09/14/1988 - Packet TIGARD PUBLIC LIBRARY BOARD
AGENDA
Wednesday, September 14, 1988
1. Call to Order
2. Roll Call
3. Reports:
- Minutes, July 13, 1988
- Monthly Reports, July and August 1988
- Friends of the Library
4. Election of Chairman
5. Additions to Agenda
6. Library Policy Manual
7. Board "Project" Priorities
8. Warehouse Plan Update
9. Recognition Board Report
10. Library Remodel Report
11. Announcements
Tigard Library Board
Minutes of July l]' 1988
^
Call to Order: 7:85 PM, Amo De BernarJio^ Acting Chatrmao
Roll Call: Paul Hoefling, Linda Monahan, Walt Munhall, Leslie Wiomer.
Excused: Vince Matarreae, Jayne Miller,
Staff: George Anna Miller, Irene Ertell.
New Members HoefIlng and Wismar were welcomed .
Reports : from the previous meeting, June 8, 1088, were approved
as written,
was reviewed by Library Director. There was
considerable dinouooiun regarding the continued growth of the
Tigard Public Library over the last fiscal year.
— No report.
Election of Officers : Monahan moved to table the election of officers until
the next meeting. Motion was seconded and passed unanimously .
WCCLS Update: Library Director reviewed the latest report from the Structure
and Governance Committee Mich indicated that they will be
recommending to the Board of Commissioners an eleven member
advisory board to be chosen from each member library and two
from the County unincorporated area. There was also a report
from the Levy Committee, formed by the Professional Board,
indicating that there will possibly be a 2—year levy election
next March to replace the last year, of the current levy in
order to make up for the deficit funding that the system is
experiencing presently .
Endowment/Trust Fund: After considerable discussion, Munhall moved that the
Library Hard nut consider establishing an endowment or trust
fund for the Library at this time. Motion was seconded and
passed unanimously ,
Steffanoff Gift; The group discussed at some length the possibility of
purchasing an encyclopedia on CD ROM. After discussion on
various materials that the Library needed, Munhall moved that
an amount not to exceed $2508 be spent on reference materials
and that the remaining amount should be split between books
for the general collection and how—to videwn . Motion was
seconded and passed unanimuuol9. Board members requested that
Library Director ascertain how much interest has accrued to
the $5,000 gift since it was deposited with the City .
Policy Manual : By ounnunuuo the Board decid*ed to take up this item at the
next meeting inasmuch as two of the members present were new
Warehouse Project: Lzurary Director reported that the lists of books which
have not circulated since the Library has been on the WILI
system were assigned in sections to various staff members .
Staff will also be lodking for a possible grant to hire
someone tn come in and help with the project. Part of the
project will be to promote this as a County—wide project with
a central storage area for all of the least used books in the
system.
Recognition Board: Library Director reported that she had contacted neveral
of the hospitals in the area to find out how they had planned
their recognition board and who had made them. The consensus
was that none of those choices was an option for the Tigard
Library . Board member Munhall agreed to take over the project
and to look for someone who will design and build an
appropriate recognition board to go in the foyer of the
Library, recognizing donors and volunteers .
Library Board Priorities : By consensus the Board decided to table this item
until the next meeting in deference to the two new members on
the Board who had not had time to study the issues ,
Library Birthday: The Board expressed interest in getting started on planning
various activities . Board mumber, Du Bernardiu suggested that
Governor Goldsohmidt be contacted to see if he would be
available as a speaker for the last day of the week—long
celebration, inasmuch an the Governor is publicizing his
Children's Agenda and the Library is a real part of anything
that affects children. Board member's urged De Bernardio to
follow through with this project.
Library Remodel Project: Munhall reported that the detection gate relocation
has been planned and is ready to go. He also reported that
the lighting problem in the Library is more expenoixu to
correct than originally planned and, therefore, this project
is on hold until a settlement has been made with the architect
regarding these types of problems . It was repurted that the
bids for the cabinetry behind the circulation desk have not
all been received and the Library Director is to check with
staff member Kathy Davis on the status of this item.
August Meeting: Munhall moved that there be no meeting in August in keeping
with past practice and that the next meeting be scheduled for
the regular time, September 14, 1988. Motion was seconded and
passed unanimously.
Announcements : Library Director announced that the new furniture in the
workroom had been received and installed. (Board members
toured the area after the meeting was adjourned. )
Adjournment: 0:00 PM
Respectfully submitted,
Irene ErtelI
Library Direotur,
ht/6030D