06/11/1984 - Packet TWARDLIBRAW Tigard Library Board Meeting
K)SLIC Phone 639-9511 Tigard Public Library 7 PM
12568 SW Main•Tigard. Or.97223
June 11, 1984
AGENDA
1. Call to Order
2. Roll Call
3. Reports;
Minutes
Monthly
Friends of the Library
4. Civic Center Advisor Committee
Advisory C mm ttee
5. WCCLS Up-date
6. Circulation Policy
• •
M
TlqARD= RARY
PUBLICPhone 838-9511
12568 SW Main•Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD May 14, 1984
Call to Order 7:05 PM
Roll Call Dick Bendixsen, Jane Miller, Susan Mueller, Peggy Ober,
Walt Munhall. Excused: Dorene Thomas. Absent: Madalyn
Utz. Staff: John Henshell, Irene Ertell.
Minutes: Approved as written.
Monthly Report: Reviewed by Librarin. No discussion.
Friends of the Susan Mueller reported that a slate of officers was
Library Report: selected at the last meeting and that the group was
focusing on building up membership and fund-raising
for furnishings in the new building. The next general
meeting will be June 4 at 7:30 PM at the Library.
Circulation Policy: John Henshell, Associate Librarian and Circulation Super-
visor, reviewed the present circulation policy suggesting
changes recommended by library staff that would bring the
policy into line with practice. It was also requested that
the Board adopt a schedule of payment for lost/damaged ma-
terials that reflect current book prices. The policy was
reviewed and changes adopted as agreed on by Board members.
Library staff will obtain current book prices and make re-
visions in policy statement to be presented at the next
Library Board meeting.
WCCLS Contract/Budget Librarian reported that Beaverton has not signed the
Update: interim contract for county-wide library services. It
was reported that under the actual budget for WCCLS
FY 1984-85 Tigard would receive $182,277 in the first
year. The Board discussed the implications for the Library
of the passage or non-passage of the County tax base and
the City tax base. It was agreed that if both issues fail
and the Library budget must be reduced, the Board will make
a concerted effort to preserve more of the book and materials
budget than presently planned.
Contingence Plan: Librarian reported that at the last WCCLS professional board
meeting all city public library members present had agreed on
terminating out-of-city free access on July 1, 1984, if the
county tax base goes down. The Board discussed the issue of
pricing library cards for out-of-city users if the county tax
base fails. By concensus, the Board agreed to recommend to
City Council a fee of $36 for out-of-city users. It was
pointed out that this is approximately the average cost of
serving a card holder and that cards can be issued on quarterly
and semi-annual basis. Discussion of a possible levy in
September prompted the decision to set a number divisibl� by four.
TIGARD LIBRARY BOARD - NUTES - May 14 1984 -- page
oil, Library Planning: Li rarian reported that the Civic Center Design Committee
has four appointees out of seven and that they've met once.
The Board expressed its concern over having direct repre-
sentation on the Committee either through Walt Munhall or
Dick Bendixsen. Munhall urged all members to attend the
meetings. Librarian asked Board members to give her their
ideas for the new facility so that they may be incorporated
into the building program.
Adjourned: 8:35 PM.
Respectfully submitted,
Irene Ertell
City Librarian
Approved:
Approved as corrected:
e
TWARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main*Tioard, Or.97223 MINUTES TIGARD LIBRARY BOARD May 21, 1984
SPECIAL MEETING
Call to Order 7:15 PM
Roll Call Dick Bendixsen, Susan Mueller, Peggy Ober,
Walt Munhall, Dorene Thomas. Excused:
Madalyn Utz, Jane Miller. Staff: Irene Ertell.
1984-85 Budget: Librarian reviewed budget ($139,328) for FY 1984-85,
pointing out possible lay=offs or reductions in staff
hours, various cuts in collection development, and
reduced hours of service. The Board discussed the
lay-off/reduction in hours, agreeing that the re-
duction in hours for all staff was preferable to
losing one person. They supported saving as much
staff as possible even at the expense of the book
budget. Discussion also concerned a possible WCCLS
$2.2 million levy to be voted on June 26. The Board,
by concensus, decided to support the levy if it
evolved.
Civic Center: Librarian reviewed the schedule of meetings for the
Design Committee: Civic Center Design Committee and the timetable for
choosing an architect, the design, bidding on the
construction and ground breaking. Discussion con-
cerned the incomplete committee--four out of seven
members appointed. There was also concern that three
members had met and begun making decisions. The feasi-
bility for a spring 1985 ground-breaking was discussed
in light of the very crowded timetable that had been
developed. Munhall reported that he would be attending
the next meeting on May 24 and reporting to the Committee
on Space Needs III.
Adjourned: 8:20 PM.
Respectfully submitted,
11rene Erte 1
City Librarian
Approved:
Approved as corrected: