04/13/1988 - Minutes TICARD LIBRARY BOARD
April 13' 1980
MINUTES
Call to Order: 7:00 p.m. ' Vince Matarreue' Chairman presiding
Roll Call : Susan Carver, Jane Miller' Walt MunhaIl; Excused, Amo
DeBernardis' Linda Monahan; Absent: Dorene Thomas;
Audience: Susan Mueller; Staff: George Anne Miller, Irene
Ertell.
Reports : Minutes from March 8' 1988' were approved an written.
Morthlv Report for March was distributed. There was some
discussion regarding the Washington County Cooperative
Library Service (WCCSL) structure and finance situation as
well as the increase in Tigard' o circulation for March ' 88
over March '87, at 45 percent.
was given by Susan Mueller'
and she outlined several projects the group has planned to
raise money for various items in the library. She also
reported that the cookbook project that they are working on
was very successful in soliciting advertising from local
business persons .
Budget Message to City Council : Chairman Matarresu discussed the fact that
the library book budget for 1988-89 in about $10'000 less
than it was For 1087-88 and he had considered asking the
Board to perhaps write a memo to City Council asking them to
reconsider the allocation for hook materials this next
year. However, he reported that he had talked to Councilor
Ea6on who felt there just was not any more give in the
budget and that the Board should seek other ways to
supplement the library book budget for the coming year,
City Survey Review: The librarian had distributed to the Board members a copy
of the questions pertaining to the library that had been
contained in the recent city—wide survey on City services .
She explained that this was a preliminary report and that
more cross—tabbing information would be available later that
would enlarge upon the information that was there , The
Board discussed briefly the various questions and suggested
that per-haps the next time a survey was conducted, they
would like to have some input on the questions to be asked
WCCLS : Update on structure and finance. The librarian briefly
reviewed the current status of the structure and finance
situation for WCC| S^ pointing out that the County Board of
Commissioners has appointed a committee consisting of city
managers' library administrators, and people from t.he
incorporated area who are involved in library activities to
study the issues , The Board of Commissioners has also
recommended that m consultant be brought in to study ihe
finance question to try to get equitable distribution of
funds to the libraries that are providing the service.
Library Beard Priorities : Member Munhall presented a list of concerns that he
and member DeBernardis would like to see the Library Board
address . There was considerable discussion among the
members present on various items on i.he list. The Board has
requested that the agenda each month contain an item called
"open agenda" at which time members may address any
particular- issue that they are concerned with. The members
have also requested that they receive a copy of the new book
list which the library publishes each month as well as more
information on circulation of materials, most of this
information being available through WIL.I . Munhall also
discussed the possibility of warehousing less--used books
county--wide so that shelving would be available for,
materials that move more rapidly in all of the various
libraries . The Board agreed to discuss this further. the
Board will also continue to discuss various items on the
list which Munhall and DeBernardis have drawn up.
CAB Opening: Librarian announced that there is an opening on the Citizens
Advisory Board (CAB) for WCCSL. Several names were
discussed and the Board has requested that the librarian
investigate this further to see about: the availability of
these people.
Foundation for Library: Chairman Matarrese told the Board that he had written
a letter to Dr. Steffanoff regarding the $5,000 bequest
which he had given in October, requesting his input as to
whether or• not the beginning of a foundation or trust fund
for• the library would be appropriate. He has also tried to
get in touch with Dr. Steffanoff by telephone and has not
been successful . The Board discussed whether or not they
wanted to establish a foundation with this gift in the hopes
of attracting more money and using this as a means of
supplementing the book budget each year, or whether to go
ahead and use the money in the FY 88--89 budget inasmuch as
the allocation is less then it was last year. There was
consensus: among the group present to perhaps spend the money
in next year' s budget for book materials . However, it was
agreed that this would be discussed at the next meeting when
more of the members would be present.
Meeting Schedule : It was announced that the May meeting will be a joint one
with the CAB and WCCLS. The meeting will be on Tuesday, May
10, 1988, at 7:00 p.m. and the Board has decided that they
will hold their own meeting a hour earlier and then meet in
conjunction with the CAB. The regular meeting on the second
Wednesday will be cancelled .
Adjournment: 8 :45 p,m.
Respectfully submitted,
Irene Ertell
Library Director
cs/4337D
'
TICARD LIBRARY BOARD
March 8' 1988
MINUTES
Call to Order: 6 :30 p.m. , Vince Matarrane^ Chairman' presiding .
Roll Call : Amo DeBernardix, Susan Carver, Jane Miller, Linda Monahan, Walt
Munhall, Dorene Thomas . Staff: George Anne Miller
Reports : Minutes for February 10' 1988' were approved as written.
Budget FY 1988-80: The Board discussed a memorandum to the Budget Committee
regarding the Library budget for FY 1988-89. (See attached . )
The two items of concern were the lack of funding for the
collection under the 5-Year Plan and expanding open hvurw in
response to a Council inquiry at the November 1987 Workshop. It
was decided that Chairman Matarruxe would present the memorandum
to the Budget Committee at their meeting on this date.
The meeting was adjourned at 7: 30 p.m. and members attended the
Budget Committee meeting.
Respectively submitted,
Irene E. Ertell
Library Diraotor,
ht/4005D