03/09/1995 - Packet AdftL
AGMWA
TIGARD LIBRARY BOARD
THURSDAY, MARCH 9, 1995 - 7;00 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON city of Tigard
1. CALL TO ORDER
2. ROLL CALL: BURGESS CUNDIFF HARTZELL
HOKLIN IRWIN KOSTOL LEWIS
3. Approve Minutes of February 9, 1995.
4. Monthly Report for February 1995.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Meeting with Council.
8. Farmers Market use of City (Library) Parking Lot.
9. Library Use Guidelines.
10. Other Business.
11. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE A j
MESSAGE AT THE LIBRARY(684-5886), IF YOU ARE UNABLE TO ATTEND.
h:UogiftonnieUib-A
TIGARD LIBRARY BOARD
February 9, 1995
MINUTES
Call to Order: 7:02 p.m., by Nancy Irwin, Acting Chair.
Roll Call: Yvonne Burgess, Lonn Hoklin, Nancy Irwin, Jeri Cundiff, Carol Kostol, and
Chris Lewis. Staff: Kathy Davis.
Minutes: Burgess moved to approve minutes, seconded by Lewis.
Reports: Janualy Monthly Rem: Director reviewed the issue of the computer
projects backlog. Director will work with Paul DeBruyn, Computer Systems
Manager, and Valerie Yunker, Library Computer Specialist,to identify areas
where additional help may be needed to complete projects. Director met
with Kiwanis Club and gave an overview of library services which included
a tour of the library. The new Reference Desk is up and running with
funding assistance from the Friends. Sharon Brunk, Adult Reference
Librarian, started February 6. She will be responsible for selecting all Adult
Library materials, as well as, providing Readers Advisory and planning
programs and events for adults. The library hit a circulation high of 43,802
items and checked in 51,162 items with 445 new borrowers. Director
attended the Oregon Telecommunications Forum. This forum was made up
of over 500 people from a variety of agencies participating in forming a
group to oversee statewide development of telecommunications applications
and technology. Library will play a key role by making equipment available
to the public and providing basic training.
Friends of the Library: At the end of January, FOL had $10,616,57, of
which $8,936 was dedicated funds, leaving $1,680.57 for library funding.
January is the second month of increased used book sales. $1,000 was
given to the library for the purchase of books for the Local Authors
Collection. Still looking for a location for the ongoing sale of books.
CLABICoua Bonds Issue: According to Oregon Library Association
standards, all libraries in Washington County have inadequate space.
Peggy Forcier, Manager at WCCLS, projected population estimates(Source:
County Land Use and Transportation Department from Metro's Interim 2015
Forecast Draft)for the years 2005 (433,500) and 2015 (500,20. Using the
.6 square foot per person (to meet OLA standards) and $100 per square
foot (estimate from State Library) came up with $26,100,000 if construction
was done to accommodate growth through year 2005 or $30,012,000
through year 2015. Costs included land acquisition, site preparation and
parking. This $100 square foot estimate is for Quality B construction
(design concentrates on functionality rather than on aesthetics, average
quality of construction materials, furnishings, HVAC system,' lighting
systems, and art work design). Estimates are to bring all 12 Washington
County Libraries up to minimum space standards.
' rary Goals - Letter to City Administrator:
City Administration and Council reviewed all departments short and long
term goals (obtained in January meeting) and concluded that the main issue
among all departments is lack of space. A City Space Committee has been
formed to look at all aspects of space needs.
Coun1y Bonds Issue:
Covered in CLAB report.
Relationship with Council - Joint Meeting:
The Library Board will extend an invitation to the Tigard City Councilors to
tour the library in March. Board members will contact Council and set a
time for each councilor to have a tour of the library at his or her
convenience. Director will have a library staff member to assist with the
tours.
Other Business:
Library Suryey: Director summarized survey results. The Library received
a 21 percent return on surveys, which is considered very good. Seventy-
seven percent of all library services referred to in the survey were
considered important. There was a large difference in how ling City
residents and Bull Mtn. residents viewed library services; ling City not so
important and Bull Mtn. very important. Out of the survey, the highest
priority among Tigard residents was that the library have a good selection
of current, popular materials in a variety of formats, that those materials are
organized so that citizens can find them easily, that the library is open
weekends and evenings, and that we continue to ask citizens what they
want. The survey will be repeated in May 1995.
Adjournment: Hoklin moved to adjourned meeting at 8:48 p.m.
cm/brdMn
0
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Library Director
DATE: March 2, 1995
SUBJECT: Monthly Report, February 1995
Libra Video:
The video film crew taped the library's edition in February and a great time was
had by alll Kudos to the library staff that worked on writing the script and doing
the acting, and to the camera crew and editors for making it happen. The cast
included staff, volunteers, and customers!
Writer's WorkshoR:
Almost 200 people attended the first Writer's Resource Workshop on February 11.
I was extremely pleased at the professional, organized, highly informative
presentations! Many individuals sought me out to thank the library for sponsoring
this program and to express their support for any future activities.
U r I r
The library closed early on Monday, February 13, due to inclement weather. In
general, library the libra will always attempt to remain open to the public if it is possible
to retain three staff members on duty.
Homeless Patrons:
Several of Tigard's homeless community have taken up daily residence in the
library. Although they are not creating a disturbance, they are sleeping on the
chairs in the stacks, pulling chairs together like beds. Our Circulation Supervisor
spoke to one gentleman about using a footrest instead of an upholstered chair for
his feet, and was responded to in an aggressively rude manner (foul language).
Some of the staff has been upset by this and several customers have complained.
I will be monitoring the situation.
Youth:
Cooperative efforts between schools and youth librarians this month included:
• Sue Plaisance serving as Judge at the Fowler Media Fair.
• Book reserves being placed via the WILT E-mail system. Sue assisted in
providing training.
�rogram
'Teacher packets" (subject collections of books for classroom use).
attendance was down slightly because of inclement weather.
Innovative Staffl:
Creative thinking and skilled hands resulted in money saved in several instances
this month:
• Tony Greiner spearheaded a plan to get an old phonograph album cabinet
retrofitted to hold CDs. Jean Lindsay's husband did the job for$22. Savings
over new cabinet: $450
• Mara Sani provided some fabric to help convert an old shelf into an attractive
unit to house the Tigard History Collection plus serve as an office divider.
Savings: $500
• Terri Smith took on the project of reupholstering the acoustical panels around
our public typewriters. Estimated savings: $250
• Gary Lark took some extra shelves and converted them into shelving units to
expand our non-fiction video area. Savings: $300
Total savings: $1,500, Good Job, alll
Video��
Our Reader's Services staff have moved non-fiction videos into the same area as
non-fiction books to encourage their use as an information resource. This move
also opened up considerable room for adding more popular, fiction videos as well
as a new Opera Video Collection.
Volunteers:
Volunteer TypIii rr�i a Hours
Adult 77 715.75
Youth 14 45.50
Adopt-a-Shelf 5 11.00
YART 7 9.50
Library Board 5 8.75
Community Service 3 101.50
21 st Century Academy ,0 0.00
(CE 2)
Total 111 892.00 = 5.2 FTE
WORK INDICATORS J&EBRUARY 1995 FEIR ARISM FEBRUARY 1993
Adult Materials 22,478 22,476 20,843
Juvenile Materials 16.958 16.532 17.222
Total 39,436 39,008 38,065
Days of Service 25 25 25
Average
Daily Circulation 1,577 1,560 1,523
Hours of Service 244.5 248.5 248.5
Materials
Circulated per Hour 161 157 153
Increase in Circulation 1.1% 2.5% 13.1%
Materials
Added/Withdrawn 725/1,141 712/188 966/189
Borrowers Registered 337 357 393
Story Time 437 302 425
(Number of Sessions) (13) (16) (16)
Toddler Time 87 69 96
(Number of Sessions) (4) (9) (12)
Special Programs 148 45 69
(Number of Sessions) (6) (4) (4)
Visitors 17,203 -- —
(Gate Count divided by 2)
Increase in Visitors N/A N/A N/A
Fines/Fees Collected $3,938.04 $3,308.35 $2,854.01
Gifts Received $ 6.95 $ 17.18 $ 47.57
HALOGIMCONNIEWI)MTHRI'T
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan
FROM: Kathy Davis
DATE: February 17, 1995
SUBJECT. Library Parking/Saturdays
• Our daily "gate count" records show that on Saturdays, from June through October 1994,
we average 460 customers per day.
• Some of these customers arrive singly, others two or more per car, but a good
"guesstimate" would be about 300 cars per day.
• Our Saturday open hours are 9:30 a.m. to 5:00 p.m.
• Twelve cars are present from staff and another six from volunteers each Saturday.
• On "Summer Reading"program days (June through August) we can expect an influx of an
additional 100 to 150 cars during program times.
• Our F.Y.T.D. statistics show that library use is up four percent over last year.
• Busiest times on Saturdays are 11:00 a.m. to 3:00 p.m.
• The library sponsored Recreational program has been using the Water Building from 9:30
a.m. to 1:00 p.m. on Saturdays for children's art programs. As children are dropped off
at these classes, parking is not a requirement (as long as "drop off circle" is available).
Summ
Between 9:30 a.m. and 5:00 p.m., we can expect an average of 330 cars in the city parking lot
each Saturday with an additional 100 to 150 cars on program days during "Summer Reading"
months.
i
RULES FOR USE OF THE LIBRARY
While in the library, please do not:
SMOKE
CONSUME FOOD OR BEVERAGE
SLEEP
BRING PETS INTO THE LIBRARY
BE UNDER THE INFLUENCE OR CONSUME ALCOHOL OR
ILLEGAL SUBSTANCES
LEAVE CHILDREN 10 YEARS AND UNDER UNATTENDED
BRING INTO THE LIBRARY ANYTHING WHICH CREATES AN
OBSTACLE OR TAKES UP SEATING, INCLUDING
BICYCLES, SKATEBOARDS, CARTS OR LARGE
BACKPACKS
PLAY AUDIO OR COMPUTER EQUIPMENT AT A VOLUME
WHICH DISTURBS OTHERS
BE DISRUPTIVE, DISORDERLY, OR HARASS PATRONS
AND/OR STAFF
LACK SHOES OR SHIRT
DISTURB OTHERS BECAUSE OF POOR PERSONAL HYGIENE
CONDUCT SURVEYS, DISTRIBUTE PRINTED MATERIAL, ETC.
SOLICIT FOR SALES, CHARITY, ETC.
DESTROY OR DEFACE LIBRARY PROPERTY