09/08/1994 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, SEPTEMBER 8, 1994 - 7:00 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
City of Tigard
1. CALL TO ORDER
2. ROLL CALL: BURGESS CUNDIFF
HARTZELL IRWIN KOSTOL_ LEWIS
3. Approve Minutes for July 14, 1994.
4. Monthly Report for July and August 1994.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Overview of Recreation Program Contract.
8. Tax Base Proposal - Library Impact and Overview.
9. Opinion Poll - Timing?
10. Other Business.
11. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON
AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
hAtogiftonnieVib-A
TIGARD LIBRARY BOARD
July 14, 1994
MINUTES
Call to Order: 7:03 p.m., by Marilyn Hartzell, Chairperson.
Roll fes: Marilyn Hartzell,Yvonne Burgess, Nancy Irwin,Chris Lewis, and Carl Kostol.
Staff: Kathy Davis.
Min Burgess moved to approve the minutes as written, seconded by Lewis.
Repo : June Monthly Report-Children's Librarian, Jody Westerman, has given her
resignation effective August 6. Recruitment is in progress. New reading
program has been set up at Summerfield Retirement to be run by a
volunteer. There are over 1,240 kids signed up for our Summer Reading
program. The concern is that there are so many kids, where will the library
accommodate special summer activities such as puppet shows and
magicians? The question is should the library be offering programs like
these if we need to take them off City premises? .hat is the library's role
in providing entertainment? Ed. Services is running the Summer In The
Park program and many of these programs are full. A graphic design artist
has been asked to develop an overall signage plan in the library. Volunteer
hours are looking good. Circulation has stabilized for the last six months.
Friends of the Literary: No report this month.
.L.A.B : A final report has been submitted from the Roles Committee
which established a criteria list for WCCLS when seeking a new tax levy.
The report also lists appropriate services WCCLS should be providing to
libraries. Report was approved.
Overview of 94-95 Library Budaet: Director indicated main changes are in the budget
structure. Each division of the library will have their own budget. Director
outlined each division's budget. Library received 1.5 additional FTE, 1.31
of which the library has already been using.
Educational Services Contract: A pilot project to contract Ed. Services for 94/95 will be
implemented as of September. Recreation Round-Up, Inc., will run all
programs. There will be no change in how the program will run. Director
will approve list of classes, age groups, types of programs, etc. Library and
Board will be receiving quarterly statements to check the progress of
service.
City Personnel Changes: City Administrator, Pat Reilly, resigns as of July 22. Reilly will
be taking a position with the Archdiocese of Portland as their Business
Manager. Recruitment process has begun. Should have someone on
board in six months. Interim City Administrator will be Bill Monahan,
formerly City of Tigard's Community Development Director.
Review of Library Planning.Document - Qgals for New Fiscal Year. Director advised
Board to review Long Range Financial Plan and Mission Statements to be
discussed at the September meeting.
Other Business: It was suggested to take a picture of our volunteers and publicize in
order to thank them for their efforts. Burgess moved to advise library staff
to arrange for photo of volunteers to appear in local newspaper, with
Volunteer Coordinator researching process, seconded by Irwin.
Hartzell would like to have personal note from Board sent to Jody
Westerman regarding her resignation. Hartzell and Director will organize.
Director advised Board that September meeting will be short to give ample
time to discuss planning document and its relation to the library survey
document.
Board indicated they would like to be more interactive with issues and
agenda items. Director highly encouraged their participation.
August meeting will be replaced by new Library Board member orientation.
Any Board member interested in taking part, let Director know.
Adloumment: Burgess moved to adjourn meeting at 8:30 p.m., seconded by Kostoi.
HALOGIMCONNIESBROMIN
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, Interim City Administrator
FROM: Kathy Davis, Library Directc�p
DATE: August 8, 1994
SUBJECT: Monthly Report, July 1994
Arrivals & Departures:
Staff held a going away event for Jody Westerman and Martha Powers. Both will
be missed. The function was planned and organized by our very active and
dedicated Employee Committee. We added Kay Peterson, Librarian, from Fowler
Middle School to our on-call reference staff.
Youth Services:
Sue Plaisance (Young Adult Librarian) is completing a Resource Notebook on
Learning Disabilities for use county-wide. These notebooks are an excellent tool
for the public as well as for professional staff. Teen Reading registration is up from
last year by eight percent. LSCA Grant has been approved for a joint project
between Tigard, Hillsboro, and Cedar Mill to create a specialized video collection
geared to parenting and childcare issues.
Puett Room Survey:
When the new addition opened, we moved storytime activities out of the Children's
area and into this new, enclosed space. I asked our Children's Librarian to do an
informal survey of our customers to see if the impact of the move was positive or
negative. Results attached.
Statistics:
There were 234 new items added to the collection this month. Highest circulation
day for FY 93-94 was 2,579 on July 6, 1993 - equal to four books per minute!
Our circulation numbers continue to be static, actually dipping slightly this month.
This trend has continued for six months and may indicate that we have reached
a point of equilibrium with the current user population.
ECHO:
A new, electronic phone notification system has been activated on the WILT
System. Library users will now receive computerized voice messages regarding
items on hold or overdue. Customers may also choose to have an item mailed to
their home for $1.
CLAS:
No meeting this month.
Computers:
Our Computer Specialist, Valerie Yunker, attended a conference on Novell and the
Internet.
Volunteers:
The library lost a dear volunteer this month when Dick Deuel died suddenly. He
had been a check-in volunteer for over two years and we will miss him.
Four new volunteers were added including an assistant for the Young Adult area.
Volunteer Type Number Hour
Adult 74 685.25
Youth 11 55.00
Adopt-a-Shelf 4 13.25
YART 0 0.00
Library Board 6 9.00
Ed. Services 9 155.00
Community Service 1 21.50
21st Century Academy 0 0.00
(CE 2)
Total 105 939.00 = 5.5 FTE
WORK INDICATORS JULY 1994 JULY 1993 JULY 1992
Adult Materials 22,086 23,310 18,756
Juvenile Materials 18.105 19,531 16.62
Total 40,191 42,841 35,383
Days of Service 27.5 27.5 28
Average
Daily Circulation 1,461 1,558 1,267
Hours of Service 267.5 271 283
Materials
Circulated per Hour 150 165 125
Increase in Circulation -6.2% 21.1% 2.4%
Materials
Added/Withdrawn 662/275 737/1,000 788/190
Borrowers Registered 311 309 379
Story Time 359 413 403
(Number of Sessions) (16) (15) (18)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 480 635 408
(Number of Sessions) (3) (7) (6)
Fines/Fees Collected $3,241.72 $3,391.34 $2,486.00
Gifts Received $ 7.26 $ 12.85 $ 10.64
HALOGIMCONNIEMMTHRPT
PUETT ROOM SURVEY - RESULTS
Submitted by Jody Westerman, July 20, 1994.
During spring of 1994, a survey form was made available to patrons in the library
in order to assess the impact of moving the Storytime & Toddler Time from the
Children's area into the newly built Puett Room. Forms and boxes to drop them in were
located in the Puett Room, in the Children's Area, and on the study tables near the
Young Adult Area. A copy of the survey form is attached, with results compiled below.
59 surveys were turned in during the 6 week period.
I - WAS THE LIBRARY QUIET ENOUGH FOR YOU TO WORK/READ COMFORTABLY
DURING YOUR VISIT TODAY?
YES 48
Comments:
It was great.
Wasn't that loud.
Fine.
It was perfect.
Need more people helping.
Everything was great.
Great for homework.
The Puett Room is deeply apprecited.
It was very quiet.
There have been times when adolescents have used various
areas to socialize. I find this very annoyingi
I really enjoy the large bin of board books - its perfect
for our 15 month old to begin to learn about the library. Thanksl
NO 10
Comments:
People talking loudly, disturbing.
Babies were loud.
Way louder than Tualatin Library.
The librarian at the info desk talked constantly in her
loud voice.
I don't like the librarian watching me.
People let their kids run around and they bother the
people working.
This library is never quiet! Could we please find ways to
have parents be more responsible for the conduct of their
childreni
2 - DID YOU FIND A COMFORTABLE PLACE TO SIT IN ORDER TO READ/WORK?
YES 51
Comments:
Chairs very-convenient.
In study room.
It was okay.
The Puett Room is great.
New room's nice & quiet, away from kids.
There are alot of places to sit at
It was very quiet.
A very good place for serious reading.
Before the expansion I often had difficulty finding a place
to spread out and work.
But I was disgusted by the 'Who's Afraid" posters. They are
opinionated and I don't like the insinuation that because one
is opposed to these things in books that encourage the
subjects that one is "afraid" of them. It is a sorry state of
affairs that hese issues (sex, withches, and profanity) are
being encouraged and supported in society today.
NO 5
Comments:
Its hard because there aren't many tables.
This library is very uncomfortable.
Chairs not comfortable in reading room.
Constant background crying, whining, children who talk
in loud voices.
Not enough places to sit.
3 - PROGRAMS FOR CHILDREN HAVE BEEN MOVED FROM THE CHILDREN'S AREA
INTO THE READING ROOM.
a) What is your perception of the effect of this change on the children
attending the programs?
Better arrangement 23
No difference 11
Not as good 5
Comments:
I see it as more appropriate for storytime and toddler time and
preschool storytime, but for family storytime it is very limiting
to those of us with mixed aged families (board books & puzzles &
freedom to move in children's area).
Could the moms sit inside?
b) What is the effect of this change on patrons studying/reading in
the library?
Better arrangement 24
No difference 11
Not as good 5
Comments:
Its a little warm in the Puett Room. Is there air conditioning?
Little kids are loud.
Room's now ugly - not enough end tables by chairs.
It gives more space and a more private area to read in.
I think you should let us use the phone more.
Quieter.
It looks lovely.
Great library. Personnel are wonderful.
You need more audio tapes.
Thanks for being open Sundays.
Nice that door is shut during storytime - safer.
1,(ids are not loud or at least you cannot hear them.
Much better.
Its okay but can get noisy.
Nice not to hear constant parent/child interactions.
Storytime is a great program. Terri & Jody are great.
I'm going back to the Tualatin Library.
I do like the idea that the children can make noise during
storytime & not bother anyone. But, for myself I liked the idea
of having the opportunity to look for books & not feel so closed
off to the storytime area. As for my 4 year old, where there's a
good story being told that's the place for her. Jody & Terri you
do a wonderful job storytelling)
In conclusion, most people who filled out the survey seem to like having storytime
and toddler time in the Puett Room. Disadvantages that became apparent to staff
are; it requires more staff time to set up because of the need to move
furniture and the distance from where storytime materials are stored.
moms linger outside the Puett Room, peeking in through the glass, and
talking with each other. The talking, as well as baby noises and crying,
make it difficult for the Reference librarian to provide their patrons
with a quiet, private place to ask for what they need.
Note should be made that fire safety limits the number of people that may occupy
the room, thereby limiting the rooms usage to toddler time and storytime. Other
programs usually draw a crowd too big to be accommodated in this space. Capacity
limits are as follows: bodies(sitting) 49, with tables and chairs 36, standing
only 80.
At the present time, the advantages to holding storytime and toddler time in the
Puett Room outweight the disadvantages.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, Interim City Administrator
FROM: Kathy Davis, Library Director
DATE: August 30, 1994
SUBJECT: Monthly Report, August 1994
Change in Monthly Report Schedule:
At the request of the Library Board, I will be sending the library's monthly report
to Board members through the mail, prior to their regularly scheduled meetings.
They feel this will allow them to be better prepared for discussing issues and give
them time to obtain any additional information they may need. WIU statistics will
not be available at the time the report is mailed, so they will now be distributed
separately at the Board meetings. I will forward the report, with statistics and
notes from the Board meeting to you each second Friday of the month following
the meeting.
New Hires:
Three professional positions were filled this month; two replacing staff that had
resigned and one new position. They are as follows:
• Children's Librarian (R.F.T.) - Gary Lark
• Reference Librarian (R.P.T.) - Suzanne Montgomery
• Reference Librarian (R.P.T.) - Tony Greiner
Internet:
WCCLS has selected a service provider for county-wide library Internet access.
Cities were invited to utilize this connection for their own Internet E-mail access.
Pat Reilly attended the presentation this past Spring and declined because of the
tenuous situation of our network at the time. Hillsboro will become part of the
system. We (as a city) will have the opportunity to reconsider obtaining access
when our System Manager position is filled.
Youth Services:
Summer Reading Program "Catch the Wave, Readl° ended with a party and
awards ceremony on August 20. The teens entered a float in the Country Daze
parade and won a 2nd prize ribbon. Altogether, 193 teens, 773 elementary aged,
and 257 preschoolers participated in this years program.
Indecent Exposure:
A convicted exhibitionist has been frequenting the library since his release from
prison in July. This has caused us some concern as his preferred location for this
behavior is in libraries. Before being incarcerated, his probation specified that he
stay out of libraries of any kind. We have notified P.D. and received additional
information from Kelley Jennings. There is concern that his potential for
aggressive behavior may be escalating. We have posted this person's photograph
in the staff room and are informing our volunteers as well.
Tax Base:
I have prepared statistical information on library staffing needs for possible
inclusion in the new tax base. All calculations were done based on an assumed
circulation increase of fire percent. Following the Council meetings on August 15
and August 22, 1 prepared additional material in response to concerns raised about
the process used to determine levels of library staffing and the value of library
service in the City of Tigard. I have shared this information with staff and Board
members and will try to provide any additional information the Council may require
to make a judicious decision regarding the tax base.
Library Demo Site for New Technologies:
We will have access to the Pro4uest 4000E work station for 60 days. This system
offers key word search capabilities for 500 journals with 300 of them available in
full text on accompanying CD Rom disks. Articles (including graphics) may be
printed at no cost (up to 10 pages). The Internal Revenue Service has identified
TPL as a test site for tax forms and instructions on CD Rom. If this proves
successful, those endless stacks of tax forms may no longer need to take over the
library entryway for five months of each yearl
WORK INDICATORS AUGUST 1294 AUGUST 1993 AUGUST 1992
Adult Materials 23,452 22,471 15,555
Juvenile Materials 17,759 17.383 16.803
Total 41,211 39,854 32,358
Days of Service 29 28.5 28.5
Average
Daily Circulation 1,421 1,398 1,135
Hours of Service 294.5 287 283
Materials
Circulated per Hour 140 139 114
Increase in Circulation 3.4% 23.2% 0.0%
Materials
Added/Withdrawn 666/251 1,036/444 690/104
Borrowers Registered 349 333 332
Story Time 245 206 153
(Number of Sessions) (11) (11) (8)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 270 320 217
(Number of Sessions) (2) (2) (2)
Visitors 16,987 0 0
(Gate Count divided by 2)
Increase in Visitors 0 0 0
Fines/Fees Collected $3,711.52 $2,906-51 $2,310.05
Gifts Received $ 201.71 $ 9.98 $ 173.92
HALOGIMCONNIEWDMTHRK
LADIES DAYS OUT -CALLIGRAPHY SAT. FALL EANTASTICS
(10 & 0 AGES: 6-10 YEARS
CARSON HOT MINERALSPRI.NGS Calligraphy is called "everyone's LOCATION: Tigard Town Hall
It's time ladies! Treat yourself to a art" because it turns ordinary INSTRUCTOR: Theresa Rockwood
two-hour,unforgettabie experience handwriting into an ort form.
including: a luxurious mineral Students already know how to Y#1 JEWELRY MAKING
bath, a body wrap and a relaxing, write and quickly learn to produce Fimo Clay will be used to create
one-hour massage. Carson Hot the rhythmic patterns that made beautiful custom jewelry.
Springs was first discovered in the handwritten words into
1876 and is located in Carson, something beautiful to behold.
Washington. Participants will Clans is for the beginner and those
enter the bathhouse in two wishing to extend their skills. Y#15 OOEY-GOOEY COOKING
separate group sessions, so bring Families are encouraged to It's messy, it's tasty and best of
a book or your hiking shoes and register. *Please bring to first all it's not in Mom's kitchen!
enjoy personal free time. Lunch is class: one bottle of black or blue
on your own, Carson Hot Spring ordinary fountain pen ink;
does have a hotel restaurant. (example brands: Higgins, [luink'
*This trip is limited to 14; so or PoUqin 4001). All other supplies Y#16 HALLOWEEN CRAFTS
register early! are included in the class fee. Join the Halloween fun and make
Location: Transportation is Q#2Z Tues.' 7-9 p.m., Sept. 20' a variety of holiday decorations.
Nov.provided and will depart from the 22 (10 ueuu.)' Instructor:
Tigard Library at 10:30 a.m. and Chuck Lehman, Fee: $40
will return approximately 5 p.m.
6-#2.9- Oct. 20, 10:30 a.m. - 5 WATEBCOLOR PAINTING Y#1Z DOUGH ART
p.m., Fee: $52, includes mineral This class in for Beginners and Each participant will create their
bath, body wrap, one-hour Intermediate level students. Here own dough art basket.
massage and transportation. is an opportunity to learn to create
form and beauty in the oufi
LINCOLN CITY OUTLET STOREa transparent hues of watercolors.
This annual ladies holiday Students will work at their own Y#18 PILGRIMS & PUMPKINS
shopping spree to the beach is levels building new skills and Create felt puppets based on
load of FUN! Bring a friend or techniques (including color mixing, Thanksgiving theme.
come on your own and meet new composition and values). /\
people. Lunch expense is on your material list will be provided at
own (we usually go as a group to first class; approximate material Y#La SANTA'S WORKSHOP
Moe's for Chowder or seafood). cost $50. Bring paper and pencil Make holiday gifts and
Location: Transportation is to first class. personalized wrapping for family
provided and departs from the G628 VVeJ.' 7'9 p.m., Sept. 21' members and pets. A session of
Nov.Tigard Library at 9 a.m. and will 9 (8 seus.), Tigard Senior Holiday baking is also included.
return approximately 5:30 p,m. Center' Instructor: Ruth
Armitage, Foe: $38
LIFE SKILLS CLASS
AND INTRODUCTION TO RAPID EYE TECHNOLOGY (RET)
Many people are aware their life may not be working too well for them, but they have no idea how to go about
changing their living patterns. It is difficult to change something you don't understand. This class not only helps
you identify non-productive patterns, you will learn how you can, through new living skills, change the
circumstances of your life. Learn how your mind and emotions work together to croute "survival mechanisms" and
how you can let go of the ones which no longer serve you. This u|aou also introduces you to Rapid Eye
Technology (RET)' a revolutionary breakthrough in the treatment of emotional stress, including post-traumatic
stress disorder' rape, sexual abuse, and chronic depression. Instructor is Sonya Lo,rigmn Redford' certified RET
technician, music therapist and published author. Sonya has 20 years of training' she know what works and what
doesn't! She']] share skill and insights that are mirnp|e' proven and 10096 effective! She is a delightfully powerful
public speaker who hos a refreshing approach to human development.
G#_31 Tues.' 7'9 p.m., Sept. 20'0ov. 8 (8 aesa.)' Tigard Senior Center, Instructor: Sonya LordQao Redford,
Fee: $16
-
.HOW TO REM
E -1 111 F UBDE3-STAND YOUR KID'S SAT.
P-OBTIAND DREAMS- (8 Year & 0Jer)
Explore edible wild plants used byThroughout human history dreams Come on down to the center and
native Americans in close have been a valued source of kick up your heels to the upbeat
proximity to downtown Portland. wisdom and knowledge. Dreams music and learn the following line
Short guided field trip included. are a pathway for emotional and dances: Hip-Hop' Funky Cowboy,
John Kailas has Ph.D. in nutrition' spiritual growth. During this class BeotricSUdeand VVoatern Electric.
youwill learn an easy and
a Masters in education and an effective way of remembering our 1lt22 Sat.' 10:30'11:30 a.m.,
undergraduate major in biology. dreams and recording Oct.Learn 15, 22, 28' Instructor: Pam
has been researching edible about some of the major ways Brown, Tigard Town Hall, Fee:
wild plants since 1970. dreams can be used to promote $12
G#.34 Sun., 1-4:30 p.m., Sept. awareness and growth. Begin to
18' Tigard Water EUdg.. Instructor: understand what messages the RED CROSS
John Kailas, Ph.D.' Fee: $12 dreams are sending you! (11 & Q
This eight hour class includes
learning the responsibilities and
Center, Instructor: Nancy expectations of being a baby'
sitter, job interviews, child
Professional Counselor), Fee: $12 development, accident prevention,
infant care, first aid and what to
do in case ufan enoergency.
Y#23 Sat.' Oct. 1 0' 8' S a.m. '
Learn the basic two-steps moves Are you experiencing rapid 1 P.M., Tigard Town Hall,
and turns. Wear slick soled- change; huvv can you increase Instructor: American Rod Cross,
shoes, and register with a dance your resilience to the impact of Fee: $22
partner. Don't miss the nnuxio and change? One way is
fun' register early! understanding how people NEW LITY
6-#.35 Thurs., 7'8:30 p.m., Sept. change. Learning about these Tired of living paycheck to
22 - Oct. G (3 nesa.)' Tigard patterns helps one manage the paycheck and never doing the
Senior Center, Instructor: Steve ha|P|»ss»e«n inherent in this things you want to do? Learn the
and Pam Brown, Fee, $15/couple process. Dr' Ra»do}Ph'aclass will graceful art of frugal living:
cover Phases ofChange and Loss, establishing goals and priorities,
COUNTRY WALTZ Roles of Change in Organizations, and using your uki||n and
Grab your partner and learn this Flexible »s. Danger Orientations, resources to live the way you
elegant, graceful dance. Various really ontto.
~
steps nd movements vvi}| be information This infora�i«» mayand Positive Responses to vv
may be 6#3$ Wed., 6:30'8 p.m., Oct.
taught. Wear slick soled-shoes applied by both business 28' Tigard Senior Center,
and register with a dance partoer' managers, and individuals who are Instructor: Yolanda KVi ke
r'0#36 Thurs., 7-8'20 p.m., Oct.
caugiht in changes and must
Fee: $G
13'27 (3 uese.)' Tigard Senior survive them. Gretchen Randolph,
Ph.D,, is � community oriented Center, Instructor: Steve and Pam
psychotherapist with an interest 8,ovvn' '�ee' �15/c�uple
for translating psychological This evening book discussion
information into every day group meets the 2nd Wednesday
GROCERY SHOPPING IN situations. of each month, 7-9 p.m. The
-[HE 90'S _GAIZ Tues., 7'8:30 p.m., Oct. books are set aside at the
Do you spend $400 per month to 25, Tigard Senior Center, circulation desk for the members
feed ofamily offour? Do grocery Instructor: Gretchen Randolph,
check-
warehouses, coupons and chain Ph.D., Fee: $12 out. The book which will be
stores get you down? Learn to QLAS LOCATIONS discussed on Sept. 14th is: The
shop wisely and eat well for less - Tigard Town Hall, Tigard Town dest Livina Confederate WidQw
a LQA less. Menu planning ideas, Hall Conference Room & Library TQils All by: Allan Gurganus.
recipes' store layout and store 13125 SW Hall Blvd. L#102 Meets the 2nd Wednesday
psychology included. of each month beginning Sept,
6#3Z Wed., 6:30-9:30 p.m., Tigard Senior Center 14, 7-9 p.m., Tigard Senior
Oct. 18' Tigard Senior Center, 8815 SW Omara St. Center, Facilitator: Trudi Heuser,
Instructor: Yolanda K8cViok*r, Fee: FREE, please complete a
. . ^
DAYTIME BOOK DISCUS
If you enjoy reading books and discussing the book content and author's writing style with others readers, this is
the group for you! The selection of books which are read are decided by the group. Group members may reserve
and check-out the current book at the Tigard Library Circulation desk. This group is considering reading books
about the wives of the presidents.
L#101 Meets the 1st & 3rd Thurs. of each month beginning Sept. 15, 10:30 a.m., Tigard Senior Center,
Facilitator: Aino Kangas, Fee: FREE. Please complete a registration form.
HOW TO R GISTER /503\ 685.9613
1. Walk-In Registration:
*K4on, Aug. 2D' 19Q4, 8-Qp./n, Tigard Town Hall, 13125SVVHall Bhd, Tigard.
2. Mail-in Registration:
*Begins Tuoo., Aug. 30th (exception: Hunter Safety registration begin Aug. 22)
*Mail your registration form and check to: ReoreatonRnund'Up' Inc., P.O. Box 1268, Tualatin, OR 97062.
Checks are payable to: Recreation Round'Up, Inc.
3. Drop-Off Registrations At Tigard Library Circulation Desk:
*Begin Tuen.' Aug. 30th
GENERAL POLICIES:
1. You will NOT receive a writ en confirmation. You will be notified if your class is filled or cancelled.
2. Pre-registration is desired; drop-in registrations are accepted ifclass space ioavailable. Class fees must be paid
prior to class participation. Each u|aoa does have a class maximum, so register early. First come, first served!
3. Please plan your schedule carefully; we cannot accept responsibility for changes in your personal schedule.
4, Recreation Rnund'Up' Inc. reserves the right to cancel o class duo to insufficient registrations or causes beyond
our control.
5. Requests for a class credit or refund must be placed in writing and received by the Recreation Round-Up, Inc.
staff five days prior to the first day of your scheduled class. A $2 processing fee will be charged against all
refunds. A $15 fee will be charged on all returned checks.
FAI I Z H IDAY 1994 CLASS REGISTRATION Z CITY OF ILGARD
(503) 685-96 13
Family Last Name: Home Phone:
Parent/Guardian's Name: Work Phone:
Address: Apt. _ City: Zip:
CHECKS ARE PAYABLE TO: RECREATION ROUND-UP, INC. CHECK # CASH $
LASS # CLASS TITLE F E PABIICIPANT'S NAME
2.
3.
4.
Note: Please include your Social Security Number if registering for Hunter Safgty.
Personal Release Statement: I understand that the registered activities and services may have an element of hazard
or inherent danger and I take full responsibility for my actions and physical condition. I understand that neither
Recreation Round-Up, Inc. or the City of Tigard, nor their agents will assume any liability for claims arising out of
my participation in the Recreation Round-Up, Inc. sponsored classes and activities. I agree that Recreation Round-
Up, Inc. and the City of Tigard and their agents are not liable for any claim resulting from the negligence of the
Recreation Round-Up, Inc. or its agents. I agree to assume all liability and to hold Recreation Round-Up, Inc. and
the City of Tigard and its agents harmless for any personal injury or property damage arising out of my participation
in the Recreation Round-Up, Inc. sponsored Program. Participants involved in Recreation Round-Up, Inc. sponsored
programs and classes may be photographed and such photographs may be used in publicity.
Participant Signature (parent or guardian if participant is under 18 yrs.) Date
Return completed form and payment to: Recreation Round-Up, Inc., P.O. Box 1268, Tualatin, OR 97062
HAPPY HOLIDAYS
September 8, 1994
Dear Library Volunteers:
As you probably know by now, the City of Tigard has decided to put a new tax base before
the voters on the November ballot. As representatives of the library in your community, it is
appropriate that you have the information you need to answer questions that your friends or
family members may have. To help with this, I have listed some basic questions that people
often ask. In addition, the full text of the ballot measure is included on the reverse side of this
note. If any other questions arise, or if you belong to any group that may like a City
Representative to speak about the tax base, please feel free to contact me at your
convenience.
Rega ds,
Kathy Da s
Library Director
Q. Doesn't increased development mean increased tax dollars for the City?
A. No. The way Oregon tax law is structured, the City operates on a Tax Base. This is a
fixed dollar amount that can only increase by 1) A vote of the people, 2) Six percent
maximum each year to meet inflation, or 3) Annexation of developed property with a
high assessed value. Increased development only means that services are being spread
out to cover more people.
Q. Why is the City asking for a new Tax Base now?
A. The City of Tigard has operated under five-year financial plans since 1980.
June 30, 1998 is the end of this five-year plan. Cities are allowed to ask for a new tax
base only in even numbered years. The next possible time to go before the voters
would be May 1996, which would leave no time for planning.
Q. What benefit will the Tax Base bring to the library?
A. Library registration increased by 10 percent last year bringing the number of card
holders to over 30,000. It is the library's intent to maintain the current level of library
service as the population continues to grow.
Q. What if the Tax Base doesn't pass?
A. If growth continues without addressing the need for additional staff to provide services,
cut backs will be necessary. In the library, these will come in the form of reductions in
open hours, reduction in numbers of children's programs, and/or reduction of
information and reference services.
WASHINGTON COUNTY VOTER PAMPHLET
City of Tigard,,, _ Measure NO. 34-26
BALLOT TiTLE Reach Oregon Police service standard of 1.5 officers/1,000
population.
ESTA13USHES AN UPDATED TAX BASE FOR THE CITY During the last four years, the Library has seen a 59%
OF-TIGARD increase in circulation with a 32%increase in service area
population. To maximize resources, the Library has in-
QUE5TIOWShaft the City of Tigard be authorized atax base creased use of volunteers by 60YQ since 1990.The updated
of!$6;496;000 beginning•July 1,.1996? Tax Base would:
SCIMMARY:Since 1980,the City has developed and open-
• Maintain Library Services including:senior citizen outreach ated-within 5-year financial plans. June 30,1996 is the end programs, children's story times and activities, reference
ot'this.55-yearperiod. services and open 7 days and 4 evenings each week.
The City's population is expected to increase over 25%
^`If approved;the proposed taxbase will take effect July 1, by the end of the next 5-year financial period.As Tigard's
19%.'and allow the City to: infrastructure"ages"and population grows,more empha-
Add Police personnel to maintain: sis will be placed on raring for and maintaining our re-
Call-and response investigations sources and continuing to provide prompt response to
Neighborhood Watch and patrol public inquires.If approved,the updated Tax Base would:
•: Drug and traffic enforcement Provide support in Fleet and Facility Maintenance and Cus-
•; .Schoof Resource Officers. tomer Service.
• -Add full-time gang enforcement to Police Services. TAX RATE
• Maintain bbrary Services including
$enior'cit¢en outreach programs if approved,the 1996197 estimated Tax Base rate would be
- Ctnldren's story times and activities52.37/$1,000 of assessed value. This rate would be less than
- , most other cities of comparable size in the Portland metropoii-
Reference services,: : tan area.
Opem.7A*ys a,ee and•4evenings.
• Provide.Isupport in Fleet.and Facility Maintenance and FINANCIAL ASSUMPTIONS
CustomerService..:: . City of Tigard has operated on a series of 5-year financial
• Maintain stable funding for other current city-wide serv- plans. At the beginning of each 5-year cycle,since 1980,voters
have approved a tax base for the 5-year period. Each approval
The proposed tax base is estimated to result in a tax rate has been based on a commitment by the Tigard Council that it
increase from$1.77 to$2:37 per$1,000 of assessed value. would not return to the voters for a tax base request until the
The.City's_current taxbaseis$4267,990. end of the 5-year period. 6130196 is the end of the current
,This tax rs sub'ect to the limits of section 11 b,Article 5-year period. If approved,this measure would be effective on
Xi=cEthe Oregon Constitution and the revenues raised will 7/1/96,
be used forgovemmental'purposes other than schools. The Council is assuming the loss of approximately$600,000
Approval of this measure would not reduce the property of state shared revenues per year during the next 5-year cycle.
tax collections of other nonschool district units of govern- This assumption is being made before action has been taken
meat available under the provisions of section 11 b, Article by the State Legislature. It appears that state shared revenues
XI of the Oregon Constitution and implementing legislation. will be discontinued to cities in 1995. If this assumption
changes with the unexpected continuation, or partial continu-
The estimated tax cost for this measure is an ESTIMATE ation, of shared revenues after 1995, Council will extend the
ONLY based on the best information available from the 5-year commitment to voters based on the amount of shared
county assessor at the time of estimate. revenues received by the City.
SUMMARY
EXPLANATORY STATEMENT Majority of the updated Tax Base is designed to maintain and
Citizens of Tigard will be given the o enhance Police service. The Tax Base would also support
g g" opportunity to consider Library services,fleet and grounds maintenance and customer
an updated Tax Base at the November 8th General Election. service asssistance. If approved,this measure would be effec-
tive City Council unanimously voted to submit this Tax Base five on 7
assist
to the voters.
Police protection would receive about 66% of the pro- Respectfully submitted,
posed increase. Police calls for service have increased John Schwartz,Mayor
34.6% and traffic accidents have Increased 78% since City of Tigard
1990.The updated Tax Base would:
• Maintain Police programs such as Community Policing,
Neighborhood Watch, neighborhood patrols, active drug
enforcement and school D.A.R.E. programs, traffic en-
forcement, investigations,and School Resource Officers.
• Enhance Police services by adding full-time gang enforce-
ment.
'TORY OF TAX RATE PROPOS.
Date Discussion by Estimated tax rate
7/18/94 Budget Committee $.92/$1,000 AV (upper limit)
8/05/94 Staff Proposal $.83/$1,000 AV
8/16/94 Council Study Session $.75/$1,000 AV
8/22/94 Council Public Hearing $.62/$1,000 AV
COMPARISON OF SURROUNDING JURISDICTION TAX RATES
Cities of 94/95 Fire Total 96/97 Fire Total
similar size Rate Rate Rate Rate Rate Rate
Beaverton 4.08 4.08 4.36 4.36
Hillsboro 4.30 4.30 4.21 4.21
Lake Oswego 4.03 4.03 187 3.87
Sherwood 3.86 130 5.66 4.00 1.65 5.65
Tigard @ $.62 1.78 1.80 3.58 2.37 1.65 4.02
Tigard @ $.75 1.78 1.80 3.58 2.50 1.65 4.15
Tigard @ $.83 1.78 1.80 3.58 2.58 1.65 4.23
Tualatin 2.19 1.80 3.99 3.29 1.65 4.94
Cities of 94/95 Fire Total 96/97 Fire Total
smaller size Rate Rate Rate Rate Rate Rate
Durham .67 1.80 2.47 .66 1.65 2.31
King City 1.69 1.80 3.49 1.55 1.65 3.20
FISCAL NOTES
$.62J$1,000 AV -This proposal will result in the levy of an additional $1,705,000 in 1996/97 which will result in an estimated
rate increase of $.62/$1,000 of assessed value. The general fund ending balance at the end of the fifth year of the plan is
estimated at $1,043,000.
$.75/$1,000 AV -This proposal will result in the levy of an additional $2,050,000 in 1996/97 which will result in an estimated
rate increase of $.75/$1,000 of assessed value. The general fund ending balance at the end of the fifth year of the plan is
estimated at $1,046,000.
$.83/$1,000 AV -This proposal will result in the levy of an additional $2,265,000 in 1996/97 which will result in an estimated
rate increase of $.83/$1,000 of assessed value. The general fund ending balance at the end of the fifth year of the plan is
estimated at $1,045,000.
leAubasems
TIGARD PUBLIC LIBRARY
OPINION POLL
BOOKS * MAGAZINES *VIDEOS * INFORMATION * CD'S * CASSETTES * SPECIAL EVENTS
The Tigard Public Library provides free access to all of the resources listed above, plus a
welcoming environment for browsing, study, and conversation. Whether or not you personally
use your library at this time, it is important to us to know what you need and expect from a
library in this community.
Please complete this questionnaire and return it with your water bill.
Rating Scale: 0 = Not Important 5 = Preferred, Very Important
IT IS IMPORTANT THAT A LIBRARY IN THIS COMMUNITY:
Leve! of Preference
A. Have staff available.at all time to answer 0 1 2 3 4 5
questions and provide assistance.
B. Be organized to allow users to help themselves 0 1 2 3 4 5
as much as possible, with staff available to
help at designated times.
I!.
A. Focus on having current and popular books, 0 1 2 3 4 5
magazines, videos, etc., available in the library
when needed/wanted by users.
B. Focus on an "in-depth" collection of library 0 1 2 3 4 5
materials for study and research.
Ill.
A. Be open all evenings and weekends. 0 1 2 3 4 5
B. Be open seven days per week. 0 1 2 3 4 5
IV.
A. Be a public access point to the "Information 0 1 2 3 4 5
Super Highway."
B. Provide instruction on how to use new technology 0 1 2 3 4 5
such as the Internet, CD Rom, etc.
V.
A. Provide "one stop shopping" for citizens seeking any 0 1 2 3 4 5
kind of information on government or the community
(including forms; documents; registration information, etc.)
B. Actively solicit input from citizens to help us decide 0 1 2 3 4 5
how the library should prioritize its services.
(Ex: Through surveys, CIT meetings, public forums)
Purpos :
• To get an idea of how Tigard citizens think about the public library (whether they use it or
not).
• To use this information to determine where additional public awareness and education is
needed.
• To help us decide how we prioritize our Basic Services.
Basic Services:
• Access to Information
• Access to Materials
• Collection Development
• Networking and Resource Sharing
• Marketing