11/07/1996 - Packet NOTE: Date and " e Change
AGENDA
TIGARD LIBRARY BOARD
THURSDAY, NOVEMBER 7, 1996 - 6:00 P.M.
TIGARD PUBLIC LIBRARY-PUETT ROOM
13125 SW HALL BLVD.
TIGARD,OREGON
1. CALL TO ORDER
2. ROLL CALL: BECK_ BUSCH_ GUSTIN_ HOKLIN_
IRWIN LEWIS MCKAY
3. Approve Minutes of October 1996.
4. Monthly Report for October 1996.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Capital Construction Levy Discussion.
-or-
Discuss Possible Impacts of Ballot Measure 47 on Library Services.
8. Other Business.
9. Adjourrunent.
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY(684-5886), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
h:\docs\connie\hb-a
TIGARD LIBRARY BOARD
October 10, 1996
MINUTES
Call to Order: 6:58 p.m., by Chair Nancy Irwin.
Roll Call: Larry Beck, Tammy Gustin, Lonn Hoklin, Nancy Irwin, and Angus McKay.
Minutes: McKay moved to approve September minutes, seconded by Beck. Motion
passed unanimously.
Reports: September Monthly Report - Beck expressed that he was glad to see library
staff working with school staff on providing teacher packets of information.
Susan Mueller, of the Friends of the Library, stated that the booksale has
ended.
Friends of the Library: Book sales have closed at Niche building. Annual
solicitation letter will go out soon. Pre-sales of the Entertainment Books are
underway. Price for the large book is $40 and $10 for the Northwest
Getaways book. Friends are discussing ways to acquire more members.
CLAB: No report this month.
Introduction of New Member:
Tammy Gustin introduced herself to the Board and told a little about herself.
Each Board member also told a little about themselves and how they came
to be a member of the Board.
City Visioning Project:
City Administrator, Bill Monahan, presented the concept of"Visioning." The
City of Tigard, along with the Tigard-Tualatin School District, will be looking
for ideas, goals, and participation community-wide on what Tigard should
be like in the future. Each school in the district will also be creating their
vision for Tigard's future. Some examples are quality of schools, parks,
transportation, business system, historical preservation, and recreation
programs. Monahan encouraged Library Board to play a role in the
visioning process. Monahan passed out "Thinking Beyond Tomorrow"
process and timeline.
Introducing the Process: (Sept. 1 - Oct. 15)
Meet with community and business groups, schools, Citizen Involvement teams,
and others to introduce the process and collect ideas.
Community Survey: (Oct. 15 - Nov. 15)
Random phone survey of Tigard residents; complemented by a mail-in survey.
Reviewing/Sharing Survey Results: (Nov. 15, 1996 - Feb. 1997)
After analyzing and summarizing survey results, staff will go back to groups
involved and verify the understanding of thoughts and concerns expressed in the
survey.
Defining Issue Areas: (March - May 1997)
A Citizen Steering Committee will form and develop a Vision Statement from all the
input gathered, and will identify issue areas to be addressed by Action teams. A
Community Open House will be held to insure continued citizen involvement.
Goal Setting: (June and July 1997)
Citizens and staff will work together to develop goals for each of the focus areas
identified.
Action Planning: (Fall 1997)
Citizens and staff will continue work, developing Action Plans which will achieve
goals defined earlier.
How Are We Doing? (1997 and beyond)
City staff will report progress towards our goals on an annual basis, in a published
newsletter sent to all citizens.
Planning for Joint Meeting with City Council:
The Board will meet with Tigard City Council on November 19, to present
the formula for the Washington County Levy. Board discussed moving their
monthly meeting to Thursday, November 7, to allow more time to discuss
presentations.
Report from Governor's Telecommunications Council:
Due to Director's absence, report will be held over for November meeting.
WCCLS Orientation Session:
Washington County Cooperative Library Services is holding a session for
Board members to see a behind-the-scenes look at the WCCLS facilities
and the WILI system. Board members would like to attend. Date will be
determined at a later time.
Adjournment: Hoklin moved to adjourn meeting at 7:40 p.m., seconded by Beck. Motion
passed unanimously.
h:\docs\connie\board\brdmin.doc
0
MEMORANDUM
TIGARD PUBLIC LIBRARY
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Director of Library Services
DATE: November 6, 1996
SUBJECT: Monthly Report, October 1996
Circulation: Library use took a big jump in October with circulation up 13.2 percent over
last month. Part of this increase is traceable to the proliferation of wonderful programs
and special events designed by library staff.
October Events:
• Reading and Relaxation is the theme for this years Adult Reading Program. At this
point, more than 200 people have registered. There has been an increase in the
number of participants from inside the city, with representation from all departments.
• Mystery Night brought in a room full of adult readers to hear"book talks" on new titles.
• Chamber of Commerce fair exhibit and puppet show - staff did "on-site" library card
registration.
• Halloween Story Night- a safe, fun trick-o-treat opportunity held in the library.
• Apple Cider Making - real cider presses set up in the courtyard to give kids a "hands-
on" experience.
• Investing workshop addressing trends in investing in the stock and bond markets.
• WCCLS 20th Birthday Celebration - more than 100 people attended to hear a special
musical performance and eat cake. (See attached comments.)
• "Discipline that Doesn't Hurt" workshop.
These events were in addition to the regularly scheduled children's programs and tours
which brought in 1,147 more visitors.
Grants:
• Received $3,000 MACC grant to be used for installation of ADA accessible Internet
workstation.
• Received $3,631 grant from the Oregon State Library which will be used to purchase
"audio-books" for middle-school aged users and to develop story kits for check out to
home daycare providers.
• Applied for and denied for a grant from Fred Meyer Trust to purchase the Tigard
Times on microfilm. They made recommendations for how we could resubmit the
proposal, which we will do in January.
tora e: Librarians sorted books in the Niche garage and arranged for the "chaff' to be
hauled away for recycling.
Staff: Conducted "in-service day" for library staff. Topics included safety training and
technology training. Many special projects were completed as well. Sue Plaisance
resigned to take a position at Hillsboro Public Library. While waiting to see the outcome
of Ballot Measure 47, we have divided the duties of her position between four other
employees.
WEB Paae: Diana Lauterbach completed her two and a half month long project of
guiding departments through the process of setting up a web site. Individual departments
will now carry on the responsibility of keeping the sites up to date. Many individuals
contributed considerable work to this project, but "honorable mention" needs to go to
Nancy Lof for her exceptional assistance.
Volunteers:
Volunteer Type Number Hours
Adult
Youth
Adopt-a-Shelf
YART
Library Board
Community Service
Friendly Visitors
Internet
Total = FTE
WORK INDICATORS OCTOBER 1996 OCTOBER 1995 OCTOBER 1994
Adult Materials 22,705 22,446
Juvenile Materials 19.949 18.539
Total 42,654 40,985
Days of Service 28.5 28.5
Average
Daily Circulation 1,497 1,438
Hours of Service 287 283
Materials
Circulated per Hour 149 145
Increase in Circulation 4.1% 6.1%
Materials
AddedNVithdrawn 1,510/1,450 837/327
Borrowers Registered 345 347
Story Time 866 570
(Number of Sessions) (22) (16)
Toddler Time 176 171
(Number of Sessions) (8) (9)
Special Programs 147 234
(Number of Sessions) (4) (4)
Internet Users N/A N/A
Visitors
(Gate Count divided by 2) 18,496 16,986
Increase in Visitors 8% N/A
Fines/Fees Collected $ $4,121.49 $3,661.63
Gifts Received $ $ 10.25 $146.38
h:\docs\kathy\kdmthrpt
•
Date: Thu, 12 Sep 1996 02:13 :01 -0400
From: Terry Preston <tpreston@aimnet.com>
Reply to: pub-adv@nysernet.org
To: Multiple recipients of list <pub-adv@nysernet.org>
Subject: Libraries for the Future
LFF's Mission Statement
Libraries for the Future is a national non-profit organization that gives
voice to the interests of active and potential users of America's public
library system. Libraries for the Future initiates and supports
grassroots organizing, demonstration projects, research and public
awareness activities to focus attention on the resources and services
that public libraries now offer and those needed in the next century for
a diverse and literate civic community and a strong democracy.
---------------------------------------------------------------------------
"The Survival of the public library depends on the voices of its users --
LFF makes them heard. "
Sherrill W. Britton, Executive Director, PEN Center USA West
Libraries for the Future: An Overview
Need: A National Voice for Library Users
Americans use the public libraries to educate themselves, renew their
neighborhoods, communicate with one another, and address problems both
locally and globally. For nearly two hundred years, citizens of all ages
and backgrounds have relied on the public libraries for equal access to
information and opportunity. Public libraries are a cornerstone of our
democratic system.
Today, however, library users face powerful challenges that threaten to
marginalize the library as a public information source and a vital local
institution. The challenges are unique to our age, and call for new
approaches and fresh thinking. To meet the challenges, users must take
an active part in library affairs both locally and nationally -- they
must create a new voice.
Background
Each day nearly a million Americans visit public libraries. By the end
of the typical year, the number of library users approximately equals
the number of U.S. citizens. They check out hundred of millions of books
and other items, and consult several billion more in reference and
periodical collections that do not circulate. They ask librarians, in
phone or in person, a quarter-billion questions a year. When they need a
meeting place for their interest group, workshop, or advocacy
organization, they use the library, which functions as a community
center and gathering place. Students go to the library to find the
materials they need to do homework and a quiet place to read them.
Artists show their works, candidates explain their platforms, and poets
read their poems, at the library. Film series and lectures bring people
together for pleasure and serious discussion -- at the library.
The public library user today faces major challenges. Privatization of
information removes data from free circulation. Public disinvestment
reduces library funding enough to curtail or eliminate important
services, access, and collections. widespread illiteracy diminishes the
number of Americans who have the skill to use word-based material and
thus a reason to take advantage of the library. A powerful stereotype
consigns libraries to a passive role -- the giving of information --
when in fact they contribute to a great range of public goods, such as
education, economic development, improved health, and the acculturation
of immigrants. These threats and others diminish the opportunities for
users to enjoy what the public library has to offer.
Threats to the library exist side by side with new opportunities. The
electronic information highway offers fingertip access to the world's
knowledge; computerized catalogs provide quick access to holdings of
entire library systems; CD-ROM's present information in a vivid format
that no book can match; innovative library-based programs aimed at
disadvantaged children and parents offer a way of helping people help
themselves out of poverty; activities for infants and preschoolers
inculcate the habits of reading and thinking, which are then instilled
into students through after-school study programs, homework workshops,
activities for latchkey children, and other efforts offered by many
libraries and programs for senior citizens, including even outreach to
nursing homes and community centers, help people stay mentally engaged
throughout life. In these and many other ways some libraries are
demonstrating the huge untapped potential and adaptability of an
institution that is often derided for being old-fashioned and
irrelevant.
Traditionally, when the public library addressed new needs and created
new services, it was the librarians who took the initiative; they were
the experts and the users were the beneficiaries of their expertise.
Today's challenges come from so many directions, and are so massive,
that they require more than technical skill and professionalism.
Librarians alone cannot create the library of the future, with its
electronic access and innovative programs, nor singlehandedly defend the
library from assault.
The task requires a joint effort that enlists both traditional groups,
like library Friends, and new ones, like senior citizens, inner-city
residents who seek a better life, immigrants, environmentalists, and
those residents who assume, incorrectly, that the library is "nothing
but books" and therefore offers them little of interest. The public
library belongs to each of us equally; to preserve our common investment
in this essential infrastructure, public library users must become
public library advocates.
Historically, library users who have taken an active part in library
affairs have had their greatest effect locally, mainly through volunteer
organizations like Friends of the Library. Beyond local and state
venues, however, users have little opportunity or medium through which
to speak and act. The interests of library professionals are represented
by the American Library Association and although library professionals
serve the public, and serve it well , they cannot, by definition,
represent the interests of users, who have their own special concerns
and perspectives.
Purpose: Libraries for the Future
LFF was founded to act as a national voice to do what individual users,
and even groups of users, cannot do. By increasing awareness of what the
library offers, and its potential , LFF seeks to inspire users and
TIGARD PUBLIC LIBRARY
MEMORANDUM
TO: Tigard Library Board
FROM: Kathy L. Davis, Director of Library Services '
DATE: October 31, 1996
SUBJECT: Special Meeting Agenda
A special meeting of the Library Board will be held on Thursday, November 7, from 6:00
to 7:30 p.m. At this meeting we will be discussing the presentation of the proposal for a
county-wide capital construction levy to the City Council.
To assist with the development of the presentation, I have enclosed an outline of topics
as well as a copy of the distribution formula developed by the County Library Advisory
Board.
As this is a veryissue n time complex p , and t e will be limited, one of your tasks will be to
decide how much information to provide and how to "package" it. The most important
part of the presentation is likely to be the Board's recommendation, so a good, clear
understanding of the issues is necessary.
Please be aware that should Ballot Measure 47 pass on election day, all Washington'
County City Administrators have stated that'they wouldnot consider going forward with
the capital construction levy.
In that case, the agenda for the special meeting would shift to talking with the Council
about the measures potential impact''on library services. This would obviously be a '
very preliminary discussion but at least we could get an idea on the Council's general
ideas on how shortfalls may be dealt with.
See you all on November 7th.
Enclosures
DRAFT OUTLINE FOR PRESENTATION TO COUNCIL
• History of County-wide construction concept.
• Issues discussed and decided at the County level:
- How will the funds be distributed?
- If money is collected through County, who will own resulting building?
- Who will get to build first?
- Other?
• Issues for Tigard:
- How much space/money does Tigard Library need?
- Cost to taxpayer of County vs. City action.
- Service benefit to taxpayer of County vs. City action.
- What would happen with "overage"?
- How will we address space needs of other City departments?
• Reviewing the formula.
e g
• Board recommendation.
Capital Con
p stmction Fund Distribution*35/$173
..................................
................................
..................................
Population OLA Population Population 1995 'Busyness" Percent of 'Busyness" TOTAL Estimated Difference Order of
(base) .6 sqft Base-$135 funding funding reimbursable Current (circulation countywide funding fundaagfrosz building between cost funding
(extended) per capita Extended=$173 subtotals allocation circulation sqft per sqft) circ/sqft allocation WCCIS cost &$135/$173 awards
Banks 575 345 Base $46,575 $224,281 19,126 2,230 8.58 2.49% $5,588 4229,869 $192,973 ($36,896) 11
1,712 1,027 Extended $177,706
Beaverton 61,720 37,032 Base $4,999,320 $9,839,618 1,202,085 19,000 63.27 18.38% $1,808,485 $11;648,103 $13,500,000 $1,851,897 1
46,631 27,979 Extended $4,840,298
Cedar Mill 44,688 26,813 Base $3,619,727 $4,071,777 587,410 15,400 38.14 11.08% $451,190 $4;522,968 $5,620,000 $1,097,032 4
4,355 2,613 Extended $452,051
Cornelius 7,220 4,332 Base $584,820 $618,659 18,231 2,500 7.29 2.12% $13,106 $631,765.; $675,000 $43,235 12
326 196 Extended $33,839
Forest Grove 14,772 8,863 Base $1,196,532 $1,937,975 203,566 11,000 18.51 5.38% $104,188 $2;042,163' $1,800,000 ($242,163) 8
7,143 4,286 Extended $741,443
Garden Home 2,438 1,463 Base $197,501 $225,498 23,612 900 26.24 7.62% $17,186 $242,684 $227,000 ($15,684) 10
270 162 Extended $27,997
Hillsboro 46,185 27,711 Base $3,740,985 $8,970,637 1,018,567 32,500 31.34 9.10% $816,741 $9;787,378 $10,320,000 $532,622 5
50,382 30,229 Extended $5,229,652
Outreach/Courier Base 51,121 1,700 30.07 8.74% $7,898 $98,308 is $390,000 $291,692 6
871 523 Extended $90,410 $90,410
Sherwood 12,000 7,200 Base $972,000 $1,035,629 40,068 3,500 11.45 3.33% $34,442 $1x074,071 : $1,088,000 $17,929 9
613 368 Extended $63,629
Tanasbourne(included with Hillsboro)
Tigard 35,003 21,002 Base $2,835,243 $4,158,174 497,454 13,000 38.27 11.12% $462,240 $4;620,41?€. $3,835,541 ($784,873) 3
12,745 7,647 Extended $1,322,931
Tualatin 16,504 9,902 Base $1,336,824 $1,539,234 191,967 8,667 22.15 6.43% $99,042 $1;63$,276: $1,200,000 ($438,276) 7
1,950 1,170 Extended $202,410
West Slope 9,792 5,875 Base $793,176 $919,574 146,792 3,000 48.93 14.21% $130,714 $1;650,288 $1,080,000 $29,712 2
1,218 731 Extended $126,398
Administration/Automation 5,000
seismic cost)
$291,692 Jadd'1 Outreach/Courier cost)
Total $33,631,465 118,397 344.23 100.00% $3,950,820 $4023,977 $39,928,514
Notes: Garden Home population is estimated for 1997 using 90.04%as 'base" population and 9.96%as "extended" population. 9.96%represents the average community library circulation to city residents for FY95-96.
Sherwood population is estimated for the year 2000.
l Sept. 24, 1996