03/08/1989 - Packet 3#RD PUBLIC LIBRARY BOARD AGENi
March 0' 1089' 7 :00 P.M.
Town Hall Conference Room
1 . Call to Order
2. Roll Call
3 . Reports
o Minutes, February 8' 1989
o Monthly report' February, 1089
o Friends of the Library
o Cooperative Library Advisory Board
4. Additions to Agenda
5. Budget
6, Signage
7. 600 printout
B. Holiday and closure days
0. Cutting costs — Walt Munhall
10. Recreation program update
11 . Birthday party update
12 . Warehouse update
13 . Freedom to read
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TIGHRD LIBRARY BOARD
February 8, 1989
MINUTES
Call to Order: 7:05 p.m. ' Amo De8ernarJis, Chairman presiding.
Roll Call : Paul Hoefling, Vince Matarreye~ Jane Miller, Linda Monahan'
Walt MunhalI, Leslie Wiymer.
Guests: Susan Mueller' Carolyn Eadon.
Staff: Irene Ertell
Reports : Minutes for January 11' 1989' approved as written.
hl was distributed by the Library Director.
Library Director thanked Paul Hoefling for his gift of a
microfiche reader to the Library. In addition to the items
on the report. Librarian also informed the Board that there
was discussion in Sherwood on various options for re—opening
that library. One possible option would be for Sherwood to
contract with another library, perhaps Tualatin or Tigard,
for professional supervision. This would enable them to hire
a paraprofessional and open the library for a limited number
of hours a week with the contracted library providing any
professional supervision or expertise needed. Library
Director also announced that the City Council and the City
Administrator had requested that the library plan and conduct
a small recreation program in May. Various activities and
programs will be scheduled to gauge the need and the response
of the community for a recreation program. Councilor Carolyn
Eadon spoke to the Board indicating that the City Council was
very much in favor of exploring the possibility of setting up
a onxxll recreation program for the City that would not
include sports activities. There was also discussion by the
Board on the supplemental budget that in to be considered
soon by the City Council and Budget Committee members.
Motion: DeBernardiu moved that the Library Director seek supplemental
funds for the book budget inasmuch as the budget had been
reduced from the year before. Motion was seconded and
passed.
Friends of the Library report was presented by the Library
Director. The Friends have decided to give the library
$2^500 to help with the need for additional books this year.
They also voted to buy some puzzles and a camera for the
children' s department.
Cooperative Library Advisory Board report was presented by
Walt Munha%1, Tigard representative. He reviewed briefly the
Advisory Board's concern with the per capita issue. The
monthly meeting for the CLAB will be on Tuesday, February 14.
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ED—NET: Library Director announced that new informational materials
had been received on ED—NET, explaining its purpose and
urging Library Boards and groups to be in touch with their-
legislators
heirIegiylatoro to encourage the funding of this item which would
link the whole state by microwave and other means of
communioation. ED—NET would provide communication between
schools, libraries, businesses, universities, state
agencies . Board members have expressed interest in this and
requested that DeBernardio and Library Director complete a
letter of intent immediately. They will review the materials
on ED—NET before the next meeting. ED—NET materials will be
available at the Circulation Desk.
Budget FY 1989-90: Library Director reported that the first draft for the
1989-90 budget was ready. Board members and Library Director
went through each section with the Library Director reviewing
significant changes in various budget items. Library Board
especially expressed concern over the amount of money for
bunks and A—V materials . Library Director indicated that the
sum of $75,000 had been requested. The staff is reviewing
the process for requesting funds for the book budget and is
trying to devise a formula that can be applied each year.
This formula would take into account the increased usage of
the library with its concomitant demands as well as an
inflation factor.
Warehouse Project Update: Library Director reported that Librarian Karrin
Hawes has resumed the project and is now working in the 812
Dewey series .
Birthday Committee Report: DeBernandio reported that Denis Borman has
consented to be the keynote speaker on May 12. Vince
Matarresu reported that he has been making contacts regarding
refreshments to be served that day as well as a display that
could concern the library of the future. Library Director
reported that George Anne Miller, staff liaison for the
Birthday Committee, is also working on various activities for
the week following May 20 and that some tie—in will be made
with the recreation program that is being scheduled for that
month.
OLA Network: Library Director reported that the Oregon Library Association
Legislative Network is requesting that all members of Library
Boards be involved in keeping up with the issues that concern
libraries in this session of the legislature and that they be
willing to attend meetings and to write letters. Library
Board indicated that they will depend upon the Library
Director to keep them informed and will be willing to help
and support these issues an they are able.
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Adjournment: 9:00 p.m.
Respectfully Submitted'
Irene E. Ertel].
Library Director
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` MEMORANDUM
CITY OF TIGHRD' OREGON
TO: Patrick J. Reilly' City Administrator Respond By
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FROM: Irene Ertell^ Library Directo ___Fur Your Information
DATE: March 8. 1989 ___Sign and Return
SUBJECT: Monthly Report' February 1089
WCCLS: The Washington County Cooperative Library Service (WCCLS)
Professional Board submitted to the Cooperative Library Advisory
Board (CLAB) a proposal to revise the Oregon Administrative Rules
regarding the distribution of library per capita funds . The
revisions addressed wording that would allow cities to receive the
funds if their level of support continued' regardless of the source
of the funds for the operation of the library. The revision also
suggested a longer period for disbursement of funds yo an to allow
adequate time for appeals . The CLA8, with some changes in wording,
will present the revisions to the Oregon State Library on March 3 .
LITERACY: As a participant in a statewide literacy grant project' the Tigard
Public Library will he receiving a core collection of materials for
use by persons in local literacy tutoring programs . Through another
grant' WCCLS, the library has ordered $850 in literacy materials.
The library' s present role is to provide materials and a place for
tutors and their students .
y{8lV8TE{]R�}: Thirty—eight volunteers gave E12.25^ hours: daily average 21
hours . Eight youth volunteers gave 17.15 hours . Two community
service assignees worked 53 hours. Library Board gave 14 hours.
YOUTH SERVICES: The Third Annual Pre—school Fair was held on Saturday,
February 4th. Inclement weather reduced the number of pre—schools
presenting from 18 to &. Thirty—five to forty parents were in
attendance. Summer reading program preparations are under way.
Barbara LeBrun will be working an part—time temporary Library
Assistant from February to June while Librarian Kathy Davis
organizes a month—long recreation program for May. All seventh
grade students from Fowler Junior High School English/Social Studies
classes will be coming to the library for research oriented tours.
The first three classes (69 students) came on February 27th. Ten
additional classes will come through on Mondays and Fridays during
Maroh. The total expected is 350 students .
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Work : February-1989 February 1988 February 1987
Adult materials 12^750 10'583 7^631
Juvenile materials 6,857 -6-446 . 4,767Total 19'613 17'029 12.398
Days of Service 23 22 21 .5
Average Daily Circulation 853 774 577
Hours of Service 225.5 282 198
Materials Circulated per hour 87 84 02
Increase in Circulation 15% 34% 28%
Materials Added/Withdrawn 1145/74 653/0 302/0
Borrowers Registered 308 472 084
Storytime (no. of yuooionu 166(10) 217(12) 272(13)
Toddler Time (no. of sessions) 46(8) 57(0) 107(13)
Special Children' s Programs
(no. of sessions) 95(2) 22(2) O
Personal Computer Users 134 183 0
Fines/Fees Collected $ 1' 15K42 $ 1161 .60 $ 72.85
Gifts Received $ 53 .47 $ 39. 76 $ 104.40
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