07/11/1983 - Packet TIqARD �-�
Tigard Library Board Meeting
LIBRAW
PUBLICPhone 639-9511 Tigard Public Library 7 PM
12568 SW Main•Tigard, Or. 97223
Agenda for July 11, 1983
1. Call to Order
a. Roll Call
2. Reports
a. Minutes
b. Monthly Report, June 1983
c. Friends of the Library
3. Executive Session under ORS 192.660(1) (e) to discuss acquisition of property
4. Resolution of appreciation for James Sidey and Vince Matarrese
5. Elect New Chairman
6. WCCLS Levy
7. Public Access Computer
8. Scheduling of August Meeting
9. Announcements
i
TIORD
LIBRARY
PUBLCPhone 639-9511
12568 SW Main•Tigard. Or.97223 MINUTES TIGARD LIBRARY BOARD June 13, 1983
Call to Order 7:00 PM
Roll Call Walt Munhall, Susan Mueller, Dick Bendixsen. Excused: Vince
Matarrese, Jim Sidey. Absent: Dorene Thomas, Madalyn Utz.
Library Staff: Irene Ertell, George Anne Clingan, Karrin Hawes,
Bobby White.
Computer Acquisition Chairman Munhall waived the agenda order and invited Kathy Jackson,
Liveware Representative, to make her presentation regarding a public
access, coin-operated computer. Ms. Jackson described the program
which utilizes the Atari computer. The program will include renting
the equipment, staff training by Liveware and paid classes for the
public conducted by Liveware. A projected use of 8 hours per week
at $2.00 per hour for 6 months would actually give the library a
profit of $191. Maintenance is part of the rental fee. Liveware
is insured for damage or theft. The Board's concensus was positive
toward the proposal citing a possible side-effect of more community
support for an automated circulation system as the community's
"computer literacy" is increased. Concern for added work load was
major negative factor with Board members and Librarian. Board
asked Ms. Jackson to supply a specific list of recommended software.
Susan Mueller asked about Library's need to do library tasks on the
computer. The Liveware program could not support that; however,
the Librarian reported that efforts are still being made to secure
grant funds for an Apple with word processing to perform specific
library tasks.
Space Needs: Executive Session under ORS 192.660(1)(e) to discuss acquisition of property.
City Administrator, Bob Jean, reviewed progress of his staff work
regarding space needs for the City. The questionSposed at the May 9
meeting were addressed and discussed.
Executive session was closed and the regular meeting was reopened.
Minutes Minutes of the May meeting were approved.
Monthly Report The Board asked about the progress on the new WCCLS levy discussions.
Librarian reported that there was still some wide disagreement be-
tween the public libraries, particularly Beaverton, over equitable
distribution of funds. Librarian cited one area of contention re-
garding average cost vs added cost as a prime point for disagreement.
(See monthly report for particulars. ) Librarian reported that the
next levy meeting will be on June 20.
Friends of the Library No report.
Board Vacancies Librarian announced that 3 Board positions will be open for reappoint-
ment beginning July 1. Dick Bendixsen has announced his intention to
apply for reappointment. Jim Sidey will not reapply inasmuch as
frequent travel precludes regular attendance. Vince Matarrese has
resigned and is leaving the area for a new job.
Announcements Librarian announced that Prentice-Hall will be sponsoring a program
in the Library in July through which patrons may buy computer books
for the Library at 50% discount. The Library has chosen which books
it needs. Any left may be purchased by the Library at 50'/ off or
a
IGARD LIBRARY BOARD - MINUTES - June 13, 1983 -- age 2
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Announcements (continued)
returned to Prentice-Hall. P-H will furnish all promotional
materials. Librarian also announced receipt of 4 Polaroid
Sun cameras as a gift to be used by Library patrons as check-
out items.
Meeting adjourned at 9:00 PM.
Respectfully submitted,
AI
Irene Ertell
City Librarian
Approved:
Approved as corrected:
1� •
T16ARD
LIBRARY
PUBLICPhone 639-9511
12568 SW Main•Tigard, Or.97223 MONTHLY REPORT June 1983
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
WCCLS Levy 1984: There were two meetings between city managers, public librarians and
WCCLS staff regarding the Washington County Cooperative Library Services (WCCLS) serial
levy proposed for March 1984 election. Consensus has been reached in some areas: (1)
Continued autonomy of local public libraries; (2) Recognition of importance of county-
wide services; (3) Reimbursement to public libraries for use by non-primary clientele
should bear relationship to cost; (4) The same rate should be levied throughout County
for both county-wide services and non-fee access; (5) Funding should be based on performance
not just need. There is agreement that this coming serial levy cannot reflect perfect
equity but continued efforts toward solving that problem should be sought before another
levy is due. It was agreed that the current urban services study may affect any long
term solutions. Issues still to be discussed and agreed upon include: (1) Reimbursement
for added costs of non-primary clientele -- either average or marginal costs; (2) Refund
of assessed valuation -- 100%, actual 7, collected -- or no base refund for cities; (3)
total amount of levy; (4) Cost of automation. The WCCLS automation committee will meet
prior to the next Citizens Advisory Board meeting to recommend which automation costs
should be covered by the levy and to recommend the hiring of a consultant to update the
cost estimates.
PSU Student Field Experience: Charles Johnson, a student at Portland State University, has
begun 60 hours of field experience for a media class. He will be assigned to various staffing
areas to gain first-hand knowledge of how a small public library operates. He will be evalu-
ated at the conclusion of his term.
Volunteers: Twenty-five volunteers worked a total of 243.5 hours for a daily average of 11.
Three young people are volunteering in the youth services section during their summer vacation.
Youth Services: 337 people registered for "Go Hog Wild, Summer Reading 1983" from June 15-30.
Pi m nia and other games." The first
An estimated 46 children attended the first program, g a g
school-age stor time was attended by 30 young people. The three third-graderade classes from
Charles F. Tigard visited the Library for an orientation and tour. The Associate Librarian
visited St. Anthony's School on June 3 to promote the summer reading program. Circulation
n all records. On June 22 177 Juvenile/Young Adult (J/Y)
of juvenile materials is breaking a , g
and 220 Easy (E) books were checked out; a total of 422. Total juvenile fiction circulation
for June was 4451 -- up 497, over June 1982 and 31% over July 1982 (our first record-breaking
month in juvenile circulation. ) Overall juvenile circulation (including magazines, cassettes,
puppets) increased by 34% over June 1982 and 17% over July 1982.
WORK INDICATORS: June 1983 June 1982
Adult Books 7231 6664
Juvenile Books 4323 3210
Interlibrary Loan 86 99
Magazines 561 470
Records/Cassettes 141 143
Other 40 38
Total Circulation 12,382 10,624
Days of Service 22 22
Average Daily Circulation 563 483
Increase in Circulation 17% --
Reference Readers' Advisory 461 500
Materials Added 737 385
Materials Withdrawn 4 361
Story Time Total 89 127
Borrowers: new/renewal 276/127=403 246/141=387