06/13/1983 - Packet TWARDLIBRAW Tigard Library Board Meeting
PUBLICPhone 639-9511 Tigard Public Library 7 PM
12588 SW Main-Tigard, Or. 97223
Agenda for June 13, 1983
1. Call to Order
a. Roll Call
2. Reports
a. Minutes, May 9, 1983
b. Monthly Report, May 1983
c. Friends of the Library
3. Space Needs
4. Public Access Computer -- Liveware presentation
5. WCCLS Operating Levy, 1984
6. Board Vacancies
7. Announcements:
a. Prentice-Hall program for books on computers
b. Polaroid Camera project
TIORDI
PUBLICLIBRAW1
Phone 839-9511
12568 SW Main*Tigard, Or.97223 MINUTES Tigard Library Board May 9, 1983
Call to Order 7:00 PM
Roll Call Walt Munhall, Vince Matarrese, Jim Sidey, Madalyn Utz, Susan
Mueller, Dick Bendixsen. Excused: Dorene Thomas. Library Staff:
Irene Ertell and George Anne Clingan.
Minutes Minutes of the April meeting were approved.
Monthly Report Board members reviewed the report for April. There were questions
and discussion regarding the possibilities of obtaining funding
under the recent federal authorization for funds to build, renovate
and remodel library buildings.
Friends of the Library Madalyn Utz reported that some of the officers have realigned their
duties. A newsletter is being issued regularly. The Friends
donated $544 to the library for the purchase of juvenile cassettes.
City Budget Levy Librarian outlined the A and B-1 ballots which will be voted on
May 17, pointing out that failure of the A ballot would require
losing one position, shorten hours and curtailed children's programs.
The B-1 ballot will mean $2550 less for books.
WCCLS Levy Librarian reported that the city managers and public librarians have
met to discuss a new serial operating levy. It has been decided to
go on the March 27, 1984, ballot and that automation will be included
as a budget item. The amount of the levy and the equalization
formula are still under discussion.
Contingency Plans The Board discussed possible plans of action for funding library
services should the city's levy fail. A private solicitation
campaign to retain the one librarian position should the ballot
fail was suggested. Discussion ensued and the consensus was that
such an action would only harm the library's efforts for wide
community support.
Computer Acquisition Librarian briefly outlined a proposal from Liveware for a public
access, coin-operated computer. Librarian was requested to invite
a representative to the next Board meeting for more in-depth dis-
cussion and questions. Librarian and Board Chairman will also
explore means of obtaining an Apple computer for in-house use.
Board Vacancy Jim Sidey will be retiring from the Board effective June 30.
Board members were asked to recommend candidates.
Executive Session under The Board discussed space needs for the library and various options.
ORS192.660 (1)(e) to The executive session was closed and the regular session reopened.
discuss acquisition of The following questions will be submitted to the City Administrator
property at the June 13 meeting: (1) Procedure (consultation); (2) Cost -
accurate -- seems low; (3) Can funding plan get approved? (4) What's
the next option? (5) Define Cert. of participation in detail -- can't
you buy whole thing at once?
Moved and seconded to present questions to Bob Jean.
Meeting adjourned 9:45 PM. -�
Respectfully submitted
Approved: Irene Ertell, City Librarian
Approved as corrected:
TKARDr
PUBLICLIBRAW1,
Phone 639-9511
12568 SW Main+Tigard, Or.97223 MONTHLY REPORT May 1983
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
COMPUTER GRANT: The grant submitted to the State Library requesting funds to purchase an
Apple II computer in order to participate in an electronic mail pilot project proposed by
Washington County Cooperative Library Services (WCCLS) was turned down.
POLAROID CAMERAS: Polaroid, in a national program, has given Tigard Public Library 4 Sun
Instant cameras with carrying cases. These will be checked out to library users in the same
way as other materials. Film will not be furnished. Materials to publicize the availability
of the cameras has been furnished and user statistics will be kept and reported three months
of the year.
WCCLS: Work on the 5-year plan has been suspended pending agreement on the new 3-year operating
serial levy. Meetings between the city managers, public librarians and other interested persons
continue to be held in an effort to decide on the amount of the levy and an equitable distri-
bution of the funds. Primary areas of concern are: (1) Funding of county-wide services;
(2) Ratios of out-of-city usage -- the great disparity between libraries and varying impacts;
(3) Added cost vs. average costs; (4) Which services (in public libraries) should be reim-
bursed; (5) Quantification of those services; (6) Differential formula for collecting tax
to avoid double taxation for library services; (7) Better sampling technique to determine
out-of-city use.
VOLUNTEERS: Twenty-five volunteers worked 2W.5 hours for a daily average of 8.3.
YOUTH SERVICES -- John Henshell
A puppet show performed by volunteer Jeanne Jenkins on May 14 was attended by 39 persons.
Orientations and stories were presented to 2 pre-school groups and 2 elementary school
groups. Circulation was 13% over May 1982.
WORK INDICATORS: May 1983 May 1982
Adult Books 6329 5919
Juvenile Books 2325 1945
Interlibrary Loan 65 90
Magazines 442 488
Records/Cassettes 90 161
Other 70 32
Total Circulation 9321 8635
Days of Service 20 21
Average Daily Circulation 466 411
Increase in Circulation 8'/
Reference/Readers' Advisory 497 434
Materials Added 601 302
Materials Withdrawn 25 84
Story Time Total 84 60
Borrowers: new/renewal 161/80=241 163/87=250