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03/09/1981 - Packet • • TIORD LIBRAW PUBLIC Phone 639-9511 12568 SW Main•Tigard, Or. 97223 AGENDA March 9, 1981 1. Call to Order 2. Introduction of New Board Member 3. Reports a. Minutes - February 9, 1981 b. Monthly Report for February 1981 c. Friends of the Library Building Committee 4. Old Business a. Loss of Books b. Reciprocal Borrowing - Fees 5. New Business a. WCCLS Tax District • . T16ARD LIBRARY PUBLICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 Tigard Library Board Minutes February 9, 1981 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call: order by Chairman Betsy Chick at 7:05 PM. Excused: Jean Carlisle. Reports: Minutes of the previous meeting were approved as circulated. Librarian reviewed the monthly report pointing out that circu- lation was holding despite the reduced hours. Old Business: Madalyn Utz reported that the Downtown Tigard Committee is Building Plans seeking urban renewal funds, but that these funds will not be available for any city buildings. Therefore, she will continue to be on the committee as the library's representative, but the Friends of the Library Building Committee will launch fund raisers independently. The purpose will be to raise the community's awareness as well as funds. It is recognized that the group cannot hope to raise all funding necessary, but it would prepare the community for a possible bond issue. Librarian presented the draft Needs Statement which is being readied for the March 11 meeting of the Washington County Cooperative Library Services (WCCLS) Citizens Advisory Board. Computerized Librarian reported that the Washington County Commissioners had Circulation Serial decided not to place the WCCLS computerized circulation serial Levy: levy on the ballot in February or March. The Board wrote a letter to the commissioners voicing their concerns and requesting that it be given favorable consideration in May. Copy is attached. Budget FY 81-82: Librarian briefly outlined major requests to be presented to Budget Committee for coming fiscal year. New Business: Loss of Books Librarian reported that book loss is becoming a major problem, not just through overdues, but because of theft. Librarian was directed to check with Board member. Jim Sidey (who had been excused earlier) about installing a relatively inexpensive alarm device for the two rear doors. Reciprocal Borrowing: Librarian reported that the number of persons applying for library cards from Multnomah and Y.amhill counties is increasing. There has developed a noticeable impact on the already overloaded overdue and reserve systems as well as from the increase in usage by this group. It was also noted that there are borrowers from Clackamas County, but the impact from this group is negligible. In addition, Tigard Public Library enjoys liberal interlibrary loan privileges from Lake Oswego Library as well as inter-connecting courier service between Washington (WCCLS) and Clackamas Counties. Multnomah County charges a $15 fee to out-of-county users and Newberg Library (Yamhill County) charges $4. Tigard Library Board Minutes - February 9, 1981 - page 2 Motion: Madalyn Utz moved that a fee for out-of-county users, excluding Clackamas County, be established, except for persons who work in Tigard or attend school in Tigard. Motion was seconded and passed. Librarian was instructed to discuss the amount of the fee with the City Administrator and the City finance director and set it accordingly. Meeting adjourned at 8:15 PM. Respectfully submitted, Irene Ertell City Librarian Accepted Accepted as corrected: T16ARD LIBRAW PUBLICPhone 639-9511 12568 SW Main•Tigard, Or.97223 MEMORANDUM March 9, 1981 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Monthly Report, February 1981 1. Administration: a. Library Board held its regular meeting on February 9. Minutes are attached. b. Librarian attended Washington County Cooperative Library Services (WCCLS) pro- fessional board on February 25. Of interest: 1. The Oregon State Library (OSL) is having to cut back services because of budget reductions. This directly affects Tigard Public Library (TPL) because of the numbers of books borrowed on interlibrary loan. TPL also relies on OSL to fill requests for specific information which cannot be handled in the county. 2. There is no chance of WCCLS going on the ballot for a computerized circulation system in 1981. ORS280.090 establishes a two serial levy limit for any one calendar year and Washington County will be submitting two on March 31. The WCCLS Citizens Advisory Board has been discussing other financing options, not only for the computer but for future operating funds as well. The option being considered is the formation of a county service district for library services. One of the primary steps in pursuing such a course would be approval by cities who want to be included within the district's boundaries. There was very little discussion because most librarians want to study the issue and present it to their Boards and governing bodies first. 2. Personnel: a. Volunteer hours totaled 166.5 for a daily average of 7.3. b. Community Service volunteers worked a total of 99.5 hours. c. Kathy Tremaine is resigning effective April 30. She is returning to school to earn her bachelor's degree. Personnel search and interviews will be conducted in April with May 15 as the date for a new hire. 3. Statistics: a. Circulation 8043 Books 7523 Magazines 267 Adult 5127 Audio-Visual 155 Juvenile 2396 Other 32 ILL 66 b. User cards 227; in town 93; out-of-town 134. C. Story hour: 104 total; 13 average. d. Materials added 521. e. Materials withdrawn 487. f. Money received: Fines $19.50 Lost Books $32.35 Misc. Replacement $8.05 Donation $.25 ` Tigard Public Library - Mon& Report - February 1981 - page 4. Youth Services - Kathy Tremaine: February was "LOVE YOUR LIBRARY" month with a giant valentine painted on the window. Exhibits included: Indoor projects for winter months; Chinese New Year bulletin board and oriental book display; a display of folk tales in the YA section. A Chinese New Year party was held during storytime for our pre-schoolers. The entire month was devoted to tall tales in honor of George Washington's famous line, "I cannot tell a lie. .. .". Patrons were encouraged to let their imagination run wild and submit a fanciful tale on a 3x5 card, to be posted on our liar's board. The winner would receive a gift certificate from the CHALET for a free cherry pie. By the end of the month, only three lies had been submitted; so TPL purchased two additional pies and announced a three-way tie. A tall-tale reading was held on one Saturday after- noon, which coincided with the first beautiful Saturday of SPRING -- so our attendance was sharply curtailed (2). The State Children's Consultant, Pat Feehan, visited Washington County this month, conducting an all day workshop for projecting the direction of Children's Library Services in the next five years. She also visited TPL and will be sending information on career- planning books for the YA age group. Young artists from Fowler Junior High School exhibited paintings in the YA room during the month. 5. Friends of the Library: Friends of the Library held their meeting on February 5, at the library. Lester A. Kirkendall, professor emeritus of Family Life at Oregon State University, was guest speaker. His topic was on parent-child relating. Thirty-one persons were in attendance. Friends of the Library Building Committee met February 2 and 23, at the Library. The group has decided to begin a series of fund raisers to raise community awareness as well as funds for a new library building. They have chosen a slogan: "I'd V a new Tigard Library". They have contacted the graphic arts teacher at Fowler Junior High School, whose class will compete to design a logo. Buttons and informational material will bear the slogan and logo. A flea market is planned for June. The group will continue its participation in the Downtown Tigard Committee as planning continues. • 1 0 TMARD BLI LIBRARY C Phone 639-9511 12568 SW Main*Tigard, Or. 97223 MEMORANDUM February 12, 1981 TO: CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Computerized Circulation Serial Levy/Friends of the Library Building Committee This memorandum is being sent to you so that you will be aware of the status of two important projects being pursued by the Library Board, the Friends of the Library and myself. In spite of your support, and the support of other cities and the Washington County Cooperative Library Services Citizens Advisory Board, the computerized circulation serial levy was not placed on the February or March ballots by the Washington County Commissioners. It has been reported to me directly, as well as in the press, that the commissioners do not consider library service "essential" and felt it would be a "dis- traction" to voters to have it placed on the ballot with other issues. There has been no indication that it will receive favorable consideration later. I'm concerned about this because as I pointed out at your study session on December 15, 1980, the computerized circulation system is the best means by which we can answer the growing demand for service and hold costs down significantly. I am also concerned that the service we provide can be labeled "non-essential" when the writers of the Constitution saw fit to guarantee our right to information in the 1st Amendment. It is also our ex- perience that when economics are bad, people turn more and more to libraries. The Library Board has voiced its concern in a letter to the county commissioners, a copy of which is attached. The Friends of the Library plan to do some personal letter writing as well. The Friends of the Library Building Committee met on February 2, 1981. Madalyn Utz, Chairman, reported on the Downtown Tigard Committee. The concerns of the group was that participation on the Downtown Tigard Committee is essential because of the planning for a possible site for a civic center which would include the Library. On the other hand, the committee feels that it must begin a program of fund raisers and information dissemi- nation to raise the community's awareness of library needs and cultivate their support in the event of a bond election. This is a small but dedicated group and I believe they will develop a strong, effective program. If there are questions on either of these matters, I will be happy to appear at one of your study sessions or please call me at 639-2083. Thank you again for your continued support. Yours truly, J eO Irene Ertell City Librarian IE:w enc. L • T February 12, 19b1 iso:rd of Lommissioners Washiu&ton County Hillsboro, Oregon 97123 Dear j'.omissionorss While we art aware of the ma=ny problems confronting the county, we are gre: tly disappointed by your decision not to piece the WCCLS computerised circulation system. on the February or March ballots. As concerned citizens of :lashiugtou 1-ounty, we alsu wish to express our concern regarding recent reports that you do not regi.,rd the library system as an "essenti l service." Such is coot our view, and we believe it is not the view of the majority of the citizens of the county. We want to support . tl worthwhile objectives of the county, just as we have in the i>qst. But we feel oblige=ted to voice our view that the erosion of our roads aright well, in the long term, tie less important thn the erosion of the library system. This view is neither now nor unprecedented. If &�,me of the acute prr�blems faced by the iibr. ries of the county c.nnot be addressed in Febru -ry or March, so be it. However, we urge you to consider :llowing, the voters of the county to decide these issues soon. Hey is L*ter than we aright wish, but was hope that you will give consideration to allowing us to present our case them. Yours truly, betsy thick, Chairem-n Tigerd Libr ry Hoard bLsw ecs Greg Hathrwsy, Acting County Administrator Uunna Sell*, k.o�irdiru tor, A.'CLS