01/13/1994 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JANUARY 13, 194 - 7:00 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON City of Tigard
1. CALL TO ORDER
2. ROLL CALL: BURGESS CUNDIFF GROSSEN_
HART-ZELL IRWIN KOSTOL LEWIS
3. Approve Minutes for December 9, 1993.
4. Monthly Report for December 1993.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Introduction to Mara Sani, new Senior Librarian.
8. Plan for moving into expansion.
9. Review of expansion dedication plans.
10. City Long-Range Financial Plan.
11. `Policy of Mutual Expectations."
12. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON
AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
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llGARQLIBRARY BOARD
December 9, 1993
MINUTES
Call to 7:0Op.rn, byMarilyn Hartzell, Chairperson.
Call:Roll Marilyn Hartzell, Chris Lewis, Nancy Irwin, Susan Grosaen. and Jeri Cundiff. G1off: Kathy Davis.
Guest: Susan Mueller.
1Minutes: Irwin moved to approve the minutes aawritten, seconded byGmsmmn.
{RelD�t September. October, and November Monthly Rel2orts were summarized byLibrary Director. Mara
8eni new Senior UbnsMan, will start work on January 10. 1994 Jody Westerman is working with
two other VVCCLGlibraries mnmgrant that would fund the development ofEarly Childhood Resource
Centers. There is $70'000 available for the recipient of this grant. Sue P|a|sance is working with
Meridian Park Hospital to initiate eworking relationship with their library todevelop the Teen
Resource Center. Martha Powers is developing on-going library-use classes and other information
on using research tools such as the CD Rom network. Library Director also highlighted Educational
Services winter class schedule. Valerie Yunkerhas been asked toserve aoComputer Specialist for
her respective department as well as "on-call"for city-wide network problems.
Friends of the Libra : Susan Mueller reported that thoPowe||'a Book Sale has brought in more
than$1,600. Gofar,the 1QQ4Entertainment Books have brought inalmost$1'000. The Solicitation
letter has brought in batma»nn $600 and $SOO. Also, every month, used book ma(ga bring in
approximately$2]Oto$800' George Amndsmemorial display case has arrived. Aasoon aocabinet
|oset upwith stuffed animals and books,any child that|swilling 10 read astory out loud will bwable
10check out items |nthe case for in-library use only. There will beadedication/tea after the first
of the year. The New Baby Kits are almost ready to be oheohex] out. Burgess will be sending
announcements after the first cf the year.
: Asurvey went out toall Washington County residents that are Multnomah County card
holders to see why they use other libraries. The general consensus ofwhy Washington County
residents use Multnomah County libraries is: 1) The Multnomah County Library has a bigger
selection, and 2\The downtown location|mconvenient. The survey came back with some reasons
why Tigard residents use Multnomah County libraries. The two main points brought up were:
1) Music collection imnot the best, and 2\ Inconvenient hours.
CLAB is also reviewing the role of WCCLS to determine if services can be centrally located. There
were ideas and suggestions ofwhy VVCCLSshould stay intact. Discussion continued.
Objectives:Goals& The final copy of the Goals and Objectives has been printed. Director asked Board what the
thought odthe new plan. Director reviewed contents ofreport. Discussion continued. Gromsen
moved to approve the use of the Tigard Public Library Planning Committee Report, seconded by
Cunddff.
Expgns! The shipment of the large window for the front will be delivered approximately December 17.
Construction will move very quickly after that. Approximate completion date|sfirst part of January.
Moving furniture will take place the second or third weekend of January. Atentative date of
February 12, between D:OO p.m. and G:OO p.m., is set to hold a dedication for the new expansion.
This will include oribbon cutting ceremony,speeches,food,and the possibility ofaoh||drenfmchoir.
Report:Buildina a Library Board of the 90s Irwin and Lewis noted there were Board members from all over the state.
ymNn highlighted some 8gogmd guidelines Library Board members should hdloxv Discussion
continued.
ApQroval of Policies: 'Video Collection"and "Donations": Director reviewed policies with Board. Lewis moved to
approve the °0onations" policy, seconded by Irwin. There was discussion and questions raised
regarding the parameters ofthe*Video Collection" policy. Cundiffmoved toapprove the policy set
for the 'Video CoUmot|on^, seconded by Lewis.
Checklist of Ideas to Encourage i-1-Lnerships Between Public and School Libra,, ,s* Director handed out a checklist
of ideas to encourage partnerships between public and school libraries. Director proposed the
Board read through the list and discuss at a later date. Director is encouraging thoughts from the
Friends of the Library.
County-wide Telephone Reference: Director outlined the Telephone Reference Service provided by the Beaverton
City Library- The telephone reference service will provide quick answers to questions in all subject
areas and will serve the general public, business community, and those who would not otherwise
have access to the library. BCL is requesting $70,000 from WCCLS to pilot the project for 18
months. CLAS is looking at the purpose of this service. Discussion continued.
Adiournment: Cundiff moved to adjourn meeting at 8:55 p.m., seconded by Irwin.
HALOG1NXCONN1E18RDM1N
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator
FROM: Kathy Davis, Library Director
DATE: January 4, 1993
SUBJECT: Monthly Report, December 1993
Expansio :
A work crew has been scheduled to move furnishings into the new area on
Sunday, January 23. We will be closed to the public on that day. An open house
to celebrate the addition is being planned by the Library Board for February 12.
Hiah School Grant:
Tigard High School has invited our participation in submitting a grant that would
fund the acquisition of all necessary computer and peripheral equipment to bring
the Internet to the school and the library. I will be working with them on this
project through January.
Traditional Slow-Down:
No childrens programs or special events were scheduled during this month. Our
circulation showed its expected drop-off, but was still a healthy percent higher than
December 1992.
Ed. Services:
The first annual Tour of Historic Homes was held on December 11. Two school
buses were available for transportation between five homes, and all 80 spaces
were filled. If homeowners would have agreed to it, another bus could have been
filled with the registrations that had to be turned away. The event was extremely
successful and we will coordinate it again next year.
Soap Box Interviews:
All library employees were given the unique opportunity to speak their minds in
small group interviews conducted by their peers. The results showed some
wonderful suggestions for work place modifications, plus some serious food for
thought in how we work together as a team. Issues will be discussed at upcoming
all-staff meetings and specific training requests will be addressed.
Volunteers:
Volunteer Type Number Hour
Adult 72 748.50
Youth 9 38.00
Adopt-a-Shelf 7 25.00
YART 9 9.00
Library Board 5 10.00
Ed. Services 1 15.00
Community Service 2 34.00
21 st Century Academy 1 28.0
(CE 2)
Total 106 907.505.24 FTE
WORK INDICATORS DECEMBER 1993 DECEMBER 1992 DECEMBER1991
Adult Materials 19,307 14,543 15,488
Juvenile Materials 13,351 14.673 10.42
Total 32,658 29,216 25,916
Days of Service 25 28 27.5
Average
Daily Circulation 1,306 1,044 942
Hours of Service 268 279 267.5
Materials
Circulated per Hour 122 105 97
Increase in Circulation 11.8% 12.7% 10.6%
Materials
Added/Withdrawn 1,095/166 689/143 906/171
Borrowers Registered 212 229 191
Story Time 144 183 84
(Number of Sessions) (7) (8) (4)
Toddler Time 16 35 31
(Number of Sessions) (3) (6) (4)
Special Programs 17 41 121
(Number of Sessions) (1) (1) (2)
Fines/Fees Collected $3,034.34 $2,259.65 $2,929.20
Gifts Received $ 33.82 $ 336.71 $ 263.04
HAL0G1N\C0NN1E\KDMTHRFr
SCHEDULE FOR LIBRARY MOVE
Once the Addition is Done.
(Dates are unknown at this time. )
Friday
• Kathy, Jody, Karrin, Martha and Sue will have their desks cleaned off
and packed.
• Public Works moves KD' s things into the Bubble. Valerie does cable
into KD's old office for check in.
• PW has sorting shelves installed in old office.
•
•
Saturday
• VY disconnects cube computers and moves them into the Bubble. She
disconnects the CB-ROMS.
• Lib. staff/ Volunteers start moving books from shelves that will be
rearranged & vertical files unloaded. Store in the Bubble. The
floors of the Bubble reading room will be marked with tape for orderly
arrangement of books & files .
Sunday
• Environetics crew in all day. CLOSED TO THE PUBLIC Regular Sunday
staff plus KD, PW and other committee reps . as needed should report.
• Environetics will move check-in to old office & Librarians cube to the
Bubble.
• Circ. staff will check-in incoming books at CIRC Desk and shelve them.
•
Monday
• Committee members will be in to direct traffic.
• Public Works in to move shelving & CD-ROM units (the work area will be
taped off from the public.
• VY will reconnect Check-in computers, CD-ROMs, then the Librarians
computers .
Future Date
• The workroom will be done in Jan. /Feb. when all the pieces on order
arrive.
• Pieces on order will be installed as they arrive.
On order will be panels to go around the CD-ROM units .
4 tables w/ casters, 16 chairs and 4 lamps for the reading room.
Other items may be purchased as remaining money allows . This
includes video shelves, new fiche cabinet, bookcases for Friends
& librarians, file cabinets and etc.
These notes are open for change and refinement .
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Wayne Lowry
FROM: Kathy Davis
DATE: January 3, 1994
SUBJECT: "Assumptions" for Long Range Planning
Here are some assumptions we will make when planning for the next 5-7 years:
• The population of our service area will increase from 38,000 to 50,000+.
• Registered library users will increase from 28,000 to 46,000.
• Circulation will increase from 400,000 items per year to 650,000 items per year.
• The size of our collection will need to be increased by 50 percent.
• Staffing will increase by a minimum of five positions.
• The current facility will be expanded by an additional 8,000 square feet.
• Satellite facilities will be in place in the form of kiosks or bookmobile.
• There will be no media specialists (librarians) in the Public Schools and the Public
Library will be providing some kind of service to fill this gap.
• The library Will be a major "information and referral" center for citizens needing
services - a "broker' of service information.
• Year around school will be implemented requiring a major change in library staffing
and program planning.
• HB3565 will be fully implemented (Katz Bill). Library collection and programs will
be affected.
• Changing demographics of City (older population if King City annexed; more
apartment dwellers; greater ethnic diversity) will impact library collection and
programs.
• Technology will continue to march on! "Information Highway" will be in place with
major impact on libraries.
• SB20 (which would result in statewide library cards) will be implemented resulting
in a major impact on staff and library collections.
There are probably others, but this is a start!
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