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05/10/1982 - Packet
TIGARDTigard Library Board Meeting LIBRA 17Y Tigard Public Library 7 PM KJBLICPhone 639-9511 12568 SW Main-Tigard, Or.97223 Agenda for May 10, 1982 1. Call to Order a. Roll Call b. Welcome New Member, Dorene Thomas 2. Reports a. Minutes, April 12, 1982 b. Monthly Report, April 1982 3. Board Vacancy 4. Budget FY 1982-83 5. Revision of Overdue System 6. Library Lease 7. Civic Center Program TIGARD LIBRARYTIGARD LIBRARY BOARD PUBLICPhone 639-9511 12568 SW Main•Tigard, Or.97223 MINUTES April 12, 1982 Call to Order The regular meeting of the Tigard Library Board uas called to and Roll Call order at 7:05 PM, by Chairman Walt Munhall. All members were present. Linda Sargent, City of Tigard Administrative Assistant, was also present. Prior to the reading of the minutes, Librarian read letter of resignation from Theresa Zagone. It was announced that Dorene Thomas would be appointed to the Board to fill Theresa Zagone's term by Council action this same night. Reports Minutes of the previous meeting were approved as distributed. Civic Center Committee Walt Munhall read a letter he had written in reply to a request from the City of Tualatin for an evaluation of the architectural firm of Brun, Moreland and Christopher. His recommendation was positive. Munhall then summarized the actions taken by the Civic Center Committee in the past month, briefly outlining the Com- mittee's recommendation to the City Council to build the Civic Center complex to include public works and to build it all at once. The committee also recommended that the library be built to the full 18,000 sq. ft. requirement, utilizing 12,000 sq. ft. and renting 6,000 sq. ft. Linda Sargent told the Board that architect Brun would present a revised design and some changes in landscape to the Committee at a meeting on April 13, at Fowler Jr. High. On April 20, at Fowler, there will be a meeting of the Civic Center Committee-at-large. The entire process through which the select committee has worked will be reviewed and Brun will pre- sent his final scheme and model. It was noted that campaign strat- egy will be a major topic at the April 13 and 20 meetings. Monthly Report, Librarian distributed monthly report for March 1982 and reviewed it. March 1982 Librarian pointed out particularly the City Manager's concern with Washington County Cooperative Library Services and his efforts to eliminate contract difficulties that have been a problem in the past as well as his interest in the new serial levy proposed for the ballot in March 1983 with a better fund distribution formula. Librarian also emphasized the staff's effort to simplify overdue system as well as other tasks. OLD BUSINESS Librarian reported that there had been a meeting on April 8, with Library Lease Mr. & Mrs. Otto Sorg, Mr. Henry Bauer (attorney for Mr. Sorg) Councilman Kenneth Scheckla, Joy Martin, City Administrative Assistant, and Librarian. It was agreed that Mr. Sorg will lower the rent $50 per month ($1200) in lieu of making repairs. The lease will be signed with an option for the second year at the same rate and an option for a third year to be renegotiated based on the change in the CPI. The City will pursue a tax exemption and the rent will be re-adjusted accordingly. Tigard Library Board - MINUTES - April 12, 1982 - page 2 Community Survey Librarian stated that she felt unable to do a survey at this time and was skeptical of doing a survey that might be mis- leading or valueless. Board concurred. Budget 1982-83 Librarian gave an overview of the proposed budget for FY 1982-83. The guidelines were explained and various increases and decreases were explained. Librarian announced that this budget will be pre- sented Thursday, April 22, and urged members to be present. Board requested Librarian send copies of budget prior to meeting. Board Vacancies Jean Carlisle announced that she does not wish to be reappointed for a second term. Board members were asked to recommend candidates. NEW BUSINESS Lay-offs/Reorganization Librarian reported that the Library was losing one position in the current City lay-offs. The Library Assistant for Circulation, Claire Sheldon, will leave after April 15. Librarian outlined new reorganization in the library with positions of Head Librarian, Assistant Librarian, Associate Librarian, Library Assistant-Tech- nician, Library Clerk and part-time Aide. The Assistant Librarian will supervise circulation activities, reference and interlibrary loan and be responsible for all Library activities in absence of Head Librarian. Head Librarian will supervise Associate Librarian and Library Assistant-Technician. After brief discussion by the Board, Chairman Munhall asked for questions or comments from the audience. There were none. Madalyn Utz expressed her appreciation to Claire Sheldon for her hard work and excellent service. Executive Session Chairman Munhall recessed the regular meeting and convened the executive session under ORS 192.660(2)(A) to discuss Labor Re- lations. Discussion concerned the City's policy and the reorgan- ization of the Library and its impact on service. Librarian out- lined development of library staff positions and various changes in positions over the past five years. Chairman Munhall adjourned the executive session and reconvened the regular meeting. Madalyn Utz recommended that a letter be sent to Claire Sheldon in appreci- ation for her service. Dick Bendixsen agreed to compose the letter. Motion Vince Mataresse moved that the Board recognize Irene Ertell in making the best of a difficult situation and support her in her efforts to re-energize the staff. Motion was seconded and passed unanimously. The Board also proposed that the City be informed that the Board is concerned about the recent lay-off and urges that every effort be made to restore the Library staff to its full complement. Volunteers Librarian informed Board that as a result of ads placed by the City that the Library has two prospects for clerical help. Librarian also emphasized that Library currently has fourteen active volunteers The discussion also included possible ways to involve the Friends of the Library more actively in the forthcoming bond campaign for the Civic Center. Reserves/Interlibrary Librarian reported that in an effort to relieve some of the overload Loans caused by increase in circulation, reserves are no longer being taken over the telephone and interlibrary loans are restricted to two at one time. It is also possible that reserves will further be restricted to best sellers and non-fiction and that both reserves and interlibrary loan will require patron to buy a postcard, self- address it and receive notification by mail instead of telephone. Meeting adjourned at 9:00 PM. Res ectfully submitted, rene Ertel Approved: City Librarian Approved as corrected: TMARD LIBRARY K)BLICPhor* 12588 SW Main•Tigard, Or. 97223 Monthly Report, April 1982 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN TRAINING: Librarian and Assistant Librarian attended two �-day sessions on microcomputers at Radio Shack. There was good basic information on computer "logic" as well as hands on experience with programming. Assistant Librarian attended a data users conference which covered availability of print and non-print census data now available and Oregon applications and uses. Assistant and Associate Librarians attended selected sessions at the annual Oregon Library Association meeting. LAY-OFF AND REORGANIZATION: Claire Sheldon, Library Assistant for Circulation, was laid off effective April 15, as part of the City's lay-off/reorganization plan. John Henshell was promoted to Associate Librarian, effective April 1. He will continue to be children's and young adult librarian, with added administrative duties and responsibility for all adult programming, particularly senior outreach. LEASE: A new lease with Mr. Otto Sorg was agreed upon. The rent for 1982-83 will be $1200 per month, with an option to rent 1983-84 at the same rate. There will be an option to rent 1984-85 with an increased rate based on the CPI. The City will pursue a tax exemption in which case the rent will be lowered accordingly. NATIONAL LIBRARY WEEK: National Library Week, April 19 through 23, was observed with a special window painting done by a volunteer (rainbow over announcement), a display of book- plates, special posters and bookmarks. DISPLAY CASE: In response to announcement in TYPELINE, two special displays were presented this month. For Easter, there was a display of Ukrainian decorated Easter eggs, arranged by patron, Donna Journeay. The second display, bookplates and woodblocks used in printing, was from the collection of the late Mr. Earl Heims, arranged by patron, Mrs. Ceil Heims. VITA: This year VITA (Volunteer Income Tax Assistance) assigned Verne Lear to the Tigard Library to assist low-income persons with their tax forms. She was unable to station her- self at the Library so we made referrals and she arranged her own appointments. Approximately 40 referrals were made. CIRCULATION ACTIVITIES: In the interest of simplifing tasks and eliminating unnecessary procedures, the overdue, reserves and interlibrary loan procedures are being studied. It is believed that these labor intensive areas can be revised without sacrificing level of service. In some instances, the service will probably be enhanced. New procedures should be in place soon and will be monitored and reported on. r THLY REPORT, April 1982 - page 2 Library is continuing to send Large Print books to the King City Library on temporary n once a month. The system for managing this service has been revised, eliminating some er work, but the service remains intact. WCCLS: Joint meetings with the city managers have focused on the contract to be signed for 1982-83 serial levy funds. A final review will be made on May 20, after which the contract will be reviewed by county counsel. Contracts should be ready for signature by June 1. WCCLS staff are working on four documents that will be considered and discussed during the next few months: a long range plan, a revenue package, a levy proposal and an analysis of government structures. There was considerable discussion concerning concepts for long range planning for county-wide library development. These concepts will be discussed at each library and returned to WCCLS for consolidation. VOLUNTEERS: Eleven volunteers worked a total of 141.5 hours, a daily average of 5.4. WORK INDICATORS: April '82 April '81 Adult Books 6905 5411 Juvenile Books 2167 2354 Interlibrary Loan 105 70 Magazines 476 357 Records/Cassettes 102/125 22/140 Other 52 39 TOTAL 9932 9094 Days of Service 22 22 Average Daily Circulation 452 413 Increase 97. Reference/Reader's Advisory 552 545 Materials Added 403 618 Materials Withdrawn 515 842 Story Hour Attendance 64 133 New Borrowers/Renewals 199/6 243/0 MONEY COLLECTED: April '82 April '81 Fines/Misc. Replacement 57.15 46.00 Lost Books 27.95 4.75 Donation 18.50 ---- TOTAL $103.60 $50.75 YOUTH SERVICE: Two major projects were completed this month. First, the subject file has been completely revised and corrected. An authority file has been compiled and a new system for cataloging subject headings for new books has been devised. Second, the young adult sci- ence fiction and fantasy books have been placed in a separate section to encourage use of this section by young adults who presently use only the adult section. Each book has a distinctive label and there is a subject card in the catalog. Both of these projects will make the entire collection easier to use. Start-Right Day Care Center displayed art work in celebration of the International Week of the Young Child. Two special groups visited the library. Sixty third-graders from Charles F. Tigard and a small group of young men from Cordero came for orientations. i • T1qARD 171( � ICLIBRAPhone 639-9511 12568 SW Main-Tigard, Or. 97223 UNIFORM LOST MATERIALS PAYMENT SCHEDULE (prices include service charge for replacement) 1. Non-Fiction (Adult & Juvenile): a. Hardback -- $17.00 b. Trade Paperback -- $8.00 2. Fiction (Adult): a. Hardback -- $14.00 3. Fiction (Juvenile/Young Adult): a. Hardback -- $9.00 4. Easy Books: a. Hardback -- $9.00 5. Records and Cassettes: a. Adult and Juvenile -- $9.00 per disc or cassette T I qA R D 30 April 1982 LIBMRY PUBLICPhone 639-9511 12568 SW Main•Tigard, Or.97223 MEMO TO: Tigard Library Board FROM: George Anne Clingan, Assistant Librarian RE: Change in the Lost Materials Payment Schedule Due to a reduction in staffing, the library, more than ever, is seeking ways to reduce labor intensive tasks. Proposed on the attached sheet is a new Uniform Lost Materials Payment Schedule, which averages the cost of a book and service fee in each category, based on the latest aver- age cost of books listed in Publisher's Weekly, September 25, 1981 (see attached sheet). The staff will save time in making out Final Notices for overdues by having a uniform schedule to consult instead of looking up each book individually in Books in Print for the current price. To save further time in processing overdues, it is also proposed to drop mass market paperbacks and magazines from the payment schedule and to no longer charge for these materials if lost. Almost all of the paperbacks, except the non-fiction trade paperbacks, are donations. The magazines that are lost in paper format will be represented in our micro- fiche magazine collection and will still be available to the public. s c f t f TABLE A Average Per-Volume Prices of Hardcover Books-1977, 1978, 1979 P, 1980 (From Weekly Record,listings of domestic and imported books) C 1977 1978 volumes(final) 1979 volumes(final) 1980 volumes(final) vols. ( (final) i Categories with Dewey Average Total Total Average Total Total Average Total Total Avera?a Decimal Plumbers prices 'volumes prices . prices volumes prices prices ; Volumes Prices Price; Agriculture (630-639:712-719) $16.24 416 $7,171.51 $17.24 Jl 419 $8,775.25 $20.94 360 $9,918.93 $27.55. Ari(700-711; 720-779) 21.24 1,617 21,465.65 .21,111 1 1,399 30,713.67 21.95 1,132 31,358.87 27.70 *Biography 15.34 1,574 24,811.58 15.76 1,675 29,345.96 17.52 1,508 29,815.43 19.77' Business(650-659) 18,00 956 18,424.87 19.27 I 1,077 24,891.70 23.11 898 20,:64.37 22.45 Education(370-379) 12.95 657 9,103.77 .13.86 706 10,660.19 15.10 626 ICU- .b6 17.01 ��tiction7 10.09 2,254 29,397 16 11.27 2,01'7 24,294.73 11.99 2,100 26,'.71.14 C4n0 ' 2 ' GencralWorks(000-099), 30.99 1,140 2.9,081.02' 25.51 989 28,241.18 28.56 1,190 33,509.75 `2S. 4 ji History(900-909; 930-999) 17.12 1,661 28,564.49 17.20 1,685 33.343.83 19.79 1,743 39,707.89 22.78" 1 Home Economics (640--6,49) 11.16 495 5,577.75 11.27 552 6,595.37 11.95 517 6,881.43 13 31 Juvendes 6.65 2,961 19,492.20 6.58 3,002 21,423.88 7.14 I 2,742 22,363.61 Lori; age(400-499) 14.96 256 4,266.81 16.67 356 6,498.02 18.25 318 7,,046.03 2L.16 Lan(540-349) 25.04 713 .17,294.98 24.26 891 26,229.98 29.44 759 26,432.87' 33.25 Literature(80D-810; 813-820;823-899) 15.78 1,354 24,338.84 17.98 i 1,290 22,752.61 17.64 1,265 23,673.44 18.70 Medicine(610-619) 24.00 2,199 54,995.74 25.01 2,554 74,760.49 29.27 2,596 88;998.75 34.28 f Music(780-789) 20.13 361 : 8,909.37 24.68 289 5,471.18 18.93 273 �.949.49 21,79 Philosophy,Psychology (100-199) 14,43 968:; 14,277.90 14.75 1 1,024 18,408.39 17.98 1,045 22,672.51 21.70 Poetry,Drama(811; 2 812;821;822) 13.63 878 13,050.86 14.86 ' 868 13.744.01 15.83 753 13,442.27 17.85 Religion(200-299) 12.26 1,077 14,039.62 13.04 1,286 19,071.84 14.83 1,109 - 19.526.79 17;6-1 Science(500-599) 24.88 2,331 61,066.06 26.20 2;525 77,243.!3 30.59 2,481 92,919.20 57 4 Sociology, Economics (300-339;350-369; 380-399) 29.88 4,663 138,284.66 29.66 5,656 246,449 93 43.57t 5,138 163,163.20 31.76' Sports, Recreation (790-799) 12.28 732 9,488.38 12,96 750 10,409".68 13.88 644 10,254.11 15.92 Technology(600-609; 620-629;660-699) 23.61 1,384 31,336.77 22.64 1,838 51,140.20 27.82 1,742 58,601.51 33.64 Travel(910-919) 18.44 250 4.279.95 17.12 342 5,135.38 15:02 253 4,333.38 16 60 _ _ TOTAL $19.22 30,297 $584,719.95 $19.30 33,200 $795,601.00 $23.96 31,234 $769,554.53 $24.641 'Dewey Decimal Numbers omitted because biographies counted here come from many Dewey ciassificat ions. tree Table A-1. TABLE A-1 Average Per-Volume Prices of Hardcover Books, Eliminating All Volumes Priced at $81 or More Compare indicated categories with Table A `' a 1977. 1978 _'1979 1980 Dewey (final) (final) (final) (final) j Classifications c'; a ,n General Works .' (000-099) $22.45 $20.34 $21,06 $23.34 ;}+, Philos., Psychol. (100-199) 14.17 15.10 17.50 20.18 r;il Religion (200-299) 11,98 13.29 13.01 15.55 Sot., Econ.; Law;"Ed. t'( (300-399) e9) 16.04 16.95 18.69 . 21.07 Language ." t ( 00-499 ) 14.55 17.01 18.07 20.14 Sf; Science lsi' (500-599) 23.78 25.21, 27.77 32.67 C'.v Tech.; Med.;Agr.; Home Ec;;Bus. ; (600-699) 26.05 Art;Music; --- Sports,Rec. tt: (700-799) - - 20.61 Gen. Lit.; {;YI Poetry,Drama (800--899) _. - ---• 17:78 History; i+ Travel (900-999) -- - 19.62 All Classifications (000-999) $17.32 $18.01 $19.63 $22.48 � ., FABLE B Average Per-Volume Prices of Trade Paperbacks--1977, 1978, 1979 & 1920 (From Weekly Record listings of domestic and imported books) 1977 1978 volumes(final) 1 1979 volumes(final) 1980 volumes ;':nal) vols. f (final) Average Total Total Average Total Total Average Total Total Average i categories prices Volumes prices prices volumes prices prices volumes prices price, Agriculture- $ 5.01 ; 139 $ 815.00 $ 5.86 117 $ 795.42 $ 6.80 1 104 $ 587.62 $ 8.54 1 Art 6.27 471 3,209.53 6.81 634 5,278.15 8.33 I 563 5,116.96 9 j9 E,ography 4.91 286 1,350.90. 4,72 314 1,771.00 5.64 363 2,385.!9 6.57 ;• 3us,ness 7.09 280 2,237.86 7.99 277 2,476.61 8.94 285 2,821.50 9.90 Edu.4attOn 5.72 410 2,737.28 6.68 404 4790.26 6.91 i 382 3.216,64 �2 Fiction t, 4.20 353 1,633.69 4.63 I 388 1,715.05 4.42 1 432 2,467.61 71 I General Works 6.18 342 2,281.58 6.67 ` 480 3,107.03 6.47 j 544 4,349.94 8.00 History 5.81 368 2,202.51 5.99 I` 474 3,160.86 6.67 478 3,617.59 7.57 Home Economics 4.77 365 1,819.48 4.98 337 1,845.41 5.48 1 360 2.277.31 6. 3 Juveniles 2.68 340 957.56 2.82 413 1,333.96 3.23 1, 460 1,630.08 3.`.0 Language 7.79 203 1,254.86 6.18 205 1.544-48 7.53 I 215 1,846.93 8.59 Law 10.66 361 3,961.17 10.97 361 4.217.19 11.68 317 3.591.40 11.33 Literature 5.18 458 2,508.33 5.48 447 2.903.81 6.50 ! 424 3,077.83 7.26 Medicine 7.63 556 4,618.61 8.31 667 6,372.84 9.55 1 682 7,815.38 11.46 Music 6.36 81 559.65 6.91 97 889 40 9.17 I 83 716.89 9.36 Philosophy, Psychology 5.57 379 2,501.70 6.60 1 340 2,229.09 6.56 j 382 2,891.34 7.57 Poetry, Drama 4.71 428 1,977.69 4.62 I . 504 ',123 38 4.21 1 442 2,250.34 5.09 Religion 3.68 i 1,093 4,617.30 4.22 1 1.U'8 4.769.1 i 4.59 1 937 5,700.18 6.1`_ Science 8.81 550 5,218.92 9,49 i 614 7,049.89 11.48 I 630 8,473.61. 13.,1 Sociology, Economics 6.03 1,764 11,493.79 6.52 1 2,036 16.424.23 8.07 ! 2,016 19,647.63 9.75 Sports, Recreation 4.87 413 2,239.28 5.42 I 360 2,203.43 6.12 326 2,316.46 7.11 1- ' Technology 7.97 518 3,912.23 7.55 j 556 5,135.22 9.24 601 8,125.35 13.52 Travel 5.21 164 987.75 6.02 1 294 1,756.59 5.97 ` 247 1,662.04 6.73 I Total $ 5.93 1 10,322 $65,096.67 $ 6.31 11,357 $81,892.43 ; 7.21 11,279 $97,010.82 .t. k "The Greatest American Writer"* AUTHOR OF THE POSTMAN ALWAYS MHCS TWICE, DOUOIE IHDEhtNTr 6 IRIiJ?RED PIERCE. "NOBODY ELSE HAS EVE..QUITE PULLED IT OFF THE +�w WAY CAI �lN DOES,kOT HEPA1HGM.AND NOTri 1 P } i p,,.-,,,,,J EVEN RAYMOND LYANE2 Gil IS II A lf, 11 r•+•1 ([(/�p�R�'q��, r F� MATTER OF THE C41WE OF PAC TtYA NOLFT �I e'f� n r ��""1� y e('�`�if,Jl tk Y' --.� t+ i.•: ,�,� � �r t': id 6fi�W �l.It �lu.�e:.7 M✓VwL Y 1J kJ��tr� L ITD t�ly`„�.0 J Yi �I� y,, 14. _7 fly 7 r ,l .. t ,{ t.�y 111 I r y. IRS i The brilliant career of fames M. Cain, the celebrated r, author of "The Postman Always Rings Twice", "Mildred .., I l , M_ Pierce"and Double Indemnity,' reaches a shattering �r climax In this power-triangle of love, lust and greed. p When Professor Lloyd Palmer seeks financial backing from 1 . :1 I , wealthy Richard Garrett for a proposed Institute of Biogra- phy, iogra phy, he meets and falls in love with Garrett's seductive wife. 4WThe world is hers for the taking-the joy of illicit love, fame, and her husband's money, The interacting,forces of their business and private worlds consume their very lives,but the l !41 I a fittest will survive. *Albert Camus THE FORBIDDEN LOVE THEY SNAPEDDIEW THEM INTO VORTEX OF WIOLENCE AND DEATH]Fcrs time in Paperback !l ' &0 LOIsuve F3©m!¢s, TWO Park Avenue, B .V. I©m'16 Ij 0-8439-1034-8 $2.95 Distributed nationally through ID wholesalers by Kable News Co.,777 Third Avenue, New vork, New York 10017. .. It :; SEPTEMBER 25, 1981 i .;