08/13/1998 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, AUGUST 13, 1998 - 7:00 P.M.
TIGARD PUBLIC LIBRARY-PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Beck
2. ROLL CALL: BECK_ CHAPMAN_ GUSTIN_ HARPER
HOKLINIRWINKASSON
3. Approve Minutes for June 11, 1998. Beck
4. Agenda Additions& Deletions.
Beck
5. Call to the Public. Beck
6. Monthly Reports for June and July 1998. Sisson
7. Friends of the Library Report. Burgess
8. Cooperative Library Advisory Board Report. Sisson
9. Space/Facilities Committee Update. Beck/Hoklin/Sisson
10. Other Business.
11. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY(684-5886), IF YOU ARE UNABLE TO ATTEND.
Agenda items for futtue meetings:
hAdocs\connie\Iib-a
I
TIGARD LIBRARY BOARD
June 11, 1998
MINUTES
Call to Order: 7:00 p.m., by Chair Larry Beck.
Roll Call: Larry Beck, David Chapman, Tammy Gustin, Pat Harper, Nancy Irwin, and
Sue Kasson. Staff: Melinda Sisson.
Agenda Additions/Deletions:
• Beck is working on "Soap Box" article for the Tigard Times regarding the Space
Committee's view on the construction bond measure for the November ballot.
• Add to agenda: Discussion - Concern of access to information on the Internet via the
Library.
New Board member, David Chapman, was introduced. He described a little about his
background. Board members briefly explained how they came to be a part of the Board.
Minutes: Gustin moved to approve minutes for May, seconded .by Harper. Motion
passed unanimously.
Reports: May Monthly Report: Circulation hired three part-time employees: Rebecca
Choruby, Melanie Fraser, and Ann Hunter. In addition, additional people were
identified for on-call assistance. Library staff is in the process of recruiting to
fill the Youth Services Specialist position which will be left vacant by Gary Lark
as of June 30. The results are in for materials inventoried in preparation for
the installation of Polaris. In a month's time, staff and volunteers inventoried
over 80,000 items; over half were inventoried May 15th and 16th. Staff fixed
2,900 problem items and found 158 trace items and nine lost items. Susan
Koepping was available to supervise and assist volunteers while staff
participated in the staff development workshop on dealing with change.
Circulation for May went back up with a total of 52,399, an 11.8 percent
increase over May 1997. Highest circ. day was 2,808, the day after Memorial
Day. The self checkout machine totaled 14 percent of the total cires for the
month, almost reaching the anticipated goal of 15 percent. Training for the
Polaris system will be underway during the months of June and July.
Progress is being made to secure definite dates for WILI "down-time" and
actual installation. Hope to be up with new system by August 25th per
WCCLS. There will be PowerPoint demonstrations on Polaris for the CIT
meeting July 9th to give an overview of what the new system might look like.
The Adult Book Night "Writin' in the Rain" will be held Tuesday, July 21st and
will spotlight .Northwest Authors. The library hosted the annual May Day
celebration breakfast for City staff. Technical Services staff are busy spending
the remainder of the book budget. It is a must to get these items on-site and
into the system before the transition.
Friends of the Tigard Library: The Friends are hosting a new book sale
June 19th and 20th and a "Buy-the-Foot" book sale July 10th, 11th, and 12th.
In June, they will sell pins for$5 at the Balloon Festival.
CLAB: The Committee of CLAB members has begun to review the funding
formula that determines how much funding each participating library receives
during the year. How the library receives its funds from the County is largely
based on circulation figures. The Committee, consisting of CLAB members,
citizens, and WCCLS members, will review the formula over the next year.
The Tigard Library will be hosting the Library Director's Board meeting June
25th.
The Beaverton Public Library will pursue a ballot measure in November for
funds for new building construction. Forest Grove Public Library will seek
support for their operating levy in November.
Library Trusteeship 102 Report:
Director attended the second in a series of Library Trusteeship workshops. Strategic
planning concepts were discussed. Director indicated beneficial information was
received. The library is working on a project management system to assist and focus on
two main projects. They are: 1) Revisiting the Planning Document, "Report from the
Tigard Public Library Planning Committee, June 1996," and 2) Establishing a library
foundation.
Other Business: Concern of accessing information on the Internet.
Beck briefly explained an incident that occurred in the library where a child was able to
gather information off the Internet on making bombs and then took that information to
school. Director discussed with staff the situation and the current Internet guidelines and
policies. The Library Board reviewed and discussed the current Internet Rules, policy for
juveniles and young adults use of Internet, the letter sent to parents of children receiving
library cards, and a pamphlet on "Child Safety on the Information Highway." The
Washington County Cooperative is looking at universal county-wide application form for
patrons obtaining library cards. Board discussed at length. Beck suggested that the
library needs to take a pro-active step in ensuring the library as a safe place. Staff will
revise the letter, develop a family program on using the Internet, and prepare a policies
packet for the Board's review.
Adjournment: It was moved by Irwin, and seconded by Chapman to adjourn the meeting
at 8:45 p.m. Motion passed unanimously.
h:\docs\connie\board\brdmin.doc
MEMORANDUW
DATE: July 13, 1998
TO: Bill Monahan, City Manager
FROM: Melinda Sisson, Director of Library Services
RE: Monthly Report, June 1998
• Personnel: Technical Services has increased existing Y staff hours b 12 hours to
accommodate the additional workload associated with the installation of the Polaris
software and increased usage of library materials. Reader's Services has increased
two part-time librarians to full-time in order to offer better coverage at the reference
desk and to assist with the cataloging fserials.
gJune was the first month for three
9 o
new Circulation library assistants; Becky Choruby, Melanie Fraser and Ann Hunter.
In addition, Elizabeth James has joined us, working Ramona's hours while she is on
a leave of absence. The Youth Services Specialist position closed on June 26 with
twelve applicants. Interviews will be conducted in July. Recruitment is also
underway for two part-time positions, a microcomputer support assistant and a
library assistant.
• Circulation: FY98 ended with our second highest monthly circulation for the year:
56,422. We blasted through our previous daily high of 3,671 cires with an
astounding 4,153 cires on Monday, June 15, the first day of the children's summer
reading program. The program has kept us hopping on weekdays, especially
"Buggy Mondays". We had thirteen 2,000 plus circ days in June. Conversely, we
also experienced our lowest Sunday of the year on June 21 (Father's Day) with 650
cires.
• Self-Checkout: -
a
Our self checkout use was 7,516, which accounted for 13.3% of
total items checked out. Intermittent cable problems with WILI throughout the month
may have impacted patrons' use of the machine. TCI and WCCLS are working to
correct this problem with the replacement of telecommunication hardware.
• Inter-Library Loan: Interlibrary loan continues to set records. TPL loaned 4,963
items (30% increase) to other WCCLS libraries and borrowed 3,245 items (16% •-
increase) for our patrons in the month of June. An additional 85 items were
searched and requested outside of WCCLS with a fill rate of 82% or 70 items.
• Summer Reading Program: Registration for SRP in June resulted in 1,027 children
and 115 teens signing up. Over 17% of the total registration during the same period
last year occurred in the first few weeks of this summer. This is the first summer for
the teen summer reading program. The special events continue to draw the largest
crowds with 260 children attending "The Flying Rhinoceros" event and Monday Bug
Hunts (toy bugs placed among books and other library materials to introduce
children and their parents to new sections of the library -- prizes help to motivate
f
these budding readers) attracting 623 pre-schoolers.
•
Training: A number of staff have attended Windows 95, Excel, Access, PowerPoint,
City E-mail and Polaris computer software training sessions throughout the month.
The Reader's Services staff is using Access and Excel to develop databases for
tracking standing orders and detailed expenditures of the collection development
budget. For example, Kate reports:
Total expenditures for Adult Fiction from Dec'97- June'98 equaled $6,728
Total items purchased were 598
Average cost per item was $11.25
• Polaris Update: Diana has continued to work closely with WCCLS to resolve
problems with a crack in the cable that causes WILI to be unstable. Our current
router was exchanged with one supplied by WCCLS in anticipation of moving to
Polaris. Training on the new Polaris software began in June and will continue
through August. The date for going live on Polaris has moved from August 19 to
August 25. We anticipate going to a skeletal version of WILI no later than August 2.
Those libraries, like Tigard, that have a private and public network (Internet is
provided by the City and WILI..by WCCLS), have experienced delays in connecting
to the new network because of the local firewalls unique to each agency. Gaylord
and WCCLS are addressing this unexpected problem. Terri has created a compu-
mouse display in the Lobby of the Library and articles about the impending change
have appeared in CityScape and the Volunteer Newsletter.
• Technical Services: June was an especially busy month with 1,696 items being
added to the collection. In addition to the end of the fiscal year, the staff worked to
meet a deadline for entering new records into WILI prior to a tape being made to
send to Gaylord. There will be no new materials entered into WILT between July 23
and mid-September when the acquisitions staff receive training and transfer account
information to Polaris.
• Volunteers: A presentation on Polaris and how it will affect the work of our
volunteers was given on June 23. Approximately 30 volunteers attended the hour-
long program asking questions and offering suggestions such as using a track ball
in place of a mouse at one or more WILI computers. Eight interested volunteers will
receive training on the new WILT (Polaris) to assist patrons with the transition.
WCCLS is also recruiting volunteers from the local high-tech industry to donate their
i
time assisting local library patrons in using the new PC's and new WILL Volunteers
donated 1,060 hours of service to the Library, the equivalent of 6.13 FTE.
• Friends of the Library: The Friends raised $1,236 from the Balloon Festival sales of
pins and t-shirts and $301 from on-going book sales. Reading's Fun "New Book
Sale generated $124 in profits, approximately half of what was made during the
previous event Nov. 1997. The Friends will consider offering this event only once a
year in the Fall, just prior to the holidays. The Buy-the-Foot book sale is scheduled
for July 10-12. All donated books currently stored in the Niche will be available for
this sale. Arrangements for any remaining books to; be hauled away after the sale
have been made with a used book vendor.
• Memorial for Debbie Cockes: A small group of staff joined Debbie's parents and
friends to dedicate one of the teak benches in the courtyard on Saturday, June 27.
Claire Sheldon planned a tasteful and meaningful event. Library volunteer, Mary
Lewis created beautiful flower arrangements for the ceremony.
• Volunteers:
Volunteer Type Number Hours
Adult 114 974.75
Young Adult 18 48.00
Local/Oral History 1 6.00
Adopt-a-Shelf 2 3.00
Library Board 6 10.50
Community Service 0 0.00
Friendly Visitors 6 17.75
Total 147 1,060.0.0 = 6.13 FTE
WORK INDICATORS AMWNE 1998 JUNE 1997 JUNE 1996
Circulation
Adult Materials 25,992 25,149 22,674
Juvenile Materials 30,430 27,405 20,109
Total 56,422 52,554 42,783
Days of Service 28 27.5 27.5
i`
1
Average
Daily Circulation 2,015 1,911 1,556
Hours of Service 283 275.5 271.5
Materials
Circulated per Hour 199 191 158
Increase in Circulation 7.4% 22.5% -3.1%
Materials
Added 1,696 1,497 1,252
Withdrawn 1,314 354 1,048
Borrowers Registered 379 381 364
Adult Programs 43 N/A N/A
(Number of sessions) (13)
Story Time 200 518 340
(Number of Sessions) (1) (10) (10)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 1,332 754 485
(Number of Sessions) (14) (4) (2)
Internet Users 1,332 0 62
Visitors
(Gate count divided by 2) 21,777 24,349* 15,893
Increase in Visitors 29.3% N/A -11.0%
Fines/Fees Collected $5,407.20 $5,008.27 $4,188.35
Gifts Received $ 0 $34.39 $27.00
' Checkout sessions x 1.5 due to malfunctions in the counting mechanism of the security gate.
MEMORANDUM
DATE: August 11, 1998
TO: Bill Monahan, City Manager
FROM: Melinda Sisson, Director of Library Services
RE: Monthly Report, July 1998
• Polaris: Library staff conducted a Powerpoint presentation of the WlLlnet (Polaris)
online system at the July CIT meeting that was well received. Internet access to the
Library's catalog will be a big hit if the number of questions about this service is any
indication. Staff has focused on making the transition appear to be as seamless as
possible for the public. FAQs both from WCCLS and those developed in-house are
being posted throughout the library. When a service such as "holds" on popular
materials is no longer available, staff is prepared to offer bestsellers to those lucky
enough to find them on the new book shelves, and "no fines" during the disrupted
service period. WlLlnet is scheduled to come up August 25. While there are a
number of minor functions still to be ironed out, it appears that a solution to the
firewalls dividing public from private networks at Tigard, Hillsboro and Tanasbourne
Libraries may not be resolved by that date. Staff will have to select which side of
the firewall they use the most and move to other stations to access the other. This
will allow us to "go live" August 25, but is not a satisfactory solution for the long-
term.
• Personnel: The Reader's Services Specialist (Youth) position has been offered and
accepted by Teresa Laubach who will begin work on or before October 1, 1998.
Teresa brings over five years of experience as a children's services librarian in the
Chicago, Illinois area. Jenny McKenzie, an on-call librarian, was selected to fill a
part-time library assistant position in Reader's Services. She will act as a support
person at the reference desk in addition to assisting with interlibrary loan. Sandra
Thorne became the second full-time Library Assistant in Circulation Services. Mich
Myoga ended her tenure as a temporary employee and has changed to on-call
status. In her gracious letter of resignation, she wrote, "It has been a privilege to
work at a library that is known for friendly, efficient customer service. I am
appreciative of what the library offers the community and will continue to be a
staunch supporter." Recruitment for a microcomputer support assistant closed on
July 31 with 29 applications. Interviews will be scheduled the week of August 10.
• Circulation Statistics: At 57,172 circulation increases leveled off in July, a mere
1.3% over June and only a 2.8% increase over last year. Yet, July was still our
second highest monthly circ ever. The library experienced two days with 3,000+ circ
-- both "Buggy" Mondays. Self-checkout machine use remained at 13.1%. We hope
to see that percentage improve when the machine is moved to the circ desk at the
end of August.
• Education and Training: Staff from every division have traveled to WCCLS for
training on Polaris. Six employees received training directly from Gaylord and
together make up the core trainers group. Countless hours have gone into
coordinating schedules and developing curriculum to train the rest of the
Cooperative Libraries' staff. Paula, Linda, Tony, Kathy, Diana and Amy will be
available to the rest of our staff and volunteers as we continue to become familiar
with the WlLlnet (Polaris) system.
Eight circ staff, two reader's services staff and one technical services employee
attended the OLA Support Staff Division conference July 17. Many staff had never
attended a library conference before and were afforded the opportunity to learn
about library operations of other Oregon libraries.
• Writin' in the Rain: Paula wrote, "Our summer adult book night featured works by
Northwest authors with some new talent (read Melinda) providing insights into
regional fiction and non-fiction. Twenty-five people attended. Once again,
supportive patrons chipped in and donated beverages to help make the night a
success. A good time and smoked salmon was had by all." Special thanks go out
once again to Nancy Lof for her assistance with the poster design and book jacket
graphics. We also had assistance from Terry Meisenheimer, a Rotarian, who
donated three hours photographing each book jacket that would later become a
poster.
• Technical Services: Technical Services Staff worked to add items to the catalog
before the July 22 cut-off date. Fifty-three of the 69 titles purchased that day were
cataloged and processed for shelving. Fifty-five CD software titles were added to
WILI and processed for circulation; this is a new format that patrons may now
borrow. Nearly 1,700 total items were catalogued in July. No new items will be
added to WILI until after WlLlnet "goes live"August 25.
• WCCLS Funding Formula Update: The Reader's Services staff has provided
research assistance by seeking samples of library consortia funding formulas.
Internet postings on various listservs have-been most successful. How to receive
credit for in-house use of expensive reference and electronic resources is of utmost
concern. The CLAB committee researching this has met twice and Eva Calcagno,
WCCLS Director, has produced a draft formula for discussion at the August Library
Directors Board and September CLAB meetings. (see attached)
i
• •
• Collection Development Policy: Reader's Services staff have carefully reviewed the
current Collection Development Policy and made recommendations for an
aggressive revision of the document. The new policy will separate procedures from
policy and will be attached to the Request for Reconsideration of Materials form.
This new format will provide an information packet that staff can give to patrons as
concerns over materials arise. A draft of the new Collection Development Policy
and the Collection Development Procedures Manual will be ready by the end of
January, 1999.
• Summer Reading Program: The Summer Reading Program is in full swing with
1,172 children registered to date. Special events such as Safari Ants and Tom
Sawyer scheduled on Thursday of each week have had an average attendance of
175 children and parents, creating a few parking problems at the Water Bldg. Terri's
enthusiasm and creativity prevailed with a request for orange traffic cones to be
placed in the circular drive. We greatly appreciate the cooperation of the Finance
Dept. staff in alerting us to the problem and assisting with the solution.
• Young Adult Services: Marin has begun working with the Tigard/Tualatin School
District to develop a Homework Assistance Center at the Library. Plans are well
underway with the school system providing transportation to the Library for middle
school children. Marin has also submitted a grant to Gale Publishing for seed
money to fund the start-up costs. The Center will be staffed by volunteers and will
be open for all children Tuesday, Wednesday and Thursday afternoons from 3-
6 p.m. Registration of young adults in the Summer Reading Program activities
soared to 105 to date. Special events included Express Yourself, Open Mike, Draw
It Up and Book and CD Swap. In the future, watch for movie night, all-ages bike
repair workshop and East Coast Swing dance programs.
• Inventory: Technical services staff, Katie and Vivian continued to work through the
missing inventory lists eventually withdrawing 688 titles no longer in the collection. .
• Volunteers:
Volunteer Type Number Hours
Adult 113 1050.00
Young Adult 18 84.75
Local/Oral History 0 0.00
Adopt-a-Shelf 1 1.00
Library Board 0 0.00
Community Service 3 34.75
Friendly Visitors 6 16.50
Total 141 1,187.00 = 6.85 FTE
WORK INDICATORS DULY 1998 JULY 1997 JULY 1996
Circulation
Adult Materials 26,501 26,342 24,945
Juvenile Materials 30,671 29.270 23.732
Total 57,172 55,612 48,677
Days of Service 27 28 26
Average
Daily Circulation 2,117 1,986 1,738
Hours of Service 276 291 283
Materials
Circulated per Hour 207 191 172
Increase in Circulation 2.8% 14.2% 8.6%
Materials
Added 1,264 1,486 1,507
Withdrawn 2,116 1,628 1,031
Borrowers Registered 327 322 313
Adult Programs 50 N/A N/A
(Number of sessions) (8)
Story Time 60 1,008 737
(Number of Sessions) (1) (25) (21)
Toddler Time 0 0 53
(Number of Sessions) (0) (0) (4)
Special Programs 2,000 685 615
(Number of Sessions) (24) (4) (3)
Internet Users 1,567 0 78
Visitors
(Gate count divided by 2) 22,681 17,353 16,478
Increase in Visitors 32.6% N/A -1.3%
Fines/Fees Collected $4,615.33 $4,429.85 $4,586.92
Gifts Received $ .00 $ .60 $ 14.90
• 0
Minutes of CLAB Formula Committee 7/1/98
Bud Bliss, Scott Rice, Debra Brodie, Peter Leonard, Eva Calcagno `
The group reviewed the ideas that had been presented so far. Dalira suggested that the
formula should also recognize the amount libraries spend on new materials.
What about Outreach issues—can we use the formula to encourage outreach to the
community (i.e. to add bi-lingual staff or daycare outreach)?
Debra—still need a core of non-English materials.
Bud - Forest Grove Council is hesitant to change the formula, seems to work OK as is.
It was hard for the group to visualize how the formula could be used to support the Long-
Range Plan Goals of the Cooperative when the LRP is under revision now, too.
How about maintaining Circulation Reimbursement and Open Hours, and add
some measure of"collection value"? The Reference Grant monies to buy materials
would not be distributed as in the past; perhaps the money could be set aside in a
pool for the Cooperative to subscribe to additional electronic resources which could
be shared by all libraries.
There was some desire to increase Open Hours to a Librarian's salary rather than a
Library Assistant's salary toc�address the"outreach" function. The current formula
is based upon .25 or.5 of a Library Assistant's average salary—enough to keep the
library open for the additional number of hours to meet the Adequate or Excellent
standard. If it were increased to a portion of a Librarian's salary, libraries would have
more latitude in what they could accomplish. They'd still need to maintain hours, but
they could also determine a particular needed expertise and then add professional staff to
increase its ability to serve non-English speaking people, daycare communities, Internet
training/computer support, volunteer coordination, or whatever.
The group would like to add a third category that deals with collections or materials
budgets. The goal would be to measure a library's"investment in its collection". This
would address previous suggestions to recognize libraries for the purchase of expensive
materials or items that do not circulate, like reference books. Perhaps there could be a
sliding scale with a not-to-exceed cap measuring a library's materials budget as a
percentage of the total budget, or on the amount per service population?
The group had consensus that they would like to see several scenarios so that the pros and
cons of this could be weighed. They also thought that we ought to calculate the
circulation rate at$1.80 to free up some"circulation" money to diversify the formula.
Eva will run some spreadsheets with various scenarios for circulation amounts, .25 and
.50 of an average Librarian's salary (based on State Library Report data), and several
collection budget-related things, and compare all of this to the 1998/99 payments.
(Probably NOT before the August CLAB meeting!)
LIC, i
Target 98-99 expend.=$9,135,115 New
minus$60,000 for Ref Materials Pooled fund =$9.085,115 Stuff:
Sample
98-99 96-97 Open .25 or.50 1997 Circ a@ **Vols Vols Add. ^^96-97 Coll. Coll. Exp. Library
Payments Sery pop. H2= Librarian di Circ 51.60 added '97 X$5.00 Expendit's X 50% Total
Banks $37,299 1917 ad 30 $ 7,800 17,060 $ 27,296 2,116 $ 10,580 $ 124 $ 62 $ 45,738
Beaverton $2,314,866 105,207 ad 65.75 $ 31,200 1,253,223 $2,005,157 28,857 $144,285 $ 437,410 $ 218,705 $ 2,399,347
Cedar Mill $1,324,208 48,696 ad 62 $ 23,400 715,087 $1,144,139 18,368 $ 91,840 $ 177,921 $ 88,961 $ 1,348,340
Cornelius $105,073 7927 ad 46 $ 15,600 51,414 $ 82,262 2,822 $ 14,110 $ 11,348 $ 5,674 $ 117,646
Forest Grove $440,150 22016 ad 60 $ 23,400 232,088 $ 371,341 9,045 $ 45,225 $ 85,157 $ 42,579 $ 482,544 •
Garden Home $77,518 1757 ad 39 $ 7,800 39,158 $ 62,653 1,589 $ 7,945 $ 9,005 $ 4,503 $ 82,900
Hillsboro $1,053,467 102262 ad 64 $ 31,200 563,993 $ 902,389 35,528 $177,640 $ 318,637 $ 159,319 $ 1,270,547
Tanasboume $1,178,325 ??? 635,481 $1,016,770 $ - $ - $ 1,016,770
Sherwood $158,147 7754 ad 56 $ 15,600 80,575 $ 128,920 3,344 $ 16,720 $ 22,542 $ 11,271 $ 172,511
Tigard $1,146,355 47517 ex 65 $ 31,200 615,030 $ 984,048 15,642 $ 78,210 $ 211,886 $ 105,943 $ 1,199,401
Tualatin $419,818 19974 ex65 $ 31,200 218,032 $ 348,851 8,526 $ 42,630 $ 86,363 $ 43,182 $ 465,863
West Slope $322.942 10861 ad 52 5 15.600 167.688 $ 268,301 4.844 $ 24,220 $ 25.251 $ 12,626 $ 320,746
Totals $8,578,168 $ 234,000 4,588,829 $7,342,126 130,681 $653,405 $1,385,644 $ 692,822 $ 8,922,353
(+$55,500 (-$2881997 (ave$10.60/item?)
from current) from current)
**Vols added could reflect a library's investment in the currency of information, new releases, etc.
AA Expenditures on Collections could be an incentive for libraries to buy more expensive or non-circulating
items like Reference books, electronic resources, etc.
Open Hours + Circ @$1.60+Vols Added X$5.00 + Expenditures on Collections X 50% _ $8,922,353
FRIENDS OF THE TIGARD LIBRARY
MINUTES
AUGUST 6, 1998
Present : George Burgess, Yvonne Burgess, Clare Richardson, Jean
Lindsay
Minutes were approved as presented .
Financial Report : Balance on hand August 1st $13, 545 . 41 .
$90 in memorial gifts has been designated for LP books .
OLD BUSINESS
BALLOON Festival Income $1654 for T shirts and pins . T-
shirts are all gone. Balance of pins have been given to the
Children 's Librarian for the Summer reading program party.
Cost : T shirts $821 Pins $720 Total $1541 .
COFFEE CART The City has asked that the telephone contract
arrangements be written into the contract . George will meet
with Kathy Lile in regard to her rent payments . (He reported
that her business has increased so that she will begin paying
$300 per month September 1st . )
GRANT REQUEST TO Boeings has been denied .
NEW BUSINESS
LIBRARY LEVY The language for the ballot measure will be
approved at the City Council meeting on August 11th .
ADULT READING PROGRAM sent a request for $400 for the grand
prize for the next program. Approved .
ENTERTAINMENT BOOKS George has received information and will
pick up materials . We will order the same number as last
year .
MOUSE PADS to sell as money-making project. Rejected.
Submitted by Jean Lindsay
Next meeting: September 3rd at 3:0-0.
• FRIENDS OF THE TIGARD LIBRARY
ONE MONTH ENDED JULY 31, 1998
July `98 1 month 2 months
Ended Ended
June 30, 1998 July 31, 1998
CASH RECEIPTS
MEMBERSHIP DUES _x.00 5.00
ONGOING BOOK SALES 236.10 301.17 537.27
GIFTS 111.28 5.00 116.28
IN REMEMBERANCE GIFTS *90.00 118.50 208.50
DIVIDENDS -CDIC 38.58 39.35 77.93
TIGARD BALOON FESTIVAL 15.00 1236.00 1251.00
SUMMER READING PROG. 120.00 270.00 390.00
USED BOOK SALE X1227.59 -------- 1227.59
RENT -BTWN. CHAPTERS 150.00 150.00 300.00
TOTAL CASH RECEIPTS 1988.55 2125.02 4113.57
CASH DISBURSEMENTS
TIGARD BALOON FESTIVAL ----- 450.00 450.00
USED BOOK SALE 9.97 ----- 9.97
TOTAL CASH DISBURSEMENTS 9.97 450.00 459.97
NET CASH INCREASE
(DECREASE) 1978.88 1675.02 3653.90
BEGINNING CASH 11,566.53 9891.51 9891.51
TO DATE CASH 13.545.41 11,566.53 13,545.41
* $90.00 Ruth Palmer
BEG. CHANGE ENDING BAL.
WELLS FARGO 2244.19 1940.30 4184.49
SAVINGS- CDIC 9322.34 38.58 9360.92
11,566.53 1978.88 13,545.41
FRIENDS OF THE TIGARD LIBRARY
FINANCIAL COMMITMENTS
"AT JULY 31, 1998
CASH BALANCES $13,545.41
Children's Books(sol. ltr) 20.00
Books on Tape (sol. ltr.) 75.00
Non-fiction Books(sol. ltr.) 385.00
Fiction Books (sol. ltr.) 123.06
Large Pring NF Books 114.89
Mag. Sub. - gift for this purpose 19.95
<737.90>
CASH AVAILABLE-PROJECTS FOR LIBRARY AND FUNDRAISING $ 12,807.51
s now, with a federal grant to partially fund two nC (:W11CU a Ua1.� �, U1 ulo .�.�:��Za �. u•-
officers through the next three years. TIGARD—Gordon S. Martin science degree from Oregon State group. In the 1980s, he was on the Dartmouth Street.
he police now provide protection in staggered will run against incumbent Jim University in civil engineering central business district planning The second is a lawsuit in the "I think my past 31/2
variable hours,with emergency back-up from the Nicoli for mayor; and the race technology and a master's degree task force, and in the 1990s, he Oregon tax court— a petition to years as mayor have
s of Tigard-Sherwood and the Washington Coun- may hinge on the issue of from OSU in engineering. was on the Tigard Triangle task determine the effect of tax limita- been relatively suc-
reriff's department. Tigard's future water source. He has lived in Tigard since force. tion on the city's assessment of cessful, and I'd like
'he five-year levy would pick up funding where "I will move out of Tigard if 1957, except for his college years He now is on the board of the Martins' LID fee. to keep that ball roll-
=rant leaves off, costing citizens an estimated$45 we start pumping water from the and a few years of work after col- directors for a homeless outreach The deadline to file for mayor in9,,,
e a year,or$3.75 per month per household. Willamette," said Martin,43,who. lege. ministry in Portland. �,', is July 24, and the deadline to file —Jim Nicoli
survey,recently completed by graduate students has lived in Tigard all of his life. His further goals include im- After being involved in'com- for city councilor is Aug. 14. Tigard mayor
'ortland State University, found 70 percent of "I feel that strongly about it." proving neighborhood safety and mittees and task forces for 25 So far, Ken Scheckla is the
.e who responded favored the five-year levy. Six- Nicoli, 46, says he is running library services,Nicoli said. years, Martin said he couldn't only person l file for the council.
percent favored retaining the current system. again because he wants to finish Martin is president of ABR stand on the sidelines anymore. Two council positions are open, ;
ee POLICE, Page A2 what he helped start regarding Inc., a company that,among other "I want to be part of the solu- those of Scheckla and Bob Rohlf.
Library sy ® ening a new
s chapter for Washi.ngton County
Washington Count Inter-Library Information Net
.r' .. F talo will be on-line y
-. A new computer ca g ,
j <> work, will chane from text-only to Windows-based
{' - renew and reserve books he computerized catalog for
_ allowing users to r software. WILI is t p
f x
with a keystroke Washington County Cooperative Library Services, and
`o
the network will be based in Aloha, at the WCCLS of-
! fice.
By KART HASTINGS-ARGUEDAS
Of the Times Features will include full-color illustrations of infor- -�
mation instead of blocks of black and white text. The
TIGARD—Jeanne Bradley visits the library every system will be installed in the 14 libraries in
" } 1 Washington County, which together serve more than
few weeks, but that frequency will stop soon due to 260,000 people and circulate more than 4.6 million
1 ' ! - back surgery that will leave her in recovery for three
e "i items a year.
months.
Walker said the switch to an Internet-based catalog
Coincidentally, the Tigard Public Library has been system is similar to the switch the Tigard library made
Q °
,�' revampin its computer system and will be unveiling in 1986 from card catalog to computer catalog.
an all-new inter-library Internet service in August. °�re're just trying to keep up with technology,"
Bradley to search for a book
�. _• The system will allow Bra y
Walker said. `Especially in Washington County, busi
on-line, reserve it and have her husband pick it up for nesses and people here are very technologically ad-
` her after work.She'll be able to renew books on the In-
' '' _ ~ at Letan,tmha�me tvanced.,,
1 r_ �� cuteo�newtiuk� ternet, receive notices of overdue books via e-mailoci
Library staff members in the cooperative planned
a
print out magazine articles in full color and even get
since 1997 for the new software, called Polaris. It will
l x notifications that her favorite author has just released a
= provide direct Internet access but will no longer allow
t e
new book.
for modem dial-up connections.The Tigard library also
- "I like that I'll be able to look for a particular book l—
at home,"
Bradley said. "It will be so much easier than will get 13 new computer work stations to complete its I
y new system. Countywide, 320 workstations will be
z coming to the library,especially after my surgery."
�i ,yam t Libr staff members are equally enthused about added.
€
the chap=e. - The new hardware and software is funded through
"It's like a leap into the future," said Paula Walker, the Washington County library levy, which has gone on
staff photo by Robert Bowling library division manager. "We're excited for patrons to the ballot twice in the last six years. WCCLS has been
tPER READER— Gregory Odle, 6, of Tigard checks out a display Monday about WILI, a new be able to access more information in different ways." putting money aside during that time to fund the ven-
'intywide on-line computer catalog that will start up in August. In August, the library's software system, ture.
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PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the
appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the
Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be
two minutes or less. Longer matters can be set for a future Agenda by contacting
either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying
be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda
items can be heard in any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and
should be scheduled for Council meetings by noon on the Monday prior to the
Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing
impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is
important to allow as much lead time as possible. Please notify the City of your
need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone
numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf). ,
SEE ATTACHED AGENDA
COUNCIL AGENDA - AUGUST 11, 1998- PAGE 1
•
AGENDA
6:30 PM
• STUDY SESSION
> EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to
discuss labor relations, real property transactions, current and
pending litigation issues. This Executive Session is being held under
the provisions of ORS 192.660 (1) (d), (e), & (h). As you are aware, all
discussions within this session are confidential; therefore nothing
from this meeting may be disclosed by those present. Representatives
of the news media are allowed to attend this session, but must not
disclose any information discussed during this session.
> UPDATE: ATFALATI ORGANIZATION STATUS
Topic Update by Administration Department
> UPDATE: LONG TERM WATER SUPPLY
�PDATE:
Topic Update by Water Department
> TRAIN DAY
Topic Update by Administration Department
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order- City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications
1.5 Call to Council and Staff for Non-Agenda Items
2. VISITOR'S AGENDA (Two Minutes or Less, Please)
3. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
3.1 Receive and File
a. Tentative Agenda
b. Council Calendar
3.2 Planning Commission and Budget Committee Appointments -
Resolution No. 98-
3.3 Bid Award of Contract for Cook Park Expansion Design
COUNCIL AGENDA - AUGUST 11, 1998- PAGE 2
3.4
Owl
3.5 Training Request for Chief Ron Goodpaster to attend a training
seminar entitled "Planning, Designing and Constructing a Police
Facility."
• Consent Agenda - Items Removed for Separate Discussion: Any
items requested to be removed from the Consent Agenda for separate
discussion will be considered immediately after the Council has voted
on those items which do not need discussion.
4. DARE SUMMER CAMP REPORT
• Report: Police Department
5.
a. Open Public Hearing
b. Declarations or Challenges
c. Staff Report: Administration Department
d. Public Testimony: Proponents, Opponents
e. Staff Recommendation
f. Council Questions
g. Close Public Hearing
h. Council Consideration: Resolution No. 98-
6. PUBLIC HEARING - CONSIDER CHARTER AMENDMENT LANGUAGE AND -
BALLOT MEASURE PROPOSED FOR THE NOVEMBER 3, 1998 GENERAL
ELECTION.
a. Open Public Hearing
b. Declarations or Challenges
c. Staff Report: Administration Department
d. Public Testimony: Proponents, Opponents
e. Staff Recommendation
f. Council Questions
g. Close Public Hearing
h. Council Consideration: Resolution No. 98-
7. COUNCIL LIASION REPORTS
8. NON-AGENDA ITEMS
COUNCIL AGENDA - AUGUST 11, 1998- PAGE 3
9. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss
labor relations, real property transactions, current and pending litigation
issues. This Executive Session is being held under the provisions of ORS
192.660 (1) (d), (e), & (h). As you are aware, all discussions within this
session are confidential; therefore nothing from this meeting may be
disclosed by those present. Representatives of the news media are allowed
to attend this session, but must not disclose any information discussed
during this session.
10. ADJOURNMENT
1ADM\CATHY\CCA\980811 P.DOC
COUNCIL AGENDA - AUGUST 11, 1998- PAGE 4
C
•
PROPOSED BALLOT TITLE
FOR NOVEMBER 3, 1998 GENERAL ELECTION
GENERAL OBLIGATION BONDS FOR LIBRARYAND POLICE
CONS TRUCTIONAND CITY FA CILITIES RENO VA TION
TITLE
(10) NEW LIBRARY AND POLICE CONSTRUCTION,AND OTHER CITY FACILITIES
BONDS
QUESTION
(20) Shall the City be authorized to sell Bonds up to $17,800,000 for Library, Police, and
other Civic Center facilities?
(req.) If the bonds are approved, they will be payable from taxes on property Yor property
ownership that are not subject to the limits of sections 11 and l lb, Article XI of the
Oregon Constitution.
EXPLANATION
(175) The existing Library, Police and City Hall facilities at SW Hall and Burnham constructed
in 1986 were built to meet the City's service needs for ten years.
This bond measure would fund construction of new Library and Police facilities. This
measure would also fund the conversion of the existing Library building for general City
services and the refurbishing of City Hall for City services. The Water Building on
Burnham Street would be renovated for the Public Works Department including water,
parks, streets and wastewater. Some land acquisition may be required. The parking lot
at the Civic Center on Hall and Burnham would be expanded to accommodate additional
parking spaces.
The bonds would be repaid by the levy of property taxes over a period of up to 20
(twenty)years. The first year tax rate for repayment of the bonds is estimated to be 48¢
per$1,000 of assessed value.
i:ladmyessiwUiz�ballot2doc
CITY OF TIGARD, OREGON
RESOLUTION NO. 98-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD SUBMITTING TO THE
VOTERS A PROPOSAL TO AUTHORIZE THE TIGARD CITY COUNCIL TO.SELL BONDS UP TO
$17,800,000 FOR LIBRARY, POLICE AND OTHER CITY FACILITIES TO BE VOTED ON AT THE
NOVEMBER 3, 1998, GENERAL ELECTION
WHEREAS,a public hearing was held on August 11, 1998,to receive input from the citizens of Tigard on
a proposed ballot measure for new library and police construction and other facilities Civic Center bonds;
and
WHEREAS, after due consideration, the Tigard City Council decided to forward the proposed bond
measure to the voters;
NOW,THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: An election is hereby called in and for the City of Tigard, Washington County, Oregon,
for the purpose of submitting to the legal voters of said City the following question:
Shall Tigard City Council be authorized to sell Bonds up to $17,800,000 for
Library,Police,and other Civic Center facilities?
SECTION 2: Tuesday, November 3, 1998, between the hours of 7:00 a.m. and 8:00 p.m., is hereby
designated the date and time for holding the election for the purpose of voting on the
measure as stated in the above paragraph.
SECTION 3: The election will be conducted by the Washington County Elections Department,which
department shall establish polling places, precincts, and election boards for such
election.
SECTION 4: The precincts for said election shall be and constitute all of the territory included within
the corporate limits of the City of Tigard.
SECTION 5: The ballot title to appear on the ballots shall be:
IT TLE
NEW LIBRARY AND POLICE CONSTRUCTION, AND OTHER CITY FACILITIES BONDS
RESOLUTION NO. 98-
Page 1
QUESTION
Shall the City be authorized to sell Bonds up to $17,800,000 for Library,Police, and other Civic Center
facilities?
If the bonds are approved,they will be payable from taxes on property or property ownership that are not
subject to the limits of sections 11 and I lb,Article XI of the Oregon Constitution.
EXPLANATION
The existing Library, Police and City Hall facilities at SW Hall and Burnham constructed in 1986 were
built to meet the City's service needs for ten years.
This bond measure would fund construction of new Library and Police facilities. This measure would
also fund the conversion of the existing Library building for general City services and the refurbishing of
City Hall for City services. The Water Building on Burnham Street would be renovated for the Public
Works Department including water,parks, streets and wastewater. Some land acquisition may be
required. The parking lot at the Civic Center on Hall and Burnham would be expanded to accommodate
additional parking spaces.
The bonds would be repaid by the levy of property taxes over a period of up to 20 (twenty)years. The
first year tax rate for repayment of the bonds is estimated to be 48¢ per$1,000 of assessed value.
SECTION 6: The City Elections Officer is hereby directed to give notice of receipt of the ballot title
as required by ORS 250.275,by publishing such notice in the next available edition of a
newspaper of general distribution in the City.
PASSED: This day of 1998.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
L ADM\CATHYCOUNCUBONDRES2DOC
RESOLUTION NO. 98-
Page 2