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06/08/1981 - Packet TMARD LIBRARY KJBLICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 AGENDA June 8, 1981 1. Call to Order 2. Reports a. Minutes - May 11, 1981 b. Monthly Report for A141 , 1981 C. Friends of the Library Building Committee 3. Old Business a. Book Complaint 4. Information Items a. Computerized Circulation System - RAIN b. Legislative Up-Date 5. Executive Session under ORS 192.660(2)(A) to discuss relocation of the Library TlqARD LIBRAW PUBLICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 MINUTES Library Board May 11, 1981 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call: order by Chairman Betsy Chick at 7:05PM. Excused: Dick Bendixsen. Reports: The minutes of the previous meeting were approved as circulated. The monthly report was reviewed by the Librarian. Discussion centered on 1981-82 budget, which had been finalized by the City Budget Committee on May 6, the computerized circulation system and status of personnel recruitment. The Board indicated their support for putting the computerized circulation system on the June 30 ballot and directed the Librarian to request a resolution from City Council to Washington County Commission indicating their support as well. Madalyn Utz reported that Friends of the Library building committee had changed the date of the rummage-bake sale to June 13 because of schedule conflicts at the Odd Fellows Hall. Book Complaint: Librarian presented a formal complaint against a juvenile book, Peaches by Dindga McCannon. Terri Zagone was asked to read the book and report at the next Board meeting. Meeting adjourned at 8:OOPM. Respectfully submitted, Irene Ertell City Librarian Approved: '/ Approved as corrected: PqARDI�_AW PUBLICPhone 639-9511 12568 SW Main*Tigard, Or. 97223 MEMORANDUM June 8, 1981 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: MONTHLY REPORT, MAY 1981 1. Administration: a. On April 4, the Librarian and City Finance Director attended a meeting at Hillsboro Library. The discussion concerned placing the Washington County Cooperative Library Services (WCCLS) computerized circulation system, RAIN (for Regional Automated Information Network), on the June 30 ballot. There was concensus among the librarians ' and city managers present that the issue should be placed on the ballot. Based on this meeting, the Librarian recommended to the City Administrator that City Council be asked to send a resolution of support to the County Commission for putting RAIN on the June 30 ballot. This was accomplished at the May 18 City Council meeting. b. Librarian appeared before the Budget Committee on May 6. Librarian requested an additional $1200 for purchase of two air conditioners to alleviate summer ventilation problems. Request was approved. Councilman Tom Brian recommended and the budget com- mittee approved removing $2,500 from the book budget request of $25,000 and placing it in the Library's special building fund. C. Librarian attended WCCLS network relations committee meeting on May 7. Discussion centered on re-writing WCCLS by-laws to more clearly and accurately reflect network and county relationships in an attempt to avoid misunderstandings. Librarian has since resignedned as a member of this committee. y d. Librarian attended meeting of the Tigard Downtown Committee on Ap�4 14. The Mayor was also present and announced that the City Council would explore locating a civic center in the Crow building at Burnham and Ash. e. Librarian attended a meeting of the Tigard School District librarians and made presentations on the WCCLS RAIN system and its potential for the school libraries. f. Librarian attended WCCLS professional board meeting on May 28. Of interest: Discussion continues on the use of state-aid money that remains after distribution to the cities and maintenance of the union catalog. The group is looking for an equitable means of distributing the per capita money to the community libraries who have no defined population. 2. Personnel: a. Volunteer hours totaled 104.5 for a daily average of 4. b. Volunteers from county and city courts work 33 hours. C. Interviews for the part-time positions, library assistant--youth services, and Assistant librarian--reference, were conducted on May 11. Five candidates for each position were interviewed by a four-person board. John Henshell, hired as library assistant-- youth services, began his duties on May 18. George Anne Clingan, hired as assistant librarian, will begin July 20. I Tigard Library Board - Mont Report, May 1981 - page 2 MW 3. Statistics: a. Circulation 8427 (325 per day) Books 7949 Magazines 286 Adult 5994 Audio-Visual 150 Juvenile 1899 Other 42 ILL 56 b. User cards 202; in-town 109; out-of-town 93. C. Story hours 75 total; 9.5 average. d. Materials added 606. e. Materials withdrawn 39. f. Money received: Fines $34.50 Lost Books $20.90 Misc. Replacement $11.90 Donations $2.27 4. Friends of the Library: a. Friends of the Library held their regular meeting on May 7. Walt Morey was guest speaker. b. Friends of the Library Building Committee met on May 18. There was another schedule conflict at the Odd Fellows Hall so the fund raiser was rescheduled for June 6. Because of the diminished preparation time, it was decided to have a book and baked goods sale only.