05/09/1991 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, MAY 9, 1991 - 7:00 P.M.
TIGARD CIVIC CENTER - TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER
2. ROLL CALL: DeBERNARDIS u GROSSEN KOSTOL
MATTARRESE MONAHAN WISMER
3. Approve Minutes from April meeting.
4. Monthly Report for April, 1991.
5. Report - Friends of the Library.
6. Report - Cooperative Library Advisory Board.
7. Budget FY 1991 - 1992.
8. Library Policy revisions.
9. Update on Library issues and projects.
10. Library expansion program.
11. Vision 2000.
12. Adjournment
TO ENSUREA QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZNEWTON AT
6394171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
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TIGARD LIBRARY BOARD
April 11, 1991
MINUTES
Call to Order: 7:05 p.m., Chairman Amo DeBenardis presiding.
Roll Cali: Susan Grossen, Linda Monahan, Leslie Wismer
Excused: Carl Kostol (attending Oregon Library Association
Conference)
Absent: Vince Matarresse
Guest: Yvonne Burgess, Liz Newton
Reports: Minutes for the February 14, 1991 meeting were approved as
written. (Meeting for March 14 was canceled.)
Monthly reports for February and March 1991 were reviewed.
Friends of the Library report was presented by Yvonne Burgess.
The Friends ongoing book sale at the library continues to grow,
estimating a $50 to $60 monthly income. The Friends group
voted to participate in decorating a room at the Pittock Mansion
for Christmas 1992, following the theme "A Storybook
Christmas."
Cooperative Library Advisory Board(CLAB)report was presented
by Yvonne Burgess. The books by mail service is conducting a
survey to identify the user who is wholly dependent on this for all
library service. Those who use it as a convenience or adjunct to
direct library service are being polled on their willingness to pay
return postage or an annual fee for the service. The Building
Committee is considering employing a student intern to collect
data on each public library's needs and plans.
Budget FY 1991-1992: Library Director reported that a meeting with the City
Administrator and the Finance Director had produced no changes
in the budget as submitted. There were no assurances, however,
that personnel requests will be met because of a "cap" on total
number of City employees. The Board reviewed a draft
memorandum addressed to the Budget Committee, supporting the
library budget request and suggesting that the City begin
planning for the expansion of the library building by setting aside
funds this next fiscal year.
Library Policy Review Committee: Board member Monahan and the Library Director
reported on the four sections of the Library Policy Manual
(May 1988) which had been selected for revision. Monahan
presented a four point statement which reflects the role of an
advisory board and the way this Board actually carries out its
duties. There was discussion on the importance of the Board's
MOTION: not being involved in the operation of the library. Monahan
moved that this statement be adopted and referred to the City
Council for replacement of the list of the Board responsibilities in
the current City resolution. Motion was seconded and approved
by all attending members. The Library Director will prepare this
information for City Council consideration and adoption. Revised
sections of the policy on Meeting Room Use, Reconsideration of
Library Materials, and Privacy of Records, were presented and
MOTION: discussed. Monahan moved that these revisions be placed in the
Library Policy Manual. Motion was seconded and approved by all
attending members.
Update of Library Issues and Proiects: Library Director distributed copies of the
1990 output measure survey, indicating that representative
patrons comments and staff replies are being readied for
publication in CityScape. The Library Director announced there
is one Board vacancy currently and one in July when Linda
Monahan's term expires. Monahan will not be available for
reappointment. The Library Director received a telephone call
from a professional collector, who collects library fines and
overdue books. The City Administrator has expressed concern for
the poor relationship it could create between the library and its
users. The Board agreed. Efforts to restore the John Tigard
House and create a support group are progressing under Senior
Library Kathy Davis's direction.
Adiournment: 8:40 p.m.
Respectfully submitted,
Irene Ertell
Library Director
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