10/12/1981 - Packet T16ARD
LIBRARY
PUBLICPhone 639-9511
12568 SW Main•Tigard, Or. 97223 AGENDA October 12, 1981
I Call to Order and Roll Call
II Presentation to Betsy Chick, former Board member and president
III Reports
a. Minutes, September 14, 1981
b. Monthly Report, September, 1981
c. Friends of Library Building Committee
d. WCCLS Funding Committee
IV Old Business
a. Cable TV - Update
V New Business
a. Statement of Policy review
b. Board meeting time change
c. Use of per capita state aid
d. Extension of lease
e. New representative for Downtown Committee
VI Information Items
a. Library presentation at City Council - October 19, 1981
b. Review circulation policy at November meeting
T16ARD
LIBRAIrf
PUBLIC Phone 639-9511
12568 SW Main•Tigard, Or. 97223 October 7, 1981
Dear Board Member,
At the next Board meeting, October 12, you will be asked to consider moving the
Library Board meeting from the 2nd Monday to the 1st Monday. City Council has
changed its meetings to 2nd, 3rd and 4th Mondays. This would eliminate the
conflict when I need to be at Council meetings or Council members and the City
Administrator wish to attend Library meetings.
The only problem I might find is getting the minutes and report to you ahead of
time, but I think I could manage.
So please be thinking about your own situation relative to this change and also
any other solutions you might have.
Thank you,
'J'U"z-
A
Y
s
TMARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main•Tigard, Or.97223 MEMORANDUM October 12, 1981
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, September 1981
1. Administration:
a. The Library Board held its regular meeting on September 14. Minutes are attached.
b. Librarian attended professional board meeting of Washington County Cooperative
Library Service on September 24. Of interest: (1) A report was given on PLATO, an inter-
actional touch system computer terminal made by Control Data Systems. It is mainly for
educational programs. Storer Metro has offered to place one in five Washington County
libraries for three years at no charge. Librarian will present information at next Board
meeting. (2) The Board authorized submission of a grant proposal to Tektronics for job and
career information materials and training for all county libraries. Tigard already has a
"Careers & Education" section which will be substantially strengthened if this grant is
approved. (3) It was announced that funds will be available for county-wide staff training.
A questionnaire has gone to all library personnel to solicit areas of prime need. (4)
Reference service report for county showed that Tigard is second highest user with 10.7%
of total. (Forest Grove is first with 11.9%. )
2. Personnel:
a. Volunteer hours totaled 145.5 for a daily average of 5.82 hours.
b. Pam Rasmussen was hired as Library Aide on September 22. She will work 15 hours a week.
c. A community service assignee worked 15 hours.
3. Statistics:
a. Circulation of all materials 8772.
Books 8230 Magazines 368
Adult Books 6082 Audio-Visual 164
Juvenile Books 2050 Other 10
Interlibrary loan: Requests placed 95; requests filled 98.
b. User cards issued 225. In-town 117; out-of-town 108.
C. No story hours in September.
a
Referen Readers advisor 396
d, c
/ y
e. Materials added 148.
f. Materials withdrawn 113.
g. Money received:
Fines $29. 16
Lost books 37.38
Misc.
Replacement 6.70
Donations 13.40
Card Fees 10.00
` Tigard Public Library - Monthly Report, October 12 - 2
4. Children's Services Report - John Henshell:
September has been a planning month for all facets of children's services.
The annual tradition of suspending story time in September was maintained this year.
In conjunction with an overall library effort to establish goals, a fairly detailed
set of goals for children's services was written out.
A book order totalling 145 books was submitted. Although it was a comprehensive
order, particular emphasis was in adding traditionally popular easy books and recent
popular "J" fiction. We are planning to set aside enough of the book budget to re-
place many of our easy books in poor condition.
All the Castles & Dragons materials have come down and the displays and bulletin
g �
boards have been changed to reflect the changing weather. Sixty-five children completed
our summer program.
I
TMARD
LIBRARY
PUBLICPhone 639-9511
12568 SW Main•Tigard, Or.97223 MINUTES Library Board September 14, 1981
Call to Order The regular meeting of the Tigard Library Board was called to
and Roll Call: order by Chairman pro tem Jean Carlisle at 7:30 PM, September 14,
1981. (Prior to the call City Administrator Bob Jean met informally
with the Board to acquaint himself with each member. )
Excused: Dick Bendixsen and Madalyn Utz.
Election of New Terri Zagone moved that Walt Munhall be nominated for Board
Chairman Chairman. There were no other nominations and Munhall was
declared elected by acclamation.
New Board Member Chairman Munhall welcomed new board member Vincent Matarrese.
Reports Minutes for July 13 meeting were approved. The August 10
Minutes meeting had been cancelled for lack of quorum.
Monthly Report Librarian reviewed both July and August reports. The pre-
liminary statistics for 1980-81 (July report) were discussed.
Correspondence Librarian read letter from former Board member Betsy Chick
expressing her appreciation to the Board.
Friends of Library No formal report was given.
Building Committee Walt Munhall requested clarification on status of library building
fund maintained by City. Librarian referred to Resolutions 80-34
80-83. It was announced that as of August 1981 the Library trust
account totaled $9,710. Board expressed concensus that these funds
must be used for library purposes only. Walt Munhall urged Board
members to attend Civic Center Committee meeting on September 17,
7:30 PM, Fowler Jr. High.
Old Business Librarian reported that Washington County Cooperative Library
Community Survey Service is planning a county-wide survey. It was decided to delay
a local survey until WCCLS announces their program to see whether
or not a local survey is necessary.
Automated Circulation Librarian distributed Tigard precinct voting information on June
levy. It was pointed out that in the entire county only Tigard
and Tualatin had city precincts which passed the levy. Discussion
focused on lack of time to mount a good campaign and the poor
emphasis in the brochure on the low one-time cost. In answer to
questions, Librarian expressed opinion that there would be no more
activity until next serial levy plans for 1983.
Information Items Librarian announced that HB2823 was passed by the Legislature
HB2823 enabling libraries to form special tax districts. Pros and cons
were briefly discussed.
Cable TV Librarian reported that Storer Cable TV had been chosen by MACC
for Washington County franchise. There will be an institutional
channel for libraries only. Libraries will receive free drops
and an educational terminal to interact withP rivate homes. There
will be four public access studios for program productions. Each
library will have to buy its own television set, but there will be
no hook-up charge or subscription fee.
'Tigard Library Board - Minutes - page 2
State Aid Librarian announced that Tigard will receive . 1328 cents per
capita state aid this fiscal year. Suggestions for use will
be submitted at next meeting.
Selection Policy Librarian announced that it will be time to review selection
policy at next meeting.
Meeting adjourned at 8:40 PM.
Respectfully submitted,
Irene Ertell
City Librarian
Approved:
Approved as corrected:
J