07/13/1988 - Packet AGENDA
TICARD LIBRARY BOARD
July 13, 1988
1. Call to order
2. Roll call.
3 . Reports
Minutes June 8' 1988
Monthly Report June 1988
Friends of the Library
4. Election of Chairman
WCCLS Update
5. Endowment/trust fund
6. Steffanoff gift
7. Policy manual
8 . Warehouse plan
9. Recognition Board
' 10. Board "project" priorities
11 . Library birthday
12 . Library remodel
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TIGARD LIBRARY BOARD
June 8, 1088
MIKKF[ES
Call to Order: 7:05 p.m. , Vince Matarreoe, Chairman, presiding.
Roll Call : Susan Carver, Amo DeBernardis, Jane Miller,
Excused: Walt Munhall, Dorene Thomao ,
Absent: Linda Munahan,
Audience: Susan Mueller
Staff: George Anne Miller, Karrin Hawes .
Reports: for May 10' 1988 were approved as written.
for May was distributed , Library Director-
reviewed
irectorreviewud briefly.
Note: (At this point in the meeting, Mike Redden, from the City
Attorney' s office arrived and the Chairman moved to the
endowment/trust fund agenda item) .
Endowment/Trust Fund: Board members asked questions of attorney Mike Redden
concerning setting up an endowment/trust fund for the
libpary. Questions regarding earmarking the funds and
using these funds for items outside the budget were
discussed. Redden reviewed the City' s current code which
'
addresses restricted gifts for the library . Based on
review of the code and discussion concerning the
intraoaciem of setting up an endowment/trust, Redden did
not recommend setting up such. There was some discussion
on how the Ste[[anoff gift should be used, This decision
wilI be made after more information is available regarding
the encyclopedia on CD ROM. (Dr. Steffanofy's nriginml
suggestion for hio gift was to buy thix kio6 oy
encyclopedia) .
Reports continued: representative, Susan Mueller,
reported that the Friends cookbook is near completion, The
Friends are planning an ice cream social in September as an
additional fundraiser.
WCCLS Update: Library Director, reported that recruitment fnr the
Washington County Cooperative Library Services (WCCLS)
coordinator has begun and will be conducted nationwide.
The Structure and Finance Committee has been formed and
will be meeting to solve issues .
Metro Regional Library Issues: Library Director briefly reviewed two reports
from the Task Force on Metropolitan Regional Government
regarding library service, pointing out that the present
thinking seems to be toward developing more cooperation
between libraries instead of consolidation under Metro.
Charles for Reference Services Through Multnomah County: Karrin Owes,
Librarian I' reviewed how photocopies are requested for
Tigard Library users, what the charges are for those
copies, and how many overdue charges are incurred on
interlibrary loans . This amounts to between $10 and $15 a
month. The WCCLS Professional Board has decided these that
charges should no longer be absorbed by the WCCLS reference
y� 19 r progr'am. DeBernardio moved that the Tigard Public Library
absorb these charges for the present and review the impact
in a year' o time. Motion wau seconded and passed
unanimously.
Book Purchase Plan: Library Director reviewed the plan for purchasing books
in FY 1988-80 pointing out that the amounts were reduced
because the budget amount in less but the ratios are much
the same between the categories as the current year.
Remodel Update: Library Director reviewed remodel plans an6 costs pointing
out that there will probably not be enough money to do the
three projects, i .e. , the lighting upgrade, the relocation
of the detection system, and the circulation desk work
area. By consensus the Board directed Library Director to
establish priorities. The Board suggested ihat the
detection system re]*uaCion might be placed in the large
expansion project which the City in planning.
Policy Manual Review: Following discussion on various aspects of the proposed
' Library policy manual, the Board asked that the Library
Director separate "procedure" from "policy . " The Library
Director was also asked to check nn various points for
discussion at the next meeting as well an checking to nee
if the manual needs to be reviewed by the attorney' s office,
Priority Lint: Chairman Matarreou asked Board members to review the list
of projects which Munhall and DeBernanJio distributed in
January and to choose the three top items to be discussed
at the July meeting.
Library Birthday: Board discussed the Library' s upcoming 25th birthday in
May, 1989. DeBernardix was asked to contact Senator Mark
Hatfield as a possible keynote upeaker.
Information Notes : Dorene Thomas and Susan Carver will not accept,
reappointment to the Library Board.
Adjournment: 9:05 P.M.
Respectfully submitted,
Irene E. ErtelI
Library Director
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