03/12/1992 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, MARCH 12, 1992 - 7:00 P.M.
TIGARD CITY HALL - TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER
2. ROLL CALL: DeBERNARDIS BURGESS CUNDIFF
GROSSEN HARTZELL KOSTOL
MATTARRESE
3. Approve Minutes from February 13, 1992 meeting.
4. Monthly Report for February, 1992.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Budget 1992-1993.
8. Library Expansion Program.
9. Joint Meeting, City Council - April 14, 1992.
10. Reorganization of Electronic Equipment and Library Information Programs.
11. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON
I AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
h:VoginV61fib-A
TIGARD LIBRARY BOARD
February 13, 1992
MINUTES
Call to Order: 7:05 p.m., Vice Chairman Vince Matarrese presiding.
Roll Call: Yvonne Burgess, Susan Grossen, Carl Kostol
Excused: Amo DeBernardis, Jeri Cundiff
Absent: Marilyn Hartzell
Staff: Irene Ertell
Reports: Minutes for January 9, 1992 were approved as written.
Monthly Report for January was reviewed by the Library Director. The daily
average of 3 FTE in volunteer time was noted. January's record breaking
circulation was also noted.
Friends of the Library report was presented by Yvonne Burgess. Two index
tables were purchased as memorials to deceased members, Terry Frye and
Ray Coffeen. The Friends have$5,000 in their treasury for library purchases.
The group is participating in the county-wide Friends' Group that has recently
formed.
The Cooperative Library Advisory Board (CLAB) report was presented by
Yvonne Burgess. There will be considerable carryover into the new fiscal
year because of savings in redesign of Books By Mail and increased
collection. West Slope Library and Banks Community Library will receive
additional funds ($15,000 and $7,500, respectively) to overcome problems
with building repairs and rental increases. The video program highlighting the
public libraries will soon be available.
Budget 1992-93: Library Director outlined budget requests for personnel, materials and
services, library materials and capital outlay. Members expressed support for
the requests.
Library Expansion Program: Library Director distributed a memo from Chairman DeBernardis
expressing concerns for the future of the library program and the facility. The
memo outlined some of his concerns with developing technology. The Board
asked the Library Director to gather information on new developments in
library technologies.
Joint Meeting, City Council: Library Director reported that City Council would like to meet with
the Board on Tuesday, April 14 at 5:30 p.m. Board concurred and also
decided to hold their regular meeting following the meeting with City Council
instead of their regular time on April 9.
Public Use Computers: Library Director outlined the problems of public use computers and how
it is impacting the increasing traditional user activity throughout the library.
The need for more CD ROM stations was also discussed. The Board
concurred that the plan to curtail the number of computers for public use to
free up staff time which is needed elsewhere and to offer more informational
facilities (CD ROM indexes, encyclopedia, text programs) would be an
appropriate action. The Board was concerned that the public computers no
longer serve the original purpose of general computer education, information,
and consumer guidance, but have become a personal use service with the
users demanding premier service and time for something which is not a
primary library service. They recognized that additional personnel is not in
line with City policy at this time and that staff time could be better allocated
to the increasing usership of the primary library service. Library Director will
keep Board advised.
Adjournment: 8:55 p.m.
Respectfully submitted,
cfzlid
Irene Ertell
Library Director
The emphasis is shifting from collections to access
Technology & M•
•an nterpfis Society
largely by the number of books in its Further advancements in photo-
By Richard De Gennaro collections.The New York Public Li- graphic and printing technologies re-
brary took great pride in the compre- duced costs and made it possible for
HEN I STARTED my ca- hensiveness of its collections,its free publishers not only to produce cata-
reer at The New York Pub- access, and its long hours of service. logs but also to republish the text of
lic Library 30 years ago,the Until 1970 it was open every day of the materials themselves. Thus we
stock-in-trade of research libraries the year from 9 a.m. to 10 p.m. had collections of Spanish plays,col-
consisted of books, journals, news- lection of French revolutionary doc-
papers, and manuscript materials. Hirst new technology: microform uments, the Kress collection of the
The principal means of accessing the New technology was first intro- history of economics, and the Short
collections was the library,s card cat- duced into libraries in the 1950s. One Title Catalog of Books Printed in
alog. The only machines in use were of the first and most important ad- English in the Sixteenth Century.
typewriters, telephones, photostat vances was the introduction and This new technology allowed librar-
machines,and some primitive micro- widespread use of microfilm as a ies for the first time to acquire entire
card and microfilm readers. means of expanding the resources of collections of fully cataloged materi-
Those who wanted access to li- libraries. Microfilm had been used in als and was an important step in the
brary materials had to come to the libraries since the 1930s, but it came process of facilitating and equalizing
library and either use them in the into its own in the 1950s with the de- access to library resources.
building or borrow them for home use velopment of a variety of new and
where that was permitted. If a library improved automatic cameras, proc- The revolutionary photocopier
did not have what the patron wanted, essors. and printers. Microfilm was a Another major development in
he or she either had to send for it on form of republication that made avail- the mid-1960s was the introduction of
interlibrary loan, which was a long able to libraries materials they could the Xerox 914 machine. The Xerox
and uncertain process, or find out not otherwise acquire. It also,for the machine, more than any technologi-
where it was and travel to that library first time, enabled large collections cal advance to date, revolutionized
to use it. There were no copying ma- such as an entire run of a newspaper the way libraries were used. It en-
chines.Copying was done by the user or a manuscript archive to be lent by abled users to make a copy of a docu-
in longhand or on a typewriter. one library to another. ment in a library and to own and use
Libraries were the only source A combination of microfilm and it in their homes and offices.
for back files of books and journals the Xerox Copyflow process came The Xerox machine also made it
and other research materials. This is into use in the early 1960s and provid- possible to write to a library and re-
why it was so important for them to ed a means for the economical repro- ceive a copy of a document that a
have large local collections and why duction and publication of card cata- library owned and use that document
the value of a library was measured logs by photographing them 21 cards at a distance. It was no longer neces-
to a page and producing them in book
Richard De Gennaro is Director.The New form. This process made possible the
York Public library.This is an edited wide dissemination of catalogs of en- De Gennaro before an NYPL mural
j version of a paper presented at the second tire libraries or special collections by Edward Laning, one of a WPA
1 Pacific Conference on New Information which,in turn, made them accessible series documenting the history of the
Technology, Singap�re. May 29-31, 1989 to scholars at a distance. printed word (Photo: Bill Kelly)
40 LIBRARY JOURNAL'OCTOBER I. 1989
sary for scholars to bear: heavy In sum, the principal effec organizations begin to compete with
costs of travel to distant cities to con- technology on libraries over these each other and with commercial ven-
sult materials that their libraries did four decades has been to bring about dors in the marketplace.
not own. With this development a li- a revolution in access to library re- OCLC, RLG, WLN, Utlas, and
brary's collectioncould be viewed as a sources by users.Technology is mak- other library cooperatives are com-
source for making copies of docu- ing the resources within the library pelled by economic realities to com-
ments in addition to being a place for available beyond its walls,and the re- pete with each other for business and
reading and consulting them. Librar- sources beyond its walls available customers.OCLC has effectively put
ies became publishers of single copies within the Iibrary. the Library of Congress out of the
on demand. card distribution business. It is now
Libraries in the info marketplace marketing an integrated library sys-
The technology explosion In the preface to the 1983 reprint tem,the LS/2000,in competition with
The development of computer- edition of his classic, Automation, other vendors of turnkey library sys-
ized database search services in the John Diebold outlines three stages of tems. Cooperatives are in competi-
mid-1970s made vast quantities of up- automation. In the first stage you tion with other cooperatives,not only
1 to-date information about new publi- automate what you did yesterday;in for members, but also in selling par-
cations readily available to libraries the second stage you find that what ticular services such as cataloging,
and users.The use of online searching you do changes;and in the third stage interlibrary loan,and searching.
and access was another major step in you find that as a result of these
the process of making information changes, the greatest change of all
about library collections widely avail- occurs: a transformation of society. _
able. It was a logical continuation of Putting this into a library context,
the same trend that the published book we could say that in the first stage of
catalog started a decade earlier. library automation we automate the
Large and flexible online union library's operations,through local ef-
catalogs of the holdings of thousands forts and by forming utilities andcoop- 51 =
of library collections were made ac- eratives to share technology and bibli-
cessible in the late 1970s with the ographic resources; in the second UU
emergence of OCLC and the Research stage,libraries-take on new and differ-
Libraries Group's Research Libraries ent functions; and in the third stage,
Information Network (RLG/RLIN). the changes brought about by the fust
The electronic mail capabilities pro- two stages transform the library's en-
vided by the OCLC and RLIN net- vironment and redefine the way it per-
works greatly facilitated and expand- forms its mission. ' t
ed the use of ILL and made effective Diebold's three stages can also
resource sharing a practical reality, provide a frame of reference for the
Resource sharing has been further en- development oftheinformation indus- r
hanced by the use of telefacsimile try. For example, in the first stage, FQ _
machines. existing information vendors such as _
Another major advance in the Chemical Abstracts Service,BIOSIS,
use of technology to facilitate access and Engineering Index automate their
to library resources is the rapid data collection and publishing opera-
growth of CD-ROM and other forms tions; in the second stage,they and a
of optical disc and videodisc systems growing number of new vendors begin
in combination with powerful micro- offering new online and full-text ser- Erosion of the free library ethic
computer systems. The new optical vices;and in the third stage,the way in The growing use of technology is
disc technology will make possible which information is produced, mar- beginning to erode the free library eth-
the storage, retrieval, communica- keted,and used in oursociety is totally ic. Libraries have been compelled to
tion,and manipulation of vast quanti- transformed. Of course, these stages begin selling certain high-tech services
ties of research resources in electron- do not happen in a neat progression; to their users beginning with photo-
ic form. The availability of informa- they overlap,and it is difficult todistin- copies in the 1960s and online search
tion in this form,along with the avail- guish clearly the boundaries among services in the 1970s.In the 19€0s they
ability of information in distant online them. Libraries and information ser- willbe sellingaccess toonline informa-
databases, will transform the way ii- vices are beginning to move from the tion and a growing number of other
braries operate and provide services first to the second stage ofautomation. expensive high-tech services. Some
in the next decade. An important aspect of the trans- libraries have estabhshedsemiautono-
Inthefuture,the size ofa library's formation is a blurring of distinctions mous reference and information ser-
collection
ercollection of conventional materials between commercial and not-for- vices to facilitate the sale of services to
will matter far less than it does now, profit information suppliers,between business and industrial users.
The question is no longer how many vendors and libraries. The pressures Libraries are being forced to com-
volumes a library has,but how effec- of the technology-based information petewith each otherandwith commer-
tively the library can deliver needed marketplace give rise to a growing cial information brokers for a variety
resources from a wide variety of competition between and among the of library and document delivery ser-
sources to users via the new technolo- various information suppliers. Li- vices.Chemical Abstracts Service and
gy.The emphasis is shifting from col- brary cooperatives create computer University Microfilms International
lections to access. The new informa- networks and utilities to take advan- have entered the document supply
tion technologies are democratizing tage of technology;in response to fi- business in a serious way. Trey are
the availability of research resources. nancial pressures these not-for-profit competing not only with sim ar ser-
42 LIBRARY JOURNALOCTOBER 1. 1989
vice's provided by the British Lib. started with the use of new technolo- i by change, discontinuity, and
Development Supply Centre,but also gy in the 1960s.The way libraries re- opportunity. We are entering a new
with the OCLC and RLG interlibrary acted to these forces over the last era and the only way libraries can
loan networks based on the collections three decades can be summarized in conserve what they have built in the
of conventional libraries. three words:autonomy,cooperation, past and perform=their vital mission
The role that conventional li- and competition. Diebold is right. in the future is by innovating. As Pe-
braries played (with considerable re- Technology is transforming not only ter Drucker said: "In a world buffet-
luctance) as the sole or primary our library and information environ- ed by change, faced daily with new
source of interlibrary loan or docu- ment, but our entire society, threats to its safety, the only way to
ment supply 20 years ago in the pre- The trends being described in the conserve is by innovating."
electronic age is being taken over by a library and information field are par- The danger for libraries is that
varietyof other information vendors in allel to and part of the major econom- the rate of change in our information
the new competitive information mar- ic, social, and political trends of the society is accelerating so fast that it
ketplace. What was a burden to re- last two or three decades. We have appears to be chaotic. Indeed, a re-
search libraries has become a profit- seen the relative stability of the 1960s cent best-selling business book by
able commercial opportunity to the give way to the volatile changes of Tom Peters is entitled Thriving on
new vendors.The market demand for the 1970s and 1980s. We are experi- Chaos(The Book Review, LJ,Octo-
documents has increased enormously encing a number of historic swings in ber 15, 1987,p.78).The book's main
in the last 20 years,and while the num- our society. Government ownership message is that business, in order to
ber of library transactions is increas- is out,privatization is in;government survive and meet the competition, is
ing,the market share of the new ven- planning is out,business and free en- going to have to innovate at a rate
dors is increasing far more rapidly. terprise are in; welfare is out, self- that far exceeds in order of magni-
Technology is transforming the reliance is in; centralization is out, tude anything to which we have been
library and information scene and it is localization is in;free is out,fee is in; accustomed.
no longer possible to make clear dis- cooperation is out,competition is in. The business world in the United
tinctions between the commercial and I am not saying that all these changes States is getting that message finally
the not-for-profit sectors.Moreover,a are good,but they are happening,and and is gearing up to this level of inno-
large proportion of the exhibitors at a the reason they are happening is at- vation. We are seeing large-scale
major American Library Association tributable largely to the high-tech changes taking place. Companies are
convention today are high-tech com- revolution that began in the 1960s. cutting costs and increasing efficien-
panies that did not exist 20 years ago. As we entered the information cy by greatly reducing their head-
In the pretechnology days we could tell age, many technologies and futurists quarters and middle management
the good guys from the bad guys,that were predicting that information tech- staffs and decentralizing their opera-
is,the virtuous not-for-profits from the nology would put libraries out of busi- tions. They are moving quality con-
greedy commercial vendors. But it is ness.But the evidence is that technolo- trot and decision making to the low-
not so easy anymore. Under its not- gy is, in fact, putting libraries into est possible levels.They are develop-
for-profit cooperative guise, OCLC business,for better orfor worse.Tech- ing and testing new products and
has emerged as one of the most aggres- nology is bringing a profusion of new feeding the winners and killing the
sive and profitable competitors in the players into the library and informa- losers.
marketplace. tion marketplace. Before technology, While business can make these
libraries were the major, sometimes rapid and frantic moves to stay ahead
A blurring of roles the only,sources of scholarly informa- of the competition,libraries are pub-
If the libraries and the library utili- tion.Libraries continue to grow in im- lic service institutions and live in a
ties are beginning to behave like com- portance and to serve a vital function. different culture by different rules.
mercial vendors,the commercial ven- but their relative share of the expand- Our traditions and our industrial age
dors are, in turn,beginning to behave ing information market is diminishing. organizational structures inhibit us
like cooperative not-for-profit organi- from making the kind of innovation
zations. In this interesting blurring of Conserve by innovating that is needed to compete and survive
roles,we see companies forming user When I became a librarian 30 in this entrepreneurial and competi-
groups and advisory boards and enter- years ago, libraries were stable and tive marketplace. Technology may
ing into joint development arrange- conservative and change came slow- be putting libraries into business,but
ments to elicit the ideas and coopera- ly, if at all. Publishing was the other our inability to change, to provide
tion of their valued customers.We see leg of the information industry and it new services, and to renew our li-
businesspeople writing papers and was just as stable and conservative as braries threaten to leave us behind in
contributing their time and expertise to the library field. By the 1960s, with the competition with new informa-
serving on committees and boards the introduction of the new informa- tion providers.
without pay.We see companies spon- lion technology and the expansion of I have always been an optimist
soring a variety of useful functions and higher education and the knowledge about the future of libraries and I still
activities in the library and information industries, everything began to am, but I believe librarians are going
arena.On another level,we see com- change and at an ever-accelerating to have to work harder and smarter if
panies like IBM, AT&T, and DEC rate. Libraries and traditional we are going to make it into the 21st
contributing millions of dollars worth publishers had to make way for and century. The greatest challenge fac-
of equipment to universities. We see share the field with a vigorous and ing library leaders in the next decade
universities selling their research and rapidly growing commercial informa- is not to implement new technology,
development capabilities to the For- tion industry. it is to implement new entrepreneur-
tune 500 corporations. At the beginning of this era, our ially oriented management structures
All this commercial and compet- field was characterized by stability and cultures in our ailing indusTA-W-
itive activity on the library scene and continuity. Now it is character- age libraries.
LIBRARY 5OURNAL OCTOBER L 1989 1t
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator
FROM: Irene Ertell, Library Directory.,
DATE: February 25, 1992
SUBJECT: Reorganization of Electronic Equipment and
Library Information Programs
The library staff has been engaged in reassessing the services offered, the
utilization of staff time and the growing demands for information. It has
become clear that some services demand a lot of staff time and are consumed
by a relatively small number of people. We also discovered that there was
a concentration of labor intensive tasks/services in one area--the circulation
desk.
More staff and more space is not an option at this time. In our assessment we
looked at eliminating some services (those not considered primary by our stated
goals and those which tended to serve a small number of patrons) . We also looked
at how staff time is assigned to primary and non-primary tasks.
As a result we immediately established 65-hour per week reference desk coverage.
This enabled us to place some service tasks at the reference desk instead of at
circulation, i.e. , checking out Cole's Directory, Contacts Influential, Kelley
Blue Books, etc. , for use in library. This also eliminated the necessity of
circulation staff having to take reference messages or deal with basic reference
information-type questions. The telephone number which is always open into the
lbirary was put on a separate line with a separate instrument so that these calls
are answered by work room staff.
These actions helped to relieve some of the "busyness" at the desk but there were
still a number of tasks being sandwiched in between the primary function of check-
ing out materials, collecting fines, registering users and dealing with all the
glitches that go with these activities.
To deal with this problem it is proposed to assign the tasks/services which inter-
fere with primary circulation functions to another location nearer the front en-
trance to the library. At this location would be the primary telephone receiving
all incoming calls on the library's public line. These calls would be sent to the
appropriate extension or if the call concerned overdues, holds or location of a
book, these calls could be handled here and never reach the circulation desk.
Many calls for open hours and general information could be handled at this station,
relieving much of the congestion and stress at the circulation desk. There are
other tasks that come up periodically that can be handled in this way.
In order to staff this new station we looked at one of the services we had identi-
fied as non-primary, staff-time-consuming and used by relatively few people -- the
personal computers. There are four -- IBM, Macintosh and two Apples. The initial
purpose was to educate users on the basics, give them something to compare and
equip them to buy their own computer. Actually a group of patrons use them for
business uses, family records, financial records and writing books. With this
more sophisticated user has come demands for service which takes more and more
Pat Reilly Memo
February 25, 1992
page 2 "
staff time. When our one knowledgeable, assigned part-time computer staff person
is not on duty the circulation staff are subjected to verbal intimidation and ha-
rassment. This staff time can be better used at the circulation desk freeing other
personnel to staff the entry desk.
Since this is not a primary service of the library but it does make an inordinate
dent in our service to the public, we have decided to eliminate all but the Apple
computer which has a color monitor. This will be moved into the children's area
with the educational software we have on hand. There will be no adult software
or printer. When it "self destructs" we recommend that it not be replaced.
Many people do use the personal computers for resumes and letters. We have
decided to replace one of the personal computers (the IBM) with a word processing
typewriter. As the three conventional typewriters need to be replaced we will
consider adding more word processors depending on our experience. The word pro-
cessor typewriter is a simple machine and should not require any more staff time
than the typewriters, which is minimal.
The IBM will be folded into the city network or serve as a terminal for new
CD ROM programs which we plan to add. The Macintosh does not network easily,
therefore we plan to buy CD ROM programs similar to those being purchased for
the schools so that homework can be done in the public library when schools are
closed. It will greatly increase our reference resources.
The second Apple, which is slowing down and is antiquated, will be placed for
auction.
In all our considerations we kept coming back to the question of how to serve the
increasing number of people seeking information. This past year we installed a
system (Pro Quest) which has Business Dateline and Periodical Abstracts on disks
and another system called Newsbank. Both systems are easy to use and have expanded
our access to current information. The public has taken to these systems and both
work stations are frequently used so that staff has to resort to the paper copy of
Readers ' Guide, This is success. People can locate information and frequently do
not need staff help or at least not a lot.
We propose to begin adding more of these data bases. This year we are able also
to add Information Access--Health Reference Center because of price breaks on items
initially planned as well as on our current purchases. Next year we hope to add a
telephone directory which will operate on Pro Quest.
As an aside, we "failed- the Fire Department's inspection in the audio-visual area
and must do some re-wiring. We're having the area wired to that we can take care
of as much equipment as possible in the future. This will enable us to network
some of the systems for simultaneous access as well as maintain unique stations.
Pat Reilly Memo
February 25, 1992
page 3
This is where we are. We believe that we will be serving more people better
because our staff will be better utilized and less stressed. We sincerely
.believe that the information/electronic systems we have planned will enable
more patrons to help themselves and staff can deal with the problems. We
certainly know that a greater number of people will benefit from the new
use of the audio-visual space than is now the case.
The reassessment will continue as we look for more ways to do a good job
with tax payers' money.
Washington County Cooperative Library Services
COOPERATIVE LIBRARY ADVISORY BOARD MEETING
Tuesday, February 11, 1992 / 7:00 p.m. / Hillsboro Public Library
MINUTES
Members: Beaverton -Wes Yuen
Cornelius - Maggie Firey
County at Large, East - Sally Cutter, Stuart Director (alt.)
County at Large, West - Ed Ohlmann
Cedar Mill - Marjan Wazeka (alt.)
Forest Grove - Connie Fessler
Hillsboro - Shirley Huffman, Tim Erwert (alt.)
Sherwood - Rick Hohnbaum
Tigard - Yvonne Burgess
Tualatin - absent
WCCLS Staff: Peggy Forcier, Eva Calcagno, Sara Campbell
Board Members and Friends: Cynthia Pitts, Bob Affolter, Debbie Brodie (Library
Director), Dorothy Swanson, Natalie Norcross.
CALL to ORDER / APPROVAL of MINUTES
Chair Ohimann called the meeting to order at 7:05 p.m. and thanked Board Mem-
bers and Friends for attending. Huffman moved for approval of the December
loth minutes. The motion was seconded by Hohnbaum and it passed unani-
mously. The January 14th meeting had been cancelled.
REPORTS
Manager's Report - 1) Forcier reported on "Circ's Up", the recent PR activity at
public libraries which celebrated the increase in county-wide circulation of almost
400,000 items from 1990 to 1991. An article about this event will appear in the Val-
ley Times and a photograph was in the Oregonian last week. It should also be
Mailing Address:RIO. Box 5129 Aloha,Oregon 97006 Location: 17880 S.W. Blanton Street Aloha,Oregon Telephone:(503)642-154-1
noted that a recent check of the database indicates that almost two out of three
Washington County residents are registered library patrons. 2) Another change
recommended by the PR committee has been incorporated into WCCLS daily
operations. Patron notices (overdues and holds) and library cards now have the
words "Washington County Cooperative Library Services" printed on them in
place of "Washington County Inter-Library Information". Both Fessler and Firey
cautioned about publicity materials which might mislead local residents to believe
that all public library service in Washington County is funded by the WCCLS levy.
3) The slide tape presentation has been updated and is being transferred to video.
A video copy will be sent to each public library for use with staff, boards, friends,
and local groups.
Report on Mailing Holds Demonstration - During November and December,
Hillsboro Public Library and West Slope Community Library participated in a trial
project which gave patrons the option of having books reserved for them mailed
to their home. The objectives of the project were 1) see if patrons were interested
in this alternative; 2) determine the impact on library staff; 3) see if patrons would
be willing to pay a fee for this service. Hillsboro mailed out 604 items; West Slope
mailed 12 items. Copies of a patron survey were circulated to the Board and
response encouraged. The WILI User's Group and the Professional Advisory
Board will look at the results of the survey at their March meetings to see whether
they would recommend that this practice be implemented county-wide or not.
Overall, the reaction from borrowers who used the service was positive but
responses were mixed regarding whether they would be willing to pay for the
service. No action was required at this time.
OLA Proposed Legislative Program -As Washington County's representative to
the OLA Legislative Committee, Deanna Draper (Sunset High School Librarian)
had asked to come before the Board. She answered questions about the draft
OLA platform which had been distributed with the agenda. The legislative plat-
form will be presented to the OLA membership at the annual conference in April.
NEW BUSINESS
County 2000 Status Report - Huffman attended this meeting on Ohlmann's be-
half. The objective of the meeting was to give the county's consultant, who is
revising County 2000, input from a wide range of county boards and committees.
She was disappointed, from the library perspective, because of the heavy em-
phasis from special interest groups on land use, public safety, health and human
service issues. There was little discussion and no criticism about the future of
libraries as presented in the report. Huffman will follow up to get a written synopsis
of the meeting.
2
FY 92-93 Budget - Mid year in FY 91-92, expenditures are less and revenue is
more than had been estimated. Unexpended funds can be carried over from this
levy to the next one, reducing the amount needed in future years. Fessler asked
why the full $.45/thousand rate was not applied to county-wide assessed value
(explanation attached). Forcier asked the Board to consider two funding issues
before the budget is submitted on March 2. One relates to community libraries;
the other to funding for Beaverton for use of their reference and periodical collec-
tions. Considerable discussion ensued about the first issue. Fessler expressed
concern about the precedent that would be set. Forcier made it clear that re-
quested funds would be in addition to a share of the Per Capita which community
libraries have received in the past. Hohnbaum moved to approve an additional
$7,500 for Banks (to maintain staff/hours, fund rent increase, increase the book
budget by$1300), $7,000 for West Slope (for outside lighting and stair replace-
ment) and consideration of a request with more specific information at the next
meeting for 1) West Slope (for books and to maintain staff/hours) and 2) Cedar
Mill. The motion was seconded by Fessler but failed on a roll call vote as follows:
Fessler, Hohnbaum and Ohlmann voted in favor of the motion and Burgess,
Cutter, Firey, Huffman, Wazeka and Yuen opposed the motion.
A second motion, put before the Board by Burgess, called for an additional
$7,500 to Banks (to maintain staff/hours, fund rent increase, increase the book
budget by $1300) and an additional $15,000 to West Slope (for lighting, stairs,
$2500 for books and to maintain staff/hours) and consideration of a request with
more specific information from Cedar Mill at the next meeting. The motion was
seconded by Fessler and it was approved unanimously. Fessler moved that a
task force be appointed to recommend guidelines for funding community libraries
in the next levy. The following members were appointed: OhImann, Fessler,
Dyess and Yuen. The second issue to be addressed concerning funding for use
of Beaverton's reference and periodical collection as a county-wide resource was
carried forward to the March meeting.
Computer Rel2lacement Process/Timeline - Calcagno distributed a timeline
handout and reported that a consultant has been selected. The committee which
has been appointed to work with the consultant consists of Calcagno, Forcier, two
members of the WILT User Group and a representative of the county's data
processing contractor. The goal is to have a vendor selected by August, 1992
and the new computer installed by December, 1992.
Reimbursement Formula: Issues, Concerns -As a first step toward develop-
ment of a new levy, Ohimann asked for a discussion of the current non-fee access
formula. Erwert suggested that ideas might best be requested from the Profes-
sional Advisory Board which would in turn report back to the CLAB with their
recommendations. Fessler concurred. OhImann asked Forcier act as a liaison be-
tween the two boards.
3
Objectives for Spring Survey-This agenda item will be put off for discussion
until the next meeting.
Garden Home Update - Ohlmann reported that the Garden Home Center Com-
munity Library has apparently elected not to seek public library membership in
• WCCLS at this time but will continue to apply for development grants to purchase
books.
News & Happenings - Banks: A new quilt has been started for the annual raffle.
Last year's quilt netted $900 for the Friends of the Library. Beaverton: The
library is pleased with the hiring of its new director. Cedar Mill: There has been
an upsurge of gang-related graffiti around the library, especially around the
telephone. Cornelius: Circulation is down but staff have been unusually busy
answering reference questions and helping patrons. Forest Grove: The city will
soon be getting doors to improve handicapped access. Hillsboro: More material
has been made more easily accessible by the public, to cut down on "fetching" by
staff. Reference will add a company profile service which will aid the many un-
employed in the area. Through AT&T, the library will soon have access to "Lan-
guage Line" a translation service which will help in communicating with the large
Hispanic population. Sherwood: Hohnbaum attended Washington County
Public Affairs Forum where Rena Cusma was the speaker. Tigard: The City has
installed automatic doors for the front of the library, enabling easier access by
handicapped patrons. West Slope: The recent Friends book sale raised $560.
Adjournment / Next Meeting
The meeting was adjourned at 9:15 p.m. The next regularly scheduled meeting
will be Tuesday, March 10 at Tualatin Public Library.
Respectfully submitted,
�6't,C.Cl1i��
Peggy Forcier, WCCLS Manager
Handouts: WILI Hardware Platform Replacement Activities Timeline, Letter from Tigard City
Manager Pat Reilly (Tigard CLAB Alternate), Mailing Holds Summary
Materials to be distributed with Minutes: Explanation of $.44 on property tax statements
4
Washington County Cooperative Library Services
PROFESSIONAL ADVISORY BOARD MEETING
Thursday, January 30,1991/1.00 PM/WCCLS Offices
MINUTES
MEMBERS: Beaverton -Shirley George
Cedar Mill -Marjan Wazeka
Cornelius - Maggie Firey
Forest Grove-Colleen Winters
Hillsboro-Debbie Brodie,Dorothy Swanson
Tigard - Irene Ertell
Tualatin-Ruth Kratochvil
Sherwood -absent
West Slope-Mary Lee Gregg
Academic Libraries-Rich Enger, Maureen Sloan (Alt.)
Clackamas Network-Candy Ciscell
High School Libraries -Deanna Draper(Alt.)
Special Libraries-Ann Karlen
Youth Services Committee -Bev Simpson
WCCLS STAFF: Diane Barry, Eva Calcagno, Peggy Forcier, Linda Lybecker
CALL to ORDER / APPROVAL of MINUTES
The meeting was called to order at 1:00 PM by Chair Dorothy Swanson. The minutes of the Septem-
ber 26th meeting were approved as distributed.
REPORTS
Special Report-OLA Legislative Program - Deanna Draper, a member of the Oregon Library As-
sociation Legislative Committee reviewed the draft of their proposed legislative program. The first
three items on the program include funding for library services to continue with at least the current
level of support, continued free and equal access to resources of all Oregon libraries, and replace-
ment of LSCA funds with State funds in the State Library Budget to allow more grants to libraries
(handout attached for those not at the meeting). Additionally, Governor Roberts plans to reduce
the number of boards and commissions, including the State Library Board. She has proposed includ-
ing the State Library in the Secretary of State's office. One advantage of such a move might be addi-
tional clout for the State Library. Disadvantages might be less direct access to OSL's governing
board to discuss concerns or the State Librarian becoming a political appointment. Draper is willing
to visit local libraries to discuss the recommendations with staff or boards. Multnomah County
Library will host a informational meeting on lobbying, February 21st from 1 to 4 PM. Interested
Mailing Address: R.O. Box 5129 Aloha,Oregon 97006 Location* 17880 S.W. Blanton Street Aloha,Oregon Telephone:(503)642-1544
Reference Committee-Lybecker reported that the Reference Committee toured the Oregon
Primate Research Center, discussed ideas for the Reference program long range plan,reviewed cen-
sus materials,and shared information on newly acquired reference tools.Julianna Ross from the
Reference Committee volunteered to help develop a library exhibit titled"Ann Frank in the World
1929- 1945". This will be a tri-county effort, coordinating bookmarks,bibliographies,programming,
etc. The Committee asked public libraries to consider broader circulation of audiovisual materials.
They also discussed problems related to providing library service to the homeless, specifically check-
ing out materials to individuals without an address. The WILI User Group was asked to develop a
policy on this issue. Tektronix will close their library to the public effective February 1st. They will
continue to send inter-library loans,make copies, etc. The next meeting will be February 12 when
two community information referral specialists will present an overview of their services.
Sj2eci 1 Libraries -Anne Isbell was absent due to wrist surgery. Ann Marlen added that eight law
librarians who staff county law libraries in Oregon meet twice a year to discuss county issues related
to law libraries. All these libraries are funded by a portion of the filing and civil cases. The law
library will be moving into the second floor of a new building being constructed immediately north of
the Washington County Justice Center.
Youth Services Committee-Simpson reported that two-new storytelling kits were added to the coI-
lection.A subcommittee was formed to recommend purchase of multi-media enhancements for the
kits. The summer reading performers have been scheduled: Lisbeth(zany humor/stories), Mary
Ester Hart(Wilbur the Crocodile),and Oregon Fantasy Theatre (Hoo-Hah Circus). A promotion
was prepared for the Young Readers Choice award. Sue Madden will present an Intellectual
Freedom workshop Friday,February 28th at the PGE Auditorium. Michale Gabriel, story teller,
will present a workshop on April 3rd.The Committee would prefer to limit the storytelling
workshop to youth services librarians and their assistants in order to make it a more valuable train-
ing experience.The next meeting will be February 7th.
Public Relations Committee- Barry reported that the Trailblazer video PSA will be distributed
nationwide via the American Library Association. Fifty copies of the PSA will be produced and
duplicated with local donations and mailed to the 50 top rated television stations in the nation. The
PSA will also be distributed through the NBA network. Pians for the food drive in April continue.
Sandra Minter will write a news release for this event. A possible new WCCLS logo (which the
committee found worthy of sharing with the whole group)is being prepared for consideration.
OLD BUSINESS
Report on ADA Workshop- Calcagno said she attended the workshop to learn what could be
changed with regard to library automation to assist disabled persons. The workshop presenters said
that people who have disabilities many times have adaptive technology which they carry with them
and which could be attached to existing equipment(PC's) if it is wheel chair accessible. Calcagno
has made a test purchase of magnifier that sits in front of a monitor for people with minor vision im-
pairments. Ertell mentioned that Tigard will install doors that open automatically to the library and
to City Hall. Firey indicated that a new parking space was designated for disabled patrons immedi-
ately in front of the library. Others discussed the benefit of the workshop and the need to learn
more about this subject. The group discussed TDD service for the deaf. Beaverton Library plans to
instal a TDD and WCCLS has one in next year's proposed budget.
3
may join as early as July of 1992. Ft. Vancouver has some reservations because they have an existing
agreement with Hood River which does not include payment for net lending and which both sides
would have to agree to modify if payments were added. Clackamas,Multnomah and Washington
counties could offer reciprocal borrowing to Hood River even if Ft.Vancouver did not do so at this
time.
Youth Services - Lybecker reported that an intellectual freedom workshop with Sue Madden has
been scheduled for February 28th and another workshop is planned for April 3 with storyteller
Michale Gabriel. The Committee has also requested the purchase of props to add to the storytell-
ing kits so that the kits would be oriented more toward pre-school children than elementary school
children. The new props would cost$1,240. This would be in addition to the$6,400 spent on reno-
vation and upgrading of storytelling kits during the last two years. The cost of the props and the two
workshops do not exceed the maximum amount established for Youth Services activities for the
second year of the levy but had not been planned as part of this year's budget. Forcier said that any
item of significant cost that had not been budgeted created problems.The Committee needs to plan
their activities in advance so they can be included in the budget.Since the total cost for the addition-
al activities and materials exceeds$3,000,the Professional Advisory Board was being informed in ad-
vance of the expenditures.No opposition to these expenditures was voiced so Lybecker will work
with the Youth Services Committee to move forward on the workshops and purchase of materials.
Long Range Plan U11date&Draft Services Strategies 1992-1997 -The group decided to set a spe-
cial meeting to discuss this document thoroughly. Some general questions were addressed. Forcier
said goals and objectives in programs were not prioritized. The Professional Advisory Board will
meet on Wednesday,February 19th from 2:00 to 5:00 PM at WCCLS to discuss the document.
They will take the results of discussion back to their library staff for further input. Final discussion
and approval of the update will be on the agenda for the Professional Advisory Board meeting on
February 27th. The document is planned for distribution to the CLAB in March.
ANNOUNCEMENTS
Library News and Happenings WCCLS Reference-Lybecker reported that Multnomah County
Library will be closed for inservice on Monday,March 2nd. Tualatin-will be open 20 fewer hours
per week beginning in July if the tax base passes. Tigard-The indoor park is a great success in
Tigard. Clackamas-There will be a memorial for Walt Morey at the Wilsonville Public Library on
February 4th. Cedar Mill-Vi Metzler is resigning effective July and Cedar Mill will be looking for a
new head of Technical Services. Hillsboro-The OLA preconference on weeding is limited to 36 par-
ticipants,so interested persons should sign up early.
ADJOURNMENT/NEXT MEETING
The meeting was adjourned at 4:00PM. The next meeting will be on February 27th at WCCLS.
Respectfully submitted,
Peggy Forcier, WCCLS Manager
5