01/09/1984 - Packet TIGARD
LIBRAW Tigard Library Board Meeting
PUBLICone 839-9511 Durham Treatment Plant 7:00 PM
12588 SW Main*Tigard, Or.97223
AGENDA January 9, 1984
1. Call to Order
2. Roll Call
3. Reports
Minutes
4. Review Statement of Policy
5. Report on Hours
6. WCCLS Update
7. Space Needs
NOTE -- CHANGE OF MEETING PLACE -- Durham Treatment Plant
Hall Blvd. & Durham Road
t
TIGARD
LIBRAW
PUBLIC Phone 639-9511
12568 SW Main-Tigard, Or.97223 MINUTES Tigard Library Board December 12, 1983
Call to Order & Chairman Walter Munhall called the meeting to order at 7:05 PM.
Roll Call Board members present were Susan Mueller, Jane Miller, Dorene
Thomas. Madalyn Utz, Dick Bendixsen and Peggy Ober were excused.
Visitors, Mayor Wilbur Bishop. Staff, Karrin Hawes, George Anne
Clingan, Bobby White, Irene Ertell. It was noted that quorum was
not present.
Bishop Space Needs Chairman Munhall postponed the regular order of the meeting in
Proposal response to Mayor Bishop's request to present his formal pro-
posalP P P
for Space Needs III. Bishop explained that he would be
out of town for the meeting at which the Library Board would
hear supporting information on proposals submitted. Bishop's
proposal concerned buying and renovating the Crow building to
satisfy all the city's space needs. He gave the Board infor-
mation on efforts to locate and build a civic center since
1975. He pointed out that the first site designation had been
the city-owned property occupied by public works, because of
its central location and proximity to the planned park along
Fanno Creek. He emphasized that the location for a civic
center at the Crow site was not new nor inconsistent with
prior planning. Bishop also reviewed the recent bond election,
citing the close vote as a clear indication that people in
Tigard are split in half regarding civic center issue. In
addressing some objections which had been made regarding the
Crow site, Bishop maintained that two years ago a regular
appraisal of the site was $1.25 million. He also said that
the building was available for tours and that only a corner
of the parking lot ever flooded during heavy rain, not the
building. He also pointed out that four members of the
present council had been involved with the space search for
five years. Bishop explained various changes in his proposal
which pared the cost to $2 million. He projected that the
cost of a $2 million bond would cost .25 per thousand initially
and then go down during the life of the bond. He also advocated
a mail in ballot for the March election.
Minutes Minutes for the regular meeting on November 14, 1983, and minutes
for the executive session on November 17, 1983, were approved.
Monthly Report The monthly report for November was reviewed. Discussion focused
on status of the WCCLS $2.2 million three-year levy request.
Munhall and Clingan reported on the Citizens Advisory Board
meeting they had attended regarding the levy. Librarian related
that the City Administrators were standing firm in their position
and that County Commissioner Lucille Warren, in a memo to other
commissioners, had indicated that she would support a separate
Tigard Library Board &nutes - December 12, 1983 -- 2
ballot for the $2.2 levy and also suggested a differenit
structure for WCCLS, perhaps patterned on MACC (Metropolitan
Area Communication Commission). Board members expressed
concern over the dwindling time before a March election and
the County's perception of its relationship with cities in
providing library services, noting that though more people
live outside cities, the resources are in the cities.
Friends of the It was announced that Yvonne Burgess will contact Friends,
Library asking them to attend Space Needs III Review Committee meetings.
Service Librarian reported that circulation continues to rise and that
Reduction it is continuing to impact on quality of service and well-being
of staff members. Because of increased administrative demands,
the Librarian is no longer able to fill a slot on the public
desk schedule except for rotating Saturdays. It was pointed
out that volunteer contributions are at an all-time high, but
this does not relieve scheduling/staffing demands. Librarian
reviewed other service reductions that had become necessary
over the last year involving restriction on number of inter-
library loans, selective overdues, reduction in outreach to
senior citizens and shut-ins, elimination of reference ma-
terials, reduction in book-buying. Librarian recommended
reducing open hours from 48 to 40 per week in order to relieve
staffing problems, to provide more uninterrupted work hours
and to compress circulation into a smaller time frame with
increased staffing at those times. The Board agreed to the
hour reduction and suggested that a survey of library users
be conducted with various schedule choices. Librarian agreed
to conduct survey before implementing the new schedule.
Letter from Librarian read a letter signed by the Library Staff expressing
Library Staff their appreciation for the Board's support and efforts to find
new space for the Library.
Meeting adjourned at 9:45 PM.
�Respectfully submitted,
Irentell��-�J
City Librarian
Approved:
Approved as corrected: