The URL can be used to link to this page

10/08/1998 - Packet AGENDA TIGARD LIBRARY BOARD THURSDAY, OCTOBER 8, 1998 - 7:00 P.M. CITY OF TIGARD-RED ROCK CREEK CONFERENCE ROOM 13125 SW HALL BLVD. TIGARD, OREGON 1. CALL TO ORDER Beck 2. ROLL CALL: BECK_ CHAPMAN_ GUSTIN_ HARPER_ HOKLIN IRWIN KASSON 3. Approve Minutes for September 10, 1998. Beck 4. Agenda Additions&Deletions. Beck 5. Call to the Public. Beck 6. Monthly Report for September 1998. Sisson 7. Friends of the Library Report. Burgess 8. Cooperative Library Advisory Board Report. Sisson 9. Update on Facilities Ballot Measure and Planning. Beck/Sisson 10. Forming a Library Foundation Discussion. Sisson 11. Continue Discussion on Internet Access Policy. Beck 12. Other Business. 13. Adjournment. TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE A MESSAGE AT THE LIBRARY(684-5886), IF YOU ARE UNABLE TO ATTEND. Agenda items for future meetings: hAdocskonnieVib-a TIGARD LIBRARY BOARD September 10, 1998 MINUTES Call to Order: 7:05 p.m., by Chair Larry Beck. Roll Call: Larry Beck, David Chapman, Tammy Gustin, Pat Harper, Lonn Hoklin, and Nancy Irwin. Staff: Melinda Sisson. Minutes: Chapman moved to approve minutes for August, seconded by Gustin. Motion passed unanimously. Agenda Additions/Deletions: None Call to the Public: None Reports: August Monthly Report: WCCLS has not committed to a "go live" date with the new Polaris system. There havebeen some software problems with the Circulation and OPAC modules. If the OPAC module is brought up before the Circulation module, there would be difficulties in patrons getting their requests filled. It was decided to remain at status quo until issues can be resolved to minimize having to take the new system down. The Board expressed some concerns with having all the information updated when the new system comes up. Installing Windows NT has corrected the firewall issue allowing access to both public and private networks. It seems that only dial access will no longer be available for patrons. WCCLS is researching solutions to access restrictions. There were two resignations in August: Rebecca Choruby who has requested that she be placed on on-call status, and Stacey Brockway. Elizabeth James, who was filling in during Ramona Fitzpatrick's three-month leave, has expressed interest in applying for one of two vacancies. MicroComputer Support Assistant, Pete Koch, will begin work September 14 and Youth Reader's Services Specialist, Teresa Laubach, will begin work September 24. Since the system was down for the month, there were no circulation statistics generated. WCCLS is hoping to recover the statistics for next month or possibly generate an average of past year's cires. to recover lost revenues. This year's theme for the Adult Reading Program is "Take Off for Paradise." The program runs from October 5-November 14. Six staff members will present book talks for the kick-off night. The Gala is scheduled for November 20 with prize drawings. Local authors are expected to make appearances. Kate Miller, Adult Services Librarian, has organized the interfiling of hardbacks and paperbacks of genre collections of adult fiction. The general adult fiction collection will also be interfiled with paperbacks and hardbacks after weeding is completed in September. The goal of this project is to reduce the number of locations a patron must search to find a title by the same author. Senior Librarian, Mara Sani, is moping portions of the collection into a more visible location in hopes of increasing their circulation. Young Adult Librarian, Marin Younker, is working with the school district and other interested citizens to serve as tutors in the new Homework Center. The • Center will be open Tuesday, Wednesday, and Thursday from 3:30 - 6:00 p.m. in the Puett Room. Tigard/Tualatin School District will provide bus transportation in support of the program. Friends of the Tigard Library: There was no representation this month. Beck shared with the Board that the Friends donated $350 to the committee, "Citizens for a Better Tigard" in support of the facilities ballot measure. The Friends are reviewing the coffee service contract. The Friends are now receiving a higher amount from the service. CLAB: CLAB discussed the 21.9 million bond measure for Beaverton's new three-story, 67,000 sq. ft. library facility. The chosen site will be at Hall Blvd. and 5th in Beaverton. They have models and renditions available for viewing. The Hillsboro Books-by-Rail kiosk will open September 12. Two employees have been hired. The kiosk is expected to reach a large population, with courier stops and access to the catalog. The Cedar Mill Rummage sale will be held September 12 and 13. Forest Grove Library has models developed for their building add-on project. Washington County has applied for the Ready to Read Grant for unincorpated Washington County. Tigard has applied for $5,609. Update on Facilities Ballot Measure and Planning: Director distributed a copy of the formal ballot measure summary as it will appear in the voter's pamphlet. Board discussed. Report on Purpose of a Library Foundation: Will discuss at the October 8, meeting. Report on Internet Guidelines Program for Parents & Children: On October 27, at 6:30 p.m., the library will offer a program focusing on exploring Internet safety for parents and children. This program is meant for parents and children to attend together and is designed to assist parents with developing guidelines for their children with use of the Internet. The library is in the process of exploring ways to assist patrons with Internet safety. When signing on to the Internet stations at the library, the library's Internet guidelines will be the first screen to appear. Also, the letter that is sent to parents of children receiving library cards will be revised to incorporate Internet use guidelines. Director distributed copies of the American Library Association (ALA), Introduction and Background on Children and the Internet, Guidelines for Developing Public Library Policy. Also distributed was an Ethics Statement for Public Library Trustees from the American Library Trustee Association (ALTA). Director informed the Board that the Tigard Library is an institutional member to ALA and the library receives several publications monthly on various divisions of ALA, ALTA being one of them. Other.Business: None Adjournment: It was moved by Chapman, and seconded by Irwin to adjourn the meeting at 8:20 p.m. Motion passed unanimously. h:\docs\connie\board\brdmin.doc DRA Dear Parent or Guardian: Your child has recently received a Library Card at the Tigard Public Library. This card allows FREE access to thousands of books, magazines, videos and other resources at fourteen libraries in Washington County. The following information is provided to help you guide your child's responsible use of library materials and services. • Young people of all ages are welcome in the library. Because of safety concerns, children 10 years or younger must be accompanied by a parent or guardian (ORS 163.545). • A public library contains information and materials representing a full spectrum of philosophies, values and levels of interest. We encourage parents to become involved with their children's library use including the use of the Internet. It is both the right and the responsibility of each parent to guide his or her child in making reading and viewing choices. • To help your children develop good study skills, encourage them to take the lead in researching information for school reports. Librarians have found that if they speak directly with your children, they can better help them locate the information they need. • Library materials can be very expensive. Show your child how to treat them with care. There will be charges for lost or damaged items. Even if the damage is done by a child's friend (or dog) it will be charged to the account of the child who checked the item out—and ultimately to the child's parent or guardian. • For reasons of confidentiality, parents need to have the child's card with them to access information connected with that card. • Overdues: Videotapes: $1.00 per video per day. Other material: $.10 per item per day. Materials other than videos may be renewed twice. We are always pleased to see families using the library. If you have questions regarding any aspect of your child's library use, or if there is any way we may help your family feel more at home, please let us know. For information, call 684-6537. Children's Librarian, Young Adult Librarian, Teresa Laubach J. Marin Younker • • COPY MEMORANDUM TO: Bill Monahan, City Manager �,,�p� FROM: Melinda R. Sisson Director of Library Services-IV" ervices �'" DATE: October 19, 1998 SUBJECT: Monthly Report, September 1998 • WlLlnet a.k.a. Polaris: In mid-September the public got its first glimpse of Polaris when it went up on the Web. Patrons are able to reserve materials for the first time since August 2. The last week of September we installed nine new OPACs to give the walk-in public their first taste of Polaris. Since then the server has yo-yoed up and down almost daily. WCCLS is working closely with Gaylord's on-site programmers and issues daily progress reports. • Personnel: Melanie Fraser, a temporary circulation assistant, filled Rebecca Choruby's position. Jesse Tremaine took Melanie's shift. Recruitments for three circulation positions were held in September; interviews are scheduled for October 15 and 19. Pete Koch began training as the new Microcomputer Support Assistant. Teresa Laubach joined the staff as the Youth Reader's Services Specialist. Welcome and congratulations to all! • Circulation: As with last month there are no circulation statistics available from the new WlLlnet system. We are hopeful that these transactions will be fully recovered once the error messages are resolved. • Adult Reading Program: Paula reports that preparations for the adult reading program and kick-off coalesced during September. If things go as planned, we will be well on our way to Paradise by the time you read this. As of the end if the first week of the program, 96 people had registered for the public program and 45 had registered for the staff program. Gathering appropriate and enticing staff prizes is always a challenge, but city staff and the city departments came through again this year with some wonderful incentives. This year we are offering a choice of one of two Grand Prizes for staff, depending on whether the winner is a landlubber or a sea dog. As we were about to kick off the 1998 Adult Reading Program, we received a charming and timely letter from the public grand prize winners of the 1997 Adult Reading Program (copy attached). When they came in to register for this year's program, they said the staff at the Stephanie Inn "did everything but blow our noses for us." • Staff Offices Move: You may need a road map to find the individual you are looking for when visiting staff offices. Diana and Mara worked with employees of the Technical and Reader's Services divisions to plan and coordinate their office moves. The goal was to place supervisors closer to the staff they work with and to reconfigure the Environetics furniture to accommodate additional staff. Paula now shares an office with Melinda. Something about a "room with a view"? The results are more conducive to workflow and somewhat more spacious. Open Houses are tentatively scheduled for Thursday, October 29. Housewarming gifts are voluntary. • WCCLS Funding, Grants and Donations: WCCLS reports that Tigard Library as a net lender of materials can expect to receive a reimbursement up to $12,530 (see attachment). A draft of the proposed reimbursement formula from WCCLS is attached. If the new formula were applied to the current contract, Tigard would have received an additional $44,959. An important consideration is to be aware that Tigard is nearing the 49,999 service population breaking point where the existing open hours reimbursement would place us in the adequate rather than excellent category reducing our allocation by $19,800. The Friends of the Tigard Library have received a donation of $25,000 to be used for books and other library resources of interest to senior citizens. The Reader's Services librarians will coordinate the selection of appropriate materials. The State Library will issue a Ready to Read Grant for 1998-99 in the amount of $5,627 to the Tigard Library by December 31, 1998. Marin Younker has applied for a grant of $5,000 from Management Trust Services to support Young Adult programming including the Homework Center. A representative from the Trust conducted a site visit on October 8 and is expected to make a decision by the end of November. Another grant pending is the 1998 Gale DISCovering Program which if awarded would also support the Homework Center with reference CDs. • Friends of the Library: The Friend's Reading's Fund Book Sale is scheduled for November 13 and 14 during library hours. Dorling Kindersley Books and Discovery Toys will have samples on hand and take orders for books and gifts to be delivered in two weeks. George Burgess reported that Between Chapters coffee service has reached the next level of profit and is compensating the Friends at $300 per month or 6% of their profit, whichever is greater. • Homework Center: Marin Younker reports the Homework Center opened on Tuesday October 6 with a dedicated team of volunteers and a few students. Marin is actively recruiting both. The Homework Center will take time to publicize so that teachers and students alike begin to think of it first when they need homework assistance. (See attached.) • Volunteers: Volunteer Type Number Hours Adult 91 652.50 Young Adult 6 31.50 Local/Oral History 2 54.00 Adopt-a-Shelf 2 5.50 Library Board 6 9.00 Community Service 1 8.00 Friendly Visitors 5 17.25 Total 113 777.75 = 4.49 FTE WORK INDICATORS TEMBER 1998 SEPTEMBER 10 SEPTEMBER 1996 Circulation Adult Materials 23,706 22,355 Juvenile Materials * 24,624 19,981 Total 48,330 42,336 Days of Service 27 27 26.5 Average Daily Circulation 1,790 1,598 Hours of Service 271.5 271.5 264 Materials Circulated per Hour 178 160 Increase in Circulation * 14.1% 8.3% Materials Added 1,352 1,034 Withdrawn * 1,248 823 Borrowers Registered 372 354 Adult Programs 16 N/A N/A (Number of sessions) (4) Story Time 0 0 0 (Number of Sessions) (0) (0) (0) Toddler Time 0 0 0 (Number of Sessions) (0) (0) (0) Special Programs 92 31 57 (Number of Sessions) (4) (3) (7) Children's Computer 49 N/A N/A Internet Users 1,351 164 82 Visitors est. (Gate count divided by 2) 18,767 14,348 N/A Increase in Visitors 32.5% N/A N/A Fines/Fees Collected $214.86 $4,689.79 $4,021.01 Gifts Received $ .00 $ .00 $ 29.25 * No statistical report from WCCLS was generated due to WILI down-time. Autumn '98 Washington County Cooperative Library Services - the Cooperative moves from WILI to WILInet Why the change? It was important to the libraries of the Cooperative to provide access to Internet resources to all library users, whether they have a computer or not. This is the direction in which most of the world is moving, and libraries want to provide current, valuable information for library users with a system that will connect them to those resources. This new web-based system allows libraries to offer patrons better access to a growing selection of information resources, which are now only available, or avail- able much more economically, through the Internet. The Cooperative chose a sys- tem that we felt would not become obsolete in the near future, and would best serve the majority of our users. WILInet and the librarians of Washington County are here to connect people with the world of books and information. Jump on Board for Autumn heading WiLlnetmccls. lib .or.ue The libraries of Washington County We're on the World Wide Web...bookmark us! have two reasons to invite you on board this autumn. Over the summer, Global reach. Local touch. Connect @ your library. the county's electronic library catalog, Washington County Cooperative Library Services WILI, has been transformed into WILInet, a fully graphical and exciting new means for delivering a menu of books and ma azines available for services to library users. WILInet 1, g checkout. Library staff can issue you makes it easy to find the full-text of a library card, help you search magazine and newspaper articles, `�. � ' `` ' WILInet, and request items to be offers recommended reading lists, and delivered to the Books by Rail branch provides pointers to useful Internet sfrom any other Washington County sites. With WILInet, all public library. You can even buy an issue of libraries in the County can now offer The Oregonian or the Hillsboro Argus. free Internet access to the public. Startup costs for Books by Rail will be Please visit your library to see the = $188,000. The library anticipates changes we've made to enhance your receipt of a $65,000 federal grant for access to information whether its for Photo by Doria Mateja the first 1/3 of the budget. The City education or recreation. You can also of Hillsboro will contribute $60,000 Wide Web. Just point your browser to connect to WILInet from the World � ,�� and fide the Light for the second 1/3. www.WILInet.wccls.lib.or.us lail . Check it out! Hillsboro Public Library is seeking con- Hillsboro Public Library's new Books By Read and ride the light rail! With the tributions from the private sector - Rail station will make it easy for people opening of the westside light rail line companies, businesses, organizations, to commute with a friend - a good September 12, not only can you get on and individuals - for the last 1/3 of the book! Opening concurrently with the board in Hillsboro, but you can also budget. You can help launch this beginning of MAX Light Rail service to check out a book while you wait for the exciting new service by making a tax Hillsboro, this newest library in the train. Hillsboro Public Library is open- deductible donation. If you are Cooperative will offer riders a ing a branch at the Hillsboro Central interested or have further questions, selection of popular paperbacks and Light Rail Station at Third & please call the Library Director at Washington Streets. This is the first (503) 615-6500. magazines, and serve as a convenient, facility of its kind on the west coast, downtown pick-up and drop-off point and an.excellent opportunity to make Help the Hillsboro Books by Rail for materials from all libraries. The libraries even more accessible. Similar branch get on track. Reduce traffic miles will fly by if you read while you services are currently offered in Paris, and air pollution while you read and ride. Happy commuting and happy Montreal, Cambridge (MA), Pittsburgh ride the light rail. Check it out! reading! (PA), and Washington, D.C. low. The Books by Rail branch will debut Worth remembering. . . September 12 the weekend of the "If information is the currency of Eva Calcagno Manager Light Rail Grand Opening. Regular democracy, libraries are its bank." hours of operation will be: 6:30 am to 6:30 pm, Monday through Friday. The Senator Wendell Ford (D-KY) branch will have popular paperback kids.readVibraries The kids of Washington County read in record numbers this year. The Youth Services librarians asked them why v they liked the books they read (or had read to them). Here's what they had to say: Craigen Bradshaw, age 14 Jessica Lavers, age 9 1/2 The Last Vampire "'It has an awesome beginning, and it Mrs. Piggle-Wiggle draws you in and an explosive ending "Because it had so many stories in it make the book a winner with me." and they were all so good and funny and if I were one of those kids I would Rebecca Eischen, age 16 1/2 not be able to thank her." IMpasse Summer Reading Stuart Crook, age 4 "It fit in what I was learning about Program 1998 Stuart Little evolution in school and that two people _ "It's got my name and it's spelled my in." took n stand for whatthey believed Over 9,000 kids of all ages signed up Way." to participate in Summer Reading Program at Washington County Chris Lux, age 6 Anthony Sansone, age 15 libraries this year. Special programs The Gam ,T e Last Command Star. . ars sponsored by the Cooperative Library "Because I could read it all by myself." Well written with well developed characters from the movie trilogy. Services at all 12 public libraries drew Great plot line which twists frequently 3,379 kids to attend performances by Ashley Parks, age 10 The Flying Rhinoceros, The Flying Brian's Winter and ends this series well." Safari Ants and Flying Up Art. "Because I learned how you can survive Another 18,331 kids attended in the wilderness." Brandon Vuylsteke, age 10 additional programs sponsored by Shrews Can't Hoop!? "Because it was funny and it shows how the individual libraries. Charlie Maines, age 9 if you believe in yourself you can do e Weekly prize drawings rewarded kids Rolls-Roycanything." "gecause it was a book of my kind of for their reading efforts. Our thanks liking." to all the local businesses for their Dahiel Nasry,-age 7• donations to Summer Reading Program, Patricia Aswani, age 12 ,Cinderella and especially to the Portland Forest The True Confessions of Charlotte No, I didn't like it because there was Dragons, an arena football team, this Doyle kissing involved. year's sponsor. The Dragons donated "I liked it because it told that you hats, t-shirts and tickets to their must follow what your heart tells you. Kimberly Ritcheson, age 7 The Library Dragon games for the weekly drawings. They I loved the book and I couldn't put it "Because there are no library ladies also supplied the grand prize, a trip to down." �� Disneyland for four. Semi-finalists that are dragons. They are all nice. received gift certificates from Art Isaac Garcia, age 8 Media. Special thanks to Barnes & Death of a Dinosaur Noble at Tanasbourne, Borders in "Because it was exciting and it felt like b Tigard and Beaverton, Craft, I was there." Warehouse in Aloha, Fred Meyer in Hillsboro, Schmitt Industries, and Hannah Viera, age 10 � Starbucks, for being good community The Hidden 'J"ewel partners and supporting summer read- "A young girl is forced to be a child -; ing in Washington County libraries. bride, but a young boy helps save her. w = It takes place in India and is true and To finish up the summer's activities in so touching, it made me want.to cry." the libraries, and to reward those par- ticipants who completed the reading Steven Levitte, age 9 program, we threw a party at Oaks Follow My Leader Park on Wednesday, August 12. Youth "It was exciting and once I started it Services librarians, staff and volun- I couldn't put it down." &rand Prize Winn teers spent the afternoon handing out free ride bracelets to more than 1100 % Shannah Rhynard-Geil, age 8 Allen C. Niman is going to Disneyland. summer readers at the Oaks Park Christa McAuliffe: Reaching f or the Shown here with Cooperative Manager Wrap Up Party. Our favorite over- Stars Eva Calcagno, left, and West Slope heard conversation went like this: "It was historical and about a woman. Youth Services Librarian Angela after receiving her ride bracelet, a I'd like to go to space someday when it Reynolds, right, is thelucky winner little girl turned to her mother and is safe." enjoying the Wrap Up Party at Oaks asked, "Which ride do I get to go on Parka Allen won a trip for four to Her mother replied, "All of them." Disneyland thanks to his participation Little girl: "Really?" Mother: "Yes. in Summer Reading Program. See what happens when you read? Congratulations and great job Allen! "Webwise" tips for September is Library Card Sign-up Month : parents & kids Check out what's new! Cyberspace. The information super- Libraries aren't what they used to be. They're better. highway. The Internet. What is it? Where is it taking us? Like other new Libraries have always been the nation's prime lender of books, magazines and technology of the past, the Internet other print materials. Today they also offer a wealth of videotapes, books on has raised concerns about its possible tape, music CDs, computers and software, as well as story hours, book clubs and legative impact on children and the many other activities. Washington County libraries also offer public access to role of libraries in providing free the Internet, a vital resource for adults and children as we enter the 21st access to information. century. Fact: The vast majority of Internet September is Library Card Sign-up Month, a time when the American Library sites offer legitimate, helpful and edu- Association and librarians across the country remind parents that a library card cational information. According to a is the most important school supply a child can have. recent study less than 1% contain sexually explicit.material. "Today's libraries are more than community centers. Through books and comput- ers, they connect us to global information resources," says Barbara J. Ford, presi- The Youth Services librarians of dent of the ALA. "A library card can give every child a head start on learning. Washington County ask you to remem- And it's free." oer that it isn't the technology but how you use it that makes a differ- Fill out the form below and take it to a Washington County library for your very ence. They offer the following tips own card. For further information about obtaining a library card or about library for "Webwise" parents & kids: resources and activities, contact.your local library. • Explore cyberspace with your children. Ask1them to share their Washington County Cooperative Library Services card application favorite Web sites and what they _ Please pr,__.., ..0 infi: like about them. Help them discover Full name: Web sites that can help them with (last) {first} {middle} their homework, hobbies and other Street address: special interests. (apt. #) (city) (state) (zip) • Teach your children to be wise con- Mailing address: sumers in cyberspace. Remind them (if different) (apt #) (city) {state} (zip) that not everything they-see,or.hear. E-mail address:: .. may be true. Home phone: ( } Work phone: ( } • Learn how to evaluate Internet sites. Most public libraries provide *Driver's license #: *Soc. Sec. #: books, magazines, brochures and (or other I.D. with current address) other materials with reviews and guides to World Wide Web sites. (Local person who lives at a different address) • Teach children "safety" rules for Contact: Phone: dealing with strangers online, such as Do you live within your city limits? Yes ❑No Q In which county? never giving out their full name, address or telephone number; never *Applicant/Parent or Guardian signature: giving out a credit card number; or (Parent or,guardian,signature required at Sanks, Beaverton, Cornelius, Garden Home and never arranging to meet someone Tualatin.) they met online without your *:Please note that,individual libraries;may or may;not require this or additional information. permission. ------------------------------------------ • Remember, reading and viewing is A library card is your passport to knowledge and adventure. Please consider your not the same thing as doing. . Many card as valuable as a credit card. By signing your library card you assume respon- young people seek information in sibility for all items checked out on the card. Help us serve you quickly and effi- books and online that they are ciently by doing the following: embarrassed or afraid to ask an adult. Factual information obtained from a reliable source can ease their protect your privacy and ensure that your card is used appropriately. • • If you lose your card, let us know as soon as possible. You will be responsible fears and even keep them safe from for any charges accrued on that card until it is declared lost. harm. Have your library card with you whenever you conduct any library transaction • Ask a librarian. Librarians have in person or on the phone. always been expert at selecting print Bring the library card or card number of the person whose reserved items you materials for children of varying are picking up, even if they are for another member of your family. ages, interests and abilities. Today When calling to renew or to inquire about reserved items, please have the they are applying those same skills library card number of the person who checked out or reserved those online. They are there to help you materials. and your child. • Check out the Kids' Place on Take this form and your I.D. to your library to complete your application. WILInet for great websites for Welcome to a world of books, information and more at the libraries of the kids, teens and parents. Washington County Cooperative Library Services. New features on Washington County WILInet Cooperative Library These are just a few of the great new ,services features you'll find on WILInet: Banks Public Library :(503) 324-1382 111 Market Street 97106 Color graphics & State-of-the-art technology Beaverton City Library 6442197 Free public access to the Internet's 12500 SW Allen Blvd. 97005 World Wide Web Cedar Mill Community Library 644-0043 • Internet access to WILInet from 12505 NW Cornell, Portland 97229 Public home, office or school • Easier & intuitive searching Cornelius Public Library 357-4093 • Context Sensitive online help 1355 N Barlow Street 97113 • New booklists online Forest Grove City Library 359-3247 • Place holds with a simple online form 2114 Pacific Avenue 97116 • Online dictionary & thesaurus ru s Create a bibliography Garden Home Community Library 245-9932 7475 SW Oleson Road 97223 West Slope ,Community • Full text of 1000's of magazines, including photos & graphics (the Hillsboro Public Library 615-6500 Library grows Oregonian & Oregon Business Shute Park Branch Journal, too) 775 SE 10th Avenue 97123 .Saturday, October 10th from 11 am -- 2 Hillsboro Public Library 615-6500 pm, the Friends of the West Slope Tanasbourne Branch1453 NW 185th Avenue 97124 Community Library will host an Open House in honor of the new 1,400L 13 #t Hillsboro Public Library 615-6500 square foot expansion. Refreshments Books By Rail will be served, and a scavenger hunt 333 SE Washington Street for kids is planned. C I Sherwood Public Libra 615-6688 955 N Sherwood Blvd. 97140 The West Slope Community Library Tigard Public Library 684-6537 was founded in 1950 by the Century ' 13125 SW Hall Blvd. 97223 Club for Women. In 1978 voters approved a levy for the Cooperativewr o c Tualatin Public Library 692-2000 which included funds for a 3,000 i4o i $Bu 5-W IUlartitiazzi 97062 square foot modular building, since C o rtnRr,OLS +6C U 1pra rWest Slope Community Library 292-6416 then administered by the County. The 7 3678 SW 78th Avenue, Portland 97225 library is located in front of Raleigh Oregon College of Art & Craft 297-5544 Park Elementary School. 8245 SW Barnes Road, Portland 97225 WILInet Volunteer Cooperative Tuality Health Information 681-1702 ��ee Computer Guides Resource Center` r 334 SE 8th Avenue,Millsboro 97123 eceies Kornen grant During the month of September the Telephone Reference 526-2577 libraries of Washington County and (TDD Reference) 644-2197 their patrons will begetting a bit of Library Outreach 617-6330 The Cooperative Library Services has (TDD Outreach} 690-7755 extra help thanks to a great group of Administration 642-1544 received a $1000 grant from the volunteers. Next time you're in the Portland chapter of The-Susan G. . ... �� library and need assistance with a ` Komen Breast Cancer Foundation. question about the new computer sys- Working in partnership with another tem, look for a friendly face and a •�� f�� County agency, the Breast & Cervical badge identifying one of the WILInet Cancer Screening Program, and Volunteer Computer Guides. Providence Health Systems, the libraries of Washington County will The Cooperative recruited 62 individu- observe October 1998 as Breast als to train on the new software, Cooperative Library Cancer Awareness month. receive orientation at the libraries, ,,advisory Board Grant funds have been used to pur- and help patrons navigate the new sys- tem. The volunteers came from vari- chase books for circulation at the Jacque Hermens Banks ous hi-tech companies such as libraries on the topic of breast cancer. Tektronix, Intel, Sequent, and Mentor Pamela Smith Beaverton An annotated bibliography of breast Graphics, as well as from the individual Tom Pfingsten Cedar Mill cancer books will be available for libraries. Scott Rice Cornelius library users. The individual libraries Meredith Bliss Forest Grove of the Cooperative will also display Carl Dyess Garden Home We are grateful- to all the folks who bookmarks and other printed materials. have donated their time and expertise Debra Brodie Hillsboro For further information on the subject, to make WILInet accessible to the Jon Bormet Sherwood please ask your reference librarian. people of Washington County. If you Melinda Sisson Tigard are interested in volunteer opportuni- Steve Chrisman Tualatin ties, please contact your local library. Jean Butcher West Slope v r� 4 J 14-�—L Ci- v�—� L�- CJ's , 2740 S. Pacific P. O. Box 219 Cannon Beach.Oregon 97110 503-436-2221 E-mail: stephinn(�tseasurf.corn • Internet: http://seasurf.comhsmmc For Reservations Call 1-800-633-3466 REGISTRATION FORM 1,500 PAGES LATER.... Tigard Public Library's Take Off For Paradise Celebrate Your Completion Of The Adult 4th Annual Adult To register for the Adult Reading Program fill this out: Reading Program With Us At The GALA EVENT Reading Program (Sh ri-La eSoir& Take Off For Name In the Tigard Water Building Paradise Address: Friday, November 20 • Meet Northwest authors, and purchase autographed copies of their books. Day Phone • Witness the weekly and grand prize drawings. • Enjoy exotic cuisine. );venitig Phone moo Attendance will be by invitation. Drop form off at the Adult Reading Program Display in the Libraryl This program is made possible by the following Tigard businesses and volunteers of the N40 Tigard Public Library. J/*0 WEEKEND GETAWAY: Friends of the Tigard Public Library and the Sylvia Beach Hotel, Call 684-6537 for more information. Keep October 5 — November 14, 1998 this brochure for future reference. WEEKLY PRIZES: Barnes 0 Noble-Washington Square Too;Betty Field,Shears Ahead; Books on Tape;Borders Books&Music—Tigard;Broadway Rose: Cafe Allegro;Cardworks;Castle Management—Round Table Pizza; Enjoy Reading Books! The Cinnamon Bums,Inc.;Family Fun Center;Flowers by Donna; Enter Prize Drawings Maid to Perfection;Pacific Coast Restaurants;Powell's Bookstore; Safeway—Tigard store;Sally Hart,LMT:Starbucks Coffee—Tigard Towne Square;Stash Tea;Terry Lendermon,hair stylist;Timberline Read 1,500 pages and receive Ski Area; World Cavalcade—Allan Jones an invitation to the The program is open to those 18 and older. Employees of BOOK CERTIFICATES: (Shangri-La (Soiree Galal the Ci f Tigard,volunteers and their immediate families City og Tigard Chamber of Commerce,Tigard Rotary Club, are not eligible to participate,but they are encouraged to Kiwanis Club of Tigard Qualify for the Grand Prize: join the staff reading program. For information,please A "Mini" Vacation on the Oregon Coast! ask at the Circulation Desk. REWARD YOURSELF HOW TO PARTICIPATE: FOR READING! O Register for the program by filling out the For each 100 pages read, enter a drawing for the Registration Form on this brochure and return it to prize of your choice. the Adult Reading Program Display in the library. Register any time between October 5 and November 14. Participants must fill out a Registration Form to be eligible for weekly drawings. Library patrons 18 or older may register. © Pick up a list of prizes and decide which weeks you'd like to enter. You may enter for prizes only during the week they are offered. Remember,you may enter the drawings of your choice. You may save all your entries for one week or spread them out among several weeks. All prize drawing forms must be PRIZES INCLUDE: turned in by November 14. Participants will be Y Meals at local restaurants eligible to win one weekly prize. Y Gift certificates or merchandise Tickets to local attractions © For every 100 pages read,maximum is 2,000,you may enter one prize drawing,for a Those who read 1,500 pages will be invited to the maximum of 20 prize entries during the Shangri-La Soir6e gala event on November 20 and will be six-week program. Just fill out a prize drawing form entered in the Grand Prize drawing. and bring it to the prize canisters at the Adult Reading Program Display in the library. Make sure you put your entry in the correct canister. S THE GRAND PRIZE: O Two nights in a book-lovers' retreat: 0 All participants who read 1,500 pages will receive an The Sylvia Beach Hotel, Newport, Oregon. invitation to the Shangri-La Soiree gala on Y Dinner for two at the Sylvia Beach Hotel. November 20 and will be automatically entered in the O A$75 gift certificate for the Canyon Way Grand Prize drawing. Bookstore and Restaurant, Newport, Oregon. © All prizes, including the Grand Prize,will be drawn at Those who read 2,000 pages the gala event on November 20. You need not be that present to win,but it's more fun if you are! A s i,�a�JLwed Y will also receive a bonus prize: � aLW � i A$10 gift certificate to Powell's Bookstore. -pAYAp�l,se WI,�jorgeWisBo�es 6 • Take Off for Paradise Tigard Public Library's 4th Annual Adult Reading Program Week One—Mon.,Oct. 5-Sat.,Oct. 10 Prize 1 $20 gift certificate courtesy of Cafe Allegro Prize 2 Relaxation Package: A 15-minute massage courtesy of Sally Hart, LMT and a Stash Tea gift pack courtesy of Stash Tea, Week Two---Sun., Oct. 11-Sat., Oct. 17 Prize 3 $25 gift certificate courtesy of Powell's Bookstore Prize 4 Nights on the Town Package: 2 tickets to "Brazil—Giant of the South'film 1/30/99; 2 tickets to "Americas Favorite Places" film 2/17/99 courtesy of World Cavalcade Travel and Adventure Films; 2 tickets to one performance of the Broadway Rose 1999 theatre season courtesy of Broadway Rose; 2 tickets to the Oregon Ballet Theatre's The Nutcracker 12/10-12/27/98 courtesy of Alan T. Jones Week Three----Sun., Oct. 18-Sat. Oct. 24 Prize 5 Paradise Pack: Book bag with best seller She's Come Undone by Wally Lamb courtesy of Barnes and Noble Bookstore; 4 rounds of miniature golf and 2 personal cheese pizzas and drinks courtesy of Wilsonville Family Fun Center; an unabridged best-selling Book on Tape, With This Ring by Amanda Quick courtesy of Books on Tape, Inc; 4 tickets for mini-Cinnabons courtesy of the Cinnamon Bums, Inc.; 2 boxes of Stash Tea courtesy of Stash Tea: a pound of coffee courtesy of Starbucks, Tigard Towne Square Prize 6 Haircut and Style courtesy of Terry Lendermon at Willoughby's in Tigard Towne Square Week Four----Sun. Oct. 25-Sat. Oct. 31 Prize 7 Two hours of free housecleaning by Maid to Perfection courtesy of Al Bossen Prize 8 $25 gift certificate courtesy of Borders Books and Music Tigard Prize 9 $30 gift certificate to Newport Bay Restaurant courtesy of Pacific Coast Restaurants -over- • i Week Five----Sun. Nov.1-Sat. Nov. 7 Prize 10 The Insomniac's Companion: Book bag with best seller The Perfect Storm by + e--+ Sebastian Junger courtesy of Barnes and Noble Bookstore; 4 tickets for mini- Cinnabons courtesy of the Cinnamon Bums, Inc.;,2boxes of Stash Tea courtesy of Stash Tea; goodies courtesy of Safeway; 1 15-minute massage courtesy of Sally Hart, LMT; $15 gift certificate for merchandise courtesy of Cardworks; Tigard Towne Square Prize 11 Two lift tickets courtesy of Timberline Ski area Prize 12 Haircut and style courtesy of Betty Field at Shears Ahead Week Six---Sun. Nov. 8-Sat. Nov. 14 Prize 13 A pizza a month for a year from Round Table Pizza, a $203 value, courtesy of Castle Management, Inc. Prize 14 Books on Tape Bonanza: Two current best selling Books on Tape, Cold Mountain by Charles Frazier and Memoirs of a Geisha by Arthur Golden courtesy of Books on Tape Prize 15 $25 gift certificate courtesy of Powell's Books Grand Prize A getaway to the Oregon Coast: 2 nights accommodations and a dinner at the Sylvia Beach Hotel and a $75 gift certificate at the Canyon Way Book Store and Restaurant in Newport, Oregon courtesy of the Friends of the Tigard Library and the Sylvia Beach Hotel Book Certificates Courtesy of the Tigard Chamber of Commerce, the Tigard Rotary and the Kiwanis Club of Tigard OLo 11" y gC�wa October 5 — November 14, 1998 • • Take Off For Paradise Join the Tigard Library's Fourth Annual Staff Reading Program and earn a chance to win prizes. Oct. 5 - Nov. 14 1. Join the staff reading program by filling out the registration form below. Return form to the Circulation Desk at the library, beginning Monday, Oct. 5. Register any time between the Mon., Oct. 5 kick-off and Sat., Nov. 14, 1998. 2. Look at the list of prizes and decide which weeks you'd like to enter. You may enter for prizes only during the week they are offered. You may save all your prize entries for one week or spread mem out among many weeks. 3. For every 100 pages (maximum is 2.000) you read between Oct. 5 and Nov. 14, fill out a weekly prize drawing form and bring it to the prize canisters at the Circulation Desk. You may enter a maximum of 20 weekly prize for;;s during the six-week program. 4. Read 1,500 pages during the program and you will be automatically entered in the r.--rand Prize DraWiny^ and will receive an invitation to the "Shanari-La Soiree" gala on Fri., Nov. 20. Read 2,000 pages and receive a chance to win a Powell's gift certificate. 5. ALL prizes, including the Grand Prize, will be drawn at the gala on Nov. 20. You need not be present to win, but it's more fun if you are! 6. So start reading now! To register, fill out this form and return it to the Library Circulation DesK. Name: Department: Phone #/Ext. (day): Check One: O City Staff O Volunteer O Family This program is open to City employees, volunteers and their immediate families age 18 and older. A separate program is being conducted for the public. Week Two—Sun. Oct.l l- Sat Oct 17 Prize 3 Tapestry T-Shirt celebrating the joys of reading and a portable book light courtesy of Melinda Sisson. Prize 4 $20 gift certificate for Cafe Allegro courtesy of Linda Parker Week Three—Sun., Oct. 18-Sat. Oct 24 Prize 5 $25 gift certificate for B. Dalton's Book store courtesy of Bobby White Prize 6 $25 worth of car washes courtesy of Public Works Week Four-Sun., Oct 25-Sat. Oct. 31 Prize 7 Shop the Stacks—Select from the latest like-new books in both hard cover and paperback. Fill a bag with literary treasures courtesy of the Friends of the Library. Prize 8 $20 gift certificate for Borders Books and Music courtesy of the Finance Dept. Prize 9 Three etched glass jars that can be used for storage or decoration courtesy of Loreen Mills Week Five—Sun. Nov. 1-Sat. Nov. 7 Prize 10 Paradise Tote—A handcrafted bag from Claire Sheldon filled with lots of surprises, including the latest Oprah book and goodies contributed by the Library staff. Prize 11 $25 gift certificate for Newport Bay Restaurant courtesy of Diana Lauterbach Prize 12 Shop the Stacks— Just in time for Christmas! Select from the latest like-new books in both hard cover and paperback courtesy of the Friends of the Library. Week Six—Sun., Nov. 8-Sat., Nov. 14 Prize 13 $45 gift certificate from Barnes and Noble courtesy of City Administration Prize 14 A month of lattes from Between Chapters courtesy of Paula M. Walker Prize 15 CD-ROM: The World Book New Illustrated Information Finder Windows Version interactive encyclopedia courtesy of Mara Sani Take Off For Paradise Staff Adult Reading Program Prize List Tigard Public Library Oct. 5-Nov. 14 Grand Prize Choice of one of the following prizes: One If By Land—A night at the historic Woven Glass Inn Bed and Breakfast and dinner for two at Cucina! Cucina! Leave the kids at home and the dishes in the sink. Take off for a night of paradise on the town, and let someone else make breakfast for you. Accommodations for two in this unique inn, which is featured on the Tigard Historic Homes Tour, and a $40 gift certificate for dinner at Cucina! Cucina! at Washington Square Too. (Contributed by Renee Giroux and Paula Walker) Two If By Sea—A cruise f or two on the Columbia River with your own captain and crew, complete with a gourmet picnic lunch Enjoy a cruise aboard the Penumbra, a 26' European Canal "petit" barge. Explore the quiet sloughs along the lower Columbia River. Watch Great Blue Heron, osprey, red-tailed hawks and eagles while sipping espresso, listening to music and basking in the golden afternoon sun. Bring your binoculars and sketch pads and enjoy a gourmet picnic lunch along the way. (Contributed by Kate and Corky Miller and Mara Soni) Note: Only one grand prize will be,awarded Weekly Prizes Week One—Mon. Oct. 5-5at. Oct. 10 Prize Z Shop the Stacks—Select from the latest like-new books in both hard cover and paperback courtesy of the Friends of the Library. Prize 2 Oregon on on M Mind• The Best of Or on in Words and Pictures Y � A beautiful coffee table book for giving or keeping courtesy of the Tigard Police Dept. 0 • ay.j Washington County 000pekatIvetka49 DATE: 9/22/98 TO: Library Directors FROM: Eva Calcagno RE: State Interlibrary Loan Net Lender Reimbursement Changes Barbara O'Neill and I have been in contact with the State Library to clarify recent changes in the State's Inter- and Intra-Library Net Lender Reimbursement procedures. In the past, WILI member libraries have not reported their out-of-County inter-library borrowing or lending statistics on the State Library Reports. The Cooperative has reported them on the form that is submitted for the Cooperative's programs. This is because the Reference& Inter-Library Loan program tracked these items rather than local libraries, and as a County we borrow more than we lend so were not eligible for Net Lender Reimbursement under the State's program. This summer, an addition was made to the Net Lender Reimbursement program to compensate public and academic libraries for loans within automated resource sharing systems. The public and academic libraries on WILI are now eligible to receive $1.00 per net loan made to other WILI.public and academic libraries. Attached is a 1997-98 Fiscal Year summary of the WILI Intra-Loans. There are two caveats on this new reimbursement program: it does not include loans to special libraries(including Tuality) and it does not include branch loans (loans between Hillsboro and Tanasbourne). Oregon Public and Academic Library Directors received information about this with the State Library Report mailing from Jim Scheppke dated July 13, 1998 and additional information last week from Rushton Brandis. According to the State Library, local libraries must record these statistics on lines 41 a and 42a of the OSL Report, and submit the"Oregon LINK Interlibrary Loan Net Lender Reimbursement Program Application Form"by October 2, 1998 in order to apply to receive reimbursement for net intra-loans. The Cooperative will continue to report totals on lines 41b-d and 42b-d for all member libraries; local libraries can enter"reported by WCCLS" on those lines of their reports. This item will be on the September LDB Agenda. Mail: PO Box 5129,Aloha,OR 97006 - Location: 17880 SW Blanton St.,Aloha, OR .9 (503)642-1544, Fox 591-0445,TDD# 690-7755 • 0 1997-98 Inter/Intra Loans LOAN to BORROW from THC LIBRARY Other Libraries Other Libraries NET Factored Out Banks 2,131 6,134 -4,003 -3,979 Beaverton 87,994 78,922 9,072 9,144 Cedar Mill 50,624 37,898 12,726 12,810 Cornelius 9,411 5,541 3,870 3,889 Forest Grove 29,183 24,325 4,858 4,970 Garden Home 6,698 3,902 2,796 2,802 Hillsboro* 38,788 37,696 1,092 1,156 Tanasbourne** 45,413 40,917 4,496 4,616 Sherwood 6,417 14,801 -8,384 -8,366 Tualatin 29,111 22,351 6,760 6,763 West Slope 15,382 22,599 -7,217 -7,197 Or. Coll. Art&Craft 1,683 694 989 1,000 Outreach 2,445 12,571 -10,126 -10,119 * TCL factored out ** HPL factored out TOTAL of Positive Loans: 59,680 9/22/9897-98 Inter-Intra D ° PROPOSED REIMBURSEMENT FORMULA MODIFICATIONS FOR NEW CONTRACT Oct 98 Target 1999-00 expenditures=$9,135,115 New minus $50,000 for Pooled Ref Materials fund = $9,085.115 Stuff: Sample 98-99 97-98 Open 1.0 or 1.5 1997 Circ @ "97-98 Vols Add. ^^97-98 Coll. Coll. Exp. Library Payments Serv. Pop, Hours Librarian Ado Circ $1.55 Vols added X$5.00 Ex e} endit's X 50% Total Banks $37,299 1,783 ad 30 $ 39,600 17,060 $ 26,443 2,506 $ 12,530 $ 2,459 $ 1,230 $ 79,803 • Beaverton $2,314,866 105,391 ad 65.75 $ 39,600 1,253,223 $1,942,496 29,428 $147,140 $ 489,000 $ 244,500 $2,373,736 Cedar Mill $1,324,208 47,641 ad 62 $ 39,600 715,087 $1,108,385 17,605 $ 88,025 $ 184,595 $ 92,298 $1,328,307 Cornelius $105,073 8,342 ad 46 $ 39,600 51,414 $ 79,692 2,956 $ 14,780 $ 13,005 $ 6,503 $ 140,574 Forest Grove $440,150 21,878 ad 60 $ 39,600 232,088 $ 359,736 9,049 $ 45,245 $ 87,716 $ 43,858 $ 488,439 Garden Home $77,518 1,828 ad 39 $ 39,600 39,158 $ 60,695 1,972 $ 9,860 $ 11,249 $ 5,625 $ 115,779 Hillsboro $1,053,467 73,764 ad 64 $ 39,600 563,993 $ 874,189 34,584 $172,920 $ 329,275 $ 164,638 $1,251,347 Tanasbourne $1,178,325 32,617 ad 64 $ 39,600 635,481 $ 984,996 $ - $ - $1,024,596 Sherwood $158,147 9,547 ad 60 $ 39,600 80,575 $ 124,891 3,903 $ 19,515 $ 41,000 $ 20,500 $ 204,506 Tigard $1,146,355 48,977 ex 65 $ 59,400 615,030 $ 953,297 15,570 $ 77,850 $ 201,535 $ 100,768 $1,191,314 Tualatin $419,818 22,450 ex 65 $ 59,400 218,032 $ 337,950 7,678 $ 38,390 $ 93,825 $ 46,913 $ 482,652 West Slope $322,942 10.353 ad 52 $ 39.600 167.688 $ 259,916 4.545 $ 22,725 $ 30,549 $ 15,275 $ 337,516 Totals $8,578,168 $ 514,800 4,588,829 $7,112,685 129,796 $648,980 $1,484,208 $ 742,104 $9,018,569 (+$303,900 (-$3,111,438 (ave$8.75Atem?) from current) from current) (In Open Hours, ad=meets Adequate, ex=Meets Excellent on OLA Standards) "Vols added could reflect a library's investment in the currency of information, new releases&donations from Friends, etc. ^^Expenditures on Collections could be an incentive for libraries to buy more expensive or non-circulating items like Reference books, electronic resources, etc. Open Hours + Circ @$1.55+Vols Added X$5.00+ Expenditures on Collections X 50% =$9,018,569 n STATE MEMORANDUM LIBRARY TO: Directors of Oregon Public Libraries FROM: Jim Scheppke, State Librari ?�K DATE: October 5, 1998 SUBJECT: Proposed Ready to Read Grants for 1998-99 Attached to this memorandum is a list of the Ready to Read Grants for 1998-99, which the State Library proposes to make this year. The list reflects the results of the application process concluded in September. All applications were reviewed by Library Development staff. The attached list of proposed grants is being mailed to all Oregon public libraries in accordance with Chapter 543 of the Oregon Administrative Rules. OAR 543-40-035 gives affected libraries the right to appeal the proposed grant awards within 15 days of the distribution of this notice. The appeal must be in writing and should contain a statement specifying: 1. The action being appealed. 2. The reason the appellant agency believes the proposed action is improper; and 3. The corrective action being requested. In accordance with OAR 543-40-035, a person designated by the State Librarian may investigate each appeal and attempt to resolve the issue with the appellant party. If the matter cannot be resolved within 15 days of receipt, the matter will be scheduled for a public hearing and an order of the Board of Trustees of the State Library. I have designated MaryKay Dahlgreen to receive and investigate any appeals filed in accordance with OAR 543-40-035. Her address is Oregon State Library, State Library Building, Salem, Oregon, 97310. She may be reached by e- mail at marykay.dahlgreen@state.or.us or by phone at 503-378-2112 ext. 239. John A.Kitzhaber Govemor The attached list of proposed grants is very similar to the one that was included with the grant applications mailed to all eligible public libraries in July. The list is organized by county, under which 0 250 Winter St. NE Salem,OR 97310-0640 (503) 378-4243 FAX (503) 588-7119 TTY (503) 378-4276 Ready to Read Grants Page 2 eligible libraries are listed alphabetically. Those libraries printed in italics did not qualify to receive a grant this year because they did not send in an application. Nine libraries chose not to apply. The column headed "Total Grant" reflects a reallocation of funds, according to the allocation formula, from libraries that did not apply this year to the libraries that did apply. After any appeals to the proposed allocation of grant funds are resolved, we will mail grant checks to all qualifying applicants in accordance with OAR 543-40-040, which requires the State Library to do so before December 31, 1998. If an appeal should result in a grant being restored to the appellant library the final check you receive could be slightly less than indicated on the enclosed table. Thank you for your cooperation in sending back the Ready to Read Grants Report describing the uses of last year's grant. These report forms were distributed in July along with the Oregon Public Library Statistical Report. If you have not yet done so, I trust your reports will reach the State Library shortly. MaryKay Dahlgreen, our Youth Services Consultant will be evaluating the Ready to Read Grant program, using the information you provide. Please contact her if you have any questions about the program. Attachment: Proposed Ready to Read Grants For 1998-99 PROPOSED READY TO READ GRANTS FOR 1998-99 Grant Recipient Children Total Children Approx. Population Sq. Mile Proposed 0-14 Population 0-14 Sq. Miles Allocation Allocation Total in County Served Served Per Child Grant BAKER COUNTY 3,306 Baker CL 16,500 3,306 3,089 $2,151 $3,791 $5,942 BENTON COUNTY 13,398 Corvallis/Benton CL 76,700 13,398 679 $8,719 $833 $9,552 CLACKAMAS COUNTY 66,922 Clackamas CL 174,807 36,824 1,841 $23,963 $2,259 $26,222 Canby PL 11,725 2,470 4 $1,607 $5 $1,612 Estacada PL 2,100 442 1 $288 $1 $289 Gladstone PL 11,680 2,460 3 $1,601 $4 $1,605 Lake Oswego PL 34,077 7,179 8 $4,671 $10 $4,681 Ledding L. (Milwaukie) 20,055 4,225 5 $2,749 $6 $2,755 Molalla PL 4,922 1,037 1 $675 $1 $676 Oregon City PL 21,920 4,618 7 $3,005 $9 $3,013 Sandy PL 5,036 1,061 2 $690 $2 $693 West Linn PL 20,422 4,302 5 $2,800 $6 $2,806 Wilsonville PL 10,940 2,305 2 $1,500 $2 $1,502 CLATSOP COUNTY 6,922 Astoria PL 10,110 2,028 10 $1,320 $12 $1,332 Seaside PL 6,005 1,205 4 $784 $5 $789 Warrenton Community L 4,040 811 16 $527 $20 $547 COLUMBIA COUNTY 8,751 Clatskanie LD 6,035 1,273 125 $828 $153 $982 Rainier PL 1,783 376 2 $245 $2 $247 St. Helens PL 8,557 1,804 4 $1,174 $5 $1,179 Scappoose LD 9,412 1,985 47 $1,292 $58 $1,349 Vernonia PL 2,345 494 1 $322 $1 $323 COOS COUNTY 11,536 Coos CLSD 23,760 4,464 1,596 $2,905 $1,958 $4,863 Bandon PL 2,790 524 2 $341 $2 $344 Coos Bay PL 15,635 2,938 20 $1,912 $25 $1,936 Coquille PL 4,235 796 2 $518 $2 $520 Laird Mem. L. (Myrtle Point) 2,725 512 2 $333 $2 $336 Lakeside PL 1,675 315 2 $205 $2 $207 Lewis L. (Powers) 695 131 1 $85 $1 $86 North Bend PL 9,885 1,857 4 $1,209 $5 $1,213 CROOK COUNTY 3,546 Crook CL 16,250 3,546 2,991 $2,308 $3,670 $5,978 CURRY COUNTY 3,816 Agness LD 176 30 334 $20 $410 $430 Chetco LD 13,402 2304 405 $1,499 $497 $1,996 Curry LD 5,035 865 323 $563 $396 $960 Langlois LD 802 138 136 $90 $167 $257 Port Orford LD 2,396 412 270 $268 $331 $599 DESCHUTES COUNTY 21,788 Deschutes CL 1 101,2001 21,7681 3,0551 $14,179 1 $3,749 1 $17,927 Page 1 10/5/98 PROPOSED READY TO READ GRANTS FOR 1998-99 Grant Recipient Children Total Children Approx. Population Sq. Mile Proposed 0-14 Population 0-14 Sq. Miles Allocation Allocation Total in County Served Served Per Child Grant DOUGLAS COUNTY 19,592 Douglas CL 99,100 19,592 5,071 $12,750 $6,223 $18,972 GILLIAM COUNTY 341 Gilliam CL 1,450 254 1,222 $165 $1,500 $1,665 Arlington PL 500 GRANT COUNTY 1,646 Grant CL 7,950 1,646 4,528 $1,071 $5,556 $6,627 HARNEY COUNTY 1,512 Harney CL 7,500 1,512 10,228 $984 $12,551 $13,535 HOOD RIVER COUNTY 4,478 Hood River CL 19,200 4,478 533 $2,914 $654 $3,568 JACKSON COUNTY 34,463 Jackson CL 169,300 34,463 2,801 $22,427 $3,437 $25,864 JEFFERSON COUNTY 4,524 Jefferson CL 17,100 4,524 1,791 $2,944 $2,198 $5,142 JOSEPHINE COUNTY 14,420 Josephine CL 73,000 14,420 1,641 $9,384 $2,014 $11,397 KLAMATH COUNTY 13,162 Klamath CL 61,600 13,162 6,135 $8,565 $7,528 $16,093 LAKE COUNTY 1,567 Lake CL 7,400 1,5671 8,359 $1,020 $10,257 $11,277 LANE COUNTY 59,803 Cottage Grove PL 8,008 1,5521 3 $1,010 $4 $1,014 Eugene PL 129,352 25,0751 37 $16,318 $45 $16,363 Fern Ridge Com. LD 10,175 1,972 181 $1,284 $222 $1,506 Junction City PL 4,285 831 2 $541 $2 $543 Oakridge PL 3,240 628 1 $409 $1 $410 Siuslaw LD 15,548 3,014 97 $1,961 $119 $2,080 Springfield PL 50.674 9,823 14 $6,392 $17 $6,410 LINCOLN COUNTY 7,981 Lincoln CSLD 18. .0 3,495 972 $2,274 $1,193 $3,467 Driftwood L (Lincoln City) 6,785 1,274 3 $829 $4 $833 Newport PL 9,960 1,870 8 $1,217 $10 $1,227 Siletz PL 1,180 222 1 $144 $1 $146 Toledo PL 3,495 656 2 $427 $2 $430 Waldport PL 1,805 339 2 $221 $2 $223 Yachats PL 665 LINN COUNTY 21,399 Albany PL 37,830 8,039 12 $5,231 $15 $5,246 Brownsville PL 1,430 304 1 $198 $1 $199 Harrisburg PL 2,310 491 1 $319 $1 $321 Lebanon PL 12,190 2,590 5 $1,686 $6 $1,692 Lyons PL 1,025 218 1 $142 $1 $143 Scio PL 685 Sweet Home PL 7,545 1,603 3 $1,043 $4 $1,047 Page 2 10/5/98 PROPOSED READY TO READ GRANTS FOR 1998-99 Grant Recipient Children Total Children Approx. Population Sq. Mile Proposed 0-14 Population 0-14 Sq. Miles Allocation Allocation Total in County Served Served Per Child Grant MALHEUR COUNTY 7,227 Malheur CL 24,185 6,090 9,924 $3,963 $12,178 $16,141 Nyssa PL 3,000 755 1 $492 $1 $493 Vale PL 1,515 MARION COUNTY 61,476 Chemeketa CRLS' 156,084 35,919 2,445 $23,374 $3,000 $26,374 Jefferson PL 2,300 528 1 $344 $1 $345 Mt. Angel PL 3,020 694 1 $451 $1 $453 Salem PL 124,200 28,522 41 $18,561 $50 $18,611 Silver Falls LD 15,095 3,466 186 $2,256 $228 $2,484 Stayton PL 6,290 1,444 2 $940 $2 $942 Woodburn PL 16,160 3,711 5 $2,415 $6 $2,421 MORROW COUNTY 2,155 Oregon Trail LD 4,555 1,085 1,025 $706 $1,258 $1,964 Irrigon PL 1,245 MULTNOMAH COUNTY 137,778 Multnomah CL 639,000 137,778 465 $89,659 $571 $90,230 POLK COUNTY 11,624 Dallas PL 12,020 2,434 4 $1,584 $5 $1,589 Falls City PL 955 Independence PL 5,405 1,095 2 $712 $2 $715 Monmouth PL 7,590 1,537 2 $1,000 $2 $1,003 SHERMAN COUNTY Sherman CL 338 1,900 338 831 $220 $1,020 $1,240 TILLAMOOK COUNTY 4,402 Tillamook CL 23,800 4,402 1,125 $2,865 $1,380 $4,245 UMATILLA COUNTY 15,208 Umatilla CSLD 21,968 5,095 2,709 $3,316 $3,324 $6,640 Adams PL 265 61 1 $40 $1 $41 Athena PL 1,120 Echo PL 585 Helix PL 190 44 1 $29 $1 $30 Hermiston PL 11,342 2,630 4 $1,712 $5 $1,717 Milton-Freewater PL 6,200 1,438 2 $936 $2 $938 Pendleton PL 16,180 3,753 9 $2,442 $11 $2,453 Pilot Rock PL 1,585 368 1 $239 $1 $240 Stanfield PL 1,770 411 1 $267 $1 $268 Ukiah PL 313 73 498 $47 $611 $658 Umatilla PL 3,375 783 2 $509 $2 $512 Weston PL 680 158 1 $103 $1 $104 UNION COUNTY 4,812 Elgin PL 2,603 511 255 $333 $313 $646 La Grande PL 18,944 3,721 1,274 $2,421 $1,563 $3,985 Union PL 2,953 580 510 $377 $626 $1,003 Page 3 10/5/98 PROPOSED READY TO READ GRANTS FOR 1998-99 Grant Recipient Children Total Children Approx. Population Sq. Mile Proposed 0-14 Population 0-14 Sq. Miles Allocation Allocation Total in County Served Served Per Child Grant WALLOWA COUNTY 1,401 Wallowa CL 3,240 622 3,149 $405 $3,864 $4,269 Enterprise PL 2,035 391 2 $254 $2 $257 Joseph PL 1,270 244 1 $159 $1 $160 Wallowa PL 755 145 1 $94 $1 $96 WASCO COUNTY 4,615 The Dalles-Wasco CL 20,814 4,250 2,094 $2,766 $2,570 $5,335 Dufur School-Com. L 1,786 365 302 $237 $371 $608 WASHINGTON COUNTY 90,527 Washington CCLS 169,893 39,948 665 $25,996 $816 $26,812 Banks PL 625 147 $96 $96 Beaverton PL 67,046 15,765 12 $10,259 $15 $10,274 Cornelius PL 7,845 1,845 3 $1,200 $4 $1,204 Forest Grove PL 15,968 3,755 5 $2,443 $6 $2,449 Hillsboro PL 58,398 13,731 20 $8,936 $25 $8,960 Sherwood PL 8,136 1,910 4 $1,243 $5 $1,248 Tigard PL 36,684 8,626 11 $5,613 $13 $5,627 Tualatin PL 20,405 4,798 7 $3,122 $9 $3,131 WHEELER COUNTY 277 Fossil PL 500 87 1 $56 $1 $58 YAMHILL COUNTY 17,568 Amity PL 1,195 Dayton PL 1,850 410 1 $267 $1 $268 McMinnville PL 23,485 5,209 5 $3,390 $6 $3,396 Newberg PL 16,765 3,719 4 $2,420 $5 $2,425 Sheridan PL 4,930 1,094 1 $712 $1 $713 Willamina PL 1,790 397 1 $258 $1 $260 Subtotal 3,054,536 86,271 UNSERVED 162,464 10,802 TOTALS 684,281 3,217,000 650,715 97,073 $423,453 $105,863 $529,316 *Chemeketa RLS service area also includes Polk County and parts of Linn and Yamhill Counties. Page 4 10/5/98 TrusAnagement Services, LLC Grant• Application Part A: Brief Statement of Request The proposed project is intended to increase teen programming at the Tigard Public Library. Previously, few programs for teens existed at the Tigard Library. This changed in the Fall of 1997 with the hiring of a staff member whose duties include increased contact with Tigard's young adults. There are few local activities for teens and the library can provide a safe place for teens to enjoy free programs and,resources. Funds will be used to hire speakers and performers, create publicity, and purchase supplies. Existing programs that would benefit from this funding are: • Teen Summer Reading Program - An eight week program encouraging teens to read and engage in activities at the library. In 1998, 227 young adults registered for the program. Activities included the Teen Idea Group, the Teen Book Group, "Magic: The Gathering" Tournament, "Acting Out," "Express Yourself' (an open mike night for teens to read their own literary works or those of their favorite authors), "Draw It Up" (a PictionaryTm type tournament of fast scribbles and guessing), a Book and CD Swap, and the Teen Party for those who completed the 7 books required for the Teen Summer Reading Program. • "Magic: The Gathering" Tournament- A type of fantasy card game that is primarily played by teen-age boys. This program was part of the 1998 Teen Summer Reading Program and was a resounding success with 20 players in the Tournament. • "Hung Up at the Library" -A gallery night showcasing and celebrating the community's student art. In the spring of 1998, the library presented student art from Fowler Middle School, complete with live acoustical guitar music and food. • Teen Idea Group-An opportunity for teens to provide input on library services and programming, including books, CDs, magazines, videos, and much more, held twice per month. This group is crucial to developing library programs and services that actually meet the needs and wants of the community's young adults. Currently, there is a loyal attendance of 17 members. • Teen Book Group-A discussion group focusing on young adult fiction. This group meets twice per month and includes 18 participants. • "Acting Out" - An opportunity for young adults to learn the craft of acting from a professional. This program was held during the 1998 Teen Summer Reading Program where the skill of impromptu was taught by Dan Hams from the Broadway Rose Theater. Twelve teens attended the program and all requested that the program be repeated in the future. Future programs that would benefit from the funding include: • Homework Center(beginning in October 1998) - Located in the library, a place for students to get assistance with their homework,three afternoons per week. A partnership with the Tigard-Tualatin School District was reached in order to bus students from the two local middle schools to the library after school. Volunteers are Trus n ' �a agement Services, LLC Grant* Application being recruited from the local high school, the community's citizens, higher education institutions, and the library's existing pool of over 200 volunteers. • "Movie Night" (beginning in October 1998) -A showing of movies once per month for teens and adults. The October movie is the classically horrific "Attack of the Killer Tomatoes"; librarians will prepare reading lists that are appropriate and related to the month's movie. Grant funds would ensure future "Movie Nights." • "Wheel Knowledge" (beginning in September 1998) - A bicycle maintenance class for teens and adults. The upcoming program will be taught by a manager from a local bike store, an example of effective community partnerships. • Babysitting Certification - A babysitting class for young adults. The Red Cross offers a certification program that equips teens with the skills necessary to be a quality babysitter. • Short Story and Poetry Contest- A yearly contest for local teen writers that will reward the creative spirit and talents of prolific teens. Libraries around the nation have implemented such a program and it would likely be successful in Tigard. Already several teens have contacted the Young Adult Librarian, inquiring about local contests. • Art and Craft classes -Programs featuring arts and crafts activities for teens outside of school. Young adult patrons have requested such programs. • "Battle of the Bands" - A contest for local teen bands with the community as audience and judges. There are existing"Battle of the Bands" at the Tigard and Tualatin High Schools that are wildly popular, but do not include middle school students. • Author Visits - Visits by local authors of interest to young adults including contemporary fiction, science fiction, and graphic novel authors. A member of the "Teen Idea Group" requested an author visit in which the author would not only discuss their own writings, but also advise young writers. Consistent, quality programming for teens creates a clientele that is dedicated to libraries and values their place in the community. Positive reaction and results are already evident with the increase in teen involvement, participation, and use of the Tigard Library in the last 10 months since the hiring of an enthusiastic Young Adult Librarian. We are requesting $5,000 to support increased teen programming at the library. Part B: Information About Your Organization The Friends of the Tigard Library was organized in June 1971 and incorporated December 6, 1979. The purpose of the Friends of the Tigard Library is: to increase interest and participation in the City of Tigard Library by focusing attention on the library's facilities, services, and needs; to encourage gifts for the enrichment of the library collection, equipment, and furnishings beyond the regular library budget; to promote and encourage the future Trusoanagement Services, LLC Gran Application growth and expansion of the Library; to contribute to the enrichment of the educational environment of the City of Tigard. Some of the accomplishments of the Friends of the Tigard Library include contributions to the Youth Summer Reading Program and the Adult Reading Program, the purchase of a neon sign for the Library's Young Adult Area and other library signage, an allocation of funds for a collection of materials, the "Write Place," for local writers and authors, new baby books purchased and delivered to Meridian Park Hospital, various technology and hardware purchases, fiction and non-fiction materials, furniture, an outdoor book-drop, and many other purchases. Funds are raised by the Friends of the Tigard Library through book sales (new and used), the sale of Entertainment books, donations, memberships, memorials, and a percentage of returns on"Between Chapters," a coffee stand outside of the library. The Friends raise approximately $8,000 to $10,000 per year. As of July 31, 1998, the present balance for Friends of the Tigard Library's accounts total $12,807.51. Part C: Project Description It is imperative to encourage young adults to use libraries to ensure that they will be life- long library users and learners. For many teens, the library is nota cool place to be, but when library services and programming are tailored to meet their needs and interests, teens are likely to have a change of attitude about libraries. Libraries are ideal locations for offering young adult activities. It is a mutually beneficial relationship: libraries gain a dedicated following and young adults gain a place in the community that listens to their needs and wants. Many libraries provide excellent programming for children, but ignore services to teens because they are considered a difficult group to please. Fortunately, the Tigard Library has consistently allocated a large percentage of funding for services and materials targeting youth, in recognition and respect for the importance of Tigard's children and young adults. Additional funds are being sought to increase programming for teens at the Tigard Library with the intention of building a base of followers that will attend future programs. The goal of the project is to increase the attendance of young adults at the Tigard Library as demonstrated by program participation and circulation figures for young adult materials at the library. Numbers will be based on figures from programs held in the past 9 months and circulation figures from the last fiscal year. Trustanagement Services, LLC Gran Application If the grant is awarded, the staff member responsible for teen programming will adhere to the following schedule: Activities: Completion Date: • Contact Youth and Young Adult Within 3 months of receipt of grant funds. Librarians, especially those locally, as well as research professional literature, for suggestions of successful teen programs and programmers • Purchase incentives for the 1999 Teen Within 8 months of receipt of grant funds Summer Reading Program • Contact various performers and speakers to Within 9 months of receipt of grant funds discuss possibility of programs and dates • Create a calendar of teen programs for Within 10 months of receipt of grant funds 1998 and 1999, including the 1999 Teen Summer Reading Program • Create program publicity and distribute to Within 10 months of receipt of grant funds community organizations and media • Create a report detailing the outcome of the Within 12 months of receipt of grant funds project and funds used Part D: Financial The budget for teen programming is as follows: Performers and Speakers $3,300.00 Books $ 700.00 Supplies $ 500.00 Publicity $ 500.00 Total $5,000.00 If the teen programming proves to be successful, Friends of the Tigard Library and the staff of the library will allocate a greater percentage of funds towards youth programming, specifically towards teen programming. Additionally, funds will be sought from local organizations and grants. Treasurer's report: see attached. Part E: Attachments Tigard Public Library's service area is approximately 11 square miles, serving about 48,500 people. Trust9nagernent Services, LLC Grant Application The Friends of the Tigard Library's Board of Directors and profiles are as follows: President: George Burgess. Retired Economist for the State Highway Department. Member of the Tigard City Budget Committee for 12 years. Member of the Church Board for 20 years and Treasurer for 15 years. Vice President: Yvonne Burgess. Homemaker. Library volunteer for 18 years. Treasurer: Clare Richardson. Church Secretary. School Bookkeeper for approximately 20 years. Secretary: Jean Lindsay. Retired Public Relations Director and Volunteer Coordinator for Spokane YWCA and Oregon Literacy. Currently employed as Tigard Library's Volunteer Coordinator. Treasury Authorization letter: see attached. 0 0 1998 Gale DISCovering Grant Future Homework Center Tigard Public Library Community Tigard is a city in the Portland Metro area with an increasingly diverse population of approximately 37,000. In 1969, 5 small school districts, including Tigard's, joined to form the Tigard-Tualatin School District, currently Oregon's 11th largest school district. It is composed of 2 high schools, 3 middle schools, 9 elementary schools, a swim center, and an alternative program. The Tigard-Tualatin School District had an enrollment of 11,071 in the 1997-98 school year. The 1997 racial and ethnic breakdown for the district is: 9,566 (86%) White (not of Hispanic origin); 164 (1%) African American (not of Hispanic origin); 736 (6.7%) Hispanic; 555 (5%) Asian/Pacific Islander; and 41 (.4%) American Indian/Alaskan Native. In the Fall of 1997, 526 students were enrolled in the English as a Second Language Program. High school dropout rates for 1996-97,were 92 (5.37%) for Tigard High School and .112 (7.3%) for Tualatin High School. Customers Primarily, students from Tigard's 2 local middle schools will be targeted, though we will invite students from Tigard High School and ABLE, the alternative program, as well as homeschooled students. We are limiting advertisement to those schools that are within the Tigard Public Library's service area. Setting The Tigard Public Library was founded in 1967. Its holdings include over 93,000 books, 400 periodicals, numerous CD-ROM titles, online databases, etc. It is staffed by 37 paid employees, including a Children's librarian, a Young Adult librarian, and a full-time Youth Services library assistant. Over 200 volunteers provide additional service. Program Description In October of 1998, the Tigard Public Library will open its first homework center in a combined effort with the Tigard-Tualatin School District. The creation of the Center was initiated, in part, in response to requests by local students for expanded academic assistance. Furthermore, there are few local activities for students, and the library can provide a safe afterschool place for students to _ study, read for pleasure, and attend programs. J.Marin Younker Youth Services Librarian Tigard Public Library 13125 SW Hall Blvd,Tigard,OR 97223 503-684-6537 x283 t8 Gale DISCovering Grant The targeted population primarily will be students from the 2 local middle schools, though no students will be�denied. It is especially difficult for middle school students to obtain transportation to the library. Middle schoolers currently attending the library's advisory council and book group have complained that it is difficult for them to get to the library to attend programs. School buses will drop middle school students off at the library after school, and it will then be the responsibility of the parent(s) to pick up their children - this responsibility will be, emphasized in letters to parent(s) or guardian(s). Additionally, a waiver will be signed by parents allowing the students to ride the buses to the library, and all will be informed of the Center's rules and the library's policies. 'The local high school and alternative program are on a city bus-line, thus making the library more accessible to these students. The Center will be located in an already existing conference room, equipped with tables and chairs and able to comfortably seat 30 people. The hours of operation will be Tuesdays, Wednesdays, and Thursdays from 3:30 p.m. to 6:00 p.m. The library has an existing computer, outside of the conference room, loaded with software for college selection and homework support, dedicated to the needs of young adults. In the near future, an additional machine will be added in the young adult area of the library for word processing. The staff of volunteers for the Center will be selected from Education programs, the local high school, and the library's already existing pool of over 200 community volunteers. The library will target volunteers who are excited about working with this particular age group and are skilled at teaching and tutoring. The library's volunteers and staff will be prepared to handle possible discipline problems. Because middle school students are sometimes a difficult group to empathize with, it will be emphasized that the students need to be treated with the same respect as other library patrons. The establishment of a homework center will be an invaluable addition to the Tigard Public Library and the community. There is a concerted effort by staff to improve library participation and usage by young adults through increased programming and contact with this population. Outside of school, there are limited social and academic opportunities for this age group in our community and with the limited transportation means of students, especially middle schoolers, cooperation with the school district and the creation of a homework center is crucial. When students begin to utilize the homework center, they will become more aware of what the library has to offer in the way of programs and resources intended to fulfill their educational and entertainment desires. J.Marin Younker Youth Services Librarian Tigard Public Library 13125 SW Hall Blvd,Tigard,OR 97223 503-684-6537 x283 ~ 07/08/98 WED 12:46 FAX 503 684 2296 TIGARD TLTALATIN SCHOOL 2002 Tigard-Tualatin School District 23J Larry Hibbard Admintstrafion Center - 13137 S.W.Pacific Highway • Tigard Oregon • 97223 • (503)620.1620 • FAX(51M)W-2296 http://www.ttsd,kl2.or.us Board of Directors MG*Haas 0XV July 8, 1998 Al Hieb,Vice Chat Richard Caron Tom Sharp Patri°aNggs To: Beth Dempsey Gale Corporate Communications SuperY,tenderTr �--J R=9 Joki M.D. From: Susan Stark Haydon AssociateSupertrtendent Director of Community Relations Ma ydice RLmd.EdD. ROSS Manager George Rsher DYec:orofHtmcnReswces On behalf of the Tigard-Tualatin School District, I am Pe'eLoidn pleased to support the Tigard Public Library's grant Director of5taitDhe�pment application for Gale DISCovering CDs to create a homework 0�edorofS1WanT5enrices center. Pelma Hagentirden � We see many benefits from having a homework center at the public library and plan to support this program by ltlosport3amentdry running after school bus routes to the library from our two ScottBai,er:Nnctal Tigard middle schools. Byrom @wnenrary JoM Ham Principal We think this program will offer students much needed Ghalesf.rrludEl.Princ y help--after the school da We also see it as a positive benefit JImP!erceementary forparents whose students will be engaged in roductive and Dear C2ek Elementary p g� P Val=%rJcer Pondpd safe activities outside of school and away from home_ Dumom eementoy JGp Gladde[Ph.D..Prndpal Muer Elementary Ed McVlcket Pdnctpd Terrrpleton Psrnentory Navy Lori WE Prindpal Tualatin Elementary Red PA ftr-pd Mary Woodward Elementay Art Rutka Princlpd Fowler Mldme SOW &=Carle.Pmcipd Hazebrook Mrdde School vci aeFares.Pnacipat Twa!rty Middia 5chocl Jim womom,Princod Tipdrd KO Schad Marl,KuWCczyk Pr(ncipof Tudam lige Schad Larry Pettenen.PrkicfDd TV Century Acodemy Jennifer Nelson D"¢ecta AQuanc Centers Nag Aranam Diecta 'Our commitment is to educate eery student to be a successful and responsible contributor in our changing world.• 9 J.Marin Youker Young Adult Services Librarian 10/16/98 Homework Center Description: In October of 1998, the Tigard Public Library opened a Homework Center in a combined effort with the Tigard-Tualatin School District. The hours of operation are Tuesdays, Wednesdays, and Thursdays from 3:30 p.m. to 6:00 p.m.; the Center will close during school and library holidays, as well as during inclement weather conditions. The targeted population is primarily students from the 2 local middle schools, though no students will be denied. School buses will drop middle school students, with signed parent permission slips, off at the library after school. Tutors are available in the Center as needed. Goals: • Create a safe place for Tigard's students to go after school. • Strengthen the relationship between the Tigard Public Library and the Tigard- Tualatin School District. • Provide academic assistance to Tigard's students. • Increase the visibility of the Tigard Library, as it provides numerous programs and services for teens. Create an atmosphere in which the Tigard Public Library is viewed as an essential and useful community institution. Preparation: • Recruited volunteers via advertisements in the "Tigard Times," the "Regal Courier," and the October "Cityscape." Contacted Washington Mutual to be added to their list of local agencies providing tutoring opportunities. Contacted the Oregon Association of Retired Teachers. Contacted Education Departments at Lewis and Clark and Portland State University. Contacted Tigard High School clubs with the intention of recruiting high school students as volunteers. • Solidified the procedure for busing middle school students to the Tigard Public Library with a contact at the Tigard-Tualatin School District. Created a parent letter and permission slip to enable middle school students from Fowler and Twality to take the bus from school to the library. • Promoted the Homework Center to Tigard's schools with fliers distributed in teacher packets. Schools contacted included St. Anthony's, Fowler M.S., Twality M.S., Tigard H.S., the ABLE program, and QUEST. • Informed parents through press releases in the "Tigard Times," the "Regal Courier," and the October"Cityscape." Also included announcements in PTA/PSO newsletters. Distributed hand-outs to Fowler and Twality M.S. to be given to parents during parent-teacher conferences. • Informed students with bulletin announcements at the schools. Also encouraged school staff to post Homework Center flier in classroom. • Prepared library staff for possible impact of Homework Center and solicited for staff suggestions. Created a hand-out for Reference Librarians concerning the development stages of young adults and tactics for having positive interactions with teens in the library. i Date sent: 7 Oct 1998 14:44:56 U From: "BRANDIS Rushton G" <BRANDIS_Rushton_G@OSLMAC.OSL.STAT Subject: libs-or! FW: NCLIS HEARING ON KIDS & INTERNET To: "libs-or List" <fibs-or@sparkie.osl.state.or.us> Send reply to: "BRANDIS Rushton G" <BRANDIS_Rushton_G@OSLMAC.OSL.STAT ALAWON Volume 7, Number 122 ISSN 1069-7799 October 7, 1998 American Library Association Washington Office Newsline i In this issue: (96 lines) NCLIS TO CONVENE HEARING ON KIDS AND THE INTERNET i The following notice is from the Federal Register October 7, 1998, Page 53937. ALA is discussing with NCLIS the participation of ALA President Ann Symons in the Commission's hearing. NATIONAL COMMISSION ON LIBRARIES AND INFORMATION SCIENCE Sunshine Act Meeting; The U.S. National Commission on Libraries and Information Science (NCLIS) Sunshine Act Meeting and Open Hearing TIME, DATE, AND PLACE: NCLIS Business Meeting, November 9, 1998, 2:00-5-00 p.m., Holiday Inn Westpark Hotel, 1900 North Fort Myer Drive, Arlington, VA, Open Hearing on "Kids and the Internet: The Promise and the Perils", November 10, 1998, 9:00-4:00 p.m., The Freedom Forum, Rooftop Center, 1101 Wilson Boulevard, Arlington, VA. Purpose of the Hearing: The NCLIS hearing is being held for the purpose of producing a report with solid, practical recommendations for front-line library managers to deal with Melinda Sisson -- I -- Thu, 15 Oct 1998 11:32:36 problems arising from public access Internet terminals in libraries where children may use them. Foremost of these problems is the potential for predation by pedophiles, but the hearing will also deal with the concerns parents express about their kids'having access to inappropriate material, generally sexually explicit matter, but also hate language, cult messages, and other troublesome material. Additionally, NCLIS intends to explore the issue of privacy, especially in the case of marketing efforts that entice kids to provide a host of consumer information about themselves and their families. The issues will be examined in a context of a deep and abiding regard for First Amendment freedoms and the library community's historic aversion to censorship. This hearing is open by invitation to anyone interested in this topic. Requests for invitation should be received by October 23, 1998. Because of time constraints, participation will be limited. Written testimony will be accepted for those unable to appear in person. Written requests for invitations must be submitted to NCLIS, Attn: Barbara Whiteleather, 1110 Vermont Avenue, NW., Suite 820, Washington, DC 20005-3522; fax: 202-606-9203; or e-mail: bw_nclIsCaNnet.ed.gov. Written comments will be accepted before, during, or up to 30 days after the hearing provided- that all such comments are received at the above address no later than the close of business on December 10, 1998. To request further information or to make special arrangements for physically challenged persons,contact Barbara Whiteleather(202-606- 9200) no later than one week in advance of the meeting. For further information contact Robert Willard, Executive Director(202) 606-9200. Dated: October 2, 1998. Robert S. Willard, NCLIS Executive Director. Melinda Sisson Thu, 15 Oct 1998 11-32-36 ALAWON is a free, irregular publication of the American Library Association Washington Office. To subscribe, send the message: subscribe ala-wo [your—firstname] [your—lastname] to listproc @ala.org. To unsubscribe, go to http://w-w-w.ala.org/washoff/ subscribe.html or send the message.- unsubscribe ala-wo to listproc@ala.org. ALAWON archives at http-.//u-,vw.ala.org/ washoff/alawon. Visit our Web site at http://www.alawash.org. ALA Washington Office 202.628.8410 (V) 1301 Pennsylvania Ave., NW, #403 202.628.8419 (F) Washington, DC 20004-1701 800.941.8478 (V) Lynne E. Bradley, Editor <leb@alawash.org> Deirdre Herman, Managing Editor <alawash@alawash.org> Contributors: Carol C. Henderson Claudette W. Tennant All materials subject to copyright by the American Library Association may be reprinted or redistributed for noncommercial purposes with appropriate credits. Rushton Brandis, Network Development Consultant Library Development Services, Oregon State Library State Library Bldg, Salem, OR 97310-0640 503 378 2112 x 224; fax 503 588 7119 rushton.g.brand is@state.or.us Information about libs-or, and a searchable archive of libs-or messages is available at: http://www2.osl.state.or.us/archives/Ilbs-or.html. Melinda Sisson -- 3 -- Thu, 15 Oct 1998 1132-36 COPYOREGON PUBLIC LIBRARY STATISTICAL REPORT For the Fiscal Year Ending June 30, 1998 Completion of this report is required of all public libraries under QRS 357.520. Make one copy for local governing officials and send one copy.to Library Development Services, Oregon State Library, State Library Building, Salem, 97310. The deadline for receipt of this report is October 2, 1998. Part 1 — General Information Library Director: Melinda Sisson Official Name of Library: Tigard Public Library Mailing Address: 13125 SW Hail Blvd City, Zip: Tigard, OR 97223-8144 Telephone: (503) 684-6537; FAX 598-7515 Fax Phone: Email Address (Best contact address for Library Director): melinda@ci.tigard.or.us World Wide Web Homepage Address: www.ci.tigard.o u.s/1ib/t1main.htm ........................................................................................................... (Please make any corrections, changes or additions) NOTE.- If your library has branches,please review branch directory information on the attached shdet and make any necessary corrections or changes. PLEASE COMPLETE EACH LINE BELOW. DO NOT LEAVE BLANKS. FILL IN AN ACTUAL NUMBER; or ESTIMATE A NUMBER AND INDICATE BY ENCLOSING THE NUMBER IN BRACKETS (e. g., [2,378]); or USE "NIA"FOR"NOT APPLICABLE"TO YOUR LIBRARY; or USE "n. c." FOR "NOT COLLECTED" AT THE PRESENT TIME;or USE"O"FOR"ZERO"OR"NONE". ITEM LINE NO. NUMBER Number of public service outlets: a.Central library 1 b. Branches 0 c. Bookmobiles 1 _ 0 d. Other public service outlets 0 Number of registered borrowers 2 37 052 Please refer to . 1 of Instructions) Part 2 — Library Staff as of June 30, 1998 Report Number of Paid Full Time(40 hr.) Equivalent(FTE)Staff Only (Please refer to p. 2 of Instructions) ITEM LINE NO. NUMBER(FTE) Number of librarians with ALA/MLS 3 6 Number of librarians with any other master's degree 4 B Number of other persons holding the title of librarian 5 1.8 TOTAL LIBRARIANS (Sum of Lines 3-5) 6 7.8 Number of all other paid staff 7 17.61 TOTAL PAID STAFF(Sum of Line 6-7) 8 25.41 Please do not leave any lines blalell in a number, estimate a number in bracketse "NIA", "n.c.", or"0."). Part. 3 — Library Operating Income for It r 997-98 NOTE DO NOT REPORT CARRYOVER"INCOME THAT WAS REPORTED LAST YEAR ITEM LINE NO. AMOUNT Roundtonearest dollar) Local government sources: a. City .9 $ 426,299 b. County $ 1,018,551 c. District (Library district, community college t $ N/A district, school district) d.TOTAL LOCAL GOVERNMENT (SLIM Of 9a.-9c.) $ 1,444,850 State government sources (e.g., Ready to Read Grants) 10 $ 5,428 Federal government sources: 11 a. LSCA grants $ 0 b. Other federal funds $ 0 Other sources (including donations, interest, private grants, 12 fines. fees, etc.) $ 64,194 TOTAL LIBRARY INCOME(Sum of 9d., 10-12) 1 13 [_ $ 1,514,472 Part 4 — Library Expenditures in 1997-98 SECTION A. STANDARD OPERATING EXPENDITURES (excluding capital outlay) NOTE: Revised instructions for this section ITEM I LINE NO. AMOUNT(Round to nearest dollar) Salaries and wages 14 $ 793,700 Employee benefits 15 $ 205,054 Library collection: 16 a.Books and other print materials $ 118,158 (excluding periodicals and microfom7s) b. Periodicals and other serial subscriptions (including microforn7s) $ 18,666 c. Microforms (excluding serial subscriptions) $ n.c. cl.Computer software $ n.c. e.Other machine-readable (electronic format) materials (Please see P. 3 of Instructions) $ 35,326 f. Audio-visual materials (records. audiocassettes. videocassettes) $ 25,895 g.Other materials (all expenditures on collection not incl. above) $ 2,940 h.TOTAL EXPENDITURE ON COLLECTION (Sum of 16a.-16q.) $ 200,985 Binding and other conservation of materials 17 $ 500 Plant operation and maintenance 18 (excluding salaries and benefits) $ NIA Furniture and equipment 19 -(excluding caoital outlay)_ $ 0 Electronic access 20 $ 740 All other operating expenditures 21 (all items not included above) $ 74,532 TOTAL LIBRARY EXPENDITURES 22 (Sum of 14.15.16h..17-21) $ 1,476,496 OREGON PUBLIC LIBRARY STATISTICAL REPORT Page 2 Please do not leave any lines b*ffill in a number, estimate a number in brackor use "NIA", 'n.c.", or"O). SECTION B. CAPITAL OUTLAY Capital (:TEM LINE NO. MOUNT Round to nearest dollar) outlay 23 1 a. Library construction and related $ 0 expenditures (incl. building sites) b. Capital equipment expenditures $ 32,088 c. Other capital outlay (specify) $ 0 $ 0 $ 0 d.TOTAL CAPITAL OUTLAY (Sum 23a.-23c.) $ 32,088 Part 5 data from Part 5 — Library Collections As of the End of 1997-98 El automated system Note: Revised Instructions for line #33 ITEM LINE NO. a. NUMBER OF b. NUMBER OF c.NUMBER OF TITLES PHYSICAL UNITS PHYSICAL UNITS ADDED IN 97-98 Books, serials, periodical and newspa- per volumes, and gov't. docu- 24 n.c. 94,861 10,155 ments (cataloged only) Government documents only if in a separate collection 25 n.c. 1 0 (if not separate. include in 24) Microforms (microfilm, microfiche) 26 n.c. 41,830 246 Audio materials (cassettes, 27 records. compact discs etc.) n.c. 5,419 859 Video materials (videocassettes, 28 etc.) n.c. 5,657 1,389 Computer software 29 n.c. 10 0 Machine-readable(electronic format) TO materials n.c. 91 41 (CD-ROMs, magnetic tapes, etc.) Other library materials (include 31 uncataloged paperbacks) * I I n.c. 9,103 n.c. TOTALS FOR THE END OF 1997-98 32 n.c. 115,069 12,404 (Sum of 23-31) 1 1 If vertical file materials are included on line 31, please indicate here the type of physical unit counted: ❑number of pamphlets/articles, etc. Finumber of envelopes M number of subjects ❑other ITEM LINE NO. I a. NUMBER OF SUBSCRIPTIONS 1 b._NUMBER OF TITLES Current periodical subscriptions (incl. periodicals and newspapers) 33 1,125 1,122 OREGON PUBLIC LIBRARY STATISTICAL REPORT Page 3 Please do not leave any lines blank(fill in a number, estimate a number in brackfor use 'NIA 'n.c.', or"0). Part 6 — Libr ry Services in 1997-98 ITEM LINE NO. NUMBER Public service hours in a typical week in 1997-98 34 Monday 9.3 to 9:00 = (NOTE: For libraries with branches this questiot Tuesday 9;30 to 9.00 = 11.5 refers to central library only) Wednesday =- to 9.00 = =.-5 Thursday 3_!3Q to 9:00 = 11.5 Friday 9:30 to 5:00 = 7.5 Saturday 9:30to 5:00 = 7.5 -7 Sunday T7 to 3.70D = TOTAL HOURS IN TYPICAL WEEK= 65.0 Total annual public service hours for all facilities 35 in 1997-98 (Be sure to omit holiday hours, 3,273 please refer to p. 5 of Instructions) Library visits (total annual attendance at all 36 library facilities) in 1997-98 257,553 (Please refer to P. 5 of Instructions) Circulation of library materials at all facilities 37 in 1997-98*: 300,398 a. Number of adult materials circulated b. Number of children's materials circulated 359,746 c.TOTAL CIRCULATION IN 1997-98 (Sum of 37a. and 37b.) 634,812 Total number of reference transactions (Please 38 estimate if actual count not available, refer 44,824 to o. 6 of Instructions) Programs or presentations for children sponsored 39 by the library 261 (Please refer to p. 6 of Instructions) a. Number of programs for children b. Number of persons attending programs for children 10,114 Programs or presentations for adults sponsored 40 by the library (Please refer to p. 6 of instructions) 124 a. Number of oro rams for adults b. Number of persons attending 1,283 programs for adults Interlibrary loans made to other libraries: 41 a. Number transacted using own resource 52,239 sharing system ($1 per net loan) b. Number made to in-state special libraries reported by WCCLS c. Number made to in-state libraries transacted by other means($4 per net loan) reported by WCCLS d. Number made.to out-of-state libraries reported by WCCLS e, TOTAL LOANS TO OTHER LIBRARIES (Sum of 4 la. -41 d.) 52,239 Interlibrary loans from other libraries to your library: 42 a. Number transacted using own resource 39,761 sharing system ($1 per net loan) b. Number from in-state special libraries reported by WCCLS c. Number from in-state libraries transacted by other means($4 pel net loan) reported by WCCLS d, Number from out-of-state libraries reported by WCCLS e.TOTAL LOANS FROM OTHER LIBRARIES (Sum of 42a. -42d.) 39,761 *If your library has circulation statistics by branch or other service outlet, please attach a copy. OREGON PUBLIC LIBRARY STATISTICAL REPORT Page 4 Please do not leave any lines blofill in a number, estimate a number in brackeor use "N/A" n.c." r"o'), Part 6 — Library Services in 1997-98 (continued) ITEM LINE NO. NUMBER Total number of reference questions answered 43 for other libraries n.c. Total number of reference questions referred 44 to other libraries 107 Part 7 — Other information ITEM LINE NO, NUMBER Volunteer services to the library in 1997-98 a.Total number of volunteers (individuals) 45 306 i b.Total volunteer hours 12,021 Library salary schedule effective for the ANNUAL RANGE HOURLY new fiscal year (1998-99): 46 OR FIXED AMOUNT EQUIVALENT a. Library Director $52,620-70,512 $25.30-33.90 b. Assistant Director N/A $ N/A c. Department Head $36,924-49,488 17.75-23.79 d. Senior Librarian $31,704-42,504 $15.24-20.44 e. Entry-level Librarian $29,244-39,180 $ 14,06-18.84 f. Library Assistant (para-professional) V3,268-31, 188 S 11. 19-14.99 g. Library Clerk S 21,024-28, 188 $ 10.11-13.55 Library fees and fines in fiscal year 1997-98: 47 FEE/FINE TOTAL REVENUE STRUCTURE IN 1997-98 a. Fines for overdue library materials 10� per item per 56,493 day/video $1 per da b.Charge for reserving library materials n.c. $ 0 c.Charge for use of meeting rooms n,c. $ 0 d. Charge for interlibrary loan (return postage, etc.) n.c. $ 0 e. Rentals or deposits on equipment n.c, S 0 f.Charge for non-resident borrowing privileges $60 out-of-county $ 60 g. Other fees or fines (specify) S photocopy fee n.c, N/A Ref. materials, 1_0 paces free (Attach page if necessary) Number of circulations made without charge to non-residents in 1997-98, either as a result 48 of library participation in a federation or cooperative system, or as a result of other 266,346 agreements between libraries, or for any other reason OREGON PUBLIC LIBRARY STATISTICAL REPORT Page 5 Please do not leave any lines blank(fill in a number, estimate a number in bracice, or use "NIA", 'n.c. or*0 Part 7 — Other Information (continued) ITEM LINE NO. NUMBER Library referenda in 1997-98: If your library . X No referenda in 1997-98. attempted a referenda of any type (levy 49 VOTE RESULTS MAIL election, bond election, establishment election, TYPE #YES #NO BALLOT? etc.), please report on the results (attach pages if necessary) Library board members for 1998-99 (including library district board members): NAME MAILING ADDRESS (include city and zip) TELEPHONE CHAIR: Larry Beck 10820 SW Pathfinder Way, Tigard, OR 97223 620-1602 David Chapman 9840 SW Landau Place, Tigard, OR 97223 246-3118 Tammv Gustin 10670 SW Derry Dell Court, Tigard, OR 97223 639-2027 Pat Harper 10875 SW Summerlake Drive, Tigard, OR 97223 524-3383 Lonn Hoklin 9365 SW Millen Drive, Tigard, OR 97224 598-0454 Nancy Irwin 11135 SW 125th Place-, Tigard, OR 97223 590-8086 Sue Kasson 16570 SW 93rd, Tigard, OR 97223 620-9771 Friends of the Library officers for 1998-99: NAME MAILING ADDRESS (include city and zip) TELEPHONE PRESIDENT: George Burgess 13475 SW Village Glenn Dr. , Tigard, OR 97223 639-0903 Yvonne Burgess 13475 SW Village Glenn Dr. , Tigard, OR 97223 639-0903 Jean Lindsay (Secretary) Library Staff 684-6537 AUTHORIZATION: The information included in this report is accurate to the best of our knowledge ibrary Boa Chair's Sionature Date -82 7 Library Director's Signature Date OREGON PUBLIC LIBRARY STATISTICAL REPORT Page 6 � � ! � � � OREGON PUBLIC LIBRARY STATISTICAL REPORT Library Progress Report for 1997-98 Property Tax Limitation or Other Funding Impact Use the space below and on the back of this page to report on significant developments in your library this past fiscal year. -1 Please describe any major improvements to facilities, important additions to library staff or collections, significant increases in library support, new services provided in 1997-98, new library technology that might have been acquired, and any new initiatives to cooperate with other libraries. Please describe any funding problems (e.g. reduction of timber receipts, property tax limitation impact) experienced by your library. Be sure to describe any cost-saving measures you have developed, or choices you have made between products or services,which you feel are significant to share with other libraries facing similar circumstances. Any additional information that you would like to attach to this form (annual reports, examples of library publicity, brochures, etc.) would be welcomed. WE APPRECIATE YOUR EFFORTS! OREGON PUBLIC LIBRARY STATISTICAL REPORT Page ` | | | OREGON *BLIC LIBRARY STATISTICALAEPORT Supplementafy Report on Libra fy Technology: 1997-1998 Please return this report with your Statistical Report by the deadline of October 2, 1998. 1. Official name of library: TIGARD PUBLIC LIBRARY 2, Name of facility(if different): N/A 1 3. Street address of facility: 13125 SW Hall Blvd. , Tigard, OR 97223 Library Technology NOTE. If your library has branches, please answer the following questions as they apply to your entire library system, not as ftapy might apply to individual facilities. Questions 4-6 are data elements that are being requested annually by the National Center for Education Statistics for the Federal-State Cooperative System for Public Library Data. 4. Does your library provide access to electronic services? Yes. X No NOTE: These are electronic services provided due to subscription, lease, license, consortia] membership or agreement. Include full-text serial subscriptions and electronic databases received by the library or an organization associated with the library. 5. Does your library have access to the Internet? Yes X No If Yes,complete question 6 as well. 6. If you checked Yes on question 5, is the access used by(circle one): ST -library staff only; PI patrons through a staff intermediary only; PE patrons either directly or through a staff intermediary. Supplementary Report OREGON LINK INTERLIBRARY LOAN NET LENDER REIMBURSEMENT PROGRAM APPLICATION FORM TIGARD PUBLIC LIBRARY ` Name of Library MELINDA R. SISSON Library Contact Person 503-684-6537 Phone melinda@ci.tigard.or.us E-mail This library participated in the Oregon LINK Interlibrary Loan Net Lender Reimbursement program in 1997-98, met the eligibility criteria below, and applies to receive a net lender reimbursement payment. Eligibility criteria: a) filled interlibrary loan requests for public, academic and school libraries in Oregon; b) provided interlibrary loans without charge to requesting public, academic, and school libraries; c) respected traditional lending patterns that are in place; in general, spread the interlibrary loan load,requesting from the closest and smallest holding library, unless that created some inconvenience or caused unnecessary delay. Certification by Signature: Library Director Date Autho ' ed Ayent of G erring Body Date Return form by October 2, 1998 to: Val Vogt, Oregon State Library, State Library Building, Salem, OR 97310 Phone: 503-378-2112, Ext. 222; Fax: 503-588-7119. If returned by fax, follow up with mailed copy. Check with the Oregon Library Association Resource Sharing Committee to make sure your library has endorsed the OLA Interlibrary Loan Code for Oregon Libraries. This continues to be an eligibility requirement for the ILL net lender reimbrusement programa