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07/28/1986 - Packet Tigard Library Board Meeting Tigard Public Library 7 PM July 28, 1986 AGENDA Call to Order Roll Call Reports Minutes, June 1986 Monthly Report June 1986 Friends of the Library Welcome New Member Book Complaint WCCLS Update Building Punch List Library Board Work Plan Future Projects Library Organization MINUTES TIGARD LIBRARY BOARD June 9, 1986 Call to Order 7:30 PM Roll Call Dick Bendixsen, Susan Carver, Walt Munhall, Susan Mueller, Peggy Ober. Excused: Jane Miller, Dorene Thomas. Guest: Nik Parrish. Audience: Karrin Hawes, Yvonne Burgess, Bobby White. Reports Minutes for April and May were approved. Monthly Repd,rt for May was distributed and discussed. Board members expressed concern over parking and getting through on telephone. Friends of the Library report indicated that the Friends had agreed to buy two computer stations (mobile) for the Library and were considering purchase of computers for public use after it is learned whether or not donated computers may be received from other sources. Yvonne Burgess described a display cart, which she is researching, to be used by Friends in lobby area to sell T-shirts, etc. , and recruit new members. Friends will decide after costs are in. The Friends will change their meetings from the 1st Monday at 7 :00 PM each month to the Ist Wednesday at PNI. The Friends nad voted to purchase bicycle racks, but Walt Nunhall asked the:; to wait until he could check on whether or not the racks were part of the building specificat-' ons. Structure & Governance Nik Parrish, Tigard' : representative to the Washington County Cooperative Library Service (WCCLS , Citizens Advisory Board (CAB) , reported o the WC,_LS, structure anti governance governance Discussion centered on support -for a regional (Washington'. C-1-achamas. an,:. counties and Fr . Vancouver Regiona__ Svstem; library system. Parrish pointer o,,.;: 4 that vi_�i­ole SUPTDOrZ, n Washirizron Cotintn-, v ii s mainiv n the ur.- incorporatec areas and that cities are concerned about autono-,-.--- 4 and, nor.-supportive at this point. He indicated that he felt count`-' comizissioners were attuned to cities' concerns and that they were aware of complexity of: issues. Parrish further explained that the WCCLS Structure and Governance Committee is diligent and will seriously consider all proposals. He thinks that the solution will lie in a variation of the status Quo. Board members thanked Parrish for his report and requested t,nar he continue to keep then, informed and ask for help when needed. Library Reception The board discussed scheduling a reception in the library in September. It was decided that Senator Hatfield would be con- tacted and asked to choose a convenient date. Invitations will be sent to the library community and the Friends will be askEe to help sponsor the event . -TES - June nage 2 TlGA�r,D LIBRARY BOARD - ^` ALTA Librarian presented the Board with their membership materials received from the American Library Trustees Association (ALTA Sue Carver will be the Board's ALTA representative. Center for the Book Chairman Munhall reported to the Board on material received from Oregon State Library on Center for the Book. August Meeting By consensus the Board decided to not hold a regular meeting in August. Meeting Room Policy Librarian presented a draft for policy governing the library' meeting room. After discussion and changes decided by con- sensus, Dick Bendixsen moved that the policy be adopted. Motion was seconded and carried. Adjourned: 9:00 PM. Respectfully submitted, Irene Ertell Approved: Approved as corrected: MINUTES TIGARD LIBRARY BOARD June 23, 1986 SPECIAL MEETING Call to Order 6:00 PM Roll Call: Dick Bendixsen, Sue Carver, Jane Miller, Walt Munhall, Dorene Thomas. Excused: Susan Mueller, Peggy Ober. Guest: Bob Jean, City Administrator. Audience: George Anne Miller, Karrin Hawes, Bobby White. Chairman Munhall opened the meeting by briefly describing the proposed reorganization plan which would make the Library a division instead of a department under a new Community Services Department along with Finance and Services, currently a department as well. He asked Bob Jean to review the plan for the Board and answer questions. Jean explained that his plan to reduce the number of city depart- ments from 4 to 3 was based on a plan of long standing, recapping earlier reorganizations which had reduced departments from 6 to 4. Jean also explained that this plan would yield a 5-year savings in personnel costs of $250,000 and would enable all departments to stay at Level II for the next 5 years. Members of the Board expressed concern over the library's access to the City Administrator, budgetary consideration, as well as effect if Jean leaves his post. Members explained that they perceived this new organization as a weakening of the library as a unit in the city government. Members also expressed dis- appointment that they had supported city-wide issues in the past, especially the recent successful tax base vote, and now the new plan seemed to degrade the Library's position and lessen its autonomy. Jean assured the Board that the Library's position would not change inasmuch as the Librarian would continue to be a member of the executive staff and have access to the City Administrator. After more discussion Jean agreed to present his reorganization plan to City Council but to leave the Library as a separate department until further study could determine whether library should be included in new reorganization Adjourned: 7:00 PM. NOTE: At City Council meeting, following this special meeting, Jean presented his reorganization plan, leaving the library as a separate department, and recommended that a study be made to determine whether library should be included in new reorganization. Respectfully submitted, If ene I fell Approved: Approved as corrected: