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03/14/1983 - Packet TIORDLIBRAWTigard Library Board Meeting PUBLICPhOf1@ 639-9511 Tigard Public Library 7 PM 12568 SW Main•Tigard, Or.97223 Agenda for March 14, 1983 1. Call to Order a. Roll Call 2. Reports a. Minutes, February 14, 1983 b. Monthly Report, February 1983 c. Friends of the Library 3. FY 1983-84 Budget Update 4. Space Needs 5. Computer ANNOUNCEMENTS: OLA Trustees Meeting - April 7, 1983 -- Valley River Inn, Eugene, Oregon 9:00 - 11:00 Trustees and Friends Working Together -- Speaker from State Attorney General's Office will lead discussion on roles/responsibilities of library advocacy groups. Town Hall Meeting -- rescheduled to April 4, 1983, Fowler Jr. High School, 7:30 PM. TWARD LIBRAW PUBLICPhone 839-9511 12588 SW Main-Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD February 14, 1983 Call to Order 7:05 PM Roll Call Walt Munhall, Susan Mueller, Dorene Thomas, Vince Matarrese, Dick Bendixsen, Madalyn Utz; Irene Ertell, George Anne Clingan, Karrin Hawes, library staff; Denis Borman, Yvonne Burgess, guests. Excused: Jim Sidey. Chairman Munhall announced that the regular agenda would be post- poned and then introduced Denis Borman, who had requested an opportunity to address the Board. Mr. Borman identified himself as a regular user of the Tigard Public Library and a member of the Tigard Rotary Club Board. He told the Library Board members that the Rotary Club Board, at its last meeting, had discussed the possibility of helping to secure a new library facility in Tigard through the International Rotary Foundation. He explained that the matter would have to be acted on by the entire club, but he felt that the project would meet the criteria for a local Rotary project as well as for approaching the Foundation. He cautioned the Board that he was not promising that Tigard would get a new library through Rotary, but there is great interest and support and he had been asked to seek the Library Board's reaction. The Board indicated its unanimous acceptance of any help Rotary might offer as well as their willingness to work with Rotary should the project be adopted. Vince Matarrese outlined some ideas that have been discussed by the Board, including foundations, should the Board have to consider securing a new facility. Mr. Borman will remain in touch with the Board. Minutes The minutes of the January 1983 Board meeting were approved. Monthly Report Librarian reviewed the monthly report for January. The Board asked about productivity circles and the purchase of- audio-visual equip- ment through WCCLS with state aid funds. Friends of the Yvonne Burgess reported that the Friends of the Library will have a Library Report meeting at the Library on February 24, 1983, at 7:30 PM. Discussion will focus on how the group will function in support of the Library. Circulation Policy George Anne Clingan reviewed some amendments to the recently adopted circulation policy. The Board approved these changes by consensus. Automated Circulation Chairman Munhall reported on the Washington County budget meeting at Update which WCCLS asked that $800,000 be included in the county's operating levy for a county-wide automated circulation system. He commented that the committee did not seem inclined to adopt the proposal. Library Budget for Librarian reviewed the proposed budget for 1983-84, announcing that FY 1983-84 the Library's presentation to the budget committee is scheduled for February 17. Space Needs Report The Librarian reviewed the City Administrator's space needs report which had been presented to City Council on January 14. The report was discussed and the Librarian pointed out that for the city to lease required space for all city departments from 1984 to 2000 would cost 8.7 million dollars. The Chairman discussed a letter sent by U.S. Representative Les Aucoin asking for input on local needs that TIGARD LIBRARY BOARD - MINUS - February 14, 1983 - page 2 • might qualify for federal support. The Chairman offered to write a letter to Aucoin outlining the Library's space needs. City Questionnaire The Librarian reported on the results of a recent city questionnaire Report which had been mailed to all registered voters. More than half responding did not use the library. Discussion ensued and-it was decided that the Library is not serving a large segment of the city population in spite of the increase in circulation. It was suggested that the Board examine the possibility of acquiring a computer that could be used by the public. Members observed that this was being offered as a service in other libraries and that it would also have uses for particular library tasks. It was stipulated that the capital should not come from public funds. The Board Chairman and the Librarian were asked to make inquiries into possible systems and sources of funding. Town Hall Meeting Librarian announced that City Council has called for a Town Hall meeting on March 14, which is also the next Board meeting date. The Board decided to hold its meeting at 7:00 PM, March 14, 1983, at Fowler Jr. High School, prior to the City Council meeting. Meeting adjourned 9:00 PM. Respectfully submitted, Irene Ertell City Librarian Approved: Approved as corrected: