12/08/1983 - Agenda TlgARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main•Tigard, Or. 97223
TIGARD PUBLIC LIBRARY BOARD SPECIAL MEETING
Thursday, December 8, 1983 7:00 PM
Rooms 31 & 33 Twality Jr. High, 14650 SW 97
Tigard OR 97223
1. Discussion of Space Needs:
a. Priorities
b. Process
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M E M O R A N D U M
December 8, 1983
TO: Members, Library Board - Space Needs -III Review Committee
FROM: Walt Munhall, Chairman
SUBJECT: Process and Timetable for Space Needs III
1. Process: In order to accomplish the task delegated to us by the Tigard
City Council as expeditiously as possible, I propose that we establish a
process as follows:
a. Technical information and assistance regarding space
allocations and criteria be provided by the Chief of Police,
Bob Adams, and the Librarian, Irene Ertell. Assistance will
also include administrative support for meetings, i.e. ,
agendas, notices and minutes, as well as receiving materials
from the public, preparing it for the Committee's study and
formulating the reports and recommendations of the Committee.
b. The Committee will categorize each proposal as follows:
(1) Rental only, for all depatments.
(2) Library bond, with rental for Police and Administration.
(3) Build to suit, lease or lease-purchase option.
(4) Bond election (for a Civic Center or decentralized)
(5) Other proposals which do not fit the above categories, but
also meet the criteria will be considered.
c. The Committee will select no more than the three best from each
category for final review and selection by the City Council.
d. The Committee will submit its selections to the City Council
with its own recommendation for the best in each category.
e. A schedule of public meetings should be decided upon and
published. I suggest each Thursday through December and
January, excepting December 22 and 29.
f. I recommend that this Committee request funds for architectural
technical assistance.
g. I recommend that this Committee request funds as needed for
appraisals of Preliminary Final Selections.
h. I recommend that this Committee request funds for a financial
review of Preliminary Final Selections.
ti
Members, Library Board - Space Needs III Review Committee
Process and Timetable for Space Needs III
December 8, 1983
Page - 2 -
2. Timetable: The following timetable is recommended in the interest of
having a thorough and comprehensive report in to the City Council for
their consideration on January 30, 1984:
*12/8/83 - Organizational meeting: public in-put,
criteria and process
12/9/83 - Specification sheets and applications
IQ available at City Hall and the Library
#12/"/83 - Cut-off for applications and first review by
Committee
12/19/83 - Request to City Council for money for
architectural technical assistance and
�l /2I211a3- >1t financial consultant review
12/'2/83-1/5/84 - Architect/Staff review of all proposals
*1/5/84 - Committee review of proposals
*1/12/84 - Committee preliminary final selections
1/13 - 1/18/84 - Financial Consultant review
*1/19/84 - Committee final review and recommendations
1/20/84 - Committee report to word processing and press
release
1/23/84 - Report available from word processing
1/30/84 - City Council special meeting to receive
Committee report
* Indicates Regular Committee Meeting
It should be noted that in order to place an issue on the March 27, 1984
ballot, the filing deadline is February 22, 1984.
WM/pn(0103p)