04/11/1983 - Packet TlqARDLIBRAWTigard Library Board Meeting
PUBLICPhons 639-9511 Tigard Public Library 7 PM
12568 SW Main•Tigard, Or. 97223
Agenda for April 11, 1983
1. Call to Order
a. Roll Call
2. Reports
a. Minutes, Y Februar 14, 1983
b. Monthly Report, February ,1983• March-1983 Nile : Sem. `)?!tek
c. Friends of the Library
3. FY 1983-84 Budget Update
4. Space Needs
5. Computer
NOTE: The March meeting was canceled for lack of quorum.
TWARD
LIBRAW
PUBLIC Phone 639-9511 /y/aRc H
12568 SW Main•Tigard, Or.97223 MONTHLY REPORT 44odG66t, 1983
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAD�p
BUDGET 1983-84: The Tigard Budget Committee approved and will recommend a budget of
$168,896 for the Library in 1983-84. This reflects a reduction of $3,000 in the proposed
book budget. In the levy election on May 17, there will be $20,000 for the Library in
the A ballot and $2,000 in the B ballot.
WORKSHOPS: The Librarian and Assistant Librarian attended a one-day workshop on "Public
Access to Legal Information." The session was very useful in view of the increase in
requests the Library is receiving. It was sponsored by WCCLS. The Associate Librarian
and Library Assistant attended a one-day workshop on reference work. The information
presented upgraded and updated skills of the staff members.
RAIN ON THE ROOF: Rain on the roof became rain in the magazine area on Thursday, March 31.
Again, the staff was here and able to prevent damage to materials. The owner responded and
the problem seems to be taken care of for now.
WCCLS: The Librarian met with a committee to re-write the long-range plan for Washington
County Cooperative Library Services. "Typing" of libraries was discarded and a new approach
has been made, emphasizing "cooperative" instead of "County Library System.""
The plan has
been shortened from 20 years to 5 years. A preliminary presentation at the monthly pro-
fessional Board meeting received a favorable reaction. At the Board meeting it was decided
to call a meeting of librarians and governing body representatives, to include the County,
to make some decisions regarding a new, county-wide operating levy. The meeting is scheduled
for April 21.
VOLUNTEERS: A volunteer meeting was held on March 14, at the Library. All but 3 volunteers
were able to attend. The Assistant Librarian reviewed procedures for handling various situ-
ations with staff and the public. When it was announced that a volunteer coordinator and
typist were being recruited, two volunteers stepped forward. These meetings are scheduled
bi-monthly in order to increase communication between volunteer and volunteer as well as
between volunteer and staff. Volunteer hours totaled 154; daily average, 6.7 hours.
WORK INDICATORS: MARCH 1983 MARCH 1,982
Adult Books 7555 6999
Juvenile Books 3454 2574
Interlibrary Loan 81 135
Magazines 565 564
Records/Cassettes 187 209
Other 43 58
Total Circulation 11,885 10,539
Days of Service 23 22
Average Daily Circulation 517 479
Increase - Circulation 13%
Reference/Reader's Advisory 623 921
Materials added 488 532
Materials withdrawn 63 141
Story-Time total 105 59
Borrowers: new/renewal 262/141=403
TIGARD LIBRARY BOARD - MONT& REPORT - April 11 - page 2
YOUTH SERVICES: John Henshell
A cub scout group and children from the Tigard Cooperative Playschool came for orientation
visits and a special story time.
The project of recataloging the cassettes and putting them into circulatable pasteboard
boxes is nearly complete. 31 of 36 cassettes are in circulation. Checking in and out
of cassettes has been radically simplified. We now have an adequate record of our
collection, and damaged cassettes have been removed. We have requested money from the
Friends of the Library to acquire new cassettes for children and young adults.
This March juvenile circulation is up by over 900 from March 1982 (in one more day of
operation), or over 1/3 . Circulation is up by well over 500 from February with a slight
increase in daily circulation.
e
TIORD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main►Tigard, Or. 97223
MONTHLY REPORT February 1983
TO: Library Board
City Council
FROM: City Librarian
BUDGET 19.83-84: The Library budget was presented to the City of Tigard Budget
Committee on February 24, 19,83.
WCCLS: The Washington County Budget Committee turned down the Citizen Advisory
Board request to include $800,000 for a countywide automated circulation system
in the County`s operating levy request for 1983-84.
VOLUNTEERS: Volunteers worked a total of 141 hours; daily average 5.9.
WORK INDICATORS: February 19-83 February 1982
Adult Books: 70.17 6316
Juvenile Books 28% 2348
Interlibrary Loan 81 88
Magazines 526 401
Records/Cassettes -144 160.
Other 47 52
Total Circulation 10.,711 9365
Days- of Service 20. 20
Average Daily Circulation 536 468
% Increase=Circulation 15%
Reference/Readers- Advisory 564 553
Materials Added 60.9 161
Materials Withdrawn 362 141
Story-Tiime Total 60 75
Borrowers: new renewals 20.1 87=288
/ 309
YOUTH SERVICES - John Henshell
Eighteen puppets- were added to the juvenile collection for circulation. They were
donated a number of years ago by a Girl Scout troop. The puppets fit child-sized
hands. They are packaged in media bags and are a popular improvement to the service.
Celebrating Valentine"s Day was- a special program for children in grades 2-4. The
theme, Things to Make and Do for Valentine"s Day, was carried out with stories,
activities, a dog -made from Valentine hearts and refreshments.
Juvenile circulation is up 25% for the same month last year.
Two Tigard High School classes have come in for sepcial presentations and demonstrations
of multi.-media storytelling. More groups will attend in March and April.
Five children (4th & 5th graders) have contributed 7 hours volunteer work in the
children's room