10/12/1989 - Packet TIGARD PUBLIC LIBRARY BOARD AGENDA
October 12, 1989, 7:00 P.M.
Town Hall Conference Room
1. Call to order:
2. Roll Call:
3. Reports:
o Minutes, September 13, 1989
o Monthly Report, September, 1989
o Friends of the Library
o Cooperative Library Advisory Board
4. Additions/Deletions to Agenda
5. Review Annual Report
6. Educational Services Update
7. Rental Collection Update
8. Collection Development Policy
9. Council Meeting, December 11, 1989
10. WCC1-S Decision Package Review
11. Announcements
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TIGARD LIBRARY BOARD
September 13, 1989
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Call to Order: 7:00 p.m., Amo DeBernardis, Chairman presiding.
Roll Call: Carl Kostol (new member) , Paul Hoeffling (last meeting) , Vince
Matarrese, Linda Monahan, Leslie Wismer, (one position vacant) .
Guest: Susan Mueller.
Staff: George Anne Miller, Irene Ertell
Reports: Minutes for July 12, 1989, were approved as written (no
meeting in August) .
Monthly Reports for July and August were distributed by
Library Director. Discussion centered on Telnet classes frau
Portland Cammity College and the continued increase in
library circulation.
Friends of the Library report was given by Susan Mueller. The
Friends have scheduled their second annual ice cream social
for September 23 from 2:00 to 4:00 p.m. They also plan to
send out their annual solicitation letter to raise funds for
the library.
Cooperative LibrAdvisory Board (CLAB) report was given by
Library Director. The CIAB is now studying two possible
formulas for distribution of levy funds to replace the current
one. Board members expressed their concern that a formula
based entirely on circulation with no assessed valuation
refund could hurt the Tigard Library. There was also
discussion concerning a new three year levy to be voted on in
March 1990. Members discussed public reactions to a large
increase to improve services. Consensus was that the public
is probably satisfied and reluctant to increase taxes at this
time. Library Director reviewed decision papers on county-
wide programs which reflect possible improvements in those
programs. Board members will rate the improvements high,
medium, and low and the report will be transmitted to CIM.
Library Director reported on status of the Washington County
Cooperative Library Services (WOCTS) Professional Board's
report to the CIM on Admission of New Public Libraries to
WCCLS. The CLAB has questioned "labeling" libraries by size
and service offered as well as indicating best siting for new
libraries.
Role and Responsibilities of the Library Board: This will be discussed after
the new board members are appointed.
Collection Development Policy: Library Director reported that the assessment
phase has begun. The assessment will be based on particular
areas of the collection. The next step will be to have a
committee work on the policy defining comtminity needs, library
mission and goals for the collection. Library Director
suggested that the ccomittee consist of two or three staff
members who work with the collection, a board member, and a
person from the community who uses the library.
Warehouse The warehouse report submitted by Librarian Karrin Hawes
was reviewed and the Board expressed its appreciation for a
job well done.
Educational Services : Joy Cowper, Education Assistant, began her duties
and the catalogue for the fall classes was ready for
distribution in the first week of September.
Rental Collection: The first rental book went out on August 31. The response
is positive.
statistics: Library Director distributed scme statistics on fiscal year
1988-89. When the annual report to the Oregon State Library
is complete, members will receive copies.
New MeetingT By consensus, the Board changed its regular meeting from
the second Wednesday of each month to the second Thursday.
Announcements: Library Director anrxx� that the Board is scheduled to meet
with City Council on December 11. Paul Hoeffling announced
his resignation because he is moving to Seattle. He thanked
the Board for the opportunity of working with them and the
Board in turn expressed their thanks for his work and concern
for the library.
Adjournment: 9:00 P.M.
Respectfully submitted,
Irene Ertell
Library Director
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