04/12/1989 - Packet `
TIGARD LIBRARY BOARD
AGENDA
April 12' 1989, 7:00 P.M.
.
Town Hall Conference Room
l , Call to order
2. Roll call
3 . Reports
Minutes, March 8, 1980
Monthly report, March 1989
Friends of the Library
Cooperative Library Advisory Board
4. Additions to agenda
5. Role of Library Board — Linda Monahan
6. Budget FY 1989/90
7. Holiday closures
0. 600 Report — Walt Munhall
9 . Education/Recreation Program update
10. Birthday Party Report
11. Warehouse project update
Note: 1 . Paul Hoefling and Karrin Hawes have planned the signs for the
non—fiction stacks ,
2. Letter to Washington County Commissioners regarding the Freedom to
Read Statement and the Library Bill of Rights was mailed 3/20/89 .
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' TICARD LIBRARY BOARD
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March 8, 1989
MINUTES
Call to Order: 7:00 p.m. by Chairman Amo DeBernardio .
Roll Call : Paul Huefling, Vince Mataresoe, Jane Miller, Linda Monahan,
and Walt Munhall.
Excused: Leslie Wismer
Guests : Councilor Carolyn Eadon
Staff: Karrin Hawes, Irene Ertell
Reports : Minutes for the meeting of February 8' 1989' were approved as
written,
Monthly Ref�ort was distributed and the increasing use of the
library was noted.
Friends f tyereport was given by Library Director,
It was reported that the Friends had decided not to hold
the ir ice cream social during the Library's birthday
celebration but to wait until a special summer time reading
program is scheduled yo an to attract the largest possible
crowd. Members of the Friends have volunteered to address
invitations to the Library' s May birthday celebration.
Members are also coming to story time and toddler time and
making contact with the mothers to tell them about the
Friends and the projects that the Friends are conducting in
an effort to increase their membership.
BoardCooperative Library Advi ory report was presented by
representative Walt Munhall . He reported that there had been
considerable discussion regarding a new levy for the Library
Cooperative. He presented three options to the Board: 1) to
8o for a new levy in 1980; 2) to go for a supplemental
one—year levy to fund the short fall in 1980-9O, with an
increased levy the following two years; or 3) live within the
current levy, going for a three—year levy for an increased
amount in 1990. After discussion, the Board by consensus
asked Munhall to convey to the CLAB that it would support the
third option.
Additions to the Aqenda:
Jane Miller: Board member Miller enlarged upon her remarks
as quoted in the Tiqard Times regarding her vote on a book
challenge issue. She reiterated that she is not in favor of
censorship, but that her vote reflected her concern over
expenditure of money for books that offend the public and are
liable to challenge.
^ TIGHRD LIBRARY BOARD mINUTES
March 8' 1089
Page 2
Library Director announced that there will be an Oregon
Library Association Legislator' s Day on March 30' at the
State Library and State Capital . - She announced the agenda
and aykod that any members who are able to go to get the
information to her by March 12 .
Budqet FY : Library Director announced that the budget as it had been
reviewed at the last meeting had been submitted to the City
Administrator, but as yet' the Director and the Administrator
had not gotten together to refine it for presentation to the
Budget Committee. Councilor Eadon commented at this point
that the budget process would probably be a bit different
this year, owing to the fact that there is a new City
Administrator, and predicted that it would possibly be the
first step in an evolution away from the cur-rent way the
budget process has been handled before, in that, the City
Administrator would be carrying the bulk of the
responsibility for presentation and that Department Heads
would be there for additional input and backup information.
She also indicated that there was a move to try to get away
from any indication that there was rivalry or competition
between the various departments during the budget process .
Councilor Eadon also pointed out that supplemental budgets
were to he used for emergencies and not to be used for wish
lists type of things or things that would be nice to have but
had not been put into the budget at the beginning of the
year.
Signage: Library Director reported that because of some other
suggestions received from library users, the staff was
considering pouting the Dewey Decimal Guide throughout the
Library . Board member, Paul Hoefling' offered to help with
this project an he had some specific ideas on how the signage
might be made more useful and more attractive. Hoefling will
work with staff member Karrin Hawes.
600 Report: Library Director presented a complete printout from the
computer system of all the library' s holdings in the Dewey
600 series. This report was taken by member Walt Munhall who
will review it and report on it at the next meeting.
Holiday Closures : Chairman DeBernardiy said that he was concerned that the
Library was closed on certain holidays when possibly citizens
would be wanting to use the Library; for instance, Martin
Luther King Day, and Presidents' Day. He was also concerned
about the Saturdays that the Library was closed that preceded
at holiday on Mondays. Library Director raporte6 that this
same issue had been under discussion by herself and the City
Administrator and that she would have more information for
them at a later time. It was pointed out that being open on
designated holidays could have some fiscal ramifications for
the Library budget because of the contract under which
employees of the City work.
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TIGARD LIBRARY BOARD nINUTES
March 8' 1989
Page 3
Cutting Couto : Walt Munhall told the Board that he felt it was imperative-
that the Library demonstrate to voters that they were very
oust conscious and trying to out costs in all places in the
Library. Munhall was concerned particularly about the
processing of books . He suggested that centralized
processing might cut costs for libraries throughout the
County. Library Director told the Board that the Dynix
system which the Library uses now will be capable in the
future of doing joint acquisitions for all of the network
members and that acquisitions and processing of materials
could possibly be combined. Munhall will take up this issue
at the CLHB meeting inasmuch as it is more of a county—wide
issue than it is a local issue.
Recreation Program Update: Library Director reported that Kathy Davis has
just about lined up all of the programs to be scheduled for
the month of May and has arranged for the programs to be
presented in various locations throughout the City, such as
the Water District building, the Community Center, and the
Town Hall meeting room. There was some discussion ay to
whether or not this program would be continued. This will
probably be decided somewhat during the budget process and
following the May presentations,
Birthday Party: Vince Matareose reported that he has been getting information
on paper and printing costs for the programs and the
invitations. Councilor Eadon suggested that he talk to the
City about using the printer that the City uses to get the
6uyt prices on this project. Walt Munhall reported that
Helen Steyeart will arrange the flowers and also arrange to
have the birthday cake baked. It was estimated that there
would be between 200 and 250 people present. Two nice flower
arrangements will cost approximately $60. Walt Munhall is
still investigating the possibility of haoing special
commemorative buttons for the occasion.
Warehouse Project Update: Karrin Hawes reported that she has had various other
projects to work on and that the warehouse project has slowed
down, but she is in the 000`s and hopes to be finished in the
next couple of months for a full report to the Board.
Freedom To Read: Library Director distributed the newspaper clipping regarding
the decision of the Washington County Commissioners to reject
the Library Bill of Rights and Freedom to Read Statement as
part of the policy for the CLH0.
' TICHRD LIBRARY BOARD ,'INUTES
- March 8' 1989
Page 4
Motion: Munhall moved that the Library Director draft a letter to the
Commissioners to convey the Board's concern about the action
which the Commission had taken; and to point out that the two
documents are the basis for the library selection policy for
Tigard Public Library; and Co request that the Commission
look at this matter in the future and reconsider their
decision.
Adjournment: 8 : 10 p.m.
Respectfully Submitted'
Irene Ertell
Library Director
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MEMORANDUM
CITY OF TIGHRD' OREGON
TO: Patrick J. Reilly, City Administrator Respond By
FROM: Irene Ertell' Library Diructo For Your Information
DATE: April 12' 1989 �ign and Return
SUBJECT: Monthly Report, March 1989
W{%]=S: Through the Oregon Library Association (OLA) members are contacting
legislators regarding proposed legislation, especially the Per Capita grants.
Currently the Oregon State Library budget has been approved and Per Capita
funding was reduced from 17 cents to 16.75 cents. However, if the upending
limit is adjusted, there is a possibility that the Per Capita allocation may
be reconsidered. The study for a now reimbursement formula will be presented
to the Cooperative Library Advisory Board (CLAB) on April 11 . The WCCLS
Professional Board forwarded a memorandum and resolution to the CLAB addressed
to the Washington County Board of Commissioners expressing concern over the
Board' s recent action regarding the Library Bill of Rights and Freedom to Read
Statement. The resolution was accepted by the CLAB but will not be forwarded
to the Board of Commissioners at this time. The CLAB voted at its meeting on
March 11, 1989, not to request a new levy for 1989-00 fiscal year, but to go
before the public for a new levy in the spring of 1990. Library Director was
appointed to chair a committee on admission criteria for new libraries wishing
to join WCCLS.
I : Library Director met informally with members of the King
City City Council and volunteers from the King City Library. There were
questions regarding establishing a library that would be open the public in
the King City Shopping Center. There were also questions about how WCCLS was
organized and operated.
PROGRAM:EDUCATIONAURECREATIONAL Library staff has begun to develop a
program offering educational and recreational presentations for all age
groups . Reader' s adviser librarian, Kathy Davis, has organized a pilot
program to be presented during the month of May. It is being presented as the
Library' s gift to the community during the Library' s 25th birthday
oelebration. If community interest is evident, an expanded program will be
developed in the fall and presented throughout the year. 'This will entail
additional personnel and reorganization of the Library staff.
VOLUNTEERS: Thirty—four volunteers gave 513.25 hours; daily average 19 hours;
12 youth volunteers gave 47 hours; 2 community service assignees worked 2025
hours; Library Board gave 6 hours.
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_ April 12' 1989
Page 2
YOUTH SERVICES Jody Westerman is acting Youth Services Supervisor while
Kathy Davis is working with the Educational/Recreational Program. A survey
among Fowler Junior High students was conducted which yielded information that
will be useful in planning services for young adults . Children's art work
from Tigard Co.-.-Op Preschool has been on display in the children's area through
the month of Maroh. In April children' s artwork from Tigard Co-0p will be
displayed in the foyer, and art work from Metzger Preschool will be up in the
children's area in celebration of the week of the young child. It is planned
to continue to encourage local preschools to display children' s work in the
children' s area, From March 1-15 students from grades 4-8 voted for the Young
Readers Choice Award at Tigard Library. A total of 48 students voted. These
votes will be sent to the Young Readers Choice Award office in Seattle to be
included in the regional tally. Tigard Library has received a check for
$30.25 from Station KPTV 12 earned by a young patron named Alex Lewis . The
money will be used to purchase children's books.
WORK INDICATORS: March 1989 March 1988 March 1987
Adult Materials 15'408 11^273 8' 100
Juvenile Materials --9 203 7,647 4,940
Total 24,011 18,920 13,840
Days of Service 27 25 23
Average Daily Circulation 911 .5 757 567
Hours of Service 274.5 233 .5 212.5
Materials Circulated per Hour 89.6 81 61
increase in Circulation 30% * 45% 29%
Materials Added/Withdrawn 1219/40 495/0 297/4
Burrowers Registered 437 350 714
Story Time 130 (8) 108 (5) 111 (0)
(# of sessions)
Toddler Time 34 (6) 26 (6) 84 (7)
Special Children's Programs 248 (13) 71 (2) 0
(# of sessions)
Personal Computer Users 213 100 N/A
Fines/Fees $1,612.62 $1,043.05 $685.43 **
Gifts Received $58.73 $168.42 $18.27 **
*
Increase of 88.7% since 1987.
**
This number was from March and April 1987.
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