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06/08/1988 - Packet ^ TIGARB PUBLIC LIBRARY BOARD AGENDA Wednesday, June 8, 1088 l . Call to Order, 2, Roll Call 3 . Endowment/Trust Fund discussion 4 . Reports : — Minutes, May 10, 1088 — Monthly Report, May 1988 — Friends of the Library 5, WCCLS Update h. Metro Regional Library Issues Update 7. Charges for Services through Multnomah County Library 8 , Book Purchase Plan 0, Remodel Update 10. Policy Manual Review 11 . Priorities List 12. Birthday Announcements ke/513dD � TIGARD LIBRARY BOARD May 10, 1988 MINUTES Call to Order: 0:30 p.m. Vince Matarrese, presiding. Roll Call : Amo DeBernardio, Jane Miller, Walt Munhall Excused: Dorene Thomas, Sue Carver Absent: Linda Monahan Audience: Susan Mueller Staff: George Anne Miller, Irene Ertell Reports : Minute.s for April 13 were approved as written. ManthiXAMMI for April was deferred to June 8 meeting. report was given by Susan Mueller. She reported that the Friends, had purchased a VCR for uyw in the library. Notation: Because of the joint meeting scheduled with Washington County Citizens Advisory Board (CAB) at 7:00 p.m. The Board Chairman asked permission to not follow the agenda strictly but to discuss some priority items and then do the agenda items if time permitted. �, Library Remodel : Board member .v"..hall explained to the Board the three projects that have been proposed for the library remodel . That includes the detection system relocation, acoustical ceiling and lowered lighting over, the young adult area, and cabinetry and storage for the area behind the circulation desk. After discussion on these various items the Library Director was requested to address a memorandum to the City Adminiotrator outlining their concern for all three projects and requesting that all three projects be accomplished an soon as possible. WCCL8/WILI Contract Amendments Fiscal Year 1988-89: Librarian presented to the Board various amendments that are being made to the standing contracts . The Board by consensus decided to note and file inasmuch as no action was required. Warehousing of Seldom Used Books : The Librarian presented to the Board a report that has been generated by WILI showing which books have not circulated in the last oaP.Nndar year. This item was not discussed at length but will be on the agenda for June 8 at which time the library staff will have a report on what they ' have found in the WILI report that would make it feasible to take some of these books out of the library and store them in another area where they are easily accessible. Monthly WILI Report: Board members reviewed the monthly WILI report for all the circulation activities in April. According to the statistics compiled, the April circulation was up 37 percent over April 1980. The Bnar6 will continue to monitor theme reports monthly . ' - Policy Manual : The Library Director distributed draft copies of the library ' s pruponed policy manual and requested that members review and be ready to discuss at the June 8 meeting. Twenty—fifth Anniversary : Library Director announced that the Tigard Public Library will be officially 25 years old next May 23 . Board members concurred that a special celebration should be planned to mark this occasion and that plans should begin as uuun as possible. Adjournment: 7:28 p.m. Respectfully submitted, Irene E. Ertmll Library Director ke/4802D Note: At this time the Library 8omnJ joined the CAB in a joint meeting over at the Town Hall Conference Room. The Board members participated in discussions of the future of WCCLS, the selection of a new coordinator, and the structure and finance study that is being conducted. That meeting adjourned at 0:30 p.m.