10/13/1994 - Packet AGZMA
TIGARD LIBRARY BOARD
THURSDAY, OCTOBER 13, 1994 - 7:00 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON City of Tigard
1. CALL TO ORDER
2. ROLL CALL: BURGESS CUNDIFF HARTZELL
HOKLIN IRWIN KOSTOL LEWIS
3. Approve Minutes for September 8, 1994.
4. Monthly Report for September 1994.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Equal Access to Materials County-wide.
8. Review of Library Fees.
9. WCCLS Levy Planning.
10. Survey Update.
11. Statewide Information Super Highway Committee Information.
12. Tel Net.
13. Other Business.
14. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON
AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
hAlogiftonnieuib-A
TIGARD LIBRARY BOARD
September 8, 1994
MINUTES
Call to Order: 7:05 p.m., by Marilyn Hartzell, Chairperson.
Roll Marilyn Hartzell, Yvonne Burgess, Jeri Cundiff, Nancy Irwin, Chris Lewis,
Carl Kostol, and Lonn Hoklin. Staff: Kathy Davis. Guest: Deb Blesser,
President, Recreation Round-Up, Inc.
Minute Irwin moved to approve the minutes as written, seconded by Lewis.
New Member: Director introduced new Board member, Lonn Hoklin.
Repo Board receives monthly reports in mail along with agenda as a new
procedure. There will be discussion on items of question or interest.
August Monthly Report rt - WCCLS selected a service provider for county-
wide Internet access. This will allow patrons to access the Internet through
the WILI terminals in the library by simply adding an additional menu item.
The Police Department is trying to "trespass"the library's exhibitionist. This
may present a problem, as the library is a public place and we may not be
able to keep people away. Staff is aware of the situation.
Director indicated the library will be used as a demo site for new
technologies. The library will house the ProQuest 4000E for 60 days. The
system offers key word searches for 500 journals, five years back. The IRS
has identified TPL as a test site for tax forms and instructions to be available
on CD Rom.
Library new hires will start work on September 19. Gary Lark, Children's
Librarian, Suzanne Montgomery, Reference Librarian, and Tony Greiner,
Reference Librarian.
Friends of the UbLM: A new brochure will be sent in the mail in
September. This is in conjunction with the Solicitation Letter. The Friends
will provide approximately $4,400 for the new reference desk set-up. This
new set-up will make room for two librarians with a reference computer
specifically for children.
Two fund raisers coming up are the 3rd Annual Holiday Book Sale in
cooperation with Powell's Books and the Entertainment95 Book. The price
is $40. Also, for sale is a $10 NW Getaways Book. Both are on sale now.
C.L.A.B.: Meeting not till next week.
Overview of-Recreation Program Contract: Deb Blesser, President of Recreation Round-
Up, Inc., gave an overview of the process in which patrons will register for
educational services classes. Blesser reviewed and answered questions
about Fall classes with Board.
Tax Base Pro osal: City.# uncil approved a 62 cent per$1,000�ssessed property value
tax rate to go to the voters in November which will take effect in July 1996.
Services will remain the same and there will be no staff cutbacks. Staff will
only be added in response to growth and will be phased in within the five
year period. Director indicated staff and City officials are not to promote the
tax base, but are to be informed when providing information. Director will
arrange a meeting with City Council to discuss issues related to funding and
impacts. Chair Hartzell suggested an invitation for Council to tour and
discuss the library. Burgess moved to approve an appreciation letter to City
Council with an invitation to visit the library after the election, seconded by
Kostol.
Opinion Poll: Director asked the Board if it would be a good time now or after the
November election to initiate the library's opinion poll. There was
discussion. Cundiff and Burgess moved to approve sending the opinion
poll out in every water bill before the election or if complications arise,
explore other options or amounts being sent out, seconded by Lewis. All
ayes, Hartzell abstained.
Adjournment: Cundiff moved to adjourn meeting at 9:10 p.m., seconded by Burgess.
HALOGUCONNIEMDMIN
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, Interim City Administrator
FROM: Kathy Davis, Ubrary Director
DATE: October 5, 1994
SUBJECT: Monthly Report, September 1994
Circulation:
Circulation for September was up 8.5 percent over September 1993.
School Use of Library:
Public Schools, Alternative Schools, and Preschools are booking their regular visit
times at the library. To date we have:
ABLE (aftemative high school) - Tuesdays and Thursdays
Cordero (high school) -
Fowler Middle School Special Ed. - Wednesdays
1,(ids Kampus - Mondays
Teachers are requesting subject packets with youth staff preparing information on
topics such as geology, ecology, math 'trivia," and theater.
Citizen Involvement Center:
Several library staff members have started compiling information for a "Citizen
Involvement Center." This display area would include information for anyone
interested in becoming involved with the City as a Board member or volunteer in
any capacity. Information will be solicited from all departments.
Sfor aa :
Due to crowded conditions in the library workroom, extra storage space has been
identified in the Niche garage. Shelving was installed this month to hold donated
books wafting for the booksale.
Local HistM:
Following through with the library's long range plan, we have started adding
material into our local history collection. One of our new librarians, Tony Greiner,
has experience in creating and maintaining history collections. He will be working
with me and TAHPA to organize historic documents and photographs as well as
books. TAHPA plans to open the John Tigard House as a museum beginning in
December. The library will continue its partnership with the group to ensure our
citizens have access to information on their local heritage.
Authors Grp:
Tigard authors have formed an information and support group that will be meeting
at the library to encourage and guide others in writing and publishing their works.
A local Authors Shelf has been set aside in the library. The collection houses
items as diverse as best selling author Covert Baileys book.Fit or , and short
stories written by Fowler Middle School students!
Patron Complain :
We had an emphatic, but informal, complaint from a parent regarding our music
collection. The objection was to certain "Rap°music with explicit lyrics. The patron
chose not to request a formal review of the items in question, but did turn in her
library card and ask to be removed from the data base. Youth Librarian, Sue
Plaisance, has created an informational notebook for the public on the
development of Rap music, to help parents better understand this often
controversial musical style.
Technology and the Information Super Highway:
Many things are happeningi
• The State Library will be proposing that all Oregon libraries "go together" to
contract for Internet connection and the procurement of full text databases.
• The Statewide Telecommunications Task Force has identified public libraries
as education and access points for public Internet accounts.
• Tigard librarians will be holding an in-house "Internet Workshop" to develop
their skills in using our compass accounts.
• WCCLS has made two additional E-mail accounts available to TPL meaning
that all professional staff will have Internet addresses.
• I am planning to visit Bellingham, Washington to observe their use of the
Internet to connect city/county/school district/and community information
through their library to make all this information readily available to the public.
G.I.S. is also being made accessible to the public through the library for
citizens to request maps and statistical information.
11/CCAS/CLAS:
The County Library Advisory Board agreed to change its meeting date to the first
Wednesday of the month to make it possible for Administrative/Council
representation from Tigard. For several years this has been difficult as the CLAB
meeting time coincided with Tigard Council nights. The reimbursement formula will
be one of the issues being discussed in preparation for the next WCCLS levy
planning cycle scheduled to begin in January.
Friends of the Library:
FOL agreed to donate funds towards the construction of a centralized Reference
Desk that would better accommodate both adults and children. The cost will be
approximately $4,500.
Volunteerism:
Jean Lindsay completed a report on Volunteerism in Municipal Government.
Information provided by the "Points of Light Foundation" highlighted two cities that
use volunteers in areas such as conducting inventories, data entry, drafting,
compiling and analyzing statistics, weeding flower beds, and distributing interoffice
mail - just to name a few. I would like to pursue increased volunteer use as a
means of saving staff time and creating a positive relationship with citizens. Jean
was selected as Employee of the Month for October.
Volunteer Type Number Hours
Adult 78 775.25
Youth 8 24.50
Adopt-a-Shelf 7 22.50
YART 0 0.00
Library Board 7 14.00
Community Service 2 55.00
21st Century Academy 0 0.00
(CE 2)
Total 102 891.25 = 5.15 FTE
WORK INDICATORS SEPTEMBER 1994 SEPTEMBER 1993 SEPTEMBER 1992
Adult Materials 21,303 20,496 15,897
Juvenile Materials 17.1 14, 15,
Total 38,493 35,479 31,305
Days of Service 27 26.5 27
Average
Daily Circulation 1,426 1,339 1,159
Hours of Service 260 267.5 271.5
Materials
Circulated per Hour 148 133 115
Increase in Circulation 8.5% 13.3% 11.4%
Materials
Added/Withdrawn 567/284 917/94 1,109/193
Borrowers Registered 297 329 358
Story Time 0 0 0
(Number of Sessions) (0) (0) (0)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 13 24 0
(Number of Sessions) (1) (3) (0)
Visitors 15,629 0 0
(Gate Count divided by 2)
Increase in Visitors 0 0 0
Fines/Fees Collected $2,933.21 $2,895.90 $1,994.13
Gifts Received $ 29.29 $ 11.10 $ 519.47
H:\LOGIN\CONNIE\KDMTHRPT
TIGARD PUBUC UBRARY
OPINION POLL
BOOKS * MAGAZINES *VIDEOS * INFORMATION * CUS * CASSETTES * SPECIAL EVENTS
The Tigard Public Ubrary provides free access to all of the resources listed above, plus a welcoming errrironment for
browsing,study,and conversation. Whether or not you personally use your library at this time, it is Important to us to know
what you need and expect from a library In this community.
Please complete this questionnaire and return it with your water bill.
Rating Scale: 0 = Not Important 5 = Preferred, Very Important
IT IS IMPORTANT THAT A UBRARY IN THIS COMMUNITY:
Level of Preference
I. A. Have staff available at all time to answer 0 1 2 3 4 5
questions and provide assistance.
B. Be organized to allow users to help themselves 0 1 2 3 4 5
as much as possible, with staff available to
help at designated times.
ii. A. Focus on having current and popular books, 0 1 2 3 4 5
magazines, videos, etc., available In the library
when needed/wanted by users.
B. Focus on an "In-depth' collection of library 0 1 2 3 4 5
materials for study and research.
III. A. Be open evenings and weekends. 0 1 2 3 4 5
B. Be open seven days per week. 0 1 2 3 4 5
IV. A. Be a public access point to the "Information 0 1 2 3 4 5
Super Highway."
B. Provide instruction on how to use new technology 0 1 2 3 4 5
such as the Internet, CD Rom, etc.
V. A. Provide "one stop shopping" for citizens seeking any 0 1 2 3 4 5
kind of information on government or the community
(including forms; documents; registration information, etc.)
B. Actively solicit input from citizens to help us decide 0 1 2 3 4 5
how the library should prioritize its services.
(Ex: Through surveys, CIT meetings, public forums)
Do you have any of the following equipment in your home?
Computer Modem VCR Fax
Touch Tone Phone CD Rom
Comments:
Library Hotline. . gust S, 1994
Lil�rarp"t�lotline, August 15, 1994
Enol Fratt Internet Service Geographic Information System
offers E-Mail, FTP Accounts Wins Award for Ontario PL, CA
Baltimore's Enoch Pratt Free Library's the first
public library system in Maryland to provide pub- The Ontario City Library,CA unveiled its public
lic access to the Internet.Pratt bslibvas it is the first access Geographic Information System(GIS)work.
library in the nation to offer its customers E-mail station in September 1993,making it one of the first
and file transfer protocol(FTP)accounts in the sys- public libraries in the country to have the GIS avail-
tem which debuted July l8. able for public use.Recently,the library won third
In its first week of operation,the Pratt Internet place in a national poster contest sponsored by the
service was swamped with more than 400 cus- Environmental Systems Research Institute Qom.One
tomers a day over a 20-hour period.The services among more than 300 entries,the library's poster was
offered include not only E-mail and FTP accounts of views from the system generated by members of
but access to the Internet gophers.Also available the public,rather than professionals involved in city
is access to a broad range of resources and infor- planning or mapping.
oration about Maryland—public library catalogs, The City of Ontario first used the GIS in the
state laws.directories,and more.The Pratt Library Engineering Department in 1987. By 1990, all city
also serves as the hub of Sailor,the State Library departments were included and in 1992 an advisory
Electronic Network. committee was formed to explore grays in which city
Because the service is underwritten largely by agencies could make use of the system.Attention
public funds,the fees for Pratt customers are kept focused on the library and its extended hours of oper-
below those charged by commercial Internet ation compared with city departments,as a means of
providers, assessed purely on a cost-recovery making the system more accessible to the public.The
basis.Gopher access and some other services are ESM was enlisted to conduct staff training and a GIS
free.Basic service,including free Gopher access, Coordinator was selected.
E-mail,and access to Bulletin Board Service(BBS), The system allows customers to access city,state,
with one megabyte of disk space for message stor- country,and world maps with both geographic and
age,is$35 a year.E-mail,BBS,FTP,telnet access to demographic information. The Community
Internet sites,and five megabytes of storage space Development Block grant view shows nonprofit cus-
is$100 per year. tomers who is eligible for funds for civic projects.
Other views present zoning, bus routes, polling
places,historic sites,parks,photos of city landmarks.
population density,earthquake faults,and crime sta-
tistics.Soon,through a local area network.it will be
possible for customers to dial up GIS from home or
.._._ from any workstation in the library.
To publicize the GIS the library's newsletter carries
examples of applications and brochures have been
distributed to educators and businesses.Library staff
is working with teachers torprepareviews students
can access to complete homework or extra credit
assignments created specifically to introduce GIS to
the students.
Other cities,universities,and libraries have vis-
ited Ontario City recently to observe the system in
use at the library. For more information, contact
Systems Manager Sean Bearly or Adult Services
Librarian lames Augur at 909-988-8481.
Beaverton, Oregon
September 22, 1994
Washington County Library Advisory Board
Washington County Cooperative Library Services
P.O. Box 5129
Aloha, OR 97006
Dear Board Members:
The Beaverton City Library Advisory Board has learned, through our Washington County
Library Advisory Board member, of the establishment of a committee to study the reim-
bursement rate. We understand that this is always a preliminary step to setting the amount
of the next serial levy to be submitted to the voters.
During a general discussion concerning the levy our Board came to the conclusion that
many, if not all, of the libraries in WCCLS are looking for ways to finance capital improve-
ments of one kind or another. Yet the way our libraries are "owned", operated and finan-
ced produces some horrendous complications when seeking public funds for other-than-
operating purposes. It is almost impossible to identify our patrons in any manner that coin-
cides with tax jurisdiction boundaries, except to Washington County itself.
This all led us to an idea that we think is worth consideration: Present the levy to the voters
as two separate items to vote on. One section to be the funds for the operation of the
libraries, as previously covered by serial levies. The second section to be for capital impro-
vements at all of the libraries, with the distribution to be proportionate to the distribution of
operating funds. That should increase the probability of passage of the levy because it is
fairly specific in describing how the money will be spent. The general opinion expressed by
the Beaverton advisory board was that some amount that represents between ten and
fifteen cents per circulation for capital improvements could be thus attached to the levy and
justified to the voters.
The money collected under such a levy could be distributed in the same manner as the
operating funds and accumulated by the various libraries to be used as their capital needs
required.
We would appreciate it if you will give this idea your careful consideration.
Sincerely,
Dick Colville John Frenches
Co-Chair Co-Chair
Beaverton City Library Advisory Board Beaverton City Library Advisory Board
cc: Beaverton Library Advisory Board Members
Beaverton City Library Director
Civic-net & Bellingham Public Library/
Whatcom County Library System
Claudia McCain in libraries and city government are always stretched thin, the Net-
Director,Bellingham Public Library
CODI President. 1986.87 work was designed to require minimal maintenance and to allow
Bellingham.Washington each contributor to be responsible for maintaining its own network
'le public libraries seek ways to assume leadership roles files. A full-time Civic-Net manager will eventually be required, since
in eiectronic information delivery, and local governments the time needed for even minimal project tasks such as
search for faster and more efficient ways to communicate hardware/software maintenance,posting items on the menu system,
with and deliver information to citi- scanning print documents into the
zens, citizens look for ways to under . "$ _.� system, writing documentation,
stand and receive information about recruiting files, and training contribu
an increasingly complex government tors as well as users can't be done
and society.This issue was addressed indefinitely by the Bellingham Public
in Whatcom County, Washington by - Library Director and the ITSD
the creation of Civic-Net—a partner- - Manager.
ship between the Bellingham Public The process of posting files to
Library/Whatcom County Library Sys- Civic-Net from any peer on the net-
tem Consortium and the Information work is a simple matter of copying a
Technology Services Department file to the appropriate directory to be
(ITSD)of the City of Bellingham. Our viewed by the public. Files front par-
goal was to open the City of Bellingham's existing Banyan Vines ticipating agencies not on the network are sometimes downloaded
wide-area network to public access and recruit participation from all to the designated directory over the telephone. Files may be for-
areas of local government. warded to the library director on disk or on paper to be scanned into
Prior to the Civic-Net proiect. residents of Whatcom County the system.
already had dial-up access to the Bellingham and Whatcom County Civic-Net's first priority is to provide public information such as
Library's shared Dynix catalog, which was used heavily. The Civic- City Council minutes. agendas and packets, recreation programs
Net project means that the Library's catalog and services are one and facilities, Planning Department documents, city calendar of
choice among many items on a menu which included not only meetings, bus schedules, library and museum programs, and so on.
Bellingham City offices and departments.Whatcom County Govern- Civic-Net is one-way communication. Interactive services, such as
ment. Western Washington University and ail school districts in paying water bills or requesting a building permit, are viewed as a
Whatcom County, but also all of the small communities in Whatcom desirable future step but not within the Network's first year goals
County who choose to participate and countywide services, such as nor feasible within current city and!ibrary resources since interactive
the Whatcom Transportation Authority(bus service),as well. communication assumes that staff will be available to respond to
service requests.
CIVIC-NET—CREATION & PRIORITIES
Civic-Net was created and is managed by the Directors of the DOS OR WINDOWS
Beilingham and Whatcom County Libraries and the Manager of ITSD When a user dials into Civic-Net, s/he may choose to view files
of the City of Bellingham. it was funded by a$138.000 LSCA grant. in a DC~ or Windows environment. Software called Reachout s
he grant purchased network hardware and software and provided required to view the Windows version. Reachout is issued to users
funds to publicize the project. No money for staff was requested in on request by the Bellingham Public Library. Five hundred conies of
the grant and no additional staff were provided by the City of Belling- the software were purchased with grant funds and will be "checked
ham. Ail project work thus far has been accomplished by proiect out" to the first five hundred people who request it. After that, the
directors within existing department resources. Because resources software will be sold at the library for about $30 a copy. C vic-Net
Dvnix Dataline 18
'
/
stations in the Bellingham Pubic Library' and VVhatcom County resenting all the towns inYVhatcomCounty)aowell the Directors of
Library Branches provide full-time network access and laser printing. the City and County Libraries and the Manager of ITSD. The Civic-
The DOGvemionofCivic'Netimaoceos/bleUzeveryone.butits Net Advisory Board created aplace where the major institutions in
plain vanilla" text lacks visual interest and users will not beable to Whemum County could meat and talk about networking plans and
view graphic 8|ea or maps or special application files. such as Lax the future of joint networking, joint Internet 000ana and other
records inthe County Assessor's office. ~weighty' topics (discussed over bagels and cream chease). |thas
been an informative, enthusiastic, and energetic group with many
GREATER INTER-AGENCY INTERACTION wonderful ideas for bigger and better future projects.
An unanticipated benefit o[ the Civic-Net project was thoon+ Civio'Netwi|| grow. There can be nodoubt that the future of
adonofthe Civic-Net Advisory Board, which includes eprnoento` communication and information delivery for local government will be
bvoofrom the University, the School District.County Library,Coun' based omcomputers.Public libraries can offer valuable experience io
h/Government, the WhatromCounty Council ofGovernments(rep+ providing effective,user-friendly public access.
International News
GEK8EENTE BIBLl0THEEK UTRECHT LATEST NURSING COLLEGE GOES LIVE
CHOOSES DYNI}K Edinburgh's Lothian College mf Nursing iothe latest num'
ThoGemmmenteBibl;othmakWtnec6thaoa*andedthoron- inglibrary Lu "go live"with DvnixUK.For the first time librarians and
tract for its new automation system to the Ovnix Nederland BV. students at thee u|tou -- two in Edinburgh and a third at St.
GBUadministrators explained the motivation for the decision: John's Hospital ioLivingston, some 1Gmiles away--are able bo
'Since December, 1893 the work QmupS�endnn Implementation access a fully-integrated central catalogue via networked PCwork-
New 4u(omadooSystem(S1N.AS]hadbeanintensively evaluating
stations. The online catalogue includes both bib|ing/aphicrecords
proposals submitted in conformity with the request for tender and journal article indexes. 4 customized interface to the College's
released bythe C8Uand inaccordance with EEC directives for open management system brings added benefits tolibrarians inthe form
tenders. The S.|.M.A.S. group was unanimous in its decision to mc' of single central borrower file. Recent government changes 'to the
ommend the Dvnix System an the new systam to be imp|ementod
funding and status ofUKnursing education moon that many nummg
within its library organization. VVeare in *,he business of supplying co||egoy are reassessing their library facilities as they compete for
information nenooea; consequently the criteria we set was high and students. Andrew Elder. Dynix UK's Managing Director, nom'
Dvnixcumeouton Uzp in every aspect." mented: `Dvnix UK is pleased to be the system'of-oho/oauLagmw'
OBU'o new system will support more than 250 terminals and ing number ofnursing oo||ageo in the
will ailow both ff and publicl databases thrcugh UK. Lothian joins Glasgow Col.
the library's planned network. Borrowers at home will be able to
lege of Nursing and coi-
communicate with -he iibrary via a Voice Response System sup leges in South Wales and
plied by Dynix, which will allow the borrower to renew books
East Anglia." Lothian's new
over-he phone. Smail children who are, as yet, unable to read I Unix-based library sys-
will be able to access'he children's catalogue through the Kid's tem uses a Buil DPX/20 serv-
Cataiog. With the new Dynix system, librar/ users will enioy
-r and repiaces an aging PC-
,aster and more convenient services. based system.
,he Netherlands office installed the system based on an IBM
RS60CC model 580 Computer, with the licrary havino cone live in
119 September 1994