07/13/1995 - Packet AGENDA FW
TIGARD LIBRARY BOARD
THURSDAY, JULY 13, 1995 - 7:00 P.M.
TIGARD CITY HALL -RED ROCK CREEK CONF. ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
City of Tigard
1. CALL TO ORDER
2. ROLL CALL: HOKLIN IRWIN KOSTOL LEWIS
3. Approve Minutes of June 8, 1995.
4. Monthly Report for June 1995.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. August CLAB Meeting at Library.
8. Council/Library Board Meeting Date Change.
9. New Board Member Orientation - Plan/Date.
10. County Building Committee Update.
11. "Peak Use" Study.
12. Other Business.
13. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY (684-5886), IF YOU ARE UNABLE TO ATTEND.
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TIGARD LIBRARY BOARD
June 8, 1995
MINUTES
Call to Order: 7:05 p.m., by Carl Kostol, acting Chair.
Roll Call: Carl Kostol, Lonn Hoklin, Nancy Irwin, and Chris Lewis, Yvonne Burgess,
and Jeri Cundiff. Staff: Kathy Davis.
MinUte : Hoklin moved to approve minutes as presented, seconded by Lewis.
Bello: May Monthly Report: Library was closed May 12, for annual staff training
day. Some activities included "hands-on" training on the CD Roms and a
guest speaker on "How to Market the Library." Many staff members were
allowed the opportunity to share ideas.and work towards solving common
problems. Beginning with the June issue of the Cityscape, the library will
have one full page devoted to events, new items, and a monthly calendar
of activities. New Citizen Involvement Center located in the library will
include information on City and community organizations that provide
opportunities for citizen involvement such as Tigard Boards and
committees,service clubs,youth sports, and community health and welfare.
Staff involved are in the process of puffing together signage. City's new
voice mail system has been activated. Callers will have the option of
hearing a recorded script of times and specific services or being transferred
to a staff person. This should reduce phone traffic by as much as 40
percent in the library. Three staff members resigned this month, however,
two came back as volunteers. The Summer Reading program will kick-off
soon with the theme"Blast Off With Books." Children's Librarian, Gary Lark,
has redesigned the puppet stage in which he will be adding regular puppet
shows to the children's summer reading schedule. Thirteen new volunteers
were added this month. There was a 9.5 percent increase in circulation
over last May. This has been the biggest increase in one month for the last
two years.
Friends of thg Library: The Kid's Catalog Computer dedication was held
June 3. The funds for this computer was given in memory of Pat Coffeen.
Turnout was good. Several people came from all over the state. Preparing
for book sale starting June 10, along with kick-off of Farmer's Market. A
Board member expressed interest in helping out with the book sale.
Burgess mentioned that FOL did not review letter from Board regarding
concerns of poetry contest.
CLAS: Has decided to form a separate task force to look at issues of
General Obligation Bonds. CLAB is being introduced to several concerns
and is again considering a serial levy as the idea of a General Obligation
Bond is presenting problems with ownership issues. This serial levy will be
a set amount over a three year period. The task force is reviewing building
plans and time frames.
Summer Schedule (regular meetings: new member orientation):
The Board will conduct a July meeting (will schedule orientation for new
incoming members). They will skip the August meeting and introduce new
members at the September meeting.
Council Meeting Date/Agenda Items:
The Board will be meeting with City Council on September 12. Issues of
discussion will be technology, space, and County building options.
Preliminary Results of Short-Term Space Needs Study:
Building consultants met with each department. They came up with a few
ideas to relieve space constraints in the library. However, it would be very
costly and the library would not gain much extra space.
The Future of the Educational Services Program:
Renewal of the Educational Services contract is up in September 1995.
This will go to Council for approval. Director is in discussion stages with the
Parks Department for them to oversee the contract and organize schedules
with Recreation Round-Up, Inc. Board expressed pros and cons to this
idea. Hoklin moved for Director to continue to pursue the idea of
Educational Services program moving to Parks Department, seconded by
Lewis.
Other Business:
Irwin noted that the gate count in Circulation does not always click over.
Director indicated the gate count is primarily useful for showing trends in
percent increase or decrease in traffic, rather than precise "head counts."
Lewis mentioned that a citizen was concerned with the lack of space in the
library to hold meetings.
Director presented a patron comment form regarding a concern about the
noise level of children in the library.
Adjournment: Irwin moved to adjourn meeting at 8:30 p.m., seconded by Burgess.
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• •
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan City Administrator
FROM: Kathy Davis, Library Directog�)
DATE: July 11, 1995
SUBJECT: Monthly Report, June 1995
• New Hires: Four vacancies were filled in June.. Michiko Myoga, Stacey Brockway,
and Mashid Zehtab were hired as Library Assistants. Linda Parker was promoted
to Senior Library Assistant.
• F.O.L. Booksale: Running the Friends Booksale during the same hours as the
Farmer's Market has worked extremely well. Books have been moving quickly,
helping to relieve some of the overcrowding in the library workroom. Sales have
averaged $150 per week.
• Summer Events: Close to 1,000 children and teens are already registered for
Summer Reading. Special programs and storytimes brought in 820 children in
June. The next Adult program is scheduled for July 27. (See Times article,
attached).
• Good Morning Tigard: Chamber of Commerce members were treated to a
sumptuous breakfast at the library June 8. Miniature quiches and smoked salmon
were prepared courtesy of volunteer Les Hagen. Lots of good information was
shared on the library's Business and Finance collection and various programs and
services.
Outreach: Our Youth- Librarians met with the Tigard Ministerial Association to
obtain ideas and suggestions on how the library may provide service and materials
that reflect Christian values. (Librarians often seek input from various community
groups for improving selections in specific areas).
• Library to Host Major Event: Oregon Public Broadcasting, West Tuality Child Care
Service, and WCCLS are co-sponsoring training sessions for child care providers.
Tigard will host the event from 8:00 a.m. to noon, Saturday, August 5. Other
participants include Cedar Mill Library and Hillsboro Public Library. See attached
press release.
• Picture Rails: The Puett Room is being fitted with wooden rails that will allow the
display of paintings and photographs without marring the walls. Several artists as
well as representatives from ACTTS and other organizations have approached the
library seeking permission to display their artwork. The first display will be a
traveling exhibit on the history of the ACLU to go up in July.
Volunteers: Added 10 new volunteers.
Volunteer Tyke Number Hours
Adult 89 939.75
Youth 15 77.50
Adopt-a-Shelf 2 7.25
YART 7 7.00
Library Board 6 9.00
Community Service 3 63:50
21st Century Academy 0.00
(CE 2)
Total 122 1,104.00 = 6.3 FTE
WORK INDICATORS 0JUNE 1995 JUNE 199 JUNE 1993
Adult Materials 24,282 22,625 22,458
Juvenile Materials 18.847 18,581 18.438
Total 43,129 41,206 40,896
Days of Service 28 28 28
Average
Daily Circulation 1,540 1,472 1,461
Hours of Service 279 283 283
Materials
Circulated per Hour 155 146 145
Increase in Circulation 4.7% .8% 48.9%
Materials
Added/Withdrawn 936/642 1,045/459 805/475
Borrowers Registered 369 315 345
Story Time 418 262 283
(Number of Sessions) (10) (13) (11)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) __ (0)
Special Programs 383 395 400
P 9
r of Sessions 5 (2)
(Number ) (3) ( )
Visitors 17,862 N/A N/A
(Gate Count divided by 2)
Increase in Visitors N/A N/A N/A
Fines/Fees Collected $4,038.69 $3,858.36 $3,715.24
Gifts Received $ 13.05 $ 7.09 $ 11.53
( HALOGIN\CONNIE\KDMTHRFr
Ir' ,
FROM
FO�IATE RELEASE CONTACT: Jennifer Jordan
O
PB
June 9, 1995 503/2449900 est. 2065
OPB AND SESAME STREET STRIKE AGAIN!
NEW TRAINING TEACHES ACTIVE VIEWING OF THIS FAVORITE SHOW
Oregon Public Broadcasting, West Tuality Child Care Services, Inc_
and Washington County Cooperative Library Services are proud to announce
summer trainings for child care providers and parents on the Sesame Stree
Preschool Educational Program (PEP). The Cedar Mill Cooperative Librar-
will host,the first training Saturday, July 29, 1995, Sam-noon. Trainings will als(
be held at the Tigard Library on Saturday, August 5th, Sam-noon, and thk
Hillsboro Public Library Saturday, August 26th, gam-lpm. The Saturda.,
trainings are open to all parents, early childhood educators and providers.
Sesame Street is still the most widely viewed children's television series in
history. And, recent research continues to show that children who watch Sesame Street
are better prepared for school and perform better on verbal and math tests than other
children. Sesame Street helps children become more receptive to learning, reading and
school in general.
Sesame Street PEP provides training, resources and support to help providers and
parents stimulate children's natural curiosity and desire to learn. This fun-filled,
educational training is based on active viewing of segments of the Sesame Street show,
storybook reading and related activities that focus on the goal areas of each show.
Active viewing detiielops in the children an ability to think critically and to make
choices about what they watch and see. Sesame Street PEP training helps providers and
parents practice active viewing by:
asking children questions about what they see; _
- having children answer and ask questions about the show; and
-getting children to participate with the children and characters they watch.
Sesame Street PEP also helps foster a love of books and reading in children. For
every goal area of the Sesame Street show there is a list of books that providers and
parents can read with children.
Finally, Sesame Street PEP provides activities and ideas that providers and
parents can practice with children to build on the goal areas in the Sesame Street show.
-over-
OREGONPUBLIC
BROADCASTING
7140 SW MACiddill,
9 72119f
This gives c�n the opportunity Pe to experience hands-on and to learn for themselves in
areas like "My World", "Human Diversity", "Learning about Symbols", and "rhinking
Shills."
The cost of the training is only$25.00 per person, which includes the training, the
Sesame Street PEP handbook and video, a year's subscription to the Sesame Street and
Mister Rodger-s Neighborhood newsletters, and continental breakfast. A $10.00
scholarship from the State Child Care Division is available to child care providers who
register in advance for the training. To receive this scholarship providers should fill out an
application form from West Tuality Child Care Services, Inc. The Provider Resource
Organization also has scholarships for training available to its members. Additional
scholarships are available for providers who are recipients of ADC from the the office of
Adult and Family Senices. These may be obtained by contacting Jennifer Jordan at OPB.
To register or get more information about the program, call Jennifer Jordan at OPB (503)
244-9900, ext. 2065.
.. ., .,uur �1ues were mqulviab will U►up 11UM 411t/WLk.4. I"U Ada%,
lex' further negotiations, TIGARD — Superpatriots and other Flight helicopters will also make their presence this is the first year they'll keep the costs under
i of which are pending Americans may not agree on political questions known. Police, fire and National Guard vehicles $5,000.
it lawsuits filed by the facing the nation,but they can all enjoy Tigard's will also be on display. "We can't afford to go in the red,"Brian said.
iist the city over the dis- ninth annual Old-fashioned Fourth of July Musical entertainment has been expanded this The bulk of the funding this year—$4,000
celebration Tuesday night. came from the city of Tigard. Another $1,000
y g year,said Brian.The Tualatin Valley Community
Band, formerly the Big Kids Band, will perform •was contributed by the city of Tualatin, an in-
The event,located at Tigard High School foot- crease from$500 last year. i
ball stadium,9000 Southwest Durham Road,will under the direction of Steve Heuser. An oompah Even so,private donations remain very impor-
u r ry feature many of your favorite elements from band will also play while meandering through the tant to the event, Brian emphasized. He cited -
ears past: fireworks,food,music and fun for the crowd.
y pa And while•families are encouraged to pack a food donated by Fred Meyer and Safeway as ex- -
1 a n g e s kids, picnic, snacks such as popcorn, hot dogs and amples.
Adi6ission is free, parking is in an adjacent candy will be available at the snack bar. Brian also thanked the small but generous
lot and gates gpen at 6 p.m. But,like previears,no personal fireworks group of volunteers who put the event together.
Iles has been named the ous`� They include: Ron Royce of Tigard Music; Mike
il at llazelbrook Middle `Tlith great thing about it," said event founder or alcoholic beverages will be permitted on site, Marr, a local accouniant;.Jim and JoyceoPation;
i
Bran.
year,she was associate and organizer Rep. Tom Brian, R-Tigard, "it is saidr•• .� . . ',.. . ,, :. •: the Tigard-Tualatin School District, which con-
"Tualatin High School, the same great stuff." , A few things will be different,though.For ex- tributed the grounds and groundskeeping; and
e was an associate prin- The fireworks display always a surefire 'ample, due to the Waverly Estates construction John Chamberlain of Arrow Heating. •
Mer Middle School . ,
"Tigard-Tualatin School. ' r t`" ,
uansilion to middle Kid "' '
s r:ur ed to Off :wIt�'. Boo`- ks-. . : t
urn a former principal.
�i; s 5 ;•" ► ,.
, . , '! .• 1.1 "•, y r {'..
fiddle, will return to the . By DONNA SCHMIDT theme, "Blast Off with Books""en- magic;puppets and a clown show, '
area to join the staff at Of the Times courages kids to make "space" for', Drawings for prizes and an end-
t1 as associate principal, books in their lives. 2 of-the-summer party also are
o
lie district two years ago TIGARD -= Instead of hipping Children's librarian Gary Lark,`..planned for young readers, L.ark,t=�>;; � . -
iieipal position at Seven through TV channels this summer, also known as the"Purple Poet from, .peas nearly 1.000 kids to paructpate- x,`:: r:
School in Linn County.- kids can surf through pages of ad-,-Pluto, heads the. progrgm for-: by summers end,
,r , ..
iutrict administrative venture in books from the librar�t ,`,youngsters. � ' r , . ' Seeing,',youngsters .get+�pittxl'
ude a one-year sabbati--, Reading should be a blast for'`,` )entering the' children's reading' about stones and lookipg fpr new'; M;►
Tigard Principal Scott those taking pail •in the Tigard I area looks like a step into outer- books,to read makes alf the C I1 •I ;
F; in for him will be Jan Public Library's summer -reading space,thanks to the talents of volun- , worthwhile,he said. ,.r•;, ',
programs. ., r.r. , -4 leer Terri Smith, who brought the`!, "There's a sort,t 'progression:' M"'
been a "teacher on spe-, Books and trctivitiei, are plagued'' theme home with lots of artistic dis-; that happeq;, Al►d;tht:re;are kids`;
gent," helping with staff. all summer long for kids of all ages,. plays., ; 1 who pre slow Pr reIRWC 11119 read-T4!. ..
t activities at C.F. said Sue Plaisance our adult Kids-who sign' up W.sum'm'er' I was like that--blit are still inter._ ,1. t
Itridgcport clementarics librarian. ; . . . _ y' ,g ; reading at the library setlhcir own' csted in what's inside. If I can kcylt'
liigh School. She is a' Jean kern was�in early to sign up reading, goals for the summer:and that alive and open thal door'
IIT development trainer Brian, 3, for his second year; One-., may take part in.as,many planned makes me feel good,"Lark said,,., -
t. year-old Steven was content to tai:'activities as they want, Lark said. The summer reading program is .;
'coral office, Maryalice along, The program is free, in addition to the library's regularly
,•. : , ,., wNPhoto by Joyce Mope Ingram
Ic has been changed to "This is Brian's 'second ,year;-..>; "It's an invitation to como to the, scheduled story times and other ac-
n,:ilml. During the past We've been reading''to him ever library;' Lark said."The library is a' livities for kids and families, Lark.' ANDORIAN LIBRARIAN
I has served as the dis- since he was born. I like the summer:. fun place. We've,-got all•kinds *of added. ;r :. Sandra Thorne checks in
Iur of 21st Century . activities,"Kerr said, books, whether it's for reports 'or ■ '' book as a mutant Andorian
is a former principal of The children's reading'program 1 books for fun." Older kids'can beam up to their for Tigard Library's summer _
Middle School and is opento all .kids .from. infancy, Activities include "storytellers, reading program, Blast off
ulcntary through fifth grade.. This year's ,: jugglers, a . book swap, music, ■See BOOKS, Page A3 with books.
extends deadlin
TIGARD The deadline for �'� Prop 'wtU ttrnaiit open
Tigard's Summer l.eisun: Activity far iiegistratian 'until its more than
$herWOG
no03 Program has been extended to spots_arefllod. ■ Two b,
1V3a9 Q86t elude more students. ' :•: The "I-year-old program is or- released Su,
ganized by the.Tigard Turns the fireworks to a
Tide parent and youth group. It is �g off firewo
Mo -A&MID V020A. H o l i d a y steals to teach students a variety Cochran,home in the 4c
10, "of activities bun beginning to ad-
rmpwpia vin xo "u` day from paper vanced levels at Haulbrook,Fowler 0- The owr,
l8at'a on,;o FXP *q3 n and Twality middle schools. reported Sund,
'-' finials taken frc The deadlines for getting things
1 .k Students entering the sixth, craft shop. The
into the Times will arrive early m seventh and eighth es in Sep- an estimated va
0 } week due to the Fourth of Jul g
holiday. The Times office will be tember will be able to take classes ■ Aman
+ r closed Tuesday. ranging from outdoor activities, theft of vario
The deadline for submitting items such as sMm hiking and 'tock tools from his
r 'for the People and Business sec- climbing, to more technical hobbies Marshall St.
_ tions, as well as for legal notices,is like acting and model rocket build-
noon today instead of Thursday at 5. mg, and educational classes such as Tigard■ ■ 5 Items for the main news pages, si
gn language, voice, piano and t Igard
including obituaries and letters to musical composition writing. ■A too
= the editor, must be in by now Red Cross unification is also theft of a coat,
Friday. Sports news must be in by available through baby-sitting safety from her hom
Friday at 5 p.m. Guloses. Southwest G
The deadline for display advents- To register for program classes, ■A wo
mg is noon Friday instead of Mon- call the program coordinator, John theft of a bi
<.....�t day,and for classified display adver- moo, at 245-1963, or call the in the 11300
tising 5 p.m. Friday. Classified line school district at 620-1620 to have a Cottonwood
ads are due by 3 p.m.Monday registration form mailed to you. ■ A man
�,:: 'gin►.•, theft of a I
'A moving van
Books: There's so meth i n
g S.W.Pacific
for Leena(�e readers also t'Q "
+�. in the 16000
■Continued from Page Al - ■ Captain Martin Hahn, U.S.S. 108th Avenue
own reading program during the Ingram, Star Trek Fan Club, will ■An emp
long summer months. visit July 8 to talk about the slur Pet Shop, 16
"Explore Strange New Worlds— and about the role of science fact— way*
Read" guides youths in grades six and fiction — in books. He'll also hedgehog
through 12 through the world of share some insight about how "Star suspect drove
books, from classics to science fic- Trek"has contributed to science and d0or sedan
tion. today's technology. plate CVS
Terns who signed up earlier this ■ A course on how to collect ■ A
month may have thought they had comics and cards is planned July 22. break-in of
landed on the Starship Enterprise.A ■ A "Quork" campout is the 7000 bl
"Star Trek" theme dominates the planned. The all-night party brings Road. It was
. young adult section of the library, teens and parents to the library for thing was in
complete with transporter. snacks and"Star Trek"videos. koro
Debbie Faast, a summer intern Plaisance estimates about 200 ■ A wo'
from Portland Community College, will sign up for the program. Teens theft of
transformed the young adult area may sign tip anytime during the camera from_
into a "Star Trek"-like place. And summer and don't have to attend the 13500 b
Sean Partch, 13,of the Star Trek Fan every event. Drawings are held lage Glenn
Club's U.S.S. Ingram, was on hand weekly for prizes donated by local ■ A citi
to help with registration. businesses. S.W. Bu
Four special events punctuate:the "I want to encourage kids to keep the theft of
program for teens this year. reading through the summer becauseamplifier
■ A teen book, magazine and the more you read, you won't Ione. business.
comic book swap.The exact date is your skills," Plaisance said. `11uee ■A wo
--� yet to be set. months is a tong time not to read." theft of
CITY OF TIGARD
PUBLIC LIBRARY BOARD RESPONSIBILITIES
The Library Board shall have the following responsibilities;
1. To represent the library needs of the community and communicate those needs
to the City Council;
2. To recommend library policies as deemed desirable in the operation and utilization
of library facilities to the Council;
3. To encourage and support active volunteerism in support of the use and
improvement of library facilities;
4. To advise, as the Council may request, in furtherance of the goal to provide the
best library service to the public as possible within the constraints of available
resources, space, and manpower.
GENERAL INFORMATION
• The Tigard Library Board meets from 7-9 p.m., on the second Thursday of each
month.
• Board members are expected to read information received by mail and in their
meeting packets in order to fully participate in meeting discussions.
• Board members are expected to be familiar with the goals and mission of the
library.
• Other?
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