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10/13/1980 - Packet 0 T16ARD LIBRARY PUBLICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 October 13, 1980 AGENDA 1. Call to Order 2. Reports a. Minutes (August 11, 1980) b. Monthly Report for August/September 3. Old Business a. Building Plans b. Outreach Program 4. New Business a. Correspondence from Catherine Adams 0 TIqARD LIBRARY PUBLIC Phone 639-9511 12568 SW Main*Tigard, Or. 97223 MEMORANDUM September 8 , 1980 TO : LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT : Monthly Report , August 1980 1 . Administration: a . Library Board held its regular meeting August 11 . Minutes are attached . b . LIbrarian and City Administrator attended a Washington County Cooperative Library Services (WCCLS) meeting for discussion and con- sideration of a proposed intergovernmental agreement between cities and Washington County regarding the installation and operation of a compu- terized circulation system. Of interest : Several cities expressed concern at the cost for cities to participate in the system. There was also con- cern regarding disposition of the system if County fiscal problems arose precluding their support . Another meeting was scheduled for September . C . Microfiche reader and a selection of periodicals on microfiche were received . This will enable the Library to offer more periodicals , with no missing issues , and release shelf space now occupied by old issues . The Library will continue regular subscriptions , retaining the current year and one year back for circulation . d . Librarian attended WCCLS professional board meeting August27 . Of interest : The state budget cuts did not eleminate the percapita grant entirely . Instead of $ .21 per person, the grant will be $ . 1777 . e . Librarian attended a meeting August 29 on reciprocal borrowing between Clackamas and Washington County libraries . Lake Oswego , Sherwood , Tigard and Tualatin have been recording usership by persons outside their county jurisdiction. Tualatin and Sherwood receive the heaviest usership from Clackamas County. Lake Oswego has a significant though smaller number of Washington County users . Tigard ' s Clackamas County usership is very small and most comes from persons working in Tigard . This committee is considering some means for reimbursement to these libraries based on their out-of-county usership . 2 . Personnel : a. Volunteer hours totaled 212 ; daily average 8 .5 . b . Bobby White , part-time staff member , was on sick leave the entire month of August . 3 . Statistics : a. Total circulation 8224 ; daily average 329 . Books 7676 Magazines 257 Adult 5514 Audio-Visual 156 Juvenile 2162 Other 35 Interlibrary Loan 100 b . User cards 213 : in town 126 ; out of town 87 C . Story hours 120 total ; average 13 d . Materials added 330 L - J Library Monthly Repot August 1980 - page 2 • �e . Materials withdrawn 178 f . Money Received : Fines $ 11 .50 Lost Books $6 . 95 Donations 0 4 . Youth Services - Kathy Tremaine "Tigard Library Kids" added another ribbon to their collection by taking third place in the Town and Country Days parade . Approximately 20 children participated . The summer reading program ended with a party at the Tigard Community Center . Of the 126 who signed up for the program, 70 completed the program and won frisbees . There were 98 participants in the weekly programs . Two "bedtime" story hours were held the last week of the reading pro- gram. At 7 :O0 PM stories were read from a rocking chair with a nighttime setting - children and storyteller wore their "jammies ." Hot cocoa and graham crackers served as a treat . The second annual zucchini contest was won by Dennis Borman with his 11 lb . 8 oz . entry. A ribbon and copy of the Sunset Western Garden Book were awarded and the Food Bank collected 60 pounds of zucchini for its use . a TIORD LIBRARY PUBLICPhone 639-9511 12568SW Main-Tigard, Or. 97223 MINUTES Tigard Library Board Meeting August 1 1 , 1980 Call to Order The regular meeting of the Tigard Library Board was and Roll Call : called to order by Chairman Betsy Chick August 11 , 1980 at 7 : 30 PM. Excused : Roger Pitsinger . Introduction of Madalyn Utz , new bard member , was introduced and New Board Member welcomed by Chairman Chick. Reports : Minutes of the previous meeting were approved as Minutes distributed . Monthly Report Librarian reviewed monthly report . There was dis- cussion on the Intergovernmental Agreement for the computerized circulation system. Librarian reported thst the Monday closure is proving beneficial to staff and that circulation for July 1980 was an all- time record . Old Business : Madalyn Utz reported on the Tigard Downtown Committee Building Plans meetings and the Friends of the Library Building Committee meeting . Madalyn pointed out that the Friends of the Library are committed to providing an improved library facility whether or not they are successful through the Tigard Downtown Committee project . Jim Sidey reported that he had talked with Otto Sorg , building owner , about the present lease . Chairman Chick requested that Sidey and Bendixsen study the present lease and possibility of renego- titian to assure tenancy until a new building is possible . Library Policy Munhall moved that the revised statement of policy Motion as presented at the previous meeting be approved . Seconded . Passed . Motion Munhall moved that the new circulation policy be adopted . Seconded . passed . New Business : Outreach Program Librarian reported that the Outreach Program to Seniors is increasing at a good rate . In order to assure continuation of the program, the Librarian will seek a grant through Friends of the Library to fund the the volunteer coordinator part-time and purchase additional materials . September Meeting Librarian will be out of town for next scheduled meeting . Board decided to cancel September meeting , asking Librarian to call a meeting later in the month if something comes up requiring Board action . Meeting adjourned at 9 :00 PM. Re�spectfull Submitted , Approved : Iren Ertell Approved as corrected : 0 TIGARD LIBRARY PUBLIC Phone 639-9511 12568 SW Main-Tigard, Or. 97223 MEMORANDUM October 13, 1980 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Monthly Report, September, 1980 1. Administration: a. The Library Board did not meet in September. (See Minutes for August 11, 1980. ) b. Librarian attended a University of Oregon sponsored workshop on September 20 and 21, on "Financial Management for Small Organizations." (Received one (1) graduate credit. ) c. Librarian did not attend Washington County Cooperative Library Services (WCCLS) meeting September 24, because of staffing shortages. Current issues of concern center around the county-wide computerized circulation system, allocation of per capita state aid outside city jurisdictions and county-wide capital improvement needs. d. Librarian attended a meeting September 30 on reciprocal borrowing between Clackamas and Washington County libraries. The two of the libraries most closely involved, Tualatin and Lake Oswego, decided to work out some means of reimbursement. Tigard Public Library is continuing to monitor its usage from Clackamas County. 2. Personnel: a. Volunteer hours totaled 241; daily average 9.3 b. Sandra Thorne, Library Aide, resigned to attend the University of Oregon. c. Michelle Waldele has been hired as Library Aide and will work 15 hours per week. d. Court referrals worked 27 hours. 3. Statistics: a. Total circulation 7012; daily average 334. Books 6515 Magazine 266 Adult 4948 Audio-Visual 136 Juvenile 1567 Other 17 Interlibrary loan 78 b. User cards 304: in town 125 - out of town 179. C. Story hours (Not held in September). d. Materials added 159. e. Materials withdrawn 269. f. Money received: Fines 12.50 Lost Books $7.95 Donations $5.00 Tigard Public Library - Monthly Report, September 1980 - page 2 4. Youth Services - Kathy Tremaine: No special programming was presented; however, planning was done for programs through December. Three volunteer story tellers were recruited. On September 26, they participated in a book-review session for new youth literature. A training session for them was conducted on September 29.