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04/13/1981 - Packet a TWARD LIBRARY PUBLICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 AGENDA April 13, 1981 1. Call to Order 2'. Reports a. Minutes - March 9, 1981 b. Monthly Report for March 1981 c. Friends of the Library Building Committee TWARD LIBRARY PUBLICPhone 639-9511 12568 SW Main-Tigard. Or. 97223 MEMORANDUM April 13, 1981 TO: LIBRARY BOARD CITY COUNCIL FROM: City Librarian SUBJECT: Monthly Report, March 1981 1. Administration: a. Library Board held its regular meeting on March 9. Minutes are attached. b. Librarian attended Washington County Cooperative Library Services (WCCLS) Citizens Advisory Board (CAB) meeting on March 11, to present Tigard's Needs Statement for a new facility. Copy of the statement is attached. The WCCLS CAB is collecting needs statements from all public libraries in the county with a view toward placing a bond issue before county voters to build and improve library facilities in Washington County. c. On March 13, two members of the Library Board, Walt Munhall and Madalyn Utz, and Librarian inspected the Christ the King Lutheran Church, at Pacific Highway and Bull Mountain Road, as a possible site for relocation of the Library. The 4,400 sq. ft. building, sitting on 2.51 acres of land, is for sale at $580,000. A report will be made at the next Board meeting, April 13. A report will be made to City Council on April 20. d. On March 16, Board member, Jim Sidey, installed alarms on both side doors of the Library. Doors can be opened for emergencies, but are no longer used as regular entry and exit. It is hoped that this will curtail the number of books which "disappear. " e. AjAA* 17, Librarian attended a workshop sponsored by Oregon State University on effectiv discipline. IF. 23, the Library had to be evacuated for about an hour because of gasoline fumes caused by someone pouring gasoline into the sewer system. g. 41,W-161 23, Public Works returned the book drop with a more secure lock installed. Person, or persons, had broken into the book drop twice, ruining the original lock the second time. It is not known how many items were taken. h. Librarian attended WCCLS Budget Committee meeting. The Committee recommended that the remaining per capita state aid, $11,900, be spent on maintaining the union catalog at Pacific University, inasmuch as the computerized circulation system is stymied at present for lack of funding. i. Librarian attended WCCLS professional board meeting. Of interest: 1. WCCLS accepted the Budget Committee's recommendation for state aid. 2. There is legislation before the Oregon House on two issues of interest to libraries: House Bill 2823, which would authorize the creation of library districts. House Bill 2679, that would make "personal information submitted to obtain public library card and circulation records of public library that show use of material by named person exempt from public records law. " The former bill would facilitate formation of a county-wide taxing district which was mentioned in last month's report. The latter will be of significance if and when the libraries computerize their circulation system. 2. Personnel: a. Volunteer hours totaled 130 hours; Andrea Asbell worked 31.5 additional hours on outreach; the daily average worked in the library was 5 hours. b. Community Service volunteers worked a total of 29 hours. Ti&ard Public Library - Mon 0 Report - March 1981 - page 210 3. Statistics: a. Circulation 9450 (450 per day) Books 8791 Magazines 352 Adult 6184 Audio-Visual 183 Juvenile 2607 Other 36 ILL 848 b. User cards 290; in town 152 - out-of-town 138. C. Story hours: 100 total; 12.5 average. d. Materials added 600. e. Materials withdrawn 64. f. Money received: Fines $21.50 Lost Books $54.70 Misc. Replacement $9.05 Donations $3.01 4. Youth Services - Kathy Tremaine: "Spring Reading" and "A Time for Romance" were displays in the Childrens/Young Adult's room. Special "Garden Party" storytimes were held for the 3-6 year olds on March 18 and 19. The gerbil, who has lived in the children's room for 32 years, was put to sleep after it was found that he had widespread cancer. Free medical care was given by Main Street Pet Clinic. 5. Friends of the Library: Friends of the Library Building Committee held a meeting on March 16, to consider a logo and other public relation ideas .to promote a new library facility. A series of fund raisers is being planned to include selling buttons, a flea market and a "build a library" poster in the library for people to buy bricks (paper), place their name on it and place it on an outlined building until it is filled with bricks. They are also planning a campaign for direct solicitation to local businesses. TIORD LIBRARY PUBLICPhone 639-9511 12568 SW Main«Tigard, Or. 97223 MINUTES Tigard Library Board March 9, 1981 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call: order by Chairman Betsy Chick, at 7:05 PM. Absent: Dick Bendixsen. Reports: Minutes of the previous meeting were approved as circulated. Librarian briefly reviewed the monthly report, explaining in more detailh t e impact of budget cuts at the Oregon State Library. Madalyn Utz reported on the Friends of the Library Building Com- mittee meetings. She described plans for slogans, logos and fund raisers. There was also discussion concerning the need for a new location and building. The Board specifically discussed the possi- bility of relocating in the Christ the King Lutheran Church which is for sale. It was decided that the Board and Building Committee members should tour the church building and site as soon as possi- ble. Madalyn offered to arrange for such a tour and notify every- one. Old Business: Librarian explained that she and Jim Sidey had not gotten together Loss of Books on the door alarms, as planned, but would do so as soon as possible. Reciprocal Librarian reported that the City Administrator had concurred with Borrowing: Board's decision to charge out-of-county users, except for Clack- amas County users, and persons working or attending school in Tigard. He instructed Librarian to discuss fee and procedures with City Finance Director. Librarian will accomplish as soon as possible. New Business: Librarian reported that there was absolutely no chance of putting WCCLS Tax the computerized circulation system on the county ballot for this District year. In light of this and the gloomy financial picture for Wash- ington ington County generally, the Washington County Cooperative Library Services (WCCLS) Citizens Advisory Board favors forming a special taxing district for libraries. Librarian outlined procedure, ex- plaining that it takes about two years to accomplish. Disadvantages lie in increased administrative costs. Motion: Walt Munhall moved that the Library Board state that it is in favor of pursuing this method for library financing and request that the City Council send a resolution of support to Washington County Com- missioners. The motion was seconded and passed. Meeting adjourned at 8:25 PM. Respectfully submitted, iirZenzeErtell / City Librarian Accepted: Accepted as corrected: