12/14/1995 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, DECEMBER 14, 1995 - 7:00 P.M.
TIGARD PUBLIC LIBRARY - PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON city of Tigard
1. CALL TO ORDER
2. ROLL CALL: BECK BUSCH HOKLIN
IRWIN LEWIS MCKAY SCHWAB
3. Approve Minutes of November 1995.
4. Monthly Report for November 1995.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Planning Process.
8.
"Parental Permission" Issue.
9. "Friendly Visitors" Program.
10. Other Business.
11. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY (684-5886), IF YOU ARE UNABLE TO ATTEND.
agenda>Item s for future meetings
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TIGARD LIBRARY BOARD
November 9, 1995
MINUTES
Call to Order: 7:00 p.m., by Chair Nancy Irwin.
Roll Call: Larry Beck, Shannon Busch, Lonn Hoklin, Nancy Irwin, Chris Lewis, Angus
McKay, and Jack Schwab. Guest: George Burgess. Staff: Kathy Davis.
Minutes: McKay moved to approve minutes as presented, seconded by Busch.
Reportt: October Monthly Report: The first ever Adult Reading Program response
has been overwhelming. Next year a disclaimer will be added differentiating
the public and staff contests. Another successful turnout for the Writer's
Workshop. A new program, the "Friendly Visitor Program" will provide
library service to homebound Tigard residents. Liability, recruiting, and
training issues are being worked out and program is scheduled to begin
early 1996. TAHPA decided to pull out of negotiations surrounding the
Feed Store as they have not been able to obtain assurance from other
parties involved that the building will be preserved in a meaningful way. The
library's Local History Collection was reviewed and separated into items that
will be placed in the public area, and items that will be located in the
Directors office. Director announced decision to hire Diana Lauterbach as
the library's new Computer Specialist. She will begin work on
November 27. Director completed a one page summary of what Tigard
would accomplish with its share of funds raised by a county-wide capital
improvement levy. Youth Librarian, Sue Plaisance, was co-producer of the
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Oregon Educational Media Association Conference in which she presented
new information on Young Adult literature. The Young Adult Round Table
began its 9th year as an advisory group providing input to the YA Librarian
for selecting teen materials and designing programs for teenagers.
Children's Librarian, Gary Lark, continued his outreach program to area
churches on the importance of reading aloud as a family. Gary and Sue
attended the Kiwanis meeting to help plan a series of Teen Advisory Nights
at T.H.S. Volunteerism is consistent. Circulation was around 40,000.
Friends of the Library: President, George Burgess, indicated Entertainment
Book sales have brought in between $1,200 and $1,500 so far. The book
sale in conjunction with the Farmer's Market proved very successful taking
in approximately $1,900. Some of the leftover books will be hauled away
by another dealer. The annual Solicitation Letter has gone out. Went over
list of gifts donated to the library. Almost$4,000 has been allocated for the
library's use. Not having a Holiday Book Sale this year.
CLAB: Timeline process for 1996 operating levy and 1997 county-wide
capital improvement levy are on track. Council and City Administrator are
in agreement of timeline and plan outline.
Operating Levy Update' **MOT
Director suggested Board attend a levy hearing on November 21, in
Hillsboro. Director reviewed March 1997 levy process and expectations.
CLAB is seeking a three-year 36 cents per thousand fixed rate levy. This
is down 3 cents per thousand from present levy due to increased assessed
valuation. The proposed levy would continue to use a circulation
reimbursement formula as the primary basis for distributing funds to each
public library. Approximately 20 percent of budget is used to fund County-
wide programs and support services for libraries (Automation, Courier,
Outreach, Reference, Youth Services). The remaining 80 percent of funds
are used to contract for the provision of public library service for all County
residents. CLAB has voted to discontinue the Make Whole provision
(comparison of County-wide library taxes collected within each City to the
value of the support services and circulation reimbursement funds they
receive). For the upcoming levy, improved services include: initiating
service to day care providers, additional online services, courier service on
Sundays, developing a collection for non-English speaking communities,
and providing basic service to inmates at the County jail. Director and
Board discussed general information regarding levy.
Addition to Behavior Guidelines:
Director indicated staff was in agreement of guidelines, but would like to
add Federal and State statute and local ordinance clause. The Director and
the Chief of Police are working with the City Attorney's office to enact a
Trespass Ordinance whereby designated library staff may remove a patron
with Police assistance when inappropriate behavior is taking place. Board
addressed inappropriate behavior as sexually oriented,threatening personal
safety, stalking, and destruction of property. Director will be addressing
behavior guidelines and ordinance before City Council in December.
Report from Collection Development Policy Review Committee:
The Library's Collection Development Policy consists of Board approved
principles for the scope of the library collection. Beck and Schwab
reviewed the Collection Development Policy. Questions were discussed.
It was suggested that the Library's Mission Statement be condensed and
included in the Policy and also, the statement of Intellectual Freedom
added. Director will revisit wording of Mission Statement with library staff.
Report from Information Display Review Committee:
Lewis and Irwin reviewed criteria for what would be accepted and not
accepted in three areas of information displayed for patrons. The three
areas of information are: 1) Citizen Involvement Center (information on
opportunities for citizen involvement and community service), 2) Community
Resource Display (informational pamphlets on health, safety, the
environment), and 3) General Information Display (general information
through various forms of newspapers, periodicals, local church brochures,
where to buy local produce, etc.) Guidelines need to be addressed as
space limitations are evident. It was agreed information deemed not
appropriate was: selling for profit (philosophy or product), commercial
enterprises, advertisements, entrepreneurial businesses. Ideas were
discussed on ways of combining topics and condensing area of where
information is kept. Board will continue review.
Review "Concerned Citizen Comments" Forms:
Board reviewed Concerned Citizen Comment form. There was discussion
regarding issue of computer complications. Director indicated problems
have occurred due to the vacancy of the Computer Specialist position.
WWW Workshop:
The WorldWide Web Workshop consists of issues and concerns on the
Internet and is presented several times a year. If Board is interested,
Director will conduct separate mailing to Board members.
Other Business:
Director presented an invitation from WCCLS for the Board to attend a
forum on 'The Library as a Public Forum" December 7, at 7:00 p.m.
Director urged Board members to attend as library bulletin boards and
displays, holiday celebrations, meeting room use, access to public records,
and children's privacy rights will be addressed.
Adjournment: Busch moved to adjourn meeting at 8:58 p.m., seconded by McKay.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
it
FROM: Kathy Davis, Library Director
DATE: December 5, 1995
SUBJECT: Monthly Report, November 1995
• Inclement Weather Preparations: Volunteers have stepped forward for this year's
emergency library staffing during bad weather. These intrepid "Storm Troopers"
include Claire Sheldon, Sandra Thorne, Terri Smith, Angela Cedillo, and Gary Lark.
Their duty is to report and open the circulation function until other staff are able to
make it in.
• New Hires: Diana Lauterbach is our new Computer Specialist and she is already
chipping away at a formidable "to-do" list. I would appreciate any time that Paul
may be able to spare Valerie Yunker to assist with getting Diana up to speed.
Circulation is in the process of hiring a Library Assistant. Mary Madland joined our
Technical Services Division as a clerk.
• Internet Grant: The library was successful in obtaining a matching funds grant
from the State Library. 16,000+ dollars will go towards setting up three public
access work stations in the Study Room. The room will be staffed with volunteers
trained by our partner, ICLnet of Tigard.
• Adult Reading Contest: This contest came to a close with a wonderful program
on November 17. Altogether, 257 adults participated in this program (representing
both the public and staff and family registrants). Many positive comments were
received along with strong encouragement to "do it again."
• Trespass Ordinance: Ron Goodpaster and I have revisited the issue of
establishing an ordinance that would allow the library to rescind use privileges of
those who display grossly inappropriate behavior while on library premises. This
issue has gone before the Library Board and will be presented to Council on
December 12, barring additional information from the City Attorney's Office which
would indicate that existing state laws are sufficient to cover this issue.
• Technical Services: In an attempt to address the issue of service standards, I have
received a thorough overview of our library acquisition process. We will be
monitoring randomly selected materials to determine the time it now takes from
point of order to when the item is received, invoiced, and passed to cataloging.
We will also track the number of items that can be ordered per month.
• Youth: Birds of Prey program was presented on Saturday, November 18, with 123
children attending. Once again, the youth librarians are planning an eclectic
offering of holiday traditions. Kicking off this year's celebration will be Jewish
storytelling for Hanukkah followed by Christmas carols and tree decorating. Later
this winter we will host African folktales for Kwanzaa and a Chinese storyteller for
Chinese New Year in January.
Volunteers:
Volunteer Type Number Hours
Adult 84 776.25
Youth 13 51.00
Adopt-a-Shelf 4 8.75
YART 10 15.00
Library Board 7 14.00
Community Service 1 18.00
21 st Century Academy 0 0.00
(CE 2)
Total 119 883 = 5.09 FTE
r � •
WORK INDICATORS NOVEMBER 1995 NOVEMBER 1994 NOVEMBER 1993
Adult Materials 22,223 21,127 21,133
Juvenile Materials 19.055 17.950 16.170
Total 41,278 39,077 37,303
Days of Service 25 25 25
Average
Daily Circulation 1,651 1,563 1,492
Hours of Service 256.5 256.5 252.5
Materials
Circulated per Hour 161 152 148
Increase in Circulation 5.6% 4.8% 18.3%
Materials
Added/Withdrawn 1,256/1,153 1,015/1,161 793/330
Borrowers Registered 314 312 318
Story Time 718 365 289
(Number of Sessions) (23) (15) (13)
Toddler Time 66 146 72
(Number of Sessions) (4) (9) (9)
Special Programs 200 53 114
(Number of Sessions) (6) (3) (2)
Visitors 16,786 16,796 N/A
(Gate Count divided by 2)
Increase in Visitors -.06% N/A N/A
Fines/Fees Collected $3,587.65 $3,610.14 $3,301.80
Gifts Received $ 2.45 $ 230.45 $ 10.58
H A LO G I N\C O N N I EM MTH R PT