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02/14/1983 - Packet TIqARD Tigard Library Board Meeting LIBRAW KJBLICPhone 639-9511 Tigard Public Library 7 PM 12588 SW Main•Tigard, Or.97223 Agenda for February 14, 1983 1. Call to Order a. Roll Call 2. Reports a. Minutes, January 10, 1983 JoAo"Ary {9?3 b. Monthly Report, 3. Friends of the Library 4. Circulation Policy - Amendments 5. County-wide Automated Circulation Up-date 6. Budget for FY 1983-84 7. Space Needs Report 8. City Questionnaire Report ANNOUNCEMENTS: February 17, 1983 -- Library Budget presentation, Fowler Jr. High, 7:300 PM March 10, 1983 -- Budget Committee "wrap-up" meeting, Fowler Jr. High, 7:30 PM March 14, 1983 -- City of Tigard Town Hall meeting, Fowler Jr. High, 7:30 PM TIORD LIBRARY KJBLICPhone 639-9511 12568 SW Main•Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD January 10, 1,983 Call to Order 7:05 PM `` r Roll Call Walt Munhall, Susan Mueller, Dorene Thomas, Vince ,Matarrese, Dick Bendixsen; Irene Ertell, George Anne Clingan, library staf , Excused: Jim Sidey. Absent: Madalyn Utz. Minutes The minutes of the November 1982 Library Board meeting were approved. (There was no Board meeting in December. ) Monthly Report Librarian reviewed the November and December reports. There was discussion on the recent city questionnaire which had asked Questionnaire/Survey if a separate library bond would be approved. The Librarian said that the final tally wasn't in, but a p-ieliminary count showed an 8 to 1 "no" vote. The Board decided not to pursue a separate ques- tionnaire related to service and/or space until later in the year. Space Needs The Board discussed current problems with the building, i.e. , water leakage, heating. The Board members discussed -options for securing permanent space without resort to a bond in the event that the city is unable to pursue a civic center. Friends of the Susan Mueller reported that Yvonne Burgess has agreed to be chairman Library Report and that the Friends of the Library Board will be calling a meeting to elect a slate of officers. Fir Alarm Librarian reported that an adequate alarm system will cost' between System $2,000 and $2,200. This money will have to come out of the book budget. After discussion, the Board, by consensus, recommended that the system not be installed, particularly since it is hoped that new space will be available within two years. It was also pointed out that the building's contents are insured. Five Year Financial The Librarian displayed the final 5-year financial plan which City Plan Council was (Dnsidering for adoption this same night. Because it had just been received that day, it was requested that Board members come in to read it and discuss after the 14th. The staff would study it first. Meeting adjourned at 8:15 PM. Respectfully submitted, Ire�rt�A City Librarian Approved: Approved as corrected: T16ARD LIBRAW KALICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 MONTHLY REPORT January 1983 TO: Library Board City Council FROM: City Librarian Circulation: The check-in desk section has been moved away from the check-out area resulting in less congestion and greater satisfaction on the part of volunteers who check in books. Circulation procedures are being studied, organized and put into a manual for easy reference. This will require several months for completion, but will help both staff and volunteers to render more efficient, even service. WCCLS Levy Allocation: For FY 1983-84, Tigard will receive $78,058 from the current library serial levy. This is down from $79,302 in this fiscal year and is probably due in part to recent annexations. Training: The Librarian and Assistant Librarian attended the city-sponsored workshop on productivity circles presented by Oregon Productivity Center, January 19, 1983. WCCLS: The Washington County Cooperative Library Services (WCCLS) professional board met January 27, 1983. Of interest: (1) The County will assess WCCLS $6,000 in accounting and administrative charges for 1983-84 -- something that is precipitated by an expected short- fall in funds. This has not been done previously. Books By Mail, administration, West Slope Library and Reference will absorb this cost. (2) The Citizens Advisory Board (CAB) sent a memo to the County Board of Commissioners formally requesting inclusion of $800,000 in the March 1, 1983, County operating levy for an automated circulation system. (3) CAB, at its last meeting, did not act on Draft III of the long-range plan but recommended that the plan be revised until there is consensus among the member libraries. All libraries will review Draft II plus plans for Outreach, Books By Mail and Reference and a committee will compile a new draft. The Tigard Librarian will serve on the committee inasmuch as some of the strong objections to the plan came from Tigard. (4) Concensus was reached on buying a video monitor for each library and two video tape players (not recorders) for joint use of libraries. These items will be purchased with state aid funds. (5) There was discussion on the implication of the omission of per capita state aid from the proposed state budget for 1983-84 biennium. Volunteers: Volunteers worked a total of 113.5 hours; daily average 4.5. This continues a downturn begun in December. The active list of volunteers has also diminished from 20 to 11 because of illness, absence from Tigard, paid employment and moving. Work Indicators: January 1983 January 1982 Adult Books 6869 6795 Juvenile Books 2763 1406 Interlibrary Loan 53 72 Magazines 506 418 Records/Cassettes 175 213 Other 57 45 Total Circulation 102423 9,976 Tigard Public Library - Monty Report - January 1983 - page 1 Work Indicators: January 1983 January 1982 r Days of Service 20 21 Average Daily Circulation 521 475 Increase-circulation + 4% Reference/Reader's Advisory 579 575 Materials Added 336 667 Materials Withdrawn 86 84 Story-Time Total 38 44 Borrowers: new/renewals 274/102=376 375 Youth Services - John Henshell Mystery books were labeled with a distinctive "mystery" label as a means for easy identi- fication for the browser. Subject cards -- MYSTERY & DETECTIVE STORIES -- were added to the catalog. Mysteries was the subject for bulletin boards and a special book display. A book list was compiled listing mysteries for all ages. Sixty new books were received. Many were replacements and "oldies but goodies," improving the core collection. January circulation of all juvenile books was up 25% over December and up 14`/, over January 1982. The "Easy" shelves have few books on them most days. Overall, juvenile circulation is up 25% for this first half of the fiscal year. The steady addition of 509 paperbacks has contributed to this increase.