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02/08/1982 - Packet TMARDTigard Library Board Meeting LIBRARY Tigard Public Library 7 PM PUBLIC Phone 639-9511 12568 SW Main•Tigard, Or. 97223 Agenda for February 8, 1982 I Call to Order and Roll Call II Reports A. Minutes, January 11, 1982 B. Civic Center Development Committee NOTE: Dennis Brun, architect for phase 1 and 2 of the project, will be present for discussion and questions C. Downtown Committee Report D. Monthly Report, January 1982 III Old Business A. Book Complaint B. Lease for 1982-83 C. Local Needs Survey D. Library Parking I TWARD LIBRAWTIGARD LIBRARY BOARD PUBLICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 MINUTES January 11, 1982 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call order at 7:00 PM, January 11, 1982, by Chairman Walt Munhall. Excused: Jim Sidey. Absent: Jean Carlisle. Guest: Mike Smith, Director, Forest Grove City Library. REPORTS The minutes of the previous meeting were approved as distributed. Civic Center The Chairman, in deference to guest, Mike Smith, called for a Development report on the Civic Center Committee so that the Board and Smith Committee could discuss matters pertaining to planning and building a library-civic center complex. Munhall reviewed the process which has been followed to date, regarding the choosing of the archi- tect, siting decisions and general direction which the Committee has pursued. He pointed out that it has been agreed that Dennis Brun will complete phase 1 and 2. At that time City Council will decide whether to award Brun phase 3 of the project. Munhall also reported on the meeting held January 8, at which space needs were discussed. He felt that the library's needs had received fair treatment, though there would be a need to justify some of the "conference" spaces. Smith shared his experiences in planning and building the Forest Grove Library which shares a site with police and fire station. He assured the group that being near the police was an advantage in many ways, i.e. , shared supplies, security, and that the arrangement did not detract from the library's image. The fire station was not a source of excessive noise or disruption. Smith pointed out that a new and larger facility meant increased maintenance costs. Discussion also centered on importance of good lighting, servicable furniture and durable carpeting. Smith also pointed out that all city codes should be checked carefully. MONTHLY REPORT Librarian reviewed monthly report for December. There was discussion regarding the postponement of the county survey. Chairman asked that a local survey be discussed at the next meeting. There was no report on the Downtown Committee. OLD BUSINESS Vince Matarrese reported his assessment of the Harold Robbins' Book Complaint book, The Betsy, in response to a formal request for reconsider- ation which had been received by the Librarian. After discussion the Board agreed by consensus that the book will remain on the adult fiction shelf. TIGARD LIBRARY BOARD - MINUTES - January 11, 1982 NEW BUSINESS Librarian reported that an agreement between the City and Library Parking J.B. Bishop was being drawn up and that the parking area south of the Library would probably be in use within the week. Bishop had noticed the agenda item posted at City Hall and offered to let the Library use it for parking until he begins work on the property--six to eight months from now. Meeting adjourned 9:15 PM. Respectfully submitted, Irene Ertell City Librarian Approved: Approved as corrected: i • TIORD LIBRARY KJBLICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 MEMORANDUM February 8, 1982 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Monthly Report, January, 1982 1. Administration: a. Librarian attended meetings of the Civic Center Committee and the sub-committee on January 7, 26, and 28. The Civic Center Committee, on recommendation of the sub- committee, chose the Crow-Public Works site as location for development as a civic center. The architect was instructed to do a set of "foot prints" using the Crow site for all services and a set using the Crow site for city and police with a free standing library on the Public Works site. The committee will recommend to City Council that a bond election be held June 29 and that a purchase agreement be negotiated on the Crow site. b. Library Board held its regular meeting on January 11. Minutes were mailed on January 27. c. Librarian met with Mr. and Mrs. Otto Sorg on January 21 to discuss new lease and tax exemption. Since that time the City has received a letter indicating that the rent will be increased $110 (a total of $550) per month to accommodate the 1981-1982 tax increase through June 1982. Under the new lease the amount of rent will be $1,250 per month. d. Librarian and Assistant Librarian have met with City administrative assistant pertaining to computer uses in the library. The City is planning to computerize as many tasks as possible using space on computers being used in finance and police departments. Library has submitted a need to computerize the circulation system to include printing of overdues. One of the requirements for inclusion in the program would be a two-year pay back. That is doubtful for the library. e. Librarian attended Washington County Cooperative Library Services network meeting on January 28. Of interest: (1) The by-laws were approved as revised at the previous meeting. (2) Don Skerrott, Cooperating Attorney for the ACLU, spoke on intellectual freedom and censorship. 2. Personnel: a. Volunteer hours totaled 133 for a daily average of 6.3. b. Community service assignees worked 57 hours. 3. Statistics: a. Circulation of all materials 9976.* Books 8201 Magazines 418 Adult Books 6795 Audio-Visual 213 Juvenile Books 1406 Other 45 Interlibrary Loan: Requests placed 72; Requests filled 75. (*All time high; previous high June 1981 -- 9770. ) b. User cards issued 375. In-town 204; out-of-town 171.* (*Renewals account for some increase because the first issued Gaylord cards are expiring after two years. ) Tigard Public Library - Monthly Report, January 1982 - page 2 3. Statistics: continued c. Story hour attendance -- total 44; average 6.3. d. Reference/Reader's Advisory 575. e. Materials added 667. f. Materials withdrawn 84. g. Money received: Fines $16.90 Lost Books 19.90 Misc. Replacement 7.25 Donations 8.60 Card Fees -- Total $52.65 4. Youth Services - John Henshell: Circulation of "E" (easy reader) and "E 1-4" (grade 1 through 4) books doubled this month. An unusual number of young people, individuals and classes, are using the library for reports as well. Some of this is the result of streamlining the collection and the addition of new books. New features for 1982 include a "Poem of the Month" and a "Riddle of the Month." The poems will be seasonal or of particular interest to young people. The riddles will vary in level of difficulty, and the answer will not be posted until the follow- ing month. New magazine subscriptions are being added. These include: Boys Life, Dynamite, Jack & Jill, and Teen Magazine.