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02/10/1994 - Packet AGENDA TIGARD LIBRARY BOARD THURSDAY, FEBRUARY 10, 1993 - 7:00 P.M. TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM 13125 SW HALL BLVD. TIGARD, OREGON City of Tigard 1. CALL TO ORDER 2. ROLL CALL: BURGESS CUNDIFF GROSSEN HARTZELL IRWIN KOSTOL LEWIS 3. Approve Minutes for January 13, 1993. 4. Monthly Report for January 1993. 5. Friends of the Library Report. 6. Cooperative Library Advisory Board Report. 7. Puett Room Dedication Program Committee. 8. Library/School "Mutual Understanding" issue - Hartzell. 9. Information "Super Highway" - time to start looking at road maps! 10. Other Business. 11. Adjournment. TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL UZ NEWTON AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND. h:\1ogin\connie\1ib-A TIGARD LIBRARY BOARD January 13, 1994 MINUTES Call to Order: 7:00 p.m., by Marilyn Hartzell, Chairperson. Roll Call: Marilyn Hartzell, Chris Lewis, Jed Cundiff, Nancy Irwin, Yvonne Burgess, and Susan Grossen. Staff: Kathy Davis and Mara Sani. Guest: Liz Newton. Minutes: Cundiff moved to approve the minutes as written, seconded by Lewis. Reports: December Monthly Report was summarized by Library Director. The library expansion is still on schedule. The library will be closed to the public on January 23, and possibly open late on January 24 depending on the move's progress. Tigard High School has asked for TPL's participation in submitting a grant that would fund the acquisition of all necessary computer and peripheral equipment to bring Internet to school and public libraries. The Tour of Historical Homes was very successful. The tour will be included in programs next year. All library employees were given the opportunity to speak their minds in small group interviews. Results showed suggestions for work place modifications, plus some serious food for thought. Issues raised from these interviews will be addressed at library All-staff meetings. Friends of the Library: Burgess reported the FOL sold 140 Entertainment Books with a profit of $1,120. FOL approved to purchase a $1,000 double-sided moveable bookcase for the lobby area. Also approved was to purchase large pillows for children to sit on at Story Time. The kiosk for GeorgeAnne's display case is now completed and located in the Children's area. The dedicationfor the GeorgeAnne memorial has been postponed until after the expansion dedication. C.L.A.B.: Library Director updated the review that CLAS is conducting on the role of WCCLS to the 11 member libraries. CLAB is deciding on services WCCLS should be providing. TPL will receive$726,269 from WCCLS for fiscal year 1994. This was a $107,269 increase over 1993. Intro to Mara Sani: Mara introduced herself and gave a brief description of her duties and role at TPL. TPL Board members introduced themselves to Mara and explained how they came to be a part of TPL Board. Plan for Move to Expansion: Library Director gave an overview of how and who will be involved with the move. The library is scheduled to be closed Sunday, January 23, and open Monday morning depending on the move's progress. Director extended an invitation to Board members to contact Karrin Hawes if they would like to help during the move. Expansion Dedication Plans: It was the consensus of the Library Board to hold the expansion dedication February 12, from 2:00 p.m. to 4:00 p.m. Tigard Times will be contacted, refreshments will be served. Grossen, Cundiff, and Lewis will meet with Director to finalize plans. A Council member will be invited to speak and/or cut a ribbon at this event. City Long Range Financial Plan: Director highlighted Long Range Plan. City's purpose for Long Range Plan is to determine what resources will be needed to support City growth and services through the next seven years. All departments have expressed concerns for their respective departments. All will be analyzed. "Policy of Mutual Expectations": This refers to the sample "contract" sent out by the Oregon Library Association and State Library to all Public Library Boards. Library Board is being urged to meet with public school officials to determine their level of understanding of services that public libraries provide and to begin a dialogue regarding the issue of library access to students. Discussion continued. It was moved by Cundiff to contact the Tualatin Library Board regarding this issue and to invite the Tigard School Board to a joint meeting to discuss the "Mutual Expectations," seconded by Irwin. Adjournment: Burgess moved to adjourn meeting at 8:50 p.m., seconded by Lewis. HALOGIMCONN08RDMIN MEMORANDUM CITY OF TIGARD, OREGON TO: Pat Reilly, City Administrator FROM: Kathy Davis, Library Director DATE: February 4, 1993 SUBJECT: Monthly Report, January 1994 Senior Librarian: Mara Sani began working with us January 10. Major goals for her first year include designing and implementing a Collection Development Plan;developing a schedule for the Reference Desk that will provide coverage during all open hours and assisting her staff in establishing a productive work team. Expansion: Staff was able to move into the office areas of the Puett expansion on January 23. Minor construction clean up is still going on. There appears to be many small, but annoying "glitches"that the contractor is blaming on the architect and the architect is blaming on the contractor. Dedication for the expansion has been planned by the Library Board for February 12 at 2:00 p.m. Workroom Reconfiguration: The find step in the remodel process is the reconfiguration of the workroom. The contractor has been tentatively scheduled for Wednesday, February 16 and 17, to complete this work. Library service will not be affected. Personnel Budget; The library's personnel budget was submitted on January 31. 1 asked for positions necessary to keep (or in some cases attain) staffing required for providing minimal service coverage, assuming customer service to be a priority. The total request was 3.375 FTE. If we are unable to achieve this we will be looking at limiting some existing services in the next year. Circulation: January circulation broke the all-time record at 43,384. This was an increase of 32.8 percent over December and a 10 percent increase over last January. Our busiest day of the week continues to be Sunday, with over 100 items per hour being checked out! (Note: we were also closed one Sunday in January, so our circulation could have been closer to 44,000). There were 407 new users registered. Over Exposure: A female customer reported a man exposing himself in the children's area. Our Circulation Manager asked the man to leave and contacted 911. Another customer was able to get the man's license plate number and the police apprehended him on Hall Blvd. Staff Changes: As of the first week of February, the following changes will be in effect: Paula Walker - Circulation Manager Valerie Yunker - Library Computer Specialist Amy Emery - Senior Library Assistant for Acquisitions Youth Services: Use of Teacher Packet service continues to increase. Staff spent 3.5 hours per week working on packets in January. The Preschool Fair drew 110 citizens in two hours. Youth Services Librarians spoke with the Tigard/Tualatin School Librarians about the "Contract of Mutual Understanding." Most of the School Librarians had not heard of this effort at all and were not able to offer suggestions. Tigard Library will be co-sponsoring a program with the Oregon State Library entitled"Connecting Books and Readers: The growing influence of the whole language movement on libraries, schools, and publishing." The program will be held in March. WCCLS: Major concerns for January were determining impacts of two new services (mailing holds and electronic notification) on various libraries' staffs, and the issue of developing a level of understanding between Public and School libraries regarding the bounds of service. I will be serving on a subcommittee to address the School issue. CLA : .Role of WCCI-Sa continues to be main focus. Process continues Volunteers: Volunteer Type Number Hou Adult 69 705.00 Youth 10 36.25 Adopt-a-Shelf 7 27.75 YART 9 9.00 Library Board 6 12.00 Ed. Services 1 6.75 Community Service 0 0.00 21 st Century Academy 1 8.50 (CE 2) Total 103 805.25 = 4.65 FTE WORK INDICATORS JANUARY 1994 JANUARY j93 JANUARY1992 Adult Materials 24,669 23,011 21,163 Juvenile Materials 18.715 1 450 13.48 Total 43,384 39,461 34,645 Days of Service 25 26.5 28 Average Daily Circulation 1,735 1,489 1,237 Hours of Service 268 260 279 Materials Circulated per Hour 162 152 124 Increase in Circulation 9.90/0 13.9% 9.6% Materials Added/Withdrawn 850/238 717/161 1,102/475 Borrowers Registered 407 358 417 Story Time 270 240 410 (Number of Sessions) (12) (12) (16) Toddler Time 86 86 107 (Number of Sessions) (12) (9) (12) Special Programs 72 219 17 (Number of Sessions) (3) (6) (1) Fines/Fees Collected $3,787.00 $3,777.57 $2,926.01 Gifts Received $ 68.44 $ 544.83 $ 695.27 HALOGIMCONNIEWDMTHRPT ` LJ INFOTECH 0 INTERNET(?LJ❑ BY JEAN ARMOUR POLLY& STEVE CISLER Connecting to the Global Internet WHAT IS INTERNET? Numerous metaphors have been suggested to de- A growing chorus of dailyComputer Currents C01- scribe Internet. There's the "Internet newspapers and current umnist,and Cisler,recipi- as highway" model: a blisteringly fast, events magazines touting ant of the 1993 LITH/ multilane roadway where the vehicles Internet has contributed to Gaylord Award for Achieve- are traveling in at least three dimen- the proliferation of informa- ment in Library and Informa- sions at once, the directional signage tion about the massive laby- tion Technology, had long li- changes all the time, and there are no rinth of networks. The number of brary careers before assuming their rest stops. hosts on Internet has grown from current positions as manager of net- There's the "Internet as house" 100,000 in 1989 to more than two work development and user training model, suggested by Mimi King and million today—a total that increases at the New York State Education and developed by Peter Graham on the by ten percent each month,according Research Network (NYSERNet), Coalition for Networked Information to recent statistics. Nevertheless, Inc., and as senior scientist, Apple Big-ideas listsery discussion group: most librarians still require guidance Computers Library, respectively. to use the prismatic elements of large- Combined,their past and present ex- if s a household with shared keys but scale networking.To that end,IJ in- perience gives then an intimate un- whene the lights are off and we have to traduces Internet@a LJ, written by li- derstanding of Internet and the grope around.Some of us are looking for brarian/cybcmauts Jean Armour networking environment. They will the fuse box,some don't care(and there Polly and Steve Cisler, to appear in help librarians box their compasses are a few of us over in one of the dark- the issue of the 15th in L)"s new Info- for successful navigation of the paths rooms doing things others don't want to Tech section.Both Polly,IJ's former on the information superhighway. know about). There's a madwoman in the attic and some ranters on the stairs. Some of our publisher neighbors are without anyone in charge. Every time munity networks, and other re- worried about their property values... I try to describe Internet to anyone, sources. and others have asked the press to look everyone assumes I'm having a hippie •Use FTP(File Transfer Protocol)to into it.Some of us are having a good deal mystic vision!" access remote archives of text files, of success in getting the lights on and software, graphics, and other types settling the zoning issues,which is mov- Stalking the wily connection of documents and retrieve them for ing others to light out for the territory. So,you want to get out on the net your own use. The guys building the extension out in and explore the territory? There are a Use other Internet tools such as In- back aren't talking to the committee in plenty of ways to do that, and an in- t e r n e t Gopher, VERONICA, front,though they have agreed to use the creasing number of low-cost solutions WAIS, World Wide Web. More on same plumbing pipes. are announced every week. But what this in future columns. does "connected to Internet" really Additionally, breadth of network Our favorite analogy, though, is mean? Many online service providers access points may be important to John Perry Barlow's. He is a lyricist will say they have"Internet connectiv- you, especially if you live in a rural for the Grateful Dead, cattle rancher, ity,"but the onus is on you to find out area,or travel a lot and want to access and cofounder of the Electronic Fron- just what this includes. Your goal the net from various physical loca- tier Foundation. At NationalNet '93 should be to acquire a connection to tions.Service providers may also offer he said, "it's a biological phenome- do the following: value-added services,such as training, non. Internet is not a vertebrate. It • Send and receive E-mail to and and you'll want to know about these acts a lot like slime mold, growing from global Internet sites. Being opportunities to compare vendors. able to reach an Internet site is the Types of connections and their associ- -: common denominator, and you will ated costs are critically important, so also be able to send mail to America make sure you understand the types of Online, CompuServe, and users at services each vendor offers. other commercial and noncommer- Here are some questions to ask tial networks. You should also be prospective Internet service providers able to get a USENET"news feed," about their products. which consists of distributed"news- Electronic mail: groups"or discussion groups on di- • Is the service provider's Internet E- Jean Armour Polly is Manager,Network verse topics. mail "active" all the time, meaning Development and User Training,New •Use teinet to remotely login to dis- as soon as the user says "SEND," York State Education and Research rant host computers and use their the mail is sent to the addressee?Or Network(NYSERNet),Inc.,Liverpool,and Steve Cisler is Senior Scientist,Apple public access catalogs (PACs), cam- is Internet mail batched to one side Computers Library,Cupertino,California puswide information systems, com- anu passed through a gateway only 38 TTRRARV TOTTQNIAA +raw - INTERNET@LJ every few hours, or even once a day public data network, such as the or every few days? CompuServe Packet Network Full Service Sources • Is there a charge per message? Is (CPN), in which case you will be there a limit to the size or number of charged for using CPN as your This is a brief listing efull messages that can be sent or re- transport plus charged for using service providers thaatt offer Internet either 800 service or broad local access ceived? your Internet service provider's from massy points nationwide. For •What does the E-mail program the product. example, the WELL, located in provider supports look like, or do • Is there an hourly connect time you provide your own? If service charge? Are there different charges Sausalito,CA,also may be accessed providers limit you to the E-mail depending on the time of day you from other cities using the Compu- program(s) of their choice, make call, or the speed of your modem? Serve Packet Network (as distm sure it is easy to use.Ask for a dem- What time is it,anyway?Do charges guished from CompuServe,the on-. onstration account, demonstration depend on the user's local time or line service, which does not have disk, or at the very least screen the host computer's local time? full Internet access). printouts so that you can test it. Value-added Services: Many of the service providers • Do you get "one big mailbox" ev- What other services does your listed here may be reached via eryone on your site is supposed to vendor offer, if any? CPN,PC-Pursuit,PSINet,or other use?How do you get mail out to all •Typical services that may interest public data networks(PDNs).This staffers who want accounts? you: training, conferences, newslet- may mean that you will not incur •Is our mail long distance charges to reach the y private. Is it scanned tern, documentation, help desk, service eiderYou will, how- records "improper'words or topics?Are speakers bureau, user groups, go- records and statistics kept on who pher development, network tool de- ever,be charged for use of the PDN you write to,what discussion groups velopment, lisisery administration, on an hourly basis.Be advised that you join, etc.? and more. it is sometimes cheaper to call long • Is USENet news available?Does the •Does your service provider have a distance than use a PDN for trans- vendor offer the entire news hierar- mission statement? Does it have a port. Pricing varies; please check chy or does the vendor decide for political agenda? How long has it directly with the vendors. you what you wouldn't want to see, been in business and how does it CAPCON Library Network,Washing- say,the alt. sex discussions? obtain funding? This may be diffi- ton, DC;202-331-5771 Telnet or remote login: cult to uncover, and then again you CERFNet,San Diego,CA, DIAL n' •Is it available?Does the vendor lim- may find it is not important to you. CERF USA; 800-876-2373; 619-455- it your use of it in any way? Are If it is,ask if the service is an active 3900;help@cerfnet there sites the vendor prevents you member and participant in state Cooperative from reaching? and national formking.s on networ and ndSr Library Agency for Systems aServices,San Jose;_ FTP: Organizations you may hear about CA;800-4884559;FAX 408453- •Is it available in a real-time,interac- include: the Center for Civic 5379;class@class.org tive session? i.e., can you log in Networking, the Coalition for DELPHI,Cambridge, MA 800-544- anonymously 00-544anonymously to a remote public file Networked Information, Computer 4005;walthowe@delphi.com spare and choose a file to retrieve? Professionals for Social Responsi- Institute for Global Communications/ •Is FTP available in a delayed mode? bility, EDUCOM, the Electronic IGC Networks,(PeaceNct,EcoNet, Meaning you send a request by E- Frontier Foundation, FARNET ConflictNet,LaborNet,HomeoNet); mail to an automatic FTP server, (Federation of American Research 415-442-0220;support@igc.apc.org the server gets the file you requested Networks),the Internet Society,and HoloNet,Berkeley,CA;510-704- (providing it was where you speci- many more. Ask what initiatives 0160;info@holonet.net fied) and mails it back to you. The they have in place regarding librar- caution here is that the file may be ies, schools, rural areas, and other JvNCNet,The John von Neumann too large to fit into your E-mail sys- topics of interest to you. Some ser- Computer Network;800-35-TIGER; tem- vice providers are proactive on 609-258-2400;info@jvnc.net •Is use of FTP limited in any way?Is these types of things and will be hap- Netcom,San Jose,CA;408-554- there 08-554there a limit of file size, or where py to tell you about their activities. UNIX you can go to look for files? Future columns will explore new NYSERNet,Inc.,,Liverpool, NY, Other Internet tools: uses of Internet, such as Internet Talk Internet TRANSIT;315453-2912; •Are Internet Gopher, VERONICA, Radio and use of packet video to both info@nysemet.org WAIS,and World Wide Web avail- see and hear other users in real tithe. The Portal System,Cupertino,CA; able? Are they limited in any way 408-973-9111;info@poriai.com (where you can go, how you can Bibliography PSI Performance Systems Internation- search, what you can search for, al,Reston,VA;703-620-6651;FAX etc.)? Engle,Mary E.Internet Cunnectia m A Li- 703-620-4568;all-info@psi.com, Network Access Points: branan's Guide to Access.American Ii- numbers-info@psi.com •How do you access the vendor's ser- brar'y Assn, 1993. The Whole Earth'Lectronic Link, vice? This could be a local call, a- Estrada,Susan.Connecting to the Internet: Sausalito,CA;415-3324335; to -distance call, an 800 number A Buyer's Guide.Keil, Reilly, 1993. ng "Communications Sheila info@weil.sfca.us call, or a leased phone line. Some Vendo0sheroffrs and ICgaionsProviding service dein offer a 1 of mo- �'t�'°� �� T�World Brookline,MA;617-739- service Internet Access,"Serials Review,Winter 0202;otTi world.std.com dems in addition to access via a 1993,p.43--61. 40 UBRARY JQURNAUJANUARY 1494 This document is a model,intended to be adapted to suit the specifics of each community's governmental structure. A Sample Document to Encourage School[Public Library Cooperation Policy of Mutual Expectations Between The School District and The Public Library Purpose This statement of mutual expectations outlines and defines the unique roles of the School District and of the Public Library in providing library services for school age young people. General Statements 1. Every young person deserves the best library sen-ices possible and the sen-ices of professionally prepared staff in school and public libraries. Each agency provides this specialized personnel to the fullest extent possible. 2. A statement of the roles of the school media center and school librarian, and a statement of the roles of the public library and children's and young adult librarian, have been endorsed by the appropriate governing bodies. 3. School and public librarians work to improve the extent and quality of use of books and other information resources by young people. Here,each institution should summarize the main points and the implications of its role statement. The following is an example based on a hypothetical community's policies: School librarians work with teachers and students to promote and improve voluntary reading and develop the language,learning, and research skills of children and young adults through the instructional program of the school.The-School District Library collections respond to the reading interests of students and the curricular demands of the individual school as much as possible.The Public Library provides library materials for personal reading and informational needs and interests of children and young adults.It supplements school media centers and attempts to provide materials in limited quantities to meet assignments based on curriculum.For example,upon advance notification, up to five paperback copies of a fiction title may be borrowed.The Public Library provides Adult Basic Education materials for instructional programs.Special services are provided to teachers and students who participate in the Assignment Alert program. 4. The School District and the-Public Library work together to promote the National Education Goals;the Oregon Education Act for the 21st Century <House Bill 3565>; the Oregon Benchmarks that relate to education; Vision 2000: A strategic plan for library development in Oregon through the year 2000; and to cooperate on projects similar to those suggested in the attached document, "A Checklist of Ideas to Encourage Partnerships Between Public and School Libraries." Program Development 5. The public library designates a liaison librarian(children's or young adult) for each elementary school,junior high, middle school and high school in the school district. 6. The School District and the Public Library assume the responsibility for making school and public library staff aware of the services and programs available from each agency. 7. Greater interaction between staff in both agencies will lead to better understanding of roles, responsibilities and restraints. This interaction will take the form of regularly scheduled meetings involving the school librarians and the liaison librarian. Informational material such as newsletters,booklists,program outline---, lists of new purchases,dates of programs,and other.materials will be exchanged on a regular basis. 8. At least, two cooperative projects will take place each year. The attached document, "A Checklist of Ideas to Encourage Partnerships Between Public and School Libraries," contains examples of joint projects. 9. The difficulties in meeting student assignment needs without benefit of advance notification or planning are best resolved through communication between the school librarian,the liaison librarian,and preferably the classroom teacher. Therefore,the use of an assignment alert program is highly recommended. Adequate resources may be available in the school media center and the public library,and students will be encouraged to seek information at either location to best meet their needs. �:, Collection Development -J 10- The ,,School his a 0olicy,entitled, (enter title of officially adopted coU6cfimdevelopnient policy),approved (enter date).The Public Library has a policy entitled, (enter title of officially'adopted collection development policy),approved (enter date). Both Policy of Mutual Expectations 2 documents include agreements about cooperative collection development activities- 11. Cooperative use of media such as display material,picture files,reference collections, and electronic information sources warrants closer attention at the local level. 12. Discussions about participation in shared computerized catalogs and cooperative lending agreements will begin by-(enter date here). Program Promotion 13. Publicity will take place in both the public library,and at local and district levels as much as possible. 14. The School District and the Public Library agree to publicize each other's programs to the best of their ability.This may take the form, for example,of morning announcements,distribution of notices,displaying posters, and visitation of librarians to indi%idual classes or groups of children. Communications/Information Exchange 15. At the beginning of each school year,the School District provides a current list of all schools,principals and school librarians for each liaison librarian. The Public Librarv- will be informed,with as much advance notice as possible,of information topics of current interest to students and teaching staff-At the beginning of each school year, the Public Library provides, for each school librarian, a current list of all branches,branch heads and children's librarians plus copies of all publications,a copy of the library schedule of open hours, and information about library card registration procedures for students, teachers, and/or the institution. 16. The school librarian and the liaison public librarian meet with the school board and the public library board at least once a year to inform them of cooperative projects. This is a mutual responsibility on the part of both the school and the public library. Policy of Mutual Expectations 3 Adapt this signature page to suit your local situation.Other signatures that may be required include City Manager,Mayor,County Commissioner, or other representatives from schools and public libraries, such as public library board members,or school district officials. This policy, which has been agreed upon by the undersigned,shall remain in effect until September 30, 199 and shall be examined, revised,and agreed upon on an annual basis. (Print name) (Print name) (Signature) (Signature) Youth Services Librarian, School Library Media Specialist, Public Library School (Date) (Date) (Print name) (Print name) (Signature) (Signature) Director Public Library Principal, School (Date) (Date) (Print name) (Print name) (Signature) (Signature) President, Public Library Board President, School District Board (Date) (Date) This document is a joint project of the Oregon Library Association and the Oregon Education Media' Association,under the auspices of the OLA-OEMA joint Committee on School/Public Library Cooperation.For further information,contact Ellen Fader,Public Library Consultant Oregon State Library,State Library Building,Salem,OR 973104)640,503-378-2112,extension 224. 10/93 Policy of Mutual Expectations 4 A CHECKLIST OF IDEAS TO ENCOURAGE PARTNERSHIPS BETWEEN PUBLIC AND SCHOOL LIBRARIES START WITH THESE ACTIVITIES: ATTEND MEETINGS at least once a year to listen, share basic information, and identify and work on areas of common concern. -Public librarians and youth services librarians: participate in teachers' meetings and district level library meetings. -School librarians: participate in public library youth services meetings. Public library directors: attend meetings of district principals. INTRODUCE yourself. Public librarians: meet the school principals, media specialists, and school secretaries, and the district level media staff. School librarians: meet the youth services librarians, the library director in your local library and at the headquarters library, and other public library personnel. DESIGNATE a liaison for each school and public library. LEAVE your building Public librarians: visit the school libraries in your service area at least once a month. Ask to sit in on a library instruction class for each grade level. Find out what resources or new technologies students are using. 0, -School librarians: visit your local public library and headquarters library at least once a year. Ask about new resources or updates on old favorites- Determine if any special services are offered to students and teachers. ----$PEAK UP! Invite yourself as a special speaker. Highlight your institution's goals and how it serves area youth. School librarians: speak at meetings of public library boards, Friends groups, general library staff Meetings,meetings of youth services staff, and in-service days_ Public libraries: introduce yourself and share information about appropriate services and programs with school principals, media specialists, PTA's, classroom teachers, and curriculum specialists. TOURS are eye-operung--Hifie thejp61R library director give a tour of the library for the superihtondent-bf schools.-Encourage them to discuss possible cooperative projects. INFORMATION IS POWER! Share newsletters, publicity, booklists, and lists of new acquisitions. Public libraries: send a copy of your events calendar to each school's principal and school librarian, and to the media district office. School libraries: send a copy of your school calendar to the public library's director, youth services librarian, and newsletter editor. REGISTERstudents for public library cards at school open houses. _.__JAZZ up the public library with children's art. Speak to school art teachers to arrange exhibits. Sponsor a bookmark contest in area schools for Children's Book Week or National Library Week, and jointly distribute the bookmarks. EAT to--ether. Take a librarian to lunch. AUTHORS and ILLUSTRATORS are special. Notify each other of upcoming visits and share invitations. Planning a cooperative program is even better! EXCHANGE lists of personnel and phone numbers- Make copies for each service desk and office, and file them in an accessible place. FAX it. Get the FAX numbers (and post them in a convenient place) of all the schools and public libraries in your area and use them for timely sharing of information. Encourage LIAISON relationships between the school board and the public library board. CONTINUE WITH THESE STEPS: BOOKLISTS are wonderful. Work cooperatively and divide the responsibility! Create lists, together for Read-Alouds, Banned Books Week, Graded Reading Lists,Summer Reading or Holiday Books for]Gift.Giving. Consider distributing them,in-various community locations such as'local pediatricians and clinics serving children- Ask locil merchants'to cover the printing costs. _-SHARE, graphics and reproducing=resources. ———JOINTLY plan Children's Book'Week, Banned Books We k,National Library Week, and Summer Reading.Programxactivitieser. --WORK TOGETHER inyour:community to draw attention t6 .199.4_asthe , International Year of the Family. A Checklist of Ideas 2 PUBLICIZE public library 0 programs in the schools through radio stations, morning announcements, school and parent newsletters, posters, and distributing flyers for each child to take home. Be sure to get permission first! BUY MULTIPLE COPIES of paperbacks, booktalk them in the schools, and hand them out after your talk- CO-BOOKTALK to parents and teachers at a PTA meeting. School librarians could share books for grade K-4 and the public librarian could share books for grades 5-8. Create a bookmark of the titles and display the books. YOUNG READER'S CHOICE AWARD books are popular. Public librarians can prepare short booktalks and visit school classes. KINDERGARTENS AND FIRST GRADES love a visit to the public library. Contact all the kindergartens and first grades in the fall. Design a flyer that includes a library card application and a description of scheduled events for the next few months. Provide an incentive when the children come to the public library for their library card. TEACHER IN-SERVICE DAY could include a workshop at the public librarv, or a visit from a youth services librarian. DEVELOP WRITTEN TOUR GUIDELINES for your library and share them with the schools. Ask the school librarian to encourage teachers to schedule field rips to the public library. CHOOSE a curriculum area and tell each other about your resources. ---JOINTLY DEVELOP TERM PAPER RESOURCE CENTERS and TOPIC FILE NOTEBOOKS as aids for middle school,junior and senior high students. ---CO-SPONSOR annual Back-to School nights at the public library to share study resources with students and their families. CiFFER public-library research classes to middle, junior and senior high school students, teachers and librarians- _—ENCOURAGE joint-programs with the Oregon Arts Commission Artist-in- Education project. BE PROACTIVE in-developing programs for latchkey children. In school-based programs, staff from the public library can contribute expertise iiistorytelling or craft activities. If the community has no options for unattended children, begin -a -- regular afterschool program at the public library. ARRANGE for elementary children to come to the public library after school for fun one-hour classesfor four weeks. A Checklist of Ideas BUS them! Coordinate with the transit system for classroom visits to the public library. FIND out if your school system has a TV/VIDEO studio and explore opportunities for a joint production. ADVANCE TO THESE ACTIVITIES: OIN each other's professional organizations. Oregon's library organizations offer a great deal on joint memberships. School librarians, join Oregon Library Association. Public librarians, join Oregon Educational Media Association. ATTEND OLA/OEMA workshops and conferences and find out about your colleagues' current concerns. SPOTLIGHT two schools in the public library each year, one in the fall and one in the spring. Visit each school to describe the program, distribute library card applications, and invite each class for a tour. Provide bulletin board space in the public library for artwork from the school, and send a traveling bulletin board from the public library to highlight activities. Provide games and prizes as incentives in a school year reading program. Sponsor a party for children and parents and give away prizes and free pizza. Consider finding a variety of community sponsors to enhance your program. A TEACHERS' RESERVE program is great. Reserve up to 15 books at the public library for school assignments. INTERLIBRARY LOAN materials between schools and the public library. Establish a courier system. TRAIN booktalkers to go into the schools. ENCOURAGE the formation of-a committee,to;keep-school libraries open m the summer at least 1/2 day a week.for neighborhood children— VOLUNTEER to be a member of a site-based_managementcommittee for one of your area schools. CO-PUBLISH a newsletter distributed to-staff and Parents,;­ WRITE A GRANT to,get:funds fori a cooperativei Pibie-cit" --ac- -_PROMOTE your coo perative:Iibraryactivities to' ', yjo!!�F boards, PTA, and Friends groups. CREATE a Homework Tips to Teachers, Parents and,Student handout. A Checklist of Ideas 4 CREATE an Assignment Alert form. PUBLISH a kids book/video/audiocassette review publication created by young people and distribute it free. SHARE and use an automated data base. Establish COOPERATTVE COLLECTION DEVELOPMENT programs to make better use of resources. Do more together with resource sharing. These ideas are offered by the OLA-OEMA JOINT COMMITTEE ON SCHOOL/PUBLIC LIBRARY COOPERATION as a way to get you thinking about starting or increasing the level of collaboration among your community's libraries. Your own experience and imagination will help you add to this checklist. This document is a joint project of the Oregon Library Association and the Oregon Education Media Association, under the auspices of the OLA-OEMA joint Committee on Sdtool/Public Library Cooperation.For further information,contact Ellen Fader,Public Library Consultant,Oregon State Library,State Library Building, Salem,OR 97310-0640;503-378-2112,extension 224- 10/93 A Checklist of ideas 5