65% of the highest priority items in their next release. The Polaris
Acceptance Review Committee will meet on September 3" to discuss the GIS proposal,
whether there will be additional testing and to set an acceptable timeframe for
"acceptance." A complete report is attached. Circulation Staff reports that response
times can fluctuate from patron to patron and from item to item on each patron's record.
This is both frustrating to staff and to patrons. Other patron comments run the gamut
from when will we be reinstating fines (some are actually looking forward to paying fines
as a way to assuage their guilt!) to requests for the return of the automated phone
renewal system. Favorable comments center around access to accounts and
placement of holds on items from home via the Internet. TPL and Forest Grove are the
only libraries using the acquisitions module this FY. Amy is in regular contact with other
libraries across the country using Polaris to compare Acquisitions notes. Duluth faxed
Amy a list of the 109 steps that it took to order four items (a document they have shared
with Gaylord). On the positive side, patrons may once again place holds on "on-order"
items in OPAC. Gaylord was able to resolve an overlay/holds issue.
Youth Services: Teresa and Terri sent out teacher packets and "Welcome to Tigard
Library" packets to old and new teachers. Marin updated the Homework Center fliers
along with other information and distributed teacher packets to Fowler and Twality
Middle Schools, Tigard High School, Durham Center, St. Anthony's, Gaarde Christian
and the Quest Program. The Homework Center reopens October 5th
Volunteers: Trish reports that during the month of August, 132 volunteers donated
1039 hours of service, the equivalent of 6.0 FTE. This is a welcome increase compared
to the last few months. This may largely be due to the youth volunteers that were
actively volunteering this summer. Trish, Marin and three youth volunteers represented
the Library at the August 11th City Council meeting. Councilors and the public learned
about the variety and amount of work that the youth have contributed to the Library this
summer and throughout the year. The Homework Center and the Teen Idea Group
were highlighted. Eleven new Friendly Visitor Patrons are being assigned library card
numbers and assigned to Friendly Visitors. Thirteen Visitors now visit with 24 patrons. .
Trish is actively promoting the Friendly Visitor program to identify new patrons in need
of this service. The 6,000+ Picture Book Collection is 99% relabeled. Trish, Teresa
and Mary"have done a tremendous job of getting volunteers on board and trained so
that this project could be completed this summer.
.Book Donations: This assignment was tackled first by Trish who located a few
volunteers to assist with sorting donated items and next by Kathy during Tony's leave of
absence. Clearly a project that needed re-inventing and streamlining. Several staff
members contributed much time, effort and brainstorming to help this become a more
efficient project. Donations will now be coordinated at the Niche on Thursday
afternoons from 1-5pm or by appointment. Mara Sani, Collection Development
Specialist, will coordinate this activity with the help of volunteers. . Patrons will be
encouraged to donate items in "like new" condition, fiction, nonfiction published in the
Y � r
last two years, childrens books and recent magazines. The Library will no longer
accept nonfiction books older than two years, National Geographic or Readers Digest
magazines or any items in poor condition. A public. education piece has been
developed for Cityscape and the Tigard Times publications. In addition, the Library will
distribute flyers/bookmarks in the Library to help patrons plan their donations.
Technical Services: Technical Services staff has really pulled together to finish
cataloging and processing items ordered in record numbers this spring. Problems with
Polaris delayed ordering until January of last FY resulting in a backlog of items to
process. Staff reports that they should be caught up by October when the new FY
orders begin to arrive. Next on the list are books-on-tape purchased with a $25,000
donation received last spring. Technical Services continues to review the workflow
looking for efficiencies. With the addition of a Cataloging Librarian, materials should
reach our patrons more quickly and with more complete records in the catalog.
Programming: Summer Reading Program ended August 14" with greater numbers of
children completing the program than ever before. A total of 860 children and 220
teens signed up for the fun. Teresa, Terri and Mann bedazzled and challenged youth in
Tigard to participate, and they did! Complete reports are attached.
Grants and Budgets: Kate submitted a Live at the Library grant application requesting
$2,000 to match funds from the Library's budget and from the Friends of the Library for
a total of $4,000. She was notified in late August that the Library was awarded the full
amount requested. Congratulations to Kate! These monies will provide the authors to
participate in the Library's Book Discussion Club and the Adult Reading Program Gala.
As part of the Cooperative, TPL is also participating in the Regional Arts & Culture
Council (RACC) grant request to the National Endowment for the Arts (NEA). If
awarded, monies will be available in late spring to support bringing professional artists
and performers to the Library for a year. Teresa and Marin began writing the 1999-
2000 Ready to Read Grant. The State legislature increased funding statewide from .75
cents per child to $1 per child. TPL is eligible for $7,200. This year's grant will focus on
preschool, elementary children at The Rite Center and disenfranchised youth at the
Reese Lamb facility and the Cordero House.
Training: Sandra Thorne and Rich Allen submitted reports for the Library Support
Services Round Table Conference, "Claiming the Future," that was held in July. Two of
the programs, Effective Delegation and Shifting and Moving Collections were highly
recommended. Nikky and Sandra attended Excelling as a First Time Supervisor, a
daylong seminar. Speaker, Gwen Brown, mentioned that 50% of what we learn
becomes obsolete in two years and so complemented the attendees on their
commitment to lifelong learning. It's no wonder we're always in training! Other training
opportunities included Dealing with Angry Public, Outcomes Measurement, ICS, web-
based ReferenceUSA, FirstSearch and EbscoNet, Spanish language, Bomb Threat
exercise, Maximizing Oregon's Brain Power (in children), Beginning MARC Record
Cataloging training.
0 •
Long-Range Planning Committee: The Long"Range Planning Committee did not meet
in August. The next meeting is scheduled for September 27, 1999. MaryKay
Dahlgreen, State Library Consultant, will join staff and citizens in the final meeting to
establish the Library's Mission and Goals. Staff will continue to work over the next 6-8
weeks to develop the final report.
Statistics Update:
Month Items Added Items Withdrawn Circulation
July 1998 1,264 2,116 57,172
Aug. 1998 N/A
Sept. 1998 40,689 (9/12-9/30)
Oct. 1998 433 15 35,513
Nov. 1998 1,889 478 39,670
Dec. 1998 1,751 3,500 34,095
Jan. 1999 1,202 169 34,095
Feb. 1999 1,127 446 43,293
Mar. 1999 1,633 431 39,211
April 1999 1,814 218 44,271
May 1999 1,324 2,161 42,811 (-10,500)
June 1999 1,411 764 48,646
July 1999 1,391 1,351 47,660
Aug. 1999 1,400 2,084 49,029
* Conversion to Gaylord Polaris software disrupted the collection of data and at times
caused the system to fail to record some transactions. It is anticipated that when overdue
notices are mailed in September, the Library will realize an increase in renewals of items
resulting in higher circulation transactions overall.
• Volunteers:
Volunteer Type Number Hours
Regular Volunteers 89 765.50
Youth Services 16 140.50
Local History 2 13.50
Adopt-a-Shelf 2 8.00
Library Board (No July Mtg) 6 12.00
Community Service 5 77.50
Friendly Visitors 6 16.00
Homework Center* 0 0.00
Teen Idea Group 6 6.00
Total 132 1,039.00 = 6.0 FTE
* Homework Center is on summer break till October.
r
WORK INDICATORS GUST 1999 AUGUST 199 AUGUST 1997
Circulation
Total (from WCCLS) 49,029 N/A N/A
Adult Materials * * 26,970
Juvenile Materials * 25.633
Total * * 52,603
Days of Service 28.5 28.5 28.5
Average Daily Circulation * * 1,846
Hours of Service 287 283 279
Materials
Circulated per Hour * 189
Increase in Circulation * * 13.7%
Materials
Added 1,400 * 1,362
Withdrawn 2,084 783
Borrowers Registered * 290
Adult Programs 23 112 N/A
(Number of sessions) (6) (12)
Story Time 60 0 168
(Number of Sessions) (4) (0) (5)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 636 646 653
(Number of Sessions) (11) (5) (3)
Children's Computer 151 11 N/A
Word Processors 167 N/A N/A
Internet Users 1,915 1,554 168
Visitors
(Gate count divided by 2) 19,308 20,858 16,789
Increase in Visitors -7.4% 24% -3.6%
Fines/Fees Collected $759.31 $474.79 $4,746.35
Gifts Received $ 1.40 $ 0.00 $ 0.00
No statistical report from WCCLS was generated.
Transport Yourself to Adventure
Youth Summer Reading Club, 1999
Tigard Public Library
Transport Yourself to Adventure Summer Reading Club kicked off on Monday, June 21,
which,was the first day that children could come into the library, fill out a registration
form, and set goals as to how many days this summer that they were going to read. It
was completely up to them as to how many they were going to read and for how long at
each sitting. Everyone had until Saturday, August 14 to complete their reading calendars.
Every week during the Summer Reading Club the library and WCCLS sponsored special
performers to entertain the children. Guests included a juggler,musicians, a magician,
"The Reptile Man" and"Mad Science." We had approximately 1445 people attend our 7
programs. The Youth Services staff also presented story times and craft times throughout
the summer and for a total of 31 of these programs,we had approximately 1342 people
attend. A new activity that was added this year was our guessing jar,which changed
every week. Children had a chance to make a guess as to how many objects were in ajar
and the winner won the contents. We had about 1807 overall guesses throughout the
summer!
Transport Yourself to Adventure ended on Saturday, August 14 with a wonderful
morning of prizes and entertainment. Participants in the club stopped by a tent outside
the library where they could exchange their calendars for a$5 gift certificate from
Powell's bookstore. After receiving their certificate, they continued around the tent
picking out other prizes and cookies. Once that was completed,participants could sit and
listen to a energetic marimba band called"The Dancing Trees" or head to the lobby of
city hall to spend their gift certificates at the Powell's display and enter to win some
plastic dinosaurs. We had about 300 people attend this special event and 102 entries in
the dinosaur contest. Ryder Bus Company also participated in our festivities by
providing a display with balloons and rulers to hand out to children.
In summary, the Summer Reading Club was a great success and the results are summed
up as follows:
Total children signing up for the Summer Reading Club=860
Total children completing the Summer Reading Club (as of 8/15/99) = 176
Total programs offered to children during the summer=47
Total attendance of programs=4696
0
Y2READ
Teen Summer Reading.Club, 1999
Tigard Public Library
Y2READ, the Teen Summer Reading Club also kicked off on Monday, June 21.
Participants came to the library and filled out a registration form,picked up an activity
calendar and began reading. The goal of the teen participants was to read 7 books
throughout the summer. For each book completed, a separate form was filled out and
dropped into a prize box in the library. Every week names were pulled from the prize
box and these winners received a variety of prizes, from movie tickets to books.
Participants had until Friday, August 13 to complete their goal of 7 books and those who
completed were invited to a party and received a$5 gift certificate from Powell's.
The teens also had a variety of programs to choose from throughout the summer. These
programs included teen idea and book groups, a bike care class, instructions on creating
comic books, 3 movies, a temporary tattoo class, a Pokemon tournament, an acting
seminar, a Magic: The Gathering role playing tournament, and a class where participants
could learn to dance the East Coast Swing. There was a total of 259 teens who joined in
these programs throughout the summer.
The Y2READ Summer Reading Club ended on Friday, August 13 with a special party
for those who completed their goal of 7 books. Attendees ate pizza, sandwiches, and
cookies, played games and received their$5 gift certificates. Drawings were also held
and larger prices were given away. 30 Reading Club finishers attended this party.
The results for Y2READ are summed up as follows:
Total teens signing up for the Summer Reading Club=229
Total teens completing the Summer Reading Club (as of 8/18/99) =74
Total programs offered to teens during the summer= 14
Total attendance of programs =259
1999 Teen Summer Readin Program
Statistics
Number of registrations: 220
Number of completions: 72 (33%)
# of participants who participated this
year and last year: 74 (34%)
Schools Grade Level, Fall 1999
Fowler M.S. _ 61 6th 85
Twality M.S. 56 7th 44
Tigard H.S. 32 8th 41
No Response 16 9th 23
Homeschooled 11 10th 15
Conastoga M.S. 8 11th 5
Hazlebrook M.S. 6 12th 2
Southridge H.S. 3 No Response 4
St. Anthony's 3
Highland Park M.S. 2 City
Portland Waldorf 2 Tigard 187
St. Mary's 2 Tualatin 9
Tualatin H.S. 2 Portland 8
Aloha H.S. 1 No Response 4
Brown 1 Beaverton 3
Exchange Student 1 Durham 3
Maplewood 1 Lake Oswego 3
Newberg H.S. 1 Aloha 1
Open Bible Christian School 1 King City 1
Portland Faith Bible 1 Sherwood 1
Rivergate 1
Sherwood M.S. 1 Where heard about SRP
SW Hills Bible School 1 School Visit 75
TVJA 1 Library 41
Uplands 1 Participated in past 27
Waluga Junior High 1 No Response 26
West Hills Christian 1 Parent 14
Westgate Christian 1 Friend 8
Y H.S. 1 Marin, Young Adult Librarian 7
Cityscape 5
Ages Sibling 5
age 10 8 Flier 4
age 11 73 Neighbor 2
age 12 53 Book Group 1
age 13 . 37 Every Way 1
age 14 23 Idea Group 1
age 15 10 Mail 1
age 16 7 Misc 1
age 17 2 Relative 1
No Response 4
•
. 1999 Summer Reading Program
Parent Survey Results
Yes No
Was this the first time your children participated? 100 177
Does it motivate your family to read? 256 18
Does it motivate your family to visit the library? 247 23
If your children participated last year, did they attend
the 1998 Wrap Up Party? 92 90
At which of the Cooperative libraries did your children sign up?
Banks (0) Beaverton (50) Cedar Mill (34)
Cornelius (3) Forest Grove (13) Garden Home (21)
Shute Park (61) Tanasbourne (48) Tigard (27)
Sherwood (0) Tualatin (42) West Slope (11)
How did you hear about the Summer Reading Program?
Librarian 182
Printed flier 77
School visit 39
Other 27 (Family or friends)
Newspaper 17 (Tigard Times, Oregonian, Argus, Tualatin Times)
WWW 3
Radio 1
Comments received:
• Thanks! This program really motivated my 2"d grader to read. He went from
easy readers to chapter books and choosing to read in his free time! I'm
pleased.
• A great program with a very good selection of free books to pick from. Thanks.
We participated last year (that was our first time). Throughout the winter and
spring both of my daughters couldn't wait to participate again. Keep it up &
thanks!!
• ReadQuest was a wonderful program for my children. They enjoyed the bonus
such as free books and amusement park rides. Thank you.
• Keep doing the.good job of motivating kids to read. We appreciate all your
efforts. Thank you!
• Great program! We enjoyed participating in this!
• Mother of 5 children ages 8-16 writes: "I believe it is a great use of funds! We
usually read 30 books each month but this caused us to document it.-this lead
to self-esteem growth!"
• I use the internet from home and love to reserve books, check availability and
locate books with it. We love to visit Miss Kay and Miss Carol. We read and
LOVE the library.
• The Oaks Park rides are a nice "reward" for finishing 10 books.
• It's been great. Thanks for helping us get our kids to read more. What a
wonderful program. Thanks!
• This program motivated my 8th grader to read during the summer.
• Thank you-it's always fun and we look forward to participating each summer.
• You guys do a great job and we look forward to all the summer activities every
summer. Thanks for all your hard work.
• I think that reading programs are very educational for our younger children!
• It's a great program! We love the activities at the library also.
• The programs were great but it was awful that no programs were at Shute Park.
We went to Tanasbourne twice to be turned away due to limited areas for
people to see the programs, so we went to Cornelius. Unfortunately, as a family
who bikes to the library, it wasn't very good for us to have to travel to the
other facility.
• What about a program for advanced learners?
• We liked the drawings for trips, etc. last year.
• Thank you (5)
• We love this program
• Great program
• Great program - I love Cedar Mill Library
• Wonderful program
• Great idea
• It was great
• Good program
• Very beneficial! Keep up the great motivation.
• It's great. Good motivator.
• I think it wasgreat!
• This is just great! Thanks!
• Great, keep it up.
310 parent surveys were filled out at the Wrap Up Party (8/11/99).
1437 Oaks Park coupons were redeemed by summer readers that day.
t
2 September 1999 CITY OF TIGARD
Teresa Laubach OREGON
Youth Services Specialist
Tigard Public Library COPY
Library Development Services
Oregon State Library
State Library Building
Salem, OR 97310
To Whom It May Concern:
Enclosed is the Tigard Public Library's application for the 1999-00 Ready to Read Grant.
There are actually two applications for two projects, a total request of$7,200.00 in grant
funds. Thank you for your consideration.
Sincerely,
� L�
Teresa Laubach
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
STATE LIBRARY USE ONLY
County:
Received:
Approved:
OREGON STATE LIBRARY
Ready to Read Grant
Application for 1999-00
This application for the Ready to Read program for 1999-00 should be completed and returned to Library
Development Services,Oregon State Library, State Library Building,Salem,97310. Please read the
attached line-by-line instructions for the form. The"Frequently Asked Questions"sheet should also
provide assistance in understanding the grant program and the application form. To be eligible for
funding,applications must be received by September 3,1999. This form can be replicated on a
microcomputer. Additional pages may be attached as necessary.
1. Name of Applicant: Tigard Public Library
2. Address of Applicant: 13125 SW Hall Blvd,Tigard,OR 97223
3. Contact Person: Teresa Laubach Phone Number: 503.684-6537
4. Purpose of the Ready to Read Grant(Please see instructions):
Need: Materials for youth in the Tigard Homeless Shelter,located at 11130 SW Greenburg Road,Tigard,
Oregon.
Service or Program: To provide a deposit collection of youth materials at the Tigard Homeless Shelter,
which,when it opens in September, 1999,will become Washington County's largest homeless shelter.
This brand new shelter is designed to hold 36 clients,24 hours a day,seven days a week,with a majority of
residents being families with children. These children are generally ages 14 and younger and this grant
will provide them with additional entertainment while they reside at the shelter.Grant monies will be used
to buy picture books, chapter books,young adult fiction,books-on-tape,computer software,educational
videos,and a newspaper subscription. It is important to provide this population with reading and learning
materials that they might not otherwise have access to because of lack of transportation to and from the
library. The shelter also intends to create reading spaces so that young readers alone,or together with a
caregiver,can sit down and enjoy reading.
Target Audience: Youth, ages 0-14, at the Tigard Homeless Shelter
5. Measurable Activities(Develop at least one measurable activity;libraries receiving grants over$1,000
should develop at least three measurable activities):
Activity 1: Youth Services staff members from the library will meet with Melissa Torgerson,the Tigard
Homeless Shelter's Family Advocate,before February 1,2000 in order to get a sense of the actual
population visiting the shelter after being inhabited for 5 months.
Activity 2: A deposit collection will be in place by June 1,2000.
Activity 3: Two special programs,such as story times or hired performers,will be arranged to visit the
Shelter before August 31,2000.
Ready to Read Grant Applicati* 2
6. Proposed Grant Budget
Library staff $500 (substitutes may be hired with grant funds)
Library materials $3,500 (example:books,subscriptions,software,A-V)
Equipment $0.00 (example: Mylar covering on books)
Other $0.00 (example: expendable supplies
7. Verification of"Appox. Square Miles":
The attached chart entitled,"Proposed Ready to Read Grants",contains a column of square mileage figures
(rounded to the nearest square mile)for jurisdictions eligible to receive a grant. Please note that the figures
for counties and county library services are equal to the square mileage of the county,minus the square
mileage of other jurisdictions eligible to receive a grant.
Is there a need to amend the square mileage figure for any reason?: X No _Yes
If yes,please provide proposed amended figure and the reason for the proposed amendment:
8. Certification of Ready to Read Grant Application:
To the best of our knowledge and belief,the information in this application is true and correct.
We certify that,when the grant is awarded,the Ready to Read Grant will be used to supplement
the library's budget from local sources and will be used"to establish,develop, or improve library
services for children"(ORS 357.750).
Melinda R. Sisson
Name of Library Director
Signa e Date
same as above
Name of local government official authorized to apply for grants
Title
Signature Date
Polaris Reliability Test August 1, 1999 to August 31
Total operational hours in August = 364
2% = 7.28
Downtime Hours = 0.4
Incident Duration and Reason
Date Down Up Duration Reason
8/27/99 1:OOp.m. 1:08p.m. 12 mins Users Blocked continued to climb until it
peaked at approx 97, while Total Locks had
plateaued at 100. Users unable to begin a
session. Open sessions would not respond
in circ, cat, or OPAC. Major software
outage.
8/31/99 2:30p.m. 2:38p.m. 12 mins Users Blocked
peaked at approx 90, while Total Locks
plateaued at 100. Users unable to begin a
session. Open sessions would not respond
in circ, cat, or OPAC. Major software
outage. GIS identified relation to work in
Syracuse to clear overdue notification
queue.
**Downtime counted in tenths of an hour per Schedule M.
9/1/99 4:44 PM aug99uptime
Melinda Sisson -Circ stats
Page 1�`
From: Paula Walker
To: shawhan@wccls.lib.or.us
Date: 9/2/99 11:38PM
Subject: Circ stats
Hi Gordon:
I've attached our circ stat compilation from 1997-98 and 1998-99. For the Polaris figures, I added the
checkout and renewal stats, since that is the way Dynix counted cires. As you will see, we are still
considerably lower. In FY 97-98, we were over 50,000 cires all but 2 months. With the Polaris stats, we
have yet to reach 50,000.
Good luck in your sleuthing. I know why they were low early on in Polaris because we were not doing
renewals regularly, but I can't figure out why the stats are still so far off.
Paula
Paula M. Walker 684-6537 X286
paula@ci.tigard.or.us
The real purpose of books is to trap
the mind into doing its own thinking.
Christopher Morley
CC: Linda Parker
Tigard Public Library
Circulation Stats 1997-98 Circulation Stats 1998-99
July 1997-55,612 July 1998-57,172 (Dynix)
August 1997-52,603 August 1998--NA
September 1997-48,320 September 1998-40,689 (9/12-9/30)
October 1997-53,034 October 1998-35,513
November 1997-51,126 November 1998-39,670
December 1997-46,464 December 1998-34,095
January 1998--55,734 January 1999-43,293
February 1998-51,873 February 1999-39,211
March 1998-57,999 March 1999-46,828
April 1998-51 226
p April 1999-44,271
May 1998-52,399 May 1999-42,811
June 1998-56,422 June 1999-48,646