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12/12/1983 - Packet T16ARD LIBRAWTigard Library Board Regular Meeting PUBLICPhonB 839-9511 December 12, 1983 12588 SW Main•Tigard, Or. 97223 7:00 PM AGENDA 1. Call to Order 2. Roll Call 3. Reports a. Minutes, November 14, 1983 b. Monthly Report, November 1983 c. Friends of the Library 4. Review Statement of Policy 5. Service Reduction 6. Space Needs I t • T16ARD LIBRARY PUBLICPhone 639-9511 12568 SW Main*Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD November 14, 1983 Call to Order 6:50 PM Roll Call: Walt Munhall, Susan Mueller, Dick Bendixsen, Jane Miller, Madalyn Utz, Peggy Ober. Absent: Dorene Thomas. Guests: Sue Carver, Crystal Miller, Ima Scott, Pat Biggs. Staff: Irene Ertell, George Anne Clin an> John Henshell > Karrin Hawes, Bobby White. Space Needs Chairman Munhall opened the discussion with City Discussion with Councilor Ima Scott and Mrs. Pat Biggs by expressing Councilor Scott his concern over the failure of Bond Measure #51 (which advocated buying and remodeling, for $2.2 million, the Crow warehouse for a city facility to include police, library, administration and a public meeting room). All members of the Board expressed concern over the impact on the library. Munhall asked if either Councilor Scott or Mrs. Biggs had a proposal to solve the city's space problem. The ensuing discussion between Councilor Scott, Mrs. Biggs and Board members disclosed that both Scott and Biggs favored the formation of a citizens' committee to review all options and to find the most footage for the least money. Board members pointed out that a citizens' committee had worked very hard exploring options before the 1982 Civic Center pro- posal was made and later refused by the voters and that the committee had explored numerous options before de- ciding that the Crow site was best suited to meet the city's needs for a joint facility. Board members pointed out that Measure #51 had been a scaled down version of the original civic center proposal. Several Board members expressed their continued support for the Crow site and offered, as former members of the Civic Center Committee, to share background information that committee's composition and the process it followed. Both Scott and Biggs expressed a desire that the new committee not have council or city staff as members. Board members felt that another committee was a duplication of past efforts and inappropriate. Both Scott and Biggs objected to the Crow site based on: (1) no firm price on the site before the bond election; (2) inability to personally examine the inside of the building; (3) part of the property is in the flood plain; (4) the Council as a whole had not been made aware of all options; (5) space planned for council chambers and shared conference rooms was excessive. Discussion also centered on the recent bond election and the strong anti-campaign that had been waged. Both Scott and Biggs disavowed leadership or direct TIGARD" LIBRARY BOAFAM MINUTES - November 14, 1983 ge 2 participation in the movement, attributing it to the outrage of citizens toward the lawn signs placed by the Committee for Library and Police. These citizens, according to Scott and Biggs objected to the wording, "save taxes" and the numbering of the ballot measures, which duplicated the recent ballot measure supported by The Right to Vote Committee. It was pointed out that the County assigns ballot numbers, not the City of Tigard. The discussion ended when Councilor Scott and Mrs. Biggs excused themselves to attend that night's City Council meeting. WCCLS LEVY Peggy Cummings Forcier, acting coordinator for Washington County Cooperative Library Services (WCCLS), reviewed the process through which the committee of librarians and city managers arrived at the $2.2 million serial levy budget. She also discussed the county commissioners' stated reasons for turning down the WCCLS request to go to the voters in March, i.e. , too much money, inter- ference with County tax base request in May, need for library fees as partial self-support. Forcier also reviewed Commissioner John Meek's counter proposals to: (1) fold the WCCLS $2.2 budget into the County's tax base request in May and "dedicate" it for at least three years; (2) reduce the amount of the budget by eliminating automation and then reducing that amount by 10% to be recouped in user fees. There was dis- cussion on the first proposal. Board members were concerned with the lack of security of future funding and the lack of time to seek funding for libraries ba fail in May. The second should the Count tax se Y Y• proposal for a reduced budget was considered completely unacceptable on the basis of inadequate funding and the anathema of user fees in addition to a tax. Forcier urged Board members to attend the Citizens Advisory Board meeting on November 22 for further discussion and information on the issue. Minutes Minutes of the previous meeting were approved. Monthly Report The monthly report was reviewed briefly by the Librarian. Friends of the Susan Mueller reported that the Friends netted $558 Library on the October 29 Book & Bake sale. Statement of Review of the Statement of Policy was postponed until Policy next regular meeting by concensus. Meeting adjourned 9:55 PM. Respectfully submitted, Irene Ertell City Librarian Approved: Approved as corrected: TWARD LIBRARY FUENLIC f'Itor�e 639-9511 12568 SW Main-Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD November 17, 1983 Call to Order: 7:00 PM Roll Call: Walt Munhall, Susan Mueller, Peggy Ober, Jane Miller, Dorene Thomas. Excused: Madalyn Utz and Dick Bendixsen. Staff: Irene Ertell. Executive Session Chairman Munhall called the meeting to order under under ORS 192.660 ORS 192.660 (1)(3) to discuss acquisition of property. (1)(3) Munhall presented to the Board several options avail- able for the space needs of the City. One option was all rental in a build-to-suit with option to buy in 5 years. Another option placed police and city ad- ministration in a joint rental with a separate library to be built. The Board discussed the pros and cons of short term solutions versus long term. Other options concerning the Crow site were also discussed. Munhall adjourned the executive session. Request to Council Munhall called the meeting into open session. By concensus the Board agreed that Munhall should ask the City Council, at its November 21 meeting, for approval for the Library Board to pursue options for space needs to include all the city departments. The Board would offer to report back by the end of January 1984. Meeting adjourned 8:35 PM. Respectfully submitted, ���c. `Irene Er tell City Librarian Approved: Approved as corrected: