10/12/1988 - Packet `
| lGARU 1, 1N/ilkAGE NDH
0wCober | 1^ 1000
7 :Oo p In
Tnwo Hall Cnnfor,nce Room '
l Call to 0rder,
2 . Roll Call
8 , Reports :
- Minutes - Septew6or 14 ' l988
Monthly Report - September Ion
- Friends of the Library kepor�
4 , Additions to Agenda
5 Election of Co-ohairm.w
0 Appoiniment of Representative to 0L0U
7. Warehouse Plan Update
8 , Board Priorities Rexiow
4 , Recognition Board Report
10, Library Birthday Commiiioe
11 Library Remodel Updaie
12. Reconsideration of Library Book
13 Announcements
ht/7308D
T{C0RD LIxkRkY D0ND
Sepiomber 14 ^ 080
M]NUlF��
Call to Order: 7:00 p.m. ' Vince Maiarre:e' Chairman' pr"aid i,`g
Roll Call : Amo DuBerne nJj:' Paul Hue fling, Janp Mil \or, Lindm Mor.a|.an,
Walt Munha]l' Leslie Wivour. SAV o\ � ^n Mue|}er' Si.,[f�
Qeurge Anne Miller, Irenu Ertell
Reporte : Minutes for July 13' 1088' were approvod as written
Monthly Report for July and August uor~ distributed . The
Librmry Dirmctor ruxiewuJ, in somo dui,iil , receoL uvenio in
WCCLS regarding tho ro,irucLuriog o[ the Ci (iz,ny NO ory
Board for the Waohinginn Cour/Ly 8na,d nF 0vmxiyoiunero' Lhu
redesign of the distribution Fop=l/' 'iv funds, ar^j Se
proposed replacement, luxy , There w.: "l ,v somo dixcuxqion
regarding the hiring of a new WCCLC Coor`iir/mivr
Friends of The Library report was Tt
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was nnnnunoed that the |rieoJx ur.` :chwJu | inq a/' e cream
social on Saturday' SepCember |7' i988 ' kmo 1i00 io 4 :00
p.m, on the patio at Lhe Library on " fu"draisor [nr the
Library . The cookbooks, which ihe Friu/r]s huvm assembled and
published, will be on :alu soon, It alsu anoour*ed that
the Friends will be sending out 8',ir annual nolioiiwiion
letter for funds to buy 6umk5 for the Library ,
Election of Chairman: Jane Miller nmoinaiud Amo DeBernarJio [or the
chairmanship of tho Library Board Thcr, being n: nther
nominations, it was voied unanimuusly Cn oleci DeBernardiy
chairman of the Tigard Library Board for iho year ] u88-89
Library Policy Manual : The Board discussed Ge neciiun "[ Che policy manual
draft regarding the piano Ti waK d,, jdnd that it was
inapproprlaLe to a6Jreoy this in An, foil iky mmnual inas/.moh
as the Library is nnt r,sponnible [or the p|ano, although it
is housed in the Libnary , Other minor adjuytmenio were nmde
to some of the wording in the various srcLiono Walt Munhall
moved that the policy be adopted ax rorrucied . IL was
unanimously approved ,
Warehouse Plan Update: De8ernardio rexiuwed' for ihe rm*er "/uo6ers of the
Board, the project to survey the books in U= Librmrj to find
those which do not circulate PrequenLly .mJ those which, oven
though needed for thp cnllootion' coAd 6p oLored uf[-�ite
and retrieved when there is * request. >he Library DirerCor
indicated that the staff, Is working ux tk+ ] i»t ChmL was
printed by WILI showing which books �mvo no\ ciroulaie6 in
the 18 months the Library has 6` .`r ^o thc �oo�puLori /ed
oirculatinn sysiom. She indicated Lkix v^/ , also prnving to
be a very good too] for routine weudin8 of ii`u coI]e,tion,
Vince arreye commented on a report ,t had 6uen obtained
from s"mpnne who had dono a similar study in a music library'
i .e . ' wheLher or not it is coot effective and femsible to
store maierials off—site. Library Director indicated that it
would take about six months to oomplete the list. Board
members indicated that they would want, to look mmre closely
at the rupori and also to gather mmre information oo the
feasibility n[ taking any materials out of the Library at
this Hn^^ .x'd storing them off—site. Library Director also
indica\,d that if it proved feasible for one Library, wm
should contact other libraries in the county in order to make
it a joint project One central storage place and retrieval
system could be perhaps accomplished through the wKICLS
courier system.
Board Priorities : The first item to be discussed from the priority list that,
had be.`n prev iouoly submitted by Walt Munhall and Amo
DeBernardiy concerned expansion of the Library . DeBernardis
indicated that even though expansion is some time off we need
to bugin gathering information and developing a plan.
Library Director was requested to start collecting
6eomgraphic information that would help in making decisions
toward a good solid plan. Another priority item was a
discussion on buying paperbacks . Board members indicated
that sta[[ should look more closely at buying xume things
that are only in paperback instead of relying eniirely on
donations . Assistant Librarian, George Anne Miller,
indicated that the policy had been to not buy paperbacks
because the library budget was very constrained, and so many
of the newer paperbacks were received as donations . Miller
promised to investigate and see if it wuul6 be possible to
buy more or the popular paperbacks . Another item questioned
uas the Latch Key program which had been mentioned over a
year ago by the Li6rary otlaff. Library Director indicated
that thi, prngram has been shelved. The Youth Services
Librari.vn hao organized a Youth Roundtable Advisory Board,
Young ppoplo who help design programs and activities in
the library to attract that age group. One of the things
thuai the gruup wanted to do was to arrange for a school bus
to drop them off at the Library after ochool to do their
homewnrk They sent a letter with their proposal to the
school administration. The reply indicated that it was not
feasible to schedule the buses without a lot of extra effort
and expense In light of this information, which would be a
key elen.en/ in any Latch Key program, the library staff had
deoide6 to postpone the project indefinitely . Board members
concur red
The iibrnry Board also discussed the importance of
parLicipal inq more axtioely in obtaining more funding for the
library, particularly through the budget process . They would
like to Focus on the 1989-00 library budget at t:heir January
meeting before the librarian is required to present a budget
proposal to the Budget Committee in the spring.
Recognition Board Repnrk WA] i Munh*i ] r,purted that he had rrviewed Che plan
for a recognition board Co he insia) )^d \ n U`e lib,'ary
Foyer He indicated thaL it could be simple, and yet
recognize donors, volunteers, and paxi 6"ud members , He
will have firm figures for materials and la6or at the next
Board meeting.
Library Birthday : Board members discussed the imporLance of colo6rating the
library ' s 25th birthday in May 1989 A oubcnmwiCtee of the
Board way formed to start making planr anJ in work with the
library xtaPf on various activities . Kmt nobcummiiiee
consists of : Vince Maiarreoe, Linda Monahan, Susan Mueller,
and Wali Munhall .
Library Remodel Report: Munhall reported that the purchase orders are ready
to move 0-,u detection xyyiem and \o ounsLruci ar"I inukail
work station furniCure behind th» circulation desk In
answer to questions regarding the lighting, iC was in6irAted
that the lighting is still a portion o[ Chu litigation
between the architect and the My , Board by consensus
decided to wait a ) itCle longer to seo what the reoult of the
litigation would be, and then uxplore Ji[[e,onL avenueo to
obtain a solution Lo the lighting problem in (|m library ,
ALTA: The Libnary Doa,cl is an associate member o[ American Library
Trustees Association (ALTA) . Material is received
periodically with information thai is appropriate to the
library staff as well a5 to the Boarn! 8t this Lime, the
information is noL 6ei/v] properly iranyFerred io the Library
Board Vince Ila i*rre,e was appoiuied to) be the fu 10 liaison
person who will review the materials awj bring pertinent
items to the Board as necessary.
Adjournment 0:00 p.m.
Respectfully Submitted,
(` -
Irene Erte\l
Library Directur
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