04/13/1995 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, APRIL 13, 1995 - 7:00 P.M.
TIGARD CITY HALL -TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
City of Tigard
1. CALL TO ORDER
2. ROLL CALL: BURGESS CUNDIFF HARTZELL
HOKLIN IRWIN KOSTOL LEWIS
3. Approve Minutes of March 9, 1995.
4. Monthly Report for March 1995.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Review of Library Behavior Guidelines.
8. Follow-up to Council/Budget Committee Walk Through.
9. Library Monthly Newsletter?
10. Viewingof Libra Cable TV Program.
Library 9
11. Review Library Survey.
12. Other Business.
13. Adjournment.
TO ENSURE A QUORUM ORUM TO CONDUCT BUSINESS PLEASE CALL AND LEAVE A
MESSAGE AT THE LIBRARY (684-5886 IF YOU ARE UNABLE TO ATTEND.
),
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TIGARD LIBRARY BOARD
March 9, 1995
MINUTES
Call to Order: 7:02 p.m., by Marilyn Hartzell, Chairperson.
Roll Call: Marilyn Hartzell, Chris Lewis, Jeri Cundiff, Nancy Irwin, Carl Kostol, and
Yvonne Burgess. Staff: Kathy Davis. Guest: Bill Monahan, City
Administrator.
Board introduced themselves to City Administrator. Monahan spoke of his
background and how he came to the City.
Mints: Two corrections were noted. Cundiff moved to approve minutes as
corrected, seconded by Burgess.
Reports: February Monthly Report - The Library, along with Police Department
representatives has produced a video which highlights various service
areas. This video will air during Library Week and can also be viewed on
cable access t.v. Director indicated the homeless patrons taking refuge in
the library has not been an issue. The library does not have specific
guidelines for this situation. Director and library staff are now monitoring the
situation and the City is cooperating with shelter providers. So far, placing
non-fiction videos at the ends of non-fiction book shelves has increased
their circulation. Director will receive statistical information at the end of the
month. Writer's Workshop was great success and many attendees
expressed support of future activities.
Friends of the Library: Have received $1,400 for sale of Entertainment and
NW Getaways Books. Received$250 in gifts, $200 in used book sales, and
treasurer wrote $5,829.20 in checks for approved projects. The idea of
finding a location for the ongoing sale of used books has become less of
a possibility. Other ideas were discussed.
C.L.A.B.: A couple of issues for CLAB's consideration is the review of the
WCCLS contract consisting of the rights and responsibilities for use of the
WILI System as a cooperative member and the review of the Makewhole
Provision Reimbursement Formula (dispersement of overflow funds
collected by County residents). A Reimbursement Formula Subcommittee
is reviewing alternative ways of dispersing these extra funds. In addition,
an ongoing issue is the idea of General Obligation Bonds to pay for library
construction. Still in discussion stages. CLAS has tabulated all participating
library concerns and will review one at a time, going back to each library for
agreement. Only if all participating libraries are not in agreement, will idea
of General Obligation Bonds cease.
Meeting With Council:
Director and Board discussed which Board member will contact which Council member
and appropriate times for library tour. As there are three new Budget Committee
members, the Board has also included them in the tour. Ust consists of:
Burgess - Jim Nicoli Irwin - Bob Rohlf
Lewis - Paul Hunt Hoklin - Suzanne Beardsley
Hartzell - Wendy Hawley Cundiff - Craig Dirksen
Kostol - Ken Scheckla
Farmers Market Use of City Parking Lot:
City Administrator gave brief background on the issue of parking. Monahan and Director
met with two Farmers Market representatives to review site locations. A counter proposal
was put forth to use the Water Building with overflow parking at the Niche and City
parking lots. Some concerns were raised by Market members. Administrator highlighted
pros for using Water Building as opposed to other sites. Nothing has been decided yet.
Vehicle counts in the City and Ubrary parking lots will take place every Saturday between
now and June.
Library Use Guidelines:
Director presented outdated Library Use Guidelines. Ideas were discussed and reviewed.
Director will bring examples of other library use guidelines back to Board for review and
discussion.
Adjournment: Irwin moved to adjourn meeting at 8:25 p.m., seconded by Kostol.
HALOGNCONNOBRDMIN
• • MEMORANDUM i
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Library Direct
DATE: April 5, 1995
SUBJECT: Monthly Report, March 1995
Circulation:
Numbers are up, up, upl A 14.3 percent increase over February. 45.09 items
were circulated in March, 2,000 more than our last record breaking month.
Library In-Service Day:
The library will be closing on Friday, May 12 for our annual in-service day. This
years agenda will include the following:
• Overview of library goals and long-range plan.
• Brief presentations on major projects from each division.
• Question and answer time.
• Guest presentation on Marketing the Library plus development of an action
plan.
• Workplace safety discussion.
• Special training (ex: CD Rom, Internet) and individual projects in the
afternoon.
Library customers will be notified via Cityscape as well as in-house.
Farmers Market Parkino:
The market will use Water Building parking this summer. The Friend's of the
Library will schedule booksales out of the Niche garage to coincide with their
Saturday events.
Library Walk-Through:
Library staff and Board members worked together to escort Councilors and new
Budget Committee members through the library. Issues and services that
appeared to generate the most interest included space and electronic media. We
will include these issues on the agenda when the Council and Board meet formally.
Internet Accounts:
•
Fourteen library staff members now have Internet e-mail addresses and are actively
learning how to use this amazing information resource. If possible, we will be
installing at least one stand-alone Internet access terminal in the next two months
to allow public Internet access.
Volunteers:
Volunteer Type Number Hours
Adult 83 990.00
Youth 14 64.25
Adopt-a-Shelf 7 20.75
YART 5 5.00
Library Board 6 9.00
Community Service 2 68.00
21st Century Academy _Q 0.00
(CE 2)
Total 117 1,157.00 6.67 FTE
A new record for volunteer hours worked!
WORK INDICATORS fkRCH 1995 MARCH I - 'Ah MARCH 1993
Adult Materials 26,309 24,256 24,118
Juvenile Materials 18.78 18. 7 18.1
Total 45,092 42,723 42,288
Days of Service 29 29 28
Average
Daily Circulation 1,555 1,473 1,510
Hours of Service 290.5 294.5 294.5
Materials
Circulated per Hour 155 145 144
Increase in Circulation 5.5% 1.0% 22.9%
Materials
Added/Withdrawn 969/344 973/1,781 627/177
Borrowers Registered 437 328 384
Story Time 216 300 - 364
(Number of Sessions) (7) (16) (15)
Toddler Time 166 0 85
(Number of Sessions) (6) (0) (11)
Special Programs 146 11 67
(Number of Sessions) (6) (1) (3)
Visitors 20,119 N/A N/A
(Gate Count divided by 2)
Increase in Visitors N/A N/A N/A
Fines/Fees Collected $4,635.01 $3,810.88 $3,728.80
Gifts Received $ 9.72 $ 44.25 $ 29.72
HAL0G1N\C0NN1E\KDMTHRFr
TIGARD PUBLIC LIBRARY
OPINION POLL
BOOKS * MAGAZINES *VIDEOS * INFORMATION * CUS * CASSETTES * SPECIAL EVENTS
The Tigard Public Ubrary provides free access to all of the resources listed above, plus a welcoming environment for
browsing,study,and conversation. Whether or not you personally use your library at this time, it Is Important to us to know
what you need and expect from a library In this community.
Please complete this questionnaire and return It with your water bill.
Rating Scale: 0 = Not Important 5 = Preferred, Very Important
IT IS IMPORTANT THAT A LIBRARY IN THIS COMMUNITY:
Level of Preference
1. A. Have staff available at all times to answer 0 1 2 3 4 5
questions and provide assistance.
B. Be organized to allow users to help themselves 0 1 2 3 4 5
as much as possible, with staff available to
help at designated times.
II. A. Focus on having current and popular books, 0 1 2 3 4 5
magazines, videos, etc., available In the library
when needed/wanted by users.
B. Focus on an "in-depth" collection of library 0 1 2 3 4 5
materials for study and research.
Ill. A. Be open evenings and weekends. 0 1 2 3 4 5
B. Be open seven days per week. 0 1 2 3 4 6
IV. A. Be a public access point to the"Information 0 1 2 3 4 5
Super Highway."
B. Provide instruction on how to use new technology 0 1 2 3 4 5
such as the Internet, CID Rom, etc.
V. A. Provide"one stop shopping"for citizens seeking any 0 1 2 3 4 5
kind of information on government or the community
(including forms; documents; registration Information, etc.)
B. Actively solicit input from citizens to help us decide 0 1 2 3 4 5
how the library should prioritize its services.
(Ex: Through surveys, CIT meetings, public forums)
Do you have any of the following equipment In your home?
Computer - Modem VCR Fax
Touch Tone Phone CD Rom
Comments: