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06/10/1985 - Packet T16ARD LIBRAW Tigard Library Board Meeting PUBLIC]Phone639-9511 Tigard Public Library 7 PM 12568 SW Main-Tigard, Or.97223 June 10, 1985 AGENDA Call to Order Roll Call Reports: Minutes Monthly Report Friends of the Library Report OSL Trustees Meeting Report on Boardmanship Workshop Furnishings - Prioities/Fundraising Fred Meyer Trust Goals WCCLS Levy/Contingencies Update on Civic Center T I qA R D LIBRARY KJB,IC Phone 639-9511 12568 SW Main-Tigard, Or. 97223 MINUTES TIGARD LIBRARY BOARD May 13, 1985 Call to Order 7:00 PM. Roll Call Dick Bendisxen, Sue Carver, Jane Miller, Susan Mueller, Walt Munhall, Peggy Ober, Dorene Thomas. Guests: Yvonne Burgess, Karrin Hawes, Bobby White, Bob Jean (City Administrator) . Library Interior Mary Spies and Jan Anderson from Lee Loveland Interiors Furnishings presented the furnishing program for the new library. Spies Mary Spies presented a floor plan, a color and fabric scheme, and pictures of different items of furniture. It was pointed out that this was the long-range plan and that it would be possible to imple- ment the plan over a period of time. If this is the case, Spies recommended that fabric and laminate materials be purchased all at once and stored for future use. Anderson reviewed the budget for all items. The total budget is $185,045. The funds avail- able are $82,000, so the Board discussed prioritizing the pur- chases and means of raising additional money. Munhall asked Board members to study the budget, prioritize the purchases and be ready to discuss the issue and decide on the priorities at the June meeting. Reports Minutes of the previous meeting were approved as written. Monthly Report was distributed and read. There was dis- cussion on continued low circulation. Librarian attributed it to not recovering sufficiently from last year's reduced hours and possibly the opening of the new Tualatin Library. Friends of the Library report was given by Susan Mueller. Mueller announced that the rummage sale made over $6500 and the expenses were under $300. There was discussion concerning lack of storage space for the clothes racks and horses. There was also discussion on the letter mailing project in progress. Peggy Ober suggested that the Board write a letter to Helen Steyaert recognizing her achievement with the rummage sale. Librarian will write letter for Walt's signature. Fred Meyer Grant Librarian reported that she was considering a request to the Fred Meyer Trust Fund in order to have a reliable survey con- ducted in the service area by which to evaluate present services and plan services delivery in the new building. Board members were asked to consider this plan and be prepared to discuss it or others that would benefit library service in Tigard. Letter to Tigard Board approved a letter thanking the Tigard Art Club for its Art Club gift for the new library. The gift, a painting by members, depicts Tigard Main Street in the early 1900's. MINUTES - TIGARD LIBRARY BOARD - May 13, 1985 - page 2 Video Cassettes Librarian asked Board to consider whether funds should be spent to order video cassettes for check-out. Suggested cassettes were old-time movies. After discussion Dick Bendixsen moved to disapprove purchase of video cassettes at this time. Motion seconded. Motion carried. WCCLS Update Librarian explained current status of WCCLS serial levy request which had been sent to the County Commissioners by the Citizens Advisory Board. The request is for a three-year fixed rate serial levy for $2.4 million the first year. The Commissioners will decide the issue following the May 21 election when the electorate will vote on the County's request for operating funds. Library Board Goals Munhall briefly outlined a work sheet on which he and the City Administrator had begun outlining goals for the Library Board to establish for the next fiscal year. He asked that members review and be ready to discuss at the next meeting. Announcements Munhall announced that bids for the Civic Center project would be opened May 15, at 3:00 PM. He also announced that Sherwood Library will hold its ground breaking on May 22, at 6:00 PM. He urged Board members to attend. Adjourned: 9:20 PM. Respectfully submitted, � 6f�zz-v, Irene E. Ertell Approved: Approved as corrected: