11/10/1994 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, NOVEMBER 10, 1994 - 7:00 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
City of Tigard
1. CALL -10 ORDER
2. ROLL CALL: BURGESS CUNDIFF HARTZELL
HOKLIN IRWIN KOSTOL LEWIS
3. Approve Minutes for October 13, 1994.
4. Monthly Report for October 1994.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Election Results - Review.
8. County-Wide General Obligation Bond for Library Construction.
9. State Telecommunications Forum.
10. Use of Puett Room.
11. Other Business.
12. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE A
MESSAGE AT THE LIBRARY (684-5886), IF YOU ARE UNABLE TO ATTEND.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, Interim City Administrator
FROM: Kathy Davis, Library Director
DATE: November 1, 1994
SUBJECT: Monthly Report, October 1994
Tax Base Displ :
A display giving basic information on Oregon Taxes and the City Tax Base is up
in the library foyer from now until November 8. Wayne Lowry provided the
information. WCCLS loaned the display unit.
Tecbnology:
At the State Library's Information SuperHighway Planning Meeting on October 28,
we were encouraged to look at options for "centralizing" community information in
the public library - including access to other government information such as
permit applications, planning documents, maps, etc., using Internet as the thread
to tie it all together. Continuing education money will be focused on "hands-on"
staff training for libraries beginning next year. The City of Canby is looking into the
"library as community information center model and is sending a contingency to
Bellingham, Washington to observe their use of telecomputing to this end. I will
be participating in a MACC survey on current and future technology use in our
area. The results of this survey will be very useful in planning our library/city
technology growth. Nels Michaelson provided a presentation on the GIS system
for library staff. We are considering adding public access to GIS information as a
library service.
Local History:
Two hundred 4th graders learned about Tigard History on tours through the John
Tigard House this month. As I was suffering with laryngitis at "tour time," many
thanks to Claire Sheldon (Library Circulation) and Jeff Munro (Public Works) who
stepped in at the last minute to assist. They did a great jobl
Ethics:
Many library employees attended an Ethics Workshop sponsored by WCCLS. This
has raised some questions and concerns about two common "perks" associated
with library employment and volunteer work: 1) Library staff and volunteers have
historically been "exempt"from fines; and 2) Library staff and volunteers have been
able to purchase personal books through the library account and receive benefit
of the discount. ..tese practices are long-standing in many public libraries, and
will require some re-education as to what is appropriate. We will be in these
benefits by the end of the year.
Fee Increase:
The library will be increasing its fee for users outside of the Tri-County area from
$10 to $25 per year beginning January 1, 1995. This increase will bring us in line
with the other Washington County libraries.
Retirement:
Karrin Hawes, Adult Services Ubrarian for 18 years, has announced her retirement
effective November 11. Karrin has served the library in many capacities in this time
and has participated in some of our most innovative programs - including
development of the CID Rom network and our satellite business collection for
George Fox College. Karrin will be sincerely missedl
Automatic Check-out:
All WCCLS libraries have agreed to a uniform placement of Barcodes on circulating
items to prepare for the installation of automatic check-out units. These machines
are similar to ATMs and allow library customers to check-out their own materials.
Volunteer iyo Number Hour
Adult 83 802.75
Youth 7 24.25
Adopt-a-Shelf 6 25.25
YART 6 6.00
Ubrary Board 5 7.50
Ed. Services 0 0.00
Community Service 1 9.50
21st Century Academy 0 0.00
(CE 2)
Total 108 875.25 = 5.05 FTE
WORK INDICATORS OCTOBER 1994 OCTOBER 1;- OCTOBER 1922
Adult Materials 22,446 21,763 18,216
Juvenile Materials 18.539 16.874 15.05
Total 40,985 38,637 33,269
Days of Service 28.5 28.5 29
Average
rl-miki 1
ion ,4 rir illat
vuny —.1CU I ..q8 1,147
Hours of Service 283 279 275
Materials
Circulated per Hour 145 138 121
Increase in Circulation 6.1% 16.1% 5.2%
Materials
Added/Withdrawn 837/324 958/166 1,245/475
Borrowers Registered 347 365 348
Story Time 570 397 460
(Number of Sessions) (16) (15) (15)
Toddler Time 171 102 106
(Number of Sessions) (9) (12) (12)
Special Programs 234 114 17
(Number of Sessions) (4) (4) (1)
Visitors 16,986 -- --
(Gate Count divided by 2)
Increase in Visitors N/A N/A N/A
Fines/Fees Collected $3,661.63 $3,474.61 $2,872.58
Gifts Received $ 146.38 $ 330.25 $ 42.16
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: KATHY
FROM: PAULA
DATE: November 9, 1994
SU13JECTV: More than you evev wanted tO ]%-now a4bout. inact-ivc
(a.k.a. couch potatoes)
As we discussed Monday, I've put together some figures on our
inactive patron list (those who have not used cards since Oct. 15,
1991) in case you want to use them at the Library Board meeting.
There were a total of ,2,3Afi-patrons listed for TPL. Of that, 157
have fines over $50 for a grand total of $14,797.08.
790 of the 2,346 patrons listed have $0 balances, but they have
some other kind of block on their record that we will have to
physically remove before we can delete their records. We are in
the process of removing these now.
1,403 of the 2,346 patrons have a balance between $0 and $50 for a
total of $13,961.22 in fines and fees.
A FEW ONIONS TO CONSIDER:
1) Leaving Patrons with fines. -of—$-!�-0—or over on wTr.T nd turni
their names over to collection agency. (See* Wanda's E-Mail re:
2) Deleting all patrons regardless of fines or fees.
3) Leaving patrons with Lost fees on WILT, --s-o—that-.--they--would--be--,
una�i to get another h
-card-wi:t -o - p4- -ut yknqfor-_lost__materia_ls_(The
'Unforgveri) ; deleting all other patrons with fines regardless of
size.
"INACTIVE" PATRONS WITH BLOCKS - Repl - Reply Page 1 of 1
To: PAULA.WALKER 09 NOV 94
From: WANDA.MARTIN 11:02am
Subject: "INACTIVE" PATRONS WITH BLOCKS - Repl - Reply
Did you get any responses to your request about the $10 figure on inactive
patron blocks. Our last purge was, before my time;-Kathy didn't recall a $10
figure. She is going to ask our library board Thursday night about putting
a collection agency on those who have $50 or more on their records, but we
are still debating what to do about the lesser $ amounts. Let me know if yo
u've received any suggestions that Kathy might pass along to library board.
Meanwhile, like you, 1 11 keep pluggi"q along on the $0 p atron3.
THanks.
Paula
***** REPLY *****
Eva was the only one that replied and she thought she remembered a figure of
$25 but that is more than I remember. We use a collection agency but only
for amounts over $100 and have had very little luck. wm
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: All Staff
FROM: Kathy Davi
MATE. A'n�iorr�bpr i 1 90
SUBJECT: "Ethics Law and You . . ."
At our last All-Staff meeting we discussed the Oregon State Ethics Law and how that
effects some of the traditional "perks"of library employment and/or volunteerism. I heard
some strong feelings voiced in support of continuing those benefits as well as some
resignation to the fact that we work in a time where public employees are being very
closely scrutinized for ethical, accountable behavior.
I have re-read the applicable law, and believe that we will, indeed, need to curtail these
practices to be in compliance with the Ethics Code. I realize that it seems sometimes we,
as public employees, receive all too little appreciation for the hard work we do and I am
sorry to have to whittle away at something that you all enjoy. I'd like a few folks to help
me work through this. We will need to write up a statement about staff (paid and unpaid)
and fines and fees. I would also like to talk about ways we can help each other feel good
about the public service we provide.
Anyone wishing to help with this, please let me know by Friday, November 4.
(Attached: Copy of Ethics Law).
Code of Ethics: All Oregon "public officials" are subject to the Code of Ethics set forth
in ORS 244.040. The Code prohibits:
Use of Public Office for Personal Gain: ORS 244.040(1)(a) sets forth the primary
structure:
No public official shall use or attempt to use official position or office to obtain
financial gain or avoidance of financial detriment that would not otherwise be
available but for the public official's holding of the official position or office, other
than official salary,_honoraria, except as prohibited in paragraphs(b)and(d) of this
subsection,-reimbursement-of a-Tenses or an unsolicited-awardJor prolessianal.-
achievement for the public official or the public official's relative, or for any
business with which the public official or a relative of the public official is
associated.
(Note that it is illegal to use a public office for financial gain, or avoidance of
detrimen .)
Who is considered a "Public Official?: ORS 244.020(15) defines "public official" as:
[AJny person who, when an alleged violation of this chapter occurs, is serving the
State of Oregon or any of its political subdivisions or any other public body of the
state as an officer, employee, agent or otherwise, and irrespective of whether the
person is compensated for such services.