09/14/1995 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, SEPTEMBER 14, 1995 - 6:30 P.M.
TIGARD CITY HALL - RED ROCK CREEK CONF. ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
City of Tigard
NOTE: New member orientation will take place beginning at 6:30 p.m., with the
regular business agenda to follow. New and returning Board members are
requested to attend orientation.
ORIENTATION: 6:30 p.m.
1. CALL TO ORDER
2. ROLL CALL: BECK HOKLIN IRWIN
KOSTOL LEWIS MCKAY SCHWAB
3. Approve Minutes of July 1995.
4. Monthly Report for July and August 1995.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Overview of State Library Grant Proposal.
8. Other Business.
9. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY(684-5886), IF YOU ARE UNABLE TO ATTEND.
MlogiMconnie\Iib-A
TIGARD LIBRARY BOARD
July 13, 1995
MINUTES
Call to Order: 7:05 p.m., by Carl Kostol, acting Chair.
Roll Call: Carl Kostol, Lonn Hoklin, Nancy Irwin, and Chris Lewis. Staff: Kathy Davis.
Hoklin moved to elect Kostol as interim Chair until October when a new
Chair will be elected, seconded by Irwin. Motion passed unanimously.
Minute : Irwin moved to approve minutes as presented, seconded by Lewis.
Reports: June Monthly Report: Library filled four vacancies: Library Assistants,
Michiko Myoga, Stacey Brockway, and Mahshid Zehtab. Linda Parker was
promoted as Senior Library Assistant. After relocating the Friends of the
Library Booksale to the Niche garage,they have been averaging$150 week
in sales: However, the Fire Marshall conducted an inspection of the garage
and found it to be unsafe. -The Friends will work on a way to bring the
books out of the garage. So far, Summer programs have been a great
success. There is concern regarding lack of space and having to turn away
children for thesero rams. Children's Librarian, Gary Lark, has
P 9 .
the rest of the summer programs to the Water Building which
rescheduledP 9
will accommodate more people. Tigard Library was the site of the "Good
Morning Tigard event put on by the
Chamber of Commerce. Local
business representatives shared lots of information on the library's Business
and Finance collection as well as various other programs and services.
Librarians met with the Tigard Ministerial Association to obtain ideas and
suggestions on how the library may provide service and materials to reflect
Christian values. Tigard Library will be a host site for the OPB, West Tuality
Child Care Service, and WCCLS for training sessions for child care
providers. This event will be held Saturday, August 5, from 8:00 a.m. to
noon. The Puett Room is being equipped with picture rails to display
artwork. The first set of artwork will be displayed in July on the history of
the ACLU. Volunteer hours broke record equalling 6.3 FTE.
Friends of the Ubrarv: Board will ask Volunteer Coordinator, Jean Lindsay,
if Friends liaison is available to give monthly report. Director noted
Treasurer's report for ending fiscal year was $9,328.85 collected and
$11,927.78 donated to the library.
CIA : Alternate Bill Monahan attended meeting. As part of reviewing the
WCCLS contract,there were questions, concerns, and discussion regarding
continuing the "Make Whole" payment process.
August CLAB Meeting at Library:
The August CLAB meeting will take place at the Tigard Public Library on
August 2, at 7:00 p.m. A representative from the Friends and TPL Board
members Lewis, Irwin, and Hoklin will give reports on issues pertaining to
each organization.
Council/LibraU Board Meeting Date Change:
Meeting date has been changed to September 19. A meeting in August has
been scheduled to discuss specific issues.
New Board Member Orientation - Plan./Date:
New Board member orientation will be held Monday, August 21. New
members will receive a tour of the library and prepare for September's
meeting with City Council. They will discuss their action plan and how they
want to- present information to City Council. The focus will be issues of
space limitations, public demand for technology, and funding possibilities.
County Building Committee date:
As extensive discussion was held on this topic as part of the CLAB report,
it was decided further discussion was unnecessary.
"Peak Use Study':
WCCLS prints out each library's circulation statistics for the month and year
and compares them to the previous year. Tigard Librarians use this
information to determine what types of materials are being circulated and
what our community interests are. Director will be looking at ways to utilize
printouts to determine peak use times at the library and having available
staff to accommodate peak times. Director will report comments and
concerns from staff.
Other Business:
Kostol noted that his son attended basketball camp through the Recreation
Round-Up program and felt it is well supervised and was impressed with
their professionalism.
Adjournment: Hoklin moved to adjourn meeting at 8:40 p.m., seconded by Lewis.
cMbrdmin
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Library Directodg)
DATE: August 4, .1995
SUBJECT: Monthly Report, July 1995
• Clash of the Networks: As the WCCLS computer network (WILT) and the City
network become more and more entwined, we are finding that a small tweak in
one system causes blips and downtimes in the other. Library Computer Specialist,
Valerie Yunker, has been working as "go between" to get these two to play nicely
together! Latest major episode involved a "bridge" that became inoperable and
necessitated a loan from Washington County while ours is in the shop. As all
library operations are dependant upon computers, these issues become major
events.
• New Databases: Two new workstations will be installed next month to provide
access to databases available over the Internet through our WCCLS affiliation.
This access will save us thousands of dollars in subscription costs over the next
several years.
• Children's Programs: Due to phenomenal success of our summer reading
program, the special events have had to be moved out of the library and City Hall
due to lack of space. All special events are now being held in the Water Building
with great success. The last program in the Puett Room accommodated 135,
while the most recent program in the Water Building held 2701 The downside is
that the children are being separated from the books in the library and we may not
see the high circulation usually associated with special programs.
• Metzger Park: Began a dialogue with Larry Eisenburg from Washington County
regarding the possibility of expanding the Recreation Round-Up programs into the
Metzger Park facilities. He broached the subject with Park Board staff and they
seemed amenable with some qualifications. We will meet to discuss this further
prior to renewing the contract with Recreation Round-Up. City Council received
a report from Deb Blesser of Recreation Round-Up on the success of the program.
Tigard citizens have seen no change in their registration costs, quality, or quantity
of classes since we have contracted the program out; while at the same time, the
City is saving almost $50,000 per year in employee costs.
Volunteers: Added 11 new volunteers. Total = 187
All "check-in" functions are now covered by volunteersl
128 hours of shelving are completed by volunteers each week.
Volunteer Tyke Number Hours
Adult 86 704.50
Youth 13 89.00
Adopt-a-Shelf 3 9.50
YART 0 0.00
Library Board 4 6.00
Community Service 3 48.50
21st Century Academy 0 0.00
(CE 2)
Total 109 857.50 = 5- FTE
r!
WORK INDICATORS JULY 1995 JULY 199 JULY 1993
Adult Materials 25,240 22,086 23,310
Juvenile Materials 19.601 18.105 19.531
Total 44,841 40,191 42,841
Days of Service 27.5 27.5 27.5
Average
Daily Circulation 1,631 1,461 1,558
Hours of Service 271.5 267.5 271
Materials
Circulated per Hour 165 150 165
Increase in Circulation 11.6% -6.2% 21.1%
Materials
Added/Withdrawn 804/1,176 662/275 737/1,000
Borrowers Registered 361 311 309
Story Time 522 359 413
(Number of Sessions) (18) (16) (15)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 631 480 635
(Number of Sessions) (3) (3) (7)
Visitors 16,702* N/A N/A
(Gate Count divided by 2)
Increase in Visitors N/A N/A N/A
Fines/Fees Collected $3,587.65 $3,241.72 $3,391.34
Gifts Received $ 2.45 $ 7.26 $ 12.85
* Decrease of about $1,000 visitors from last month. Probably due to moving
children's programs away from the library.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Library Directoo
DATE: September 6, 1995
SUBJECT: Monthly Report, August 1995
• Public Internet Connection: The State Library is offering matching fund grants of
up to $10,000 to libraries for making the Internet available to the public. After
examining a variety of options, we will be proposing a joint venture between the
library and a private company called ICLnet, located in Tigard. If approved, we will
purchase three workstations that will run "NetScape" (a user-friendly software
designed to make the Internet easily accessible). Volunteers will receive training
from ICLnet staff. We intend to solicit volunteers from high school computer clubs
as well as the general public. Our connection costs would be waived by ICLnet
and they would also set up the necessary software. Grant deadline is October 1.
• Recreation Program: We have renewed our contract with Recreation Round-Up,
Inc., for another year. We will be able to offer expanded programs through an
Intergovernmental agreement with Washington County which will allow us to have
access to their Metzger Park Recreation Building at the cost of one dollar per
person per hour. This agreement is on a trial basis to be evaluated after Fall
quarter.
• Literary Happenings: Friends of the Library are planning for the Holiday Book
Sale. This year a coupon will be available in the library pages of CityScape that
allows users to purchase books at Powell's for a 10 percent discount, with an
additional 10 percent going to the library. They are also organizing some author
readings for Fall. The Writer's Resource group will be hosting another Writers
Workshop. This events focus will be on writing books for children. Gary Lark,
Children's Librarian, will conduct a writing class for children in October.
• Em Ioyee Comings and Goings: Gretchen Hein and Jeff Brislin left us to continue
their college education. Both of these employees started coming to the library as
participants in Storytime, became volunteers as junior high students and started
working as paid staff as teenagersl Gretchen is getting a Masters in Public History
with an emphasis on Publishing and Jeff is completing his degree in
Economics/Mathematics. Added Vivian Levine, (who has been with the library for
over two years as a "Green Thumb" employee) as a 10 hour per week temporary
Library Assistant. She will continue to assist with our burgeoning
Interlibrary Loan Program. Valerie Yunker was hired by Paul deBruyn as the new
City-wide Computer Technician.
• Summer Reading Summary: Teens - 193 registrants
Children - 1.074 registrants
1,267
Summer Youth Programs: Teens - 53 registrants
Children - 1,479 registrants
1,532
• Sue Plaisance is evaluating the concept of "programs" for teens.
This is a very difficult audience to reach.
• Gary Lark experimented with storytime 'outreach" this summer by
visiting an apartment complex. None of the children had ever visited
the library before.
• Awards and Prizes: The Youth Services staff received recognition from Portland
Parents Newspaper as recipient of the "Golden Bootie Award" for best Portland
area storytime. In addition, the Library Kids entry in the County Days parade took
first place!
• Volunteers:
Volunteer Type Number Hour
Adult 86 948.25
Youth 21 154.75
Adopt-a-Shelf 3 9.50
YART 0 0.00
Library Board 0 0.00
Community Service 6 104.50
21st Century Academy 0 0.00
(CE 2)
Total 116 1,217 = 7.02 FTE
WORK INDICATORS AUGUST 1995 AUGUST 1994 AUGUST 1993
Adult Materials 24,282 23,452 22,471
Juvenile Materials 20.118 17.759 17.383
Total 44,400 41,211 39,854
Days of Service 29 29 28.5
Average
Daily Circulation 1,531 1,421 1,398
Hours of Service 294.5 294.5 287
Materials
Circulated per Hour 151 140 139
Increase in Circulation 7.7% 3.4% 23.2%
Materials
Added/Withdrawn 1,250/738 666/251 1,036/444
Borrowers Registered 350 349 333
Story Time 508 245 206
(Number of Sessions) (15) (11) (11)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 477 270 320
(Number of Sessions) (3) (2) (2)
Visitors 17,724 16,987 N/A
(Gate Count divided by 2)
Increase in Visitors 4.3% N/A N/A
Fines/Fees Collected $3,533.93 $3,711.52 $2,906.51
Gifts Received $ .32 $ 201.71 $ 9.98
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