Loading...
07/01/1982 - Packet June 28, 1982 Dear The Library Board and I want to thank you for supporting our effort to inform the citizens of Tigard about the civic center/library issue which will be on the ballot June 29. Your willingness to donate time and materials (entertainment) is especially appreciated. It is this interest and participation which gives us, your Library Board, a seitse of cot.m..1unity and the enthusiasm to pursue our dream for a new library. We feel that our joint effirt on Saturday, the 19th, was worthwhile and that positive attitudes were generated. Whether or not that effort is rewarded at the ballot box, we remain grateful for your support on behalf of the library and for your generosity of spirit. Thanks again for all your good help. Sincerely, Walter Munhall Chairman, Tigard Library Board SENT TO: Wayne Johnson Old Oak Table Delicatessen 12198 SW Main Canterbury Donut Shop & Restaurant 14297 SW Pacific Hwy. Dunkin' Donuts 11634 SW Pacific Hwy. Oregon Pioneer Savings 12000 SW Main Washington Federal Savings & Loan 12260 SW Main McDonalds 12090 SW Main Ron Royce Tigard Music 238 Tigard Plaza Melissa Smith v • TKARD LIBRARY PUBLIC Phone 639-9511 12568 SW Main•Tigard, Or. 97223 June 28, 1982 Miss Melissa Smith Dear Melissa: The Library Board and I want to thank you for supporting our effort to inform the citizens of Tigard about the civic center/library issue which will be on the ballot June 29. Your willin ness to donate time and entertainment is especially appreciated. g P Y PP It is this interest and participation which gives us, your Library Board, a sense of community and the enthusiasm to pursue our dream for a new library. We feel that our joint effort on Saturday, the 19th, was worthwhile and that positive attitudes were generated. Whether or not that effort is rewarded at the ballot box, we remain grateful for your support on behalf of the library and for your generosity of spirit. Thanks again for all your good help. incerely Walter Munhall Chairman, Tigard Library Board M:w Walt Munhall signs 14805 S.W. 103rdAve. OA Tigard, Oregon 97223 I (503) 620-6830 dd W unv% y. uj the s � Lz 0.9 JZD-e C-*- `� tit,vs C r - + r e. IA- T I TA R D .TIGARD LIBRARY PUBLICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 Monthly Report, Jude 1982 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN Overdue Procedures: The overdue procedure has been revised and implemented this month. The assistant librarian and library clerk studied our procedure and also those of Tualatin and Beaverton libraries. The result has been a simplification through use of new forms, elimination of repetitive pulling and filing of cards and a standardized lost book charge approved by the library board. The grace period has been lengthened to two weeks instead of one. Factors being monitored are number of first and second notices being sent, book return rate, and lost book monies collected. Already noted is a decrease in number of first notices sent and decrease in time spent preparing first notices. 1982-83 Budget: City Council approved 1982-83 library budget as proposed and approved by budget committee. Senior Outreach: Large print collections are being delivered monthly to the King City Library and King City Convalescent Center. The associate librarian has visited both agencies and will be planning for some programming at King City Convalescent Center in the fall. The associate librarian will be responsible for the large print collection development this FY. He will also study the feasibility of increased large print dis- tribution and programming through other agencies for seniors, e.g. , the Tigard Senior Citizens Center. WCCLS Proposed Levy, 1983: At a city managers/city librarians joint meeting on June 24, the five-year budget projections of each library were presented and discussed. There was much discussion and some disagreement on how realistic some of the projections are. Some cities felt that the prospect of gaining voter approval for a levy sufficient to help cities support these projections were highly unlikely. Others expressed opinion that projections reflected a reasonable level of service that should be advocated. The WCCLS coordinator was asked to prepare two sample levy budgets for the next meeting (August 5, 1982). One budget will be based on 60% support for cities, reflecting current average out-of-city circulation. A second budget.will be based on 60% of the average cost of circulation (based on 1981-82 figures) and applied to each library's total circulation figure. Volunteers: Nineteen volunteers worked a total of 218 hours, a daily average of 8.4. Work Indicators: June '82 June '81 Adult books 6664 6155 Juvenile books 3210 3041 Interlibrary Loan 99 77 Magazines 470 262 Records/Cassettes 143 189 Other 38 44 Total Circulation 10,624 9,770 Tigard Library Board, r:o:rthly Report, June 1982 - page 2 Work in:'ica tors : June '82 June '81 Days Of Service 22 21 ,1vera,,c daily circulation 483 376 o i::c-reasc - circulation 9% -- Refcrcr.ce/Reader's Advisory 500 389 iatcrials Added 385 3u4 <.t­rials Witildrawil 361 770 Story Hour Attendance 127 pre-school 86 46 school aoe Borrc vers, ilew/Rene,eals 246/141 224/ Noney Collected: Fine/Misc. Replacement $11.90 $47.24 Lost Books 29.50 76.20 Donations 45.80 1.00 Total Circulation 1980-81: 98,837 Total Circulation 1931-82: 109,641 Increase 10,804 11% increase over 1980-81 Youth Services: June, 1982, saw the largest circulation for children's material since the library began -- 3210, accounting for almost 1/3 of the month's total. The surruner reading program has 266 registrants, also a record number over last year's 155. A many-faceted, concerted publicity campaign was carried out involving the Tigard School District, Burger King placemats, newsletter stories (both city and library), posters colored by a volunteer and placed in the major stores, TIGARD TIMES news items and school visits Dy the associate librarian. In addition to the reading program, the pre-school story times continue. Attendance has increased to an average of 14, with a record 27 on June 30. There are also summer story times for school age children. The first two sessions were attended by 17 and 20 children. Two Urou;.s from Canterbury Day School received orientations, Artist, Tom Koskinen, painted the windows in the children's room with a design that is a variation on the rainbow form used in the summer reading program. PROGRAM : COMMUNITY SERVICES I T Y OF T I GARD 9 OREGON DEPARTMENT : Library BUDGET UNIT1902. -0 ANNUAL BUDGETACCO NT CODE Lii.4. Services The City Librarian is responsible to the City Administrator for operation of the City's Library and for coordination with the Washington County Cooperative Library Services. Major goals are: collection development; in-depth reference service; expanded children's and young adult programs; senior citizens access and books-by-mail service enhancement; development of space needs option if Civic Center issue fails. . . ACTUAL ACTUAL - BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1979-80 1980-81 1981- 82 1982-83 SUMMARY 1982-83 1982-83 1982-83 66,080 80,390 102,199 129,510 PERSONAL SERVICES: 119,950 118,427 (4 .5) (5) (6) (6.5) (FTE), (5.5) 6,457 6,671 7,530 7,900 MATERIALS 8 SERVICES: 7,900 34,152 23,687 26,271 27,125 CAPITAL OUTLAY: 27,125 106,689 110,748 136,000 164,535 TOTAL - LIBRARY 1549975 153 ,452 CONTROL: Resource Allocation: $105,000 PS General Fund:WCCLS 79,302 7,000 MS General Fund:Other 48,548 24,000 CO ` Federal Revenue Sharing 27,125 $136,000 Total Resources 154 ,975 Workload Indicators: Circulation: +12% Interlibrary Loans: +20% Reference Service: +26% Revised: 4-29-82 ` CITY OF `TIGARD OREGON PARTMENT COMMUNITYLibrary BUDGET UNIT SERVICES ANNUALS BUDeET (05-01410- ) ACCOUNT CODE ; Library Services ' U . 160 er :. P ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOKWENDED ADOPTED 1979-80 1980-81 1981-82 1982-83 DETAIL 1982-83 1982-83 1982-83 (4 .5) (5) (6) (6.5) * PERSONAL SER VICES., (5.5) ** 17,848 21,646 23,862 26,016 601 Librarian 26,016 26 ,016 10 @ 2150 2 @ 2258 -0- -0- 9,841 17,396 603 Assistant Librarian 17,396 17 ,680 4 @ 1426 8 @ 1497 -0- -0- -0- 15,068 604 Associate Librarian 15,068 15 ,378 3 @ 1235 9 @ 1297 11,330 12,391 7,323 12,013 604 Library Assistant -0- 11,115 13,272 14,112 14,112 604 Library Assistant 16,308 16,113 9 @ 1359- - 3 @ 1294 4,992 11,520 12,964 -0- 604 Library Assistant -0- -0- 4,433 5,719 10,998 11,376 604 Library Clerk 12,396 12,720 6 @ 1033 - 6 @ 1087 5,784 4,266 4,255 6 ,283 604 Library Aide P/T 5,520 1500 @ $3.68/Hr. 55,502 68,814 83,335 102,264 SUBTOTAL 92,704 93 ,427 871 694 4,197 6,064 610 Retirement 6,064 5 ,463 3,503 4,339 5,591 6,889 611 Social Security 6,889 6 ,626 261 294 430 438 612 SAIF 438 373 4,422 4,518 6,563 7,475 613 Health Insurance 7,475 6 ,459 301 487 527 768 614 Salary Continuation 768 758 23 23 120 156 615 Life Insurance 156 130 1,197 1,140 1,416 1,422 616 Dental Insurance 1,422 1,253 -0- 81 -0- 200 617 Volunteers - SAIF 200 200 -0- -0- -0- 3,834 618 Unemployment 39834 3 ,738 66,080 80,390 102,199 . 129,510 TOTAL - PERSONAL SERVICE 119,950 118,427 Revised: 4-29-82 NITY CITY OF TIGARD ® GON DEPARTMENT COM>�ibraryERVICES BUDGET UNIT Library Services !23'02e-03 ANNUAL SU®19ET(05-01410- ) ACCOUNT CODE : 1.4 .1 ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1979-80 1980-81 1981-82 1982-83 DETAIL 1982-83 1982-83 1982-83 MATER/ALS B SERV/CES: 1;248 995 1,000 1,000 621 Contractual Services 1,000 139 271 250 250 622 Employee Training 250 1,621 1,632 1,725 2,000 630 Stationery & Supply 2,000 106 163 115 150 631 Printing 150 36 299 50 —0- 632 Advertising -0- 35 60 50 60 633 Memberships 60 138 105 250 250 634 Postage 250 949 1,257 1,500 1,700 635 , _ �r�od�cu,ls 1,700 337 331 500 400 637 Travel & Subsist. 400 359 583 600 600 639 Publicity & Comm Re. 600 1,078 461 940 990 652 Material & Supplies 990 411 514 550 500 653 Maint. & Repair 500 6,457 6,671 7,530 7,900 TOTAL - MATERIAL & SERV. 7,900 621 - Charge machine @ $200, rebinding of books @ $800. . . 622 - OLA @ $100, workshops @ $150.. . NOTE: No 14CCLS $. . . 630 - Catalog and book cards, book jackets, office supplies. . . 631 - Xerox. . . 633 - OLA @ $25. . . PNLA @ $25 . . . storytelling League @ $10. . . 634 - Post cards and interlibrary loans. . . 635 - subscriptions increase. . . 637 - meals and mileage at conferences. . . 639 - newsletter @ $500. . . book marks and brochures @ $100. . . t �RTECOry SERVICE CITY OF TI ARD9 O OM NT : LLibra BUDGET UNIT : Library Service ANN /a ��®��� (05-01410- ) ACCOUNT CODE 1.4.1 ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1979-80 1980-81 1981-82 1982-83 DETAIL 1982-83 1982-83 1982-83 CAPITAL OUTLAY: 8,167 6,302 1,430 125 704 Office Equipment 125 942 139 2,341 2,000 705 Other Equipment 2,000 25,043 17,246 22,500 25,000 709 Books 25,000 34 ,152 23,687 26,271 27,125 TOTAL - CAPITAL OUTLAY 27,125 704 - Calculator. . .statistical analysis and internal accounting cash controls. . .time savings. . . 705 - Periodicals and microfishe @ $1,000. . .Records and tapes @ $1,000. . . 706 - Collection development and replacement. . . - .