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09/10/1984 - Packet TMARDTigard Library Board Meeting pUMICLI MARY Tigard Public Library 7 PM Phone 639-9511 12568 SW Main-Tigard, Or.97223 September 10, 1984 AGENDA 1. Call to Order 2. Roll Call 3. Reports a. Minutes b. Monthly Report, August c. Friends of the Library 4. City Tax Base - Bob Jean 5. Civic Center Update - Larry Smith, Norm Dull 6. Fund Raising TMARD LIBRAW PUBL1 C Phone 639-9511 12568 SW Main-Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD August 20, 1984 Call to Order 7:05 PM Roll Call Dick Bendixsen, Sue Carver, Jane Miller, Susan Mueller, Walt Munhall. Excused: Peggy Ober, Dorene Thomas. Minutes Minutes for the regular meeting, July 9, 1984, and the special meeting, July 23, 1984, were approved as written. Civic Center President Munhall waived the agenda- to permit Larry Smith Update and Norm Dull (smith/dull partnership architects) to pre- sent an up-date on the design for the new civic center and, specifically, the library program. Smith reviewed the sche- matics in some detail. The estimate for cost per square foot for 30,000 square feet is $50-$55. The library will be ap- proximately 11,495 square feet. A great deal of discussion concerned lack of public toilet facilities inside the library. The architect will plan for a toilet facility to accommodate library users. Traffic in the children's and young adult area was considered. It was felt that visibility of all library areas from the circulation desk would be adequate. Board members expressed concern over the total square footage being sufficient for future service projections. President Munhall asked Smith and Dull if they would be able to attend the next Board meeting, September 10, 1984. Both agreed to present a further update at that time. Monthly Report Librarian reviewed monthly report for July. No discussion. Election of Dick Bendixsen nominated Walt Munhall to serve as president Officers for 1984-85. There were no other nominations and the vote Motion was unanimous. Munhall nominated Dick Bendixsen to serve as vice-president for 1984-85. There were no other nomi- Motion nations and the vote was unanimous. Circulation Policy Changes to the circulation policy were discussed and agreed upon point by point. Susan Mueller moved that the circula- Motion tion policy be accepted as amended. The motion was seconded and approved unanimously. Friends of the Susan Mueller reported that the Friends of the Library book Library sale at the Tigard Town and Country Days lost money after paying for rental space. The next Friends' meeting will be September 6, 1984, at 7:30 at the Library. CLIC Librarian reported that the city librarians in Washington County have formed an interest group (City Librarians Interest Group, CLIG) and met on August 9, at Beaverton City Library. The group is concerned about the uncertain future of Washington County Cooperative Library Service (WCCLS) funding, strained relations between the county and cities, and finding a new governance structure for WCCLS. TIGARD LIBRARY BOARD - -NUTES - August 20, 1984 page 2 CL1G The group also sees a need to develop some .goals that (continued) will address city library development and participation in WCCLS. Grant Librarian reported that it was possible that the Tigard Seeking Rotary would be interested in making money available to the library for furnishings. A draft letter to the Rotary was read requesting funds to furnish and buy materials for the young adult section or participate in the overall project. The letter was approved for the Board President to sign and send to Tigard Rotary. Adjourned 9:15 PM. Respectfully submitted, Irene Ertell Approved: Approved as corrected: