01/14/1985 - Packet TIqAKLJTigard Library Board Meeting
LIDDA Tigard Public Library 7 PM
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PUBLIC Phone 639-9511
12568 SW Main-Tigard, Or.97223 January 14, 1985
AGENDA
Call to Order
Roll Call
Reports:
Minutes
Monthly Report
Friends of the Library
LSCA Grant Program
Rotary Project
WCCLS Computer Project
February Meeting with City Council
Civic Center Up-Date
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LIBRARY
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BLICPhone 639-9511
12568 SW Main-Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD December 10, 1984
Call to Order 7:00 PM
Roll Call Dick Bendixsen, Susan Carver, Jane Miller, Susan Mueller,
Walt Munhall, Dorene Thomas. Guests: Vince Mataresse,
Karrin Hawes, Bobby White, Ralph Appleman.
Minutes Minutes of the November meeting were corrected: page 2,
paragraph under Motion should read, "Mueller moved that
Dick Bendixsen draft a letter. . . ." (Omit "and send.")
Monthly Report Librarian reviewed report for November and also reported
on meeting at Washington County Cooperative Library
Services (WCCLS) with Joseph Matthews, library computer
consultant, who has been hired to review and revise the
WCCLS Request For Proposals (RFP) for the county-wide
computerized circulation system. In the discussion it
became clear that there was a misunderstanding con-
cerning the time-table and sequence of events that were
necessary to install the county-wide system. Members
of the Board were concerned that voters had been led to
believe that the system would be considerably complete
by the end of June 1985, as a result of the $2.2 million
levy passed in June 1984, which included $333,000 for a
computer. There was discussion with the Librarian
pointing out that the $333,000 was 1/3 of the project
and had originally been part of a three-year levy for
total of $1 million. In order to finish the project
it would be necessary to pass another levy March 1985
for at least two years to complete the project. Dis-
cussion also concerned the fact that WCCLS must write
a new RFP, select a vender and convert the county
collections into a data base.
Friends of the Susan Mueller reported that Helen Steyeart is making
Library wonderful progress for the rummage sale scheduled for
April 13, 14, 15. Mueller has also completed the
necessary filing to give the Friends organization an
IRS exempt status. The Friends revised the dues
schedule at its last meeting. Dick Bendixsen's solici-
tation letters (draft) were reviewed and revised and
will be presented at the next Friends of the Library
meeting in January.
WCCLS Levy Librarian summarized the City's financial situation
following the November defeat of the tax base. Munhall
discussed the possibility of a city tax levy for library,
police, parks, seniors and TCYS. Library Board, by con-
sensus, voiced its support for one ballot to include
both police and library.
TIGARD LIBRARY BOARD - MINUTES - December 10, 1984 -- page 2
Civic Center Ralph Appleman presented his plan and model for
Up-Date the children's and young adult areas. There was
discussion regarding using the Rotary gift ($10,000)
for the young adult area and soliciting other service
clubs for gifts toward the children's area. Further
discussion on the civic center project concerned list
of "drops" advised by architects in order to meet bids
and possible "adds." The Board by consensus recom-
mended no "adds." There was discussion regarding
revenues and contingency funds.
Library Fees Librarian informed Board that in light of city's
poor financial position there had been mention of
charging fees for user cards. She briefly outlined
reasons why this would not be in good interest for
the library.
Adjournment 9:00 PM.
Respectfully submitted,
"A, e, Z�,&
Irene E. Ertell
Approved:
Approved as corrected: