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City Council Packet - 12/19/2017 INII II City of Tigard TIGARD Tigard Workshop Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: December 19,2017 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (1DD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 •Every Sunday at 12 a.m. •Every Monday at 1 p.m. •Every Thursday at 12 p.m. •Every Friday at 10:30 a.m. SEE ATTACHED AGENDA :i City of Tigard TIGARDTigard Workshop Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: December 19,2017 -6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. WORKSHOP MEETING A. Call to Order-City Council B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD 6:35 p.m. estimated time 3. JOINT MEETING WITH THE PLANNING COMMISSION ON HOUSING ISSUES 7:20 p.m. estimated time 4. RECEIVE RECOMMENDATIONS FROM THE TASK FORCE FOR THE HOMELESS 7:50 p.m. estimated time 5. DISCUSS SOCIAL SERVICE AND COMMUNITY GRANT PROCESS 8:30 p.m. estimated time 6. DISCUSSION ON SIX-YEAR PLAN FOR THE TRANSIENT LODGING TAX 9:00 p.m. estimated time 7. NON AGENDA ITEMS 8. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9. ADJOURNMENT 9:30 p.m. estimated time AIS-3264 2. Workshop Meeting Meeting Date: 12/19/2017 Length (in minutes):45 Minutes Agenda Title: JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD Prepared For: Steve Martin,Public Works Submitted By: Steve Martin, Public Works Item Type: Joint Meeting-Board or Other Juris. Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE This is the regularly scheduled annual joint meeting between the city council and the Parks and Recreation Advisory Board (PRAB). STAFF RECOMMENDATION / ACTION REQUEST Update only. No action requested. KEY FACTS AND INFORMATION SUMMARY The stated purpose of the Parks and Recreation Advisory Board (PRAB) is to advise and advocate for park and recreation opportunities for a growing Tigard.To that end,PRAB bylaws state that the Board will meet annually with council to discuss: •A summary of key activities. •Specific suggestions or recommendations noteworthy to the council. At meetings in November and December,PRAB discussed potential topics to discuss with city council. Topics include: •Parks Maintenance: Efforts to keep pace with a growing park and open space inventory. •Recreation: The importance of the program and the possibility for expansion. •Operating Levy:What is being considered? •Tigard-Tualatin School District: Potential agreement enhancement or expansion. •National Walk to a Park Initiative: Everyone deserves a park within a 10-minute walk of home. •Downtown development. In addition,the PRAB is looking forward to addressing any topics of interest to the council,and welcomes council direction and suggestions for 2018. OTHER ALTERNATIVES Council could choose to not have a discussion with the PRAB. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Some of the topics the council will discuss with PRAB directly impact council's Strategic Plan to make Tigard a walkable city.Discussion will also help to meet the following Council goals: 1.Advance a local option levy and facilities bond to voters to increase resources and space for day to day services. 2. Expand recreational opportunities for the people of Tigard. DATES OF PREVIOUS COUNCIL CONSIDERATION Council last met with the Park and Recreation Advisory Board on November 15,2016. Attachments Memo 2017 PRAB Goals ® City of Tigard TIGARD Memorandum To: Tigard City Council From: Steve Martin, PW Division Manager Re: Parks & Recreation Update Date: 12/19/2017 From open green fields to fishing on the Tualatin River, parks in Tigard offer residents and visitors the great outdoors. With nearly 550 acres of parks, greenways and natural areas, the City of Tigard provides a variety of options for recreation,while protecting the area's natural beauty and providing valuable wildlife habitat. Parks staff not only maintain our beautiful spaces, but also prepare for some of the summer season's biggest events like the Balloon Festival and the 4th of July Fireworks. Parks Maintenance Tigard has a vision for walkability and livability; maintaining the systems that support this vision is a challenge. Tigard has more acres of park land per capita than the national average. Yet,we spend significantly less per acre than average. This means Tigard has a backlog of parks in need of maintenance or repair. For several years, staff and council have discussed the threat of declining park quality without additional resources. 10 6 . 8 - $A 364CRES 5 41O6` spurt peracre of park land per 1,000 residents, to rnaintz tr nark Maio The Nahona average is 9 2 r 1,003 residents. The Mammal average is 56;566 per acre What is at Risk? Adequate funding for parks maintenance is vital. Tigard will reach a point at which the Parks and Recreation Program can no longer provide safe, clean and well-maintained parklands for citizen use. Our park staff have already begun lessening their work effort in several areas. • Open spaces and undeveloped parks: Staff have become less proactive and more reactive. For our customers this means that elements like invasive species treatment (blackberry, ivy, etc.), hazard tree detection, and soft trail maintenance are falling behind and will continue to do so. • Open fields and greenways with trails: Staff are completing less mowing, and less pruning of vegetation - including along trails. This will eventually result in overgrowth and lead to decreased safety for park and trail users. Additional consequences include: less proactive tree pruning in developed areas; delayed replacement of signage; less frequent leak detection for irrigation systems; and less weed removal. • Reduction in park maintenance levels. The more heavily used park areas will continue to receive the most attention, even if slightly less than before. However, the lesser used and less visible park areas will receive decreasingly less attention and will be less desirable for users. Additional cuts to the Park Maintenance budget will require: • Turning off the water at city parks (with the exception of Cook Park sports fields). Lawn areas which are currently irrigated will go brown during the summer and experience an overall decline in quality. • Without adequate maintenance, trails and amenities like playgrounds, benches, fountains, etc. will not be repaired quickly and may need to be removed until other funding can safely replace them. • Safety concerns may result in potential park and facility closures Recreation Tigard Parks & Rec is the place to get connected in Tigard. The program offers great programs like Soccer Shots and Coding for Kids, and events like Pop Up in the Park and Movies in the Park. This summer was one for the history books! We hosted more events, activities and classes than ever and we had fun while doing it! In 2017, our Recreation Program was staffed by two (nearly) full time employees with the help of recreation aides during large events like Movies in the Park. What is at Risk? A partial reduction of Recreation will start in January 2018. The elimination of one full time Recreation Administration Assistant II will reduce the program to roughly 60% of its current state. This reduction will mean a decreased number of recreation programs and events, elimination of the afterschool program, and zero program growth. Additional cuts to the Recreation budget could eliminate the program all together. Park and Recreation Fee (PARF) The parks and recreation fee (PARF) was approved by Tigard City Council on February 9, 2016, following a community conversation about declining general fund revenues and a concern for declining park conditions. The new fee was implemented April 1, 2016, for all residential and business customers. At the time, typical residential customers were charged $3.75 per month and non-residential customers were charged approximately$7 per month. On June 13, 2017, Council voted to increase the fee and the new charges went into effect on July 1, 2017. Residential customers now pay$4.00.The fee is expected to generate a little more than $1 million annually and presently covers approximately 40% of the Parks and Recreation Program. No service level changes in Parks and Recreation were made as a result of the implementation of the PARF. Meaning, the fee changed the way Parks & Recreation is funded, but not the overall amount spent on Parks &Recreation annually. 2017 Park and Recreation Advisory Board Goals No prioritization intended • Participate in budget committee meetings and advocate for the needs of parks and recreation in the annual budget process. • Guide and support expansion of the citywide recreation program. • Finalize the bond measure allocation of remaining funds. • Engage other community and city organizations to drive park development, park stewardship and recreation. • Maintain Park and Recreation Advisory Board (PRAB) transparency and public communications. • Explore alternative recreation programs and engage advocacy groups. • Support the city's walkability vision. AIS-3283 3. Workshop Meeting Meeting Date: 12/19/2017 Length (in minutes):30 Minutes Agenda Title: JOINT MEETING WITH THE PLANNING COMMISSION ON HOUSING ISSUES Prepared For: Tom McGuire, Community Development Submitted By: Carol Krager,Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE The Council and Planning Commission will meet to discuss affordable housing issues in Tigard. STAFF RECOMMENDATION / ACTION REQUEST No action. Briefing and discussion only. KEY FACTS AND INFORMATION SUMMARY The Planning Commission dedicated their November 27 meeting to a discussion on housing affordability challenges and housing policy. The meeting included a presentation from Komi Kalevor, Assistant Director at the Housing Authority of Washington County,and Melisa Dailey,Housing Program Coordinator. City Councilor Tom Anderson joined in the discussion. The Planning Commission wishes to brief Council on their housing discussion and have a dialogue with Council on housing policy,affordable housing challenges,and potential areas where the city could make policy and/or code changes in support of affordable housing. OTHER ALTERNATIVES NA COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Comprehensive Plan Goal 10,Housing. DATES OF PREVIOUS COUNCIL CONSIDERATION May 2013, Council adopted updates to Comprehensive Plan Goal 10,Housing,and made recommendations for additional code and policy changes. SUPPLEMENTAL PACKET FOR Page 33 Strategy Opportunities (IAT E ®F MEETING)Review To summarize the strategies discussed throughout this report,cities across Oregon have committed to the following housing actions: SDC accommodations Gap funding Renter protections Emergency rent assistance Inclusionary zoning Required parking reductions Construction excise taxes Lax ADU standards Land leases to affordable developers Tigard should consider all of these strategies in determining how it can best reinstate the vision of the Affordable Housing Program. Strategy %lgard Beaverton *MMboro MU romode Posttand Aend Stream-lined Development • LiberalADUs • • Parking Reductions • SOC Accommodation • • • Tax Exemption • • • • • Land Acquisition Enhanced Safety Property • • Program No Cause Eviction • • Protection Rent Increase Protections • IZ • CETS • • Gap Funding Support ® • • Emergency Rent • Assistance Density Bonuses • • VHDZ ® • • • Landlord Tenant Mediation Housing Maintenance • • Program Tigard Affordable Housing Strategies • AIS-3260 4• Workshop Meeting Meeting Date: 12/19/2017 Length (in minutes):40 Minutes Agenda Title: RECEIVE RECOMMENDATIONS FROM THE TASK FORCE FOR THE HOMELESS Prepared For: Kent Wyatt,City Management Submitted By: Kent Wyatt,City Management Item Type: Meeting Type: Council Business Meeting -Main Public Hearing: Publication Date: Information ISSUE Receive recommendations developed by the Task Force for the Homeless to address homeless issues in Tigard. STAFF RECOMMENDATION /ACTION REQUEST Discuss the recommendations presented by the task force. Direct staff on which recommendations to implement or provide additional information on. KEY FACTS AND INFORMATION SUMMARY The City Council formed the Task Force for the Homeless to assist with the 2016 Council goal"to define the city's role in addressing homelessness." The task force was charged with developing short-term and long-term recommendations to address the needs and impacts of people experiencing homelessness in Tigard. The task force is comprised of community members and non-profit leaders including: task force co-chairs Christina Graslie and Jeanne-Marie Ritter and representatives from Just Compassion,Tualatin Riverkeepers, HomePlate,Project Homeless Connect and Tigard High School. The task force met monthly beginning in July 2017.The members heard from a number of speakers including: Marc Jolin, Initiative Director,A Home for Everyone (an effort including Multnomah County,the City of Portland,the City of Gresham,Home Forward,local nonprofits and members of the public),Heather Wakem,Tigard Police Officer,and Schuyler Warren,Tigard Community Development,Associate Planner. The Task Force for the Homeless developed recommendations around four objectives: 1.Expand and improve services to homeless individuals by working with local non-profits. 2.Expand shelter and housing options for the homeless. 3.Improve public understanding and the public's ability to assist in improving the situation. 4.Advocate for Regional,State,And Federal Support. The task force's top priority is for the City to assist Just Compassion with funding of a permanent day shelter. Just Compassion is the organization most capable,with the necessary experience to operate a day shelter.A day shelter would provide a more integrated approach to providing homeless services in Tigard. The task force urges the City to continue providing federal and state advocacy for Just Compassion, contributing in-kind support for Tigard non-profits addressing homelessness,and funding a post office box for homeless individuals. The task force commends the City for these ongoing efforts. Other task force recommendations vary is size and scope.The task force recommends appointing a city staff person to serve as the main liaison between the city,non-profits,business community,and residents. Increased outreach is needed to the homeless community. This could be accomplished by allocating additional time for police officers to proactively interact with the homeless community or through partnering with Luke-Dorf The task force thanks the City Council for the opportunity to delve into this important work. Members of the task force treated the work with the care and respect it deserves. The Task Force for the Homeless feels strongly that our recommendations would be strengthened by the City continuing to convene the task force every quarter and once a year with the city council. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS In 2016,the Tigard City Council set a goal to define the city's role in homelessness. DATES OF PREVIOUS COUNCIL CONSIDERATION •November 22,2016 •September 20,2016 *June 16,2015 Fiscal Impact Fiscal Information: Fiscal impact will vary based on the direction for the City Council. Attachments Task Force PowerPoint Task Force Report Task Force Recommendation Summary CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done _ , TIGARD SUPPLEMENTAL PACKET TASK FORCE FOR THE HOMELESS FOR /-' ---/ g -aor7 (DATE OF MEETING) A-- ek1 d4 l it y Report to the City Council At I. IIIII,1i e. \ . q, *,.. / ..". December 19, 2017 CITY OF TIGARD About the Task Force for the Homeless / 2016 City Council Goaly y ` . wW �� +tom v «` j• 4It r. 4- A s+ %{ M' tip Previous Council Discussions = .., �r *~. Composition of the Task Force = •� - Purpose of the Task Force Provide insight & recommendations fiM Identify partnerships Discuss needs in the community • - .w Identify key projects and actions. s""' -` lrY +'M Activities of the Task Forceat 40' "` CITY OF TIGARD Data on Homelessness ► Nationally, homelessness increased in 2017 for the first time since 2010. A Road Home Increase is due to a severe shortages of affordable housing facing West 10_)e» '''a11 to End Homelessness July 2008-July 2018 Coast cities. Washington County Point-in-Time Homeless Census Role of Washington County & Metro "'�- CITY OF TIGARD Task Force Recommendations 1. Expand & improve services to homeless individuals by working with local non-profits. a. Assist Just Compassion with the down payment for a day center ($60k). b. Fund an annual Project Homeless Connect event ($5,000). c. Continue to provide in-kind support to non-profits addressing homelessness ($1,000). d. Continue to fund a post office box for Just Compassion to use for their homeless clients ($100). e. Provide public bathrooms and/or portable restrooms in the downtown core and surrounding neighborhoods ($2,000). CITY O F TIGARD Task Force Recommendations 2. Expand shelter and housing options for the homeless and others facing housing barriers. a. Partner on homeless outreach with Luke- Dorf (4hr/week - $5K; 8hr/wk - $10K). f r!..; .9 • • b. Allocate funding for 4 hours of police overtime dedicated to proactive outreach to vow the homeless community ($31,200). c. Appoint a Homeless Services CoordinatorAle (Varies based on labor costs). CITY OF TIGARD Task Force Recommendations 3. Improve public understanding and the public's ability to assist in improving the situation. a. Approve a guiding statement for City's approach to homelessness (staff time). b. Host an annual service event focused on homeless ($500). c. Create an internal tracking system to track homeless related incidents (staff time). d. Participate in the annual Point-in-Time Count (staff time). e. Issue a proclamation for Hunger & Homelessness Awareness Week ($500). f. Create a GIS map with resources available in Tigard & Washington County for people experiencing homelessness (staff time). g. Replicate Oregon City's outreach stories which tell the stories of police officers interacting with homeless community (staff time). CITY O F TIGARD Task Force Recommendations 4. Advocate for Regional, State & Federal Support. a. Prioritize homelessness & affordable housing in the City's federal and state * . legislative agenda and advocate for grant N ' j14. funding to help support cit initiates for ' 44014' �� 44'. �`4� • homelessness ($0). ` wr +..,; w. b. Meet quarterly and once a year with the City Council (staff time). ; . as ( : I T Y 0 F T I G A R D Next Steps / Decide whether any recommendations . .. 1a ,*r ,y .. !�'��y]�' l /) , ISR y +,; , ;' . .,.'" . .;wu require immediate action. ,*, .,Y .„- ,1, e {,: / Request any additional information .., needed to consider the recommendations. KA. :"' V _._..; y / Decide whether the Task Force for the ' " Homeless should continue to convene. %` - eir;y •y, • e-rr!!! : - :4401C1— / I4^ ”, q F. • CITY OF TIGARD " II, TIGARD TASK FORCE FOR THE HOMELESS DEFINING THE CITY'S ROLE IN ADDRESSING HOMELESSNESS Report to the City Council December 19, 2017 The Task Force for the Homeless The Tigard City Council set a goal in 2016 to define the city's role in homelessness. As part of the goal, the Task Force for the Homeless was created to develop immediate and future actions that the city could take to address homelessness. The city council directed the task force to focus on solutions that could be implemented with minimal assistance from other stakeholders. The scope of work for the task force did not include affordable housing. The task force has met monthly since July 2017. The task force received briefings from: • Marc Jolin, Initiative Director, A Home for Everyone (an effort including Multnomah County, the City of Portland, the City of Gresham, and Home Forward) • Heather Wakem,Tigard Police Officer • Schuyler Warren, Tigard Community Development, Associate Planner The source material for this report is drawn from Task Force deliberations, background materials and handouts, and presentations from public meetings convened by the Task Force. Meeting agendas, background materials and handouts, and presentations are available to the public on the internet: http://www.tigard-or.gov/city hall/homelessness resources.php. The Reality of Homelessness Homelessness in the United States increased in 2017 for the first time since 2010. The number of homeless individuals in Oregon increased by 6%, from 13,176 in 2015 to 13,953 in 2017. The increase is largely due to a surge in homelessness in West Coast cities, including Portland, facing shortages of affordable housing, according to data from the Department of Housing and Urban Development. Homeless individuals and families are defined as people who "lack a fixed, regular, and adequate night time residence," and includes people who may be living in places like motels or campgrounds, shelters or cars, or abandoned buildings or who might be staying with friends, doubling up or sharing housing. The Task Force for the Homeless recognizes: • The problem of homelessness in Tigard is serious, and it is complex. • Everyone has a role in improving the situation. The task force has identified a wide range of opportunities for the City to address homelessness. • While whole-heartedly agreeing that federal and state engagement is necessary for long-term reduction and elimination of homelessness, Tigard cannot stand aside and wait for other governments to solve our problems. • The situation won't be fixed in a day, or a year, but substantial progress can and should be made over the next one to five years. DRAFT Role of Washington County and Metro The Washington County Department of Housing Services engages in efforts to prevent and end homelessness in the county. Their efforts include: • Shelter Resources. When the temperature drops below freezing, Washington County's Severe Weather Shelters may activate, providing homeless persons with a warm place to stay overnight. • 10-Year Plan to End Homelessness. A Road Home, Washington County's 10-year plan, was approved on June 3, 2008. • Housing and Supportive Services Network (HSSN). This group, made up of nonprofit organizations, public sector social service agencies, government representatives and the faith based community, implements the Continuum of Care, and ensures integrated and coordinated access to affordable housing and services. • Homeless Data and Point-In-Time Activities. Reports of homeless counts, including the Annual Point-in-Time (PIT) Street and Shelter Count and the Annual Homeless Assessment Report (AHAR). • Homeless Programs and Events. The Department of Housing Services works with social service and nonprofit agencies, as well as faith-based partners, to promote programs and events that serve homeless individuals and families. The majority of Metro's efforts in addressing homelessness is focused on increasing a diversified housing stock, including affordable housing. Metro is also considering a November 2018 ballot measure which would focus on creating affordable housing solutions in the region. Data on Homelessness in Washington County, Oregon The Point-in-Time (PIT) count is used to measure the extent of homelessness in communities. It's widely accepted PIT data undercounts the homeless population. Point-In-Time data is contingent on volunteer turnout and homeless participation. Volunteer crews are often understaffed and have difficult time reaching everyone. PIT numbers give an idea of the breadth of the situation. In Washington County, the PIT count found: • 544 sheltered (temporary shelter/housing) and unsheltered individuals, • 369 Adults (over age 24 years), 47 Youth (age 18 to 24 years), and 128 Children (less than 18 years) • 203 Female, 241 Male, and 2 Transgender • 474 Non-Hispanic/Non-Latino and 70 Hispanic/Latino Police data on homelessness is equally difficult to track because, • Dispatch responds to requests in a number of formats • Any call can be because of, or turn into, a homeless related call • A call involving a homeless individual is not always noted in the call remarks. • Dispatch does not capture socioeconomic status. DRAFT 3 While it is difficult to track calls involving the homeless, dispatch is able to track calls that are most commonly associated with homeless individuals. Calls for police officer holds, detoxification, and warrants for other crimes are most frequently associated with homelessness. Data in Table 1 shows an increase in the number of calls where the individual self-identifies as homeless. Total number of calls for all three call types has increased by 58.7%, and the 2017 data is not yet complete. Table 1: Police Data—Calls for Service Since 2013 Reason 2013 2014 2015 2016 2017* Police Officer Holds 15 12 20 12 14 Detoxification 13 29 14 12 18 Warrant 81 96 112 139 141 Total 109 137 146 163 173 *2017 data from Jan. 1—Nov.20. Task Force for the Homeless—Recommendations The Task Force for the Homeless submits these recommendations to the Tigard City Council for consideration. Our recommendations are focused on four objectives: 1. Expand and improve services to homeless individuals by working with local nonprofits. 2. Expand shelter and housing options for the homeless and others facing housing barriers. 3. Improve public understanding and community capacity to respond to the needs. 4. Advocate for Regional, State, and Federal Support. The task force's top priority is for City to assist Just Compassion with the funding of a permanent day shelter. Just Compassion is the organization most capable, with the necessary experience to operate a day shelter. Just Compassion has provided services to homeless adults in the area for the last seven years. The services have ranged from temporary warming shelters to once-a-month laundry days, but the area homeless are in desperate need of a safe, friendly and welcoming space year-round. A Just Compassion day shelter would provide a more integrated approach to providing homeless services in Tigard. The task force is aware of the City's current fiscal challenges; however, the task force believes investing in the day center will be offset by the current and future costs of addressing homelessness in Tigard. 1. Expand and improve services to homeless individuals by working with local nonprofits. a. The City should assist Just Compassion in securing property for a day center. Just Compassion is a coalition of religious, service, civic, and business organizations that have joined together to respond to the needs of those without homes and those living in poverty in Tigard. Just Compassion, since 2015, has operated a day center (open one day a week) at Tigard Four Square. While operating in this temporary space, the coalition has been looking to purchase property where they can open a seven day a week day center. A permanent day center would enable Just Compassion to: • Partner with other entities for job training and apprenticeships; • Initiate sustainable businesses employing current and former clients; • Assist with applying for or reinstating the Oregon Health Plan; • Assist with applying for housing opportunities and provide rent-well training; • Provide overnight emergency shelter; • Facilitate the moving of adults into permanent housing; and • Provide resource information to adults for eyeglasses, dental work, physical and mental health care. DRAFT In recent months,Just Compassion entered into a lease-purchase agreement on a property located on 12260/12280 SW Hall Boulevard (near The Knoll). The coalition has two years, beginning in the summer of 2017, to secure funding for the purchase of the property. Just Compassion is in the midst of a fundraising campaign to purchase the property and complete the renovations. Ownership of the property would increase Just Compassion's competitiveness for funding from the federal government, private sector, and foundations. For instance, the Home Builders Foundation donated in-kind support to assess the Hall Boulevard property and decide whether to renovate or demolish the current structure. The Home Builders Foundation, which assisted with the recent addition to the Good Neighbor Center, is reluctant to provide additional resources until Just Compassion owns the property. Based on numbers served in Tigard, Tualatin and Sherwood through overnight sever weather shelters and the Showers and Laundry program,Just Compassion expects to serve at least 125 homeless adults at the Tigard Day Center. Cost: $60,000. This one-time assistance will provide approximately 50%of the down payment required for Just Compassion to purchase the properties. The City could allocate $30,000 in the current fiscal year and $30,000 at the beginning of fiscal year 2017-18. b. The City should fund an annual Project Homeless Connect event. Project Homeless Connect is a one-day, one-stop project connecting those who are homeless or at risk of becoming homeless to critical services and resources. Attendees are offered assistance with dental, medical, vison, foot care, clothing, food, employment, an agency resource fair, and more. In a one-time effort, Leadership Tigard raised $5,000 to host the 2017 Project Homeless Connect event in Tigard. The city council contributed a one-time donation of$2,500. The event drew 118 individuals (89 of who had not attended a previous Project Homeless Connect). The task force believes the substantial number of first time attendees demonstrates the need for an annual event in Tigard. Cost: $5,000/year. c. The City should continue to provide in-kind support(printing,graphics, design)to nonprofits addressing homelessness. In 2017, the city printed more than 1,500 resource cards for distribution by nonprofits, local businesses, Tigard Police, and Tigard Library. Resource cards provide information on shelters, food pantries, hot meals, showers, and laundry Cost: $1,000. DRAFT 6 d. The City should continue to fund a post office for Just Compassion to use for their homeless clients. In 2016, the City Council allocated funding for a post office box for homeless individuals. Just Compassion purchased and manages the post office box. Cost: $100/year. This funding would not be necessary if Just Compassion begins operating a permanent day center. e. The City should provide public bathrooms and/or portable restrooms that are available 24 hours/day in the downtown core and surrounding neighborhoods. Among the homeless community there is an obvious need for 24-hour a day access to bathrooms. Such access would improve sanitation in the local ecosystem and hygiene for homeless individuals. The City should consider replicating Oregon City's "Arta Potties" program. The City could partner with local artists to add artwork to the outside of the portable toilets. Access to public restrooms would also be a draw for individuals looking to visit Tigard, patronize area businesses, and enjoy the downtown area. A permanent restroom facility is proposed in the current design for the Tigard Street Heritage Street Trail. A final decision on the facility will be made at a later date. Cost: $2,000/year per portable restroom. Partnering with local businesses could lower the costs. Oregon City partnered with Clinkscales Portable Toilets and Septic Service. The company split the cost of servicing both portable toilets. 2. Expand shelter and housing options for the homeless and others facing housing barriers. a. The Tigard Police and Luke-Dorf should partner on homeless outreach. Luke-Dorf employs two outreach counselors for Washington County.The counselor positions are funded through federal and county funding. A Luke-Dorf outreach counselor hosted office hours twice a month at the Tigard Library this year. The counselor connected those in need with information about resources. This approach achieved minimal success. The city did not provide additional funding for this outreach. Recently, Luke-Dorf has refreshed its approach to homeless outreach. The nonprofit is increasing "street outreach," where outreach counselors visit known homeless encampments. The task force recommends Luke-Dorf and the Tigard Police Department collaborate on street outreach in Tigard. A paired outreach team would visit encampments throughout the city to help identify and implement individual solutions that break down barriers preventing unsheltered people from moving indoors. Luke-Dorf outreach workers would assist with project planning, street outreach, and administrative tasks such as interview summary preparation. Cost: $5,000/year for four hours of dedicated outreach each month with the Tigard Police or $10,000/year for eight hours of dedicated outreach a month with Tigard Police. b. The Tigard Police should fund four hours of overtime for outreach to the homeless. Tigard police officers spend time (when possible) connecting the homeless with services. Their increasing workload has limited the time available for officers to spend on outreach. Previous outreach from the police has proven effective at limiting large encampments, finding housing for the homeless, and connecting the homeless with services. Dedicated overtime would allow the officers to resume outreach work. Cost: $600/week for two police officers to work four hours of overtime. c. The City should appoint a Homeless Services Coordinator. The coordinator would be a consistent point of contact for the city on homelessness issues. This would include carrying out the City Council's direction on the implementation of task force recommendations, serving on county and regional committees on homelessness, and working with nonprofits serving the homeless. Cost: Varies. The City could add this responsibility to a current staff member or request additional resources through the budget process. 3. Improve public understanding and community capacity to respond to the needs. a. The City should approve a guiding statement for their approach to homelessness. A guiding statement will signal to the community the City's approach to addressing homelessness.The task force believes providing an official position to both internal and external stakeholders in a key component of defining the cities role in regards to homelessness. Cost: Minimal. Staff could work with the task force, city council, and city departments to draft a statement representative of the city's approach to homelessness. b. The City Council should host an annual service event focused on homelessness. The City Council should devote a "5h Tuesday" meeting or quarterly outreach event to volunteering with a nonprofit addressing homelessness. Cost: Less than $500. c. The City should create an internal tracking system to track homeless related incidents. The Tigard Police receives more than 4,000 calls for service monthly. Quality data on the number of those calls related to homeless is unavailable. A variety of calls for service can be related to homelessness including; routine stops, suspicious circumstances, suspicious vehicle, welfare checks, thefts, and mental health issues. Any call can be related to, or turn into, a homelessness related call. Due to the variability in call types, combined with the earlier mentioned difficulties in tracking calls related to homelessness, the task force recommends examining ways the city can better track homeless related incidents. An improved tracking system would allow the city to monitor both the extent of homeless related incidents and the effectiveness of service and resources to mitigate those incidents. Cost: TBD. Staff has identified a possible method of tracking this data. It will require additional staff time to implement but will allow the city to better record homelessness related incidents. d. The City should participate in the annual Point-in-Time Count. The Point-in-Time (PIT) count is a census of sheltered and unsheltered homeless persons. The data is used for: • housing and service planning, • demonstrating need, • raising public awareness, • accurately identifying the needs population, e.g. chronically homeless, and • measuring performance in reducing/ending homelessness The task force recommends the City encourage up to ten staff participate in the PIT count. It's important, the task force believes, for city staff to see first-hand the face of homelessness in Tigard. Staff participating would increase their understanding of why individuals are homeless, where they are encamped, and what assistance do they need. Cost: Two to four hours per staff member. e. The City Council should issue a proclamation for Hunger and Homelessness Awareness Week. Hunger and Homelessness Awareness Week is an annual program in November where people come together across the country to draw attention to the problems of hunger and homelessness. Along with a proclamation, the city would partner with non-profits to offer educational and service events during the week. Cost: Less than $500. f. The City should create a GIS map with resources available in Tigard and Washington County for people experiencing homelessness. Service providers, governments, and the community would have a clearer picture of what is going on, where. This would help the city allocate and track resources, examine the extent of the situation holistically, and keep up to date resource information that can be readily accessed by both internal and external stakeholders. Cost: Minimal. The city's IT division could lead the effort. g. The City should tell the stories of police officers and other staff who interact with the homeless community. The task force recommends replicating Oregon City's approach to developing a narrative around homelessness. Oregon City has a webpage devoted to outreach stories from police interactions with homeless individuals. Tigard's police community engagement officer should work with officers to highlight the successes and challenges stemming from interactions with homeless individuals. The stories should be highlighted on the city's website, in Cityscape, and social media. Cost: Staff time. 4. Advocating for Regional, State, and Federal Support. a. The City should prioritize homelessness assistance on their legislative agenda. For the last several years, the city has included support for homelessness assistance grants on their legislative agenda. The task force recommends continuing this advocacy. The city should also continue working with their federal lobbyist, CFM, to pursue public and private grant funding. For example, in 2017, CFM assisted Just Compassion in completing a grant application for Wal-Mart funding. Cost. Minimal. The City Council approves a federal and state legislative agenda each year. b. The City should support the continuation of the Task Force for the Homeless. The Task Force for the Homeless feels strongly that we should continue to meet to strengthen the voice of our recommendations. The task force would meet quarterly and once a year with the City Council. Cost: Staff time. TASK FORCE MEMBERS • Christina Graslie, co-chair, Luke-Dorf • Jeanne-Marie Ritter, co-chair, Luke Dorf • Bianetth Valdez, HomePlate • Carol Herron, Severe Weather Shelter • Carolyn Poach • Christopher Fanning • Darla Tillman-Samuelson, Just Compassion • Dennis Moonier • Donna Krauthoefer, Just Compassion • Kim Marshall, Project Homeless Connect • Lexi Hallum, Resident • Linli Pao • Marquesa Calderon, High School student • Pat Rogers, Washington County Community Action • Rachael Duke, Community Partners for Affordable Housing • Ruby Buchholtz, Tualatin Riverkeepers • Rose Browning, Good Neighbor Center • Sue Stephens, Just Compassion • Tom Anderson, City Council Liaison City Staff • Heather Wakem, Police, Officer • Molly Carlisle, Library, Reader Services Manager • Schuyler Warren, Community Development, Associate Planner Staff Liaisons • Kent Wyatt, Senior Management Analyst, City Manager's Office • Nic Westendorf, ELGL Management Fellow, City Manager's Office City of Tigard gi t TIGARD Task Force for the Homeless Summary of Recommendations This is a summary of the recommendations included in the Task Force for the Homeless' report to the City Council. This breakdown includes the upfront costs, reoccurring year-over-year (YOY) costs for each recommendation, and the total cost if all recommendations are adopted. Note: For some recommendations the cost will vary depending on staff time and labor cost. # Recommendation First Year Cost Reoccurring Cost 1.a. Down Payment for Just Compassion Day Center $60,000 $0 1.b. Annual Project Homeless Connect Tigard $5,000 $5,000 1.c. Provide In-Kind Support (Printing, Graphics, Design) $1,000 $1,000 _ 1.d. Post Office Box, Just Compassion $100 $100 1.e. Public/Portable Restrooms $2,000 $2,000 _2.a. Luke-Dorf Outreach Staff- 4 hours/week* $5,000 $5,000 2.a. Luke-Dorf Outreach Staff- 8 hours/week* $10,000 $10,000 2.b. Overtime Hours for Tigard Police $31,200 $31,200 2.c. City of Tigard Homeless Services Coordinator Varies Varies 3.a. Adopt Guiding Statement for Tigard Staff time Staff time 3.b. Host Annual Service Event Focused on Homelessness $500 $500 3.c. Create Tracking System for Homeless Incidents Staff time Staff time _3.d. Participate in Point-In-Time Count Staff time Staff time 3.e. Hunger and Homeless Awareness Week $500 $500 3.f. Create GIS Map of Resources Staff time Staff time 3.g. Create Outreach Stories/Media Content Staff time Staff time 4.a. Prioritize Homeless Assistance on Legislative Agenda $0 $0 4.b. Support Continuation of Task Force Staff time Staff time Total $115,300 $55,300 *These items are one recommendation.Cost varies on outreach hours/week. SUPPLEMENTAL,PACKET December 14, 2017 FOR ' 7 Tigard City Council (DATE OF MEETING) 13125 SW Hall Boulevard Tigard, OR 97223 RE: Letter of Support for Tigard Homeless Task Force and Just Compassion Dear Councilors: I watched and participated with the Tigard Homeless Task Force's work through a lot of information and issues expressed by members towards homelessness. Members expressed their frustrations as environmentalists, business owners, social service and government employees, and social justice enthusiasts. Representatives brought forward resources, and discussions were held. Representatives from Just Compassion told their story of working with Tigard's homeless adult population since 2009 providing monthly Showers and Laundry, working with faith groups and Severe Weather Shelters. Developing expertise with managing Shelters led to Just Compassion being awarded City of Beaverton grants to set up and manage the Beaverton Severe Weather Shelter. This all led to action on the dream of Just Compassion to operate a Day Center since 2016 in the Tigard Four Square Church. The Task Force stepped forward to back Just Compassion to secure, open and operate a Day Center in Tigard as their recommendation to the Tigard City Council. A day center will provide continuity of services to the homeless population through: • Providing an accessible location where guests may be served by counselling services for • Job/career/resume preparation • Mental health services • Medical insurance/Social Security and SSDI application • Food pantries • Severe Weather Shelters • Safe environment where guests may rest, socialize and eat I have worked with homeless adults since 2009 and have come to realize that a Day Center can serve the population well in that the safe environment can help develop trust between the homeless and people offering services. There can be continuity of contact with individuals and services can flow more smoothly to people. Without a Day Center there are gaps between contacts with people; important appointments are missed and information is not delivered in a timely manner; opportunities are missed. The Day Center serves as an address and location where people check in with each other with regularity. I heartily recommend the City of Tigard accept the Homeless Task Force's recommendation to fund the Day Center. Sincerely, Carol C Herron Board Member: Just Compassion of East Washington County Chairperson: St Anthony Severe Weather Shelter Committee and Shelter Manager Co-Manager: Beaverton Severe Weather Shelter Member Homeless Plan Advisory Committee Member: Housing and Supportive Service Network — Washington County Member: Tigard Homeless Task Force Carol Krager From: Kent Wyatt Sent: Monday, December 18, 2017 2:33 PM SUPPLEMENTAL PACKET To: Carol Krager FOR 1 a / ' " a Q 7. Cc:: Nic Westendorf Subject: FW: Gatti vision (DATE OF MEETING) 4eienlg` 7/ern /W Y Support for Just Compassion Day Center being proposed by Task Force for the Homeless. Forwarded message From: Gatti Vision Reception <gattivisioninfo a.gmail.com> Date: Fri, Dec 15, 2017 at 4:43 PM Subject: Gatti Vision To: Fae lloyd <kingcitylionsclub15685(a�gmail.com> Fae, Here is our statement: Dr. Dunn at Gatti Vision along with the help of the King City Lions Club have worked together with Just Compassion to be able to provide vision exams and glasses to those in need. Annual eye exams are extremely important for examining the health of the eye, and it is our pleasure to provide this service to those in need who would otherwise not be able to receive this standard of care. Just Compassion has given us a great platform to be able to join that supports the same values that we encompass here at Gatti Vision. We look forward to continuing this partnership for the years to come. Let me know if you have any questions. Best, Skyler Thank you,Your Gatti Vision Team- Alex Heiberg, Office Manager Skyler Hendricks,Front Office Caitlyn Voss,Front Office Gatti Vision 971.371.3927 www.GattiVision.com Virus-free. www.avast.com DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 1 Carol Krager From: Kent Wyatt Sent: Monday, December 18, 2017 2:34 PM SUPPLEMENTAL PACKET To: Carol Krager FOR j D Cc: Nic Westendorf Subject: FW: Just Compassion Platform (DATE OF MEETING) A 9rn(ia (7 .41;', Lr Support for Just Compassion Day Center recommended by the Task Force. Forwarded message From: Bill Gerkin <billgerkin(cr�hotmail.com> Date: Fri, Dec 15, 2017 at 10:41 PM Subject: Re: Just Compassion Platform To: City of Tigard This organization provides a place during the day where they can have a place where they are welcomed and can receive services that are sorely needed such as: A place where they can rest and take a nap, watch a movie, read a paper, play board games, converse with volunteers and each other, have access to computers ans cell phones, shop for warm clothing, have lunch, receive FREE eye exams and glasses and hearing aids through the King City Lions Club, receive information on available overnight shelters, showers, laundry etc. It gives me a good feeling that I have helped someone feel they are welcomed for four hours in a day that is consumed with trying to find some of these basic needs and services. But there for the Grace of God go I. Regards, Bill Gerkin Retired Summerfield Resident DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." SUPPLEMENTJ- L PACKET FOR Carol Krager (DATE OF MEETING) From: jake©symposiumcoffee.com �49end& (4e,41 rya ' L, Sent: Tuesday, December 19, 2017 4:45 PM To: John Cook;John Goodhouse; Jason Snider; Marc Woodard; Tom Anderson Subject: Tigard Task Force on Homelessness--Just Compassion Attachments: Just Compassion Tigard Day Center.pdf Dear Sirs, As a way of introduction, my name is Jacob Pflug and I am one of the owners of Symposium Coffee in downtown Tigard; many of you know me in this role. Seeing our community and business effected by homelessness so much, I knew that I needed to enter the conversation about how leaders in our community can band together to make a difference in the lives of our most vulnerable population.The conversation has led me to become a board member of Just Compassion of East Washington county. I serve as vice-chair for this organization and volunteer in media and communications... when I have time... We were made aware of the Taskforce's recommendation for the City of Tigard to become a major contributor and support in Just Compassion's endeavor to open a day center. What I am submitting to you tonight is a platform of sorts (please see attached pdf). Instead of bombarding you with emails of reference and recommendation, we decided to compile them together, along with providing other statistics, so that you may be made more informed of what Just Compassion is, what our goals are, and how you can better become a part of what we are doing for the homeless in our community. Thank you for your consideration, your service, and you being open to have a difficult conversation in the first place.The applaud you for starting the task force and encourage you to please keep asking questions, as I did a couple years ago. If you have any questions, please reach out to me. Sincerely, Jacob Pflug 503.915.2324 Co-Owner: Symposium Coffee Associate Pastor: Resonate Christian Church 1 JUST COMPASSION OF EAST WASHINGTON COUNTY *"i • a - n t 1 , ",� i ''.'„.„....',.....- ,-_ I F1' 0 h . --:,' '. — atm—.'_ .,,y.. ° _ I Irk 4 j(firli..,r w •9z is a A` R v r • Y SI t,. .. { v e _ •,,;=!4•,.. apt Y ust Compassion .. - .. ,-,- ‘1s - '''' . - DayCeter . : ,. „ , ,, , , _ - ,. ..! k Prepared for: Tigard City Council r. 1 .4k ' ,,!:. -!, -.;,5-=,-, �, ,- r December 19, 2017 a `� JUST COMPASSION Be Seen; Be Heard; Be Known SUMMARY Mission 'f te ?'4!1•44,2; - + • Just Compassion is a solution focused _01* ' collaborative community addressing barriers ,A . facing our most vulnerable population. Objective - Just Compassion's objective is to establish a rt Day Center in Tigard, Oregon. This Day Center will be a safe place for the homeless , population to come as they are and receive social services from location organizations and providers These Organizations include social, mental, civic, religious, and private organizations. Just Compassion desires this community to be a "One Stop Shop" for our most vulnerable population. We will build bridges over the obstacles that face homelessness like housing, occupation, and health issues. Achievements • Cameron Award Recipient (2017) • Collaborated with the City of Beaverton to start and coordinate their Severe Weather Shelter (2017, on the second Season) • Opened Day Center in Tigard Foursquare Church (2016) • Mail Box for homeless (2017) • Tigard Chamber's From the Heart Recipient: Day Center Manager (Sue Stephens) Publicity • In from the cold: Tigard group opens area day center • Tigard coalition tackles homelessness • New severe weather shelter opens in Beaverton JUST COMPASSION Be Seen; Be Heard; Be Known FINANCIALS: Current Bank Statement: Begning Balance 11-01-17 $ 67,899.85 Additions ` $ 22,158.49 Subtractions $ (7,269.86) Ending Balance 11-30-17 $ 82,788.48 Amount Donated to Just Compassion Since Incorporated (07-01-15 through 11-30-17): $144,134.95 Sale Price of Day Center Property: $650,000 Volunteer Hours Logged Through Just Compassion's Day Center: 1510 IRRESISTIBLE - ''$ .l us',4 +,~ IC's ` °' �;` Individuals who have volunteered for Just a . u�. --o '�" .,.. Compassion: - _ �'t 150 iiliA ' i, k - lc, A JUST COMPASSION Be Seen; Be Heard; Be Known REMODELING: Build Out Budget: CASH OUT OF POCKET actual-to- Phase 1A BUDGET date NOTES Asbestos and Lead Paint abatement Inspection $ 500.00 In Kind Donation ) (500.0L HBF donated. Completed Abatement work $ 2,500.00 ask Tigard city for covering this, Electrical Inspection and updates to electrical and lighting. $ 1,500.00 $ 137.57 In Kind donation (500.Or Donated labor. Some supplies ne Interior Paint $ 500.00 **If don't get HBF donation befo► Windows Replace all windows. Phase 1 has 14 windows @ $150 each installed. Includes all house, and slider. $ 2,100.00 To be donated by Anderson Winc LR Windows, replace/secure and or wall reinforce $ 1,500.00 To be donated by Anderson Winc In Kind Donation $ (3,600.0C Donation by Anderson Windows Floor Coverings, top floor (New in kitchen and bath, new or refinish wood floors elsewhere) Based on $3.00/sq.ft with 1200 sq ft main level $ 3,600.00 $ 27.50 Area Floorcovering, at cost TBA JUST COMPASSION Be Seen; Be Heard; Be Known Dry Wall Repair $ 1,000.00 Kitchen Cabinets: Refurbish/repaint/ replace cabinets. Budget $300 per cabinet installed. $ 3,000.00 Appliance-microwave $ 250.00 Roofing Repair failed section of roof rafters, sheathing and replace entire roofing $ 7,500.00 Dumpster rental $ 550.00 Roofing materials incuding vents $ 1,700.00 Lumber for rafters $ 221.06 Paint and supplies for eaves $ 125.26 $ 2,596.32 In Kind Donation $ (4,800.0C volunteers have reduced actual Vents--for bathroom and kitchen... $ 200.00 Gutters Replace/repair gutters and down s $ 1,000.00 In Kind Donation $ (1,000.00) Fisher roofing, in-kind donation Miscellaneous, cleaning $ - $ 47.92 Bathroom cabinet/sink ano shower unit. Repair walls and Mirror. Fix plumbing to accommodate. $ 5,000.00 newly added to budget ortable restroom rental $100/mi $ 855.0C newly added to budget, 3 montt Exterior Siding, Replace/seal/paint Siding materials and exterior paint $ 3,000.00 JUST COMPASSION Be Seen; Be Heard; Be Known In Kind Donation, Siding $ (1,500.00) Donation Confirmed? Misc. Supplies/Materials (eg. House numbers, etc.) $ 500.00 Use Christmas wish list? Subtotal Phase 1A $ 22,605.00 $2,809.31 10% Contingency on Phase 1A $ 2,260.50 Total Phase 1A $ 24,865.50 $2,809.31 Value of In Kind: $11,900.00 cu- CASH OUT OF POCKET actual-to- Phase 1B BUDGET date NOTES Electrical 220 plug for commercial dishwashe $ 500.00 Commercial Dishwasher--TBA $ 3,500.00 In Kind Donation a (3,500.00) possible donor, ask Carol H. $3,f Hot Water Heater--New water heater, (75-100 gallon) $ 1,500.00 Appliances--refridgerator and stove/oven washer and or dryer $ 2,250.00 Interior Paint $ 1,500.00 In Kind Donation a (1,500.00) Expected HBF donation Washer/Drier hooks ups updated/replaced $ 500.00 Stairs to basement, replace/re $ 1,500.00 HVAC system Serviced/with updates/repairs $ 1,500.00 Inspection done. Subtotal Phase 1B $ 7,750.00 $ - JUST COMPASSION Be Seen; Be Heard; Be Known 10% Contingency Reserve, PhasE $ 775.00 Total Phase 1B $ 8,525.00 $ - Value of in Kind: $5,000 (but mi: TOTAL PHASES 1A £t 1B RENOVATION BUDGET $ 33,390.50 $2,809.31 JUST COMPASSION Be Seen; Be Heard; Be Known DAY CENTER PHASES (BASED ON FACILITY): A PHASE ONE- Pilot program, 1-3 days per week: - Current Status all •A volunteer part-time manager who will be on- -‘;0 site during open hours •A space to gather during the day which will _ .,'' divert them from loitering in downtown Tigard and around businesses •A refuge from the elements- heat, cold, rain, etc. •A place of relaxation and rest • A place of positive socialization, acceptance and safety • Available restroom facilities • Provision of nutritious lunch and beverages • Available resource information for mental health, drug counseling, identification, medical assistance, insurance, etc. • Available clothing exchange • A mailing address so that individuals may apply for jobs, receive housing information and support payments PHASE TWO- Program implementation, 1-3 days per week • A salaried part-time manager who will be on-site during open hours • A food service area to prepare food on site with volunteers having food handler's cards • Computers will be available for checking emails, job research, and filling out applications • Provide shuttle for transport to Day Center from Sherwood, Tualatin and Tigard libraries • Provide job counseling • Partner with mental health agency for on-site counseling services • Provide medical, vision and dental health resource information JUST COMPASSION Be Seen; Be Heard; Be Known • Implement Housing Advocate Team: A structured mentorship program to help individuals access and maintain affordable housingof e Washington County Life Community Serving``eats of Homeless Adults • Housing transition classes PBox .OR97 • Partner with other entities for job training and PortlandJustCR passe • www.SuslCompassionEWCtum mfoCSustCompasslanEWCtom �� r apprenticeships Pm- PHASE THREE- Program expansion, 4 days per week I roc .� .. • Secure storage lockers provided • Showers will be available • Washer and dryer to be available for laundry • Mentorship program PHASE FOUR-Continued program expansion, 5 days per week • A salaried full-time manager will be on-site during open hours • Job counseling • Host Alcoholic Anonymous/Narcotic Anonymous meetings • Establish site for Portland Community College extension classes • Partner with community mental health agency for on-site counseling services • Schedule van for medical, vision, and dental services by outside providers PHASE FIVE-Full program implementation, 5 days per week • Partner with business community entities for job training and apprenticeships • Initiate self-sustaining business venture employing clients and former clients • Provide overnight emergency shelter • Provide interim housing in self-contained units JUST COMPASSION Be Seen; Be Heard; Be Known FROM OUR VOLUNTEERS: Notes of Recommendation I have volunteered for Just Compassion for a few years now and have seen an increase in the homeless people using the facility. These homeless people enjoy the breakfast items and luncheon meals, hot coffee, hot chocolate, etc. Some of them have not had a hot meal for days and they usually come very hungry. And I see the people taking naps on the cots that are provided, because they enjoy the warmth and security. And the homeless also have the opportunity to select clothing, such as coats, sweaters, gloves, shirts, etc and I see them choosing many of the items for themselves. The homeless are also visited by outside agencies at the day center. -Donna Wagner I first learned about Just Compassion from my father-in-law, Bill Gerkin. I have been a regular volunteer at our church's overnight shelter during the winter months and have been sensitive to the needs of the homeless folks in our community. Just Compassion is providing a very appreciated service year round and our guest always seem to benefit from the experience. As a volunteer I too benefit knowing that I'm doing my part to help make the program function effectively. Best regards, Mark Phifer To Whom it May Concern, I am writing to you about my volunteer experience and thoughts about Just Compassion and the Just Compassion Day Center. I began volunteering in the summer of 2017 by preparing, setting up the kitchen, and serving my entree lunch for the homeless people who come on Thursdays. It has been a very rewarding experience that has made me realize how caring, compassionate, and supportive the staff of Just Compassion really is for the homeless population. The staff is well organized not only to serve meals, offer a warm environment, but has a vision to HELP create and monitor successful future plans for the homeless. Funding and finding resources are always on their agenda. However,the main impact that has affected me is how Just Compassion has so much empathy and support for the people who come Everyone is treated fairly and respectfully. The JUST COMPASSION Be Seen; Be Heard; Be Known leaders of Just Compassion has created many organizational systems through their volunteer program that will operate efficiently and successfully for the homeless. I am very fortunate to be part of the volunteer staff and will continue to be willing to help in ways that are needed. Thank you, Jayne Ichikawa I have been with the Just Compassion of East Washington County non-profit since August of 2014. I became a member because I had a vision about creating a day center for the homeless and I heard this coalition also had that vision. The members of the coalition decided to pursue this endeavor and worked for nine months to create a 501 c3 non-profit so that we could fund raise and devote our time to this purpose. Our goal was to have a permanent day center for homeless adults that would be open 5 days a week. The members of the Board and coalition members are the hardest working, most self-less people I know. They serve the homeless adults in our community with compassion, patience, understanding, materials goods, time and a desire to help them lift themselves out of this situation. Our members provide showers and laundry, food, clothing, a one-day day center with computers and resources, and severe weather shelters. We all recruit and work with volunteers to make this happen. We opened our day center on January 7, 2016 at the Tigard Foursquare Church on Thursdays. In the last two years we have experienced an ever increasing number of homeless guests that have come to our day center and shelters. We were able to identify a property and secure a lease with option to purchase in August of 2017. We are in the process of renovation at this site. We continue to move forward toward our goal. If we were open consecutive days we could continue to work with our guests on their needs, on the paperwork needed or to get ahold of agencies that they are seeking help with over an extended period of time. We would make quicker progress with each of our guests and provide them with additional days of shelter and food while this is happening. JUST COMPASSION Be Seen; Be Heard; Be Known (Cont.) Our property could become another severe weather shelter for East Washington County once the building has been renovated. We want to work with the City of Tigard and hope that they see the need we see and are willing to support our efforts to help the homeless in our area. Sue Stephens Just Compassion Day Center Coordinator Why I volunteer at Just Compassion Day Center: The center provides a place for homeless men and women to get off the street into a warm building with a warm lunch, a light breakfast, warm clothing, and with a chance to connect with services. This is a nonprofit that is providing a humanitarian community service. Lela Radovich 7650 SW 84 Ave Tigard, Or 97223 I became a volunteer at the day center a few months ago. A friend of mine invited me to join her at the center as a volunteer. It has been an amazing and humbling experience to be a part of the kind and considerate people who volunteer there starting with Sue Stevens. In the time I have been there I've gotten to know some of the regulars visitors. They seem very appreciative of of what the center has to offer them. Among other things, they are treated JUST COMPASSION Be Seen; Be Heard; Be Known with respect and dignity, they seem to feel safe and cared about, they're comfortable there, and are met with smiling people who welcome them without judgment. They are able to get out of the weather for a hot cup of (Cont.) coffee or hot chocolate, get a bite to eat for breakfast, sit down to read a newspaper, connect with friends, talk with volunteers, watch a movie, find clothes they may need, rest if need be, and relax. Lunch is provided and they seem so grateful. The center provides a much needed reprieve from their daily lives. Most of all I see how the volunteers treat everyone with kindness and a caring heart. For the visitors to feel someone else cares about them, may make all the difference for them.They become part of the family at Just Compassion and it may provide the only family they have. Sincerely, Candace Foster To: Just Compassion This organization provides a place during the day where they can have a place where they are welcomed and can receive services that are sorely needed such as: A place where they can rest and take a nap, watch a movie, read a paper, play board games, converse with volunteers and each other, have access to computers ans cell phones, shop for warm clothing, have lunch, receive FREE eye exams and glasses and hearing aids through the King City Lions Club, receive information on available overnight shelters, showers, laundry etc. It gives me a good feeling that I have helped someone feel they are welcomed for four hours in a day that is consumed with trying to find some of these basic needs and services. But there for the Grace of God go I. Regards, Bill Gerkin Retired Summerfield Resident JUST COMPASSION Be Seen; Be Heard; Be Known I've volunteered with Just Compassion's Day Center for the past year and a half because of the difference it makes in the lives of the homeless population who get a much-needed break from life on the street. Each week I observe volunteers who've developed caring relationships with homeless individuals. Our 'guests' have access to computers, information about resources such as overnight shelters, bus passes, shower schedules, etc. Just Compassion's Day Center gives people a semi-private place to nap, a hot meal, the opportunity to see a value- based movie, play games, color, pick up a bus pass, select clothing and supplies, and use a computer and printer to help get their lives back on track. The people we serve are treated with dignity and respect. I've observed and experienced a camaraderie among the guests and the volunteers. The lead volunteers in our group often have sit-down private discussions to help guests resolve problems, or make a plan for working toward getting off the street. In the decades of volunteering I've done in Tigard I've never been more impressed by the commitment of the leaders to social justice. A recent fundraiser held at the Rose Theatre was a perfect example of how the organization operates. Even though volunteers weren't necessarily experts at running fundraising events, you wouldn't have known they hadn't been regularly hosting such an event. They were cheerful and collegial; they worked together and resolved issues as they arose. As a volunteer, I appreciate the regular communication of those in charge of scheduling. I'm always greeted when I arrive for my shift, and frequently thanked for the small part I play in helping with the Day Center tasks. I'm never made to feel guilty for not volunteering more often. Amber Russell JUST COMPASSION Be Seen; Be Heard; Be Known FROM OUR COMMUNITY MEMBERS: Attached Letters of Recommendation: \LAR(:ARI: l' UO111•:IZ I'1' S t i is REIT tsI.:\ I k nis RR ;s • To Whom It May Concern: I have volunteered with the Just Compassion Day Center for about a year. The reason I got involved was their sincere desire to help our homeless population. The reason I stay involved is because they are doing exactly that. Every few weeks I make lunch for the clients at the Day Center. I have gotten to know them and hear a few of their stories. These are good folks who, because of circumstances, are having difficulties. When I am at the Day Center, I see people interacting with one another, relaxing with a movie, taking a nap in a comfortable setting, having a nutritious meal and just feeling safe for a few hours. I have seen the volunteers for Just Compassion interact with our folks like they were with family. There are computers for them to use, clothes to take with them and hygiene supplies. Along with that, there are bus passes, connections with jobs and information on services. This is a service that is so necessary to our population. Just Compassion is in the process of renovating a house so we can provide services more than just one day a week. This will be such an asset to the city and I sincerely hope we will be working together to make this center happen. Even though I have an extremely busy schedule, I will continue to help out Just Compassion. It is the right thing to do. The dedication of the volunteers is tremendous. They are doing what a lot of other people are just talking about. I urge the City of Tigard to continue to serve our patrons, no matter where they live or what they do. This is part of the culture of our city and that is what makes it so special. Thank you for your consideration. LintlitZAC 1)841Atid- Rep. Margaret Doherty House District 35 (Tigard, SW Portland) office ice Phone:503-U8b-1435-rcp.margarctdohem a oreTonletn.lature to% PP" HOME BUILDERS HBF FOUNDATION December 13, 2017 Tigard City Council 13125 SW Hall Boulevard Tigard, OR 97223 RE: Letter of Support for Just Compassion Dear Councilors, On behalf of the Home Builders Foundation (HBF) I am writing to express support for Just Compassion in regards to receiving support recommended by the Task Force for the Homeless. The HBF has built and renovated dozens of shelters and transitional housing facilities for those experiencing homelessness throughout the Portland Metro Area. Over 550 individuals find safe, dignified shelter each year in a shelter we either built or renovated. Our interactions with representatives from Just Compassion indicate to me that they are following thoughtful due diligence in their efforts to create a day center for the homeless in your community. I am also deeply impressed by the professionalism and commitment demonstrated by the organization's leadership and the extraordinary support they are receiving from volunteers. They have met with our board of directors, and once approved by our board it is our intention to assist Just Compassion in the renovation of the building they are planning to purchase using donated and heavily discounted labor and materials we plan to secure for them from members of the Home Builders Association (HBA) and others within the residential building industry. Thank you for your consideration of their request and this letter of support. If you should have any question please feel free to contact me. Sincerely, 4 ?•zea'42e3 Ken Cowdery, Executive Director Home Builders Foundation 15555 SW Bangy Rd. I Suite 301 I Lake Oswego, OR 97035 P 503-684-1880 I F 503-684-0588 I www.buildhopepdx.org 113 rk lle] LBW J Teciauoion Brom] LLP "Turning Innovations into Patents"® 17933 NW Evergreen Parkway,Suite 250 Beaverton,Oregon 97006 Ph.503.439.6500 Fx.503.439.6558 www hltg-ip_:nm December 17, 2017 Tigard City Council 13125 SW Hall Boulevard Tigard, Oregon 97223 RE: Letter of Recommendation for Just Compassion Dear Tigard City Council, I am pleased to recommend Just Compassion to receive much needed financial support from the City of Tigard for its efforts to serve the homeless in Tigard. I have had the opportunity to work with Just Compassion as a volunteer since 2015, and as an attorney providing the organization legal services on a pro bono basis. I have experienced first- hand how well-organized and effective their team is in helping tackle the difficult issue of homelessness in our communities. They are making a significant difference in the lives of a community of people that otherwise would not have food or shelter. Their board is savvy in their approach to serving the needy, they are mindful of risks, and they do a great job mitigating risks through proper training, check-in systems, and no tolerance policies. Their heart for protecting their volunteers aligns with their heart for serving the homeless. Just Compassion has been serving the homeless in various capacities since 2010. In 2015 they more formally organized by forming a non-profit entity. Once formally organized, Just Compassion opened a day center at the Tigard Four Square Church to serve the homeless every Thursday. In 2016 they teamed with the City of Beaverton and, through a grant from the city of Beaverton and a facility donated by the city, Just Compassion has been able to serve the homeless in Beaverton during the extreme cold weather months. Just Compassion provides the resources, volunteers and know-how which saves Beaverton a significant amount of money, while helping take care of vulnerable homeless guests. This program has been a success. Although Just Compassion is staffed by a team of volunteers, they recently leased a property in Tigard in order to do even more to serve the homeless in the city of Tiigard. After many months of careful planning, they located their current Day Center property and negotiated a lease with an option to purchase. They were thinking ahead and they were thinking more permanently. They are committed to the City of Tigard helping solve the homeless issue. It is that level of commitment that makes them a great organization with which to team through the Tigard Task Force. By investing grant dollars to help Just Compassion purchase the property it is currently leasing, the City of Tigard and Just Compassion can synergistically address the homelessness issue in Tigard and share in a successful program that will save both organizations money in addressing the homeless issue. By teaming with Just Compassion, the City of Tigard will have a proven team of committed individuals assisting with this growing need. I strongly recommend the City of Tigard to team with and provide a grant to Just Compassion to assist with the Day Center property purchase. I am confident that they will be prudent stewards of the funds and their efforts will only be multiplied by the boost such support will offer. If you have any questions, I am more than happy to make myself available. I can be reached at the email address and phone numbers listed below. Best Regards, Ted D. Karr Partner Berkeley Law & Technology Group, LLP 503-439-6500 (o); (503)-970-8016 (c) tkarr©bltg-ip.com December 19th,2017 Tigard City Council 13125 SW Hall Boulevard Tigard, Oregon 9722311111 RE:Letter of Support for Just Compassion Dear Councilors, On behalf of myself and Symposium Coffee,I am writing to express support for the Just Compassion for receiving the recommended support from the Task Force For The Homeless.As an owner of a business that interacts with the homeless often,I thank the council for making it a priority help support our most vulnerable population of the City of Tigard. Formed in 2010,Just Compassion has worked hard,on volunteer power no less,to provide a safe space for homeless adults to do laundry,take showers,and have a space once a week that they can be in a safe,non-judgmental environment. Its goal is to be a solution focused collaborative community addressing barriers facing our most vulnerable population.This is what I love about Just Compassion,they are not re-inventing the wheel,or taking away from other advocacy/service groups,but bringing recourses,individuals, social services together to bring about wholeness to our homeless friends. One recent story gave me hope about Just Compassion and the community's need for a Day Center. When it was time to tear the old roof off and re-roof the leased house,many volunteers and organizations gave to support the project at no cost to Just Compassion. Not only this,but a few members of our homeless community showed up and helped clean up their Day Center.They put in many volunteer hours to make their/your/our Day Center a reality. I view this center as a first step for many on the road to recover,rehabilitation,and support. Again,thank you for your consideration of the Task Force For The Homeless'recommendation of Just Compassion receiving the councils support in purchasing of the property. If you have any questions about this letter,or any other ways that I can be a support,please reach out to me. Sincerely, Jacob Pflug Co-Owner and Operations Manager: Symposium Coffee Associate Pastor: Resonate Christian Church Board Member:Just Compassion of East Washington County jake@symposiumcoffee.com / 503.915.2324 Dec19, 2017 Tigard City council 13125 S.W Hall Blvd. Tigard Or. 97223 RE; Letter of support for Just Compassion Dear councilors, On behalf of those who struggle in this life and and are trying to find their way, on behalf of those less fortunate than you or I, I am writing this letter of reccommendation that you support this day center that is taking shape in Tigard. It is so beneficial to the whole community of Tigard to have this day center, Just Compassion, available to the homeless. This isn't providing just a place to come to, to congregate, this is a place that will help them take care of their basic needs, like a warm place to eat, to take a shower and clean their clothes so when they do show up somewhere for a job interview, they make a decent impression. One of the biggest benefits I see happening is that the homeless see this as their place and their community - "ownership," if you will. This sense of ownership brings with it a sense of pride, it gives them some hope where there is little. With some it will compel them to support and take care of their community. They won't see this as just a place to flop - it is their home. Councilors, you have some important decisions in front of you, ones that can't be ignored. You have an opportunity to support an organization that is really trying hard to make Tigard a better place on so many levels. This organization, "Just Compassion" is doing a great social work in the community, they are asking for your support and endorsement. They have mine. Bob Mueller Retired Fire Fighter. Tualatin Valley Fire & Rescue Chaplain with "Love your Neighbor Ministry" Volunteer with Just Compassion yes I was on the roof Dr. Dunn at Gatti Vision along with the help of the King City Lions Club have worked together with Just Compassion to be able to provide vision exams and glasses to those in need. Annual eye exams are extremely important for examining the health of the eye, and it is our pleasure to provide this service to those in need who would otherwise not be able to receive this standard of care. Just Compassion has given us a great platform to be able to join that supports the same values that we encompass here at Gatti Vision. We look forward to continuing this partnership for the years to come. Let me know if you have any questions. Best, Skyler Thank you, Your Gatti Vision Team- Alex Heiberg, Office Manager Skyler Hendricks, Front Office Caitlyn Voss, Front Office Gatti Vision Q71.371.3927 www.GattiVision.com Being homeless means much more than not having a roof over your head. It is the total loss of Home. You are Outside, not Inside anymore. Hope, expecting, comes and goes unanswered. Most so called Shelters are less than a roof over your head. A lot of them are dehuman- izing, extremely rule oriented, like they are stacking robots. Just Compassion is so very different and very nice. So far we have enjoyed the Touch of Home while simply getting our laundry done and maybe a shower if wanted on the first Sunday of each month. And for the summer we have enjoyed Just Compassion's Thursday's Lunch and Movies! We, homeless people, show up expecting a nice lunch and we get that and so much more. That Touch of Home is there. No judgmental looks or remarks. Help is there in several ways. An open listening ear. Food made and Served to and for you. Really good food. Card Games. Movies. Board Games. Crafts. Job Listings. Socks and other clothing available. Food to go! Bottled Water. Tangerines and snacks. Coffee. Tea. Sleeping mats. Safety. Warmth. INSIDE. Bus tickets. Equipment to help you sleep Outside. So much more. Simple things taken for granted to those living Inside. You can feel free to ask for help with anything. If Just Compassion can do it they do it. If Just Compassion cannot do it, right then, they work on it to help you later on. I recently spent time in the Hospital fighting a serious MRSA infection. I got MRSA the last time I got pneumonia and spent time in a Hospital, it came back and was painful. I spent 20 days in a rehab center with daily dressings and packing in my back. I was tak- en care of very well. I was visited by Just Compassion volunteers while in rehab. I have several disabilities, chronic pains. Nurses being there all the time, rules and such, it was nice. Still, each week and day I would think about what was going on at Just Compas- sion on Thursdays in those short four hours, 10am to 2pm. Not just meeting others that are homeless but also the Just Compassion volunteers. It's like Family. So much more than a roof over your head and so much more than any oth- er shelter. Daily I go to the public Library. This is also where others go. Volunteers from Just Com- passion come there on their own time to share news and or find someone, to help us. Mind blowing. Awesome. At the Library there is free WiFi, quiet for the most part, and interesting books and such. Just Compassion will easily replace that at a localized, cen- tral, place to meet and grow with Hope. There are not that many people, Homeless, coming to Just Compassion on Thursdays. It's only for 4 hours. Homeless people in other towns within Washington County are used to being picked up with shuttles, as during the inclimate weather season from No- vember to March. Plus, they just don't know how good and helpful Just Compassion is, yet. With a place to meet other than a basement of a Church familiarity will draw much more to come and enjoy and prosper from Just Compassion. With a larger place to go to commune Just Compassion will thrive and grow. To help Homeless people not just sleep but thrive. Extend skills, learn new skills, have a good mailing address, storage, and more. Mostly it's the sense of Home that comes from Just Compassion as it is now. Imagine what good it will be soon as it grows. Not just one day a week for 4 hours but every day to be there and to Help. While other places that shelter homeless for nights of uncertain safety are nothing more than a cheap band-aid... Just Compassion is a Solution. Please help us to help ourselves and others. I don't drink, take drugs, I want to work to make things better. I've been in the Hospital 3 times since March 2015 for 2 weeks minimum and more plus rehab. It's tough being Homeless on the body, and more so on the mind. I share information on help to other Homeless people, I also share food and what ever I have. I like doing that. When I share about Just Compassion it feels better because it is a Solution. Eddie JUST COMPASSION Be Seen; Be Heard; Be Known Previous and Current Donors: Bates, Kevin Fagan, M.A. &J.R. Beadnell, Rick and Joyce Farmers Group, Inc. Beaverton Farmer's Market Field-Eaton, Kris Bell, Robert & Mary Finch, Ginia and Peter Bittner Dentistry First Church Christ Scientist Bloomfield, Rebecca and David Fox, Sharon Bohan, Diane & Tom Friar, Jason Brookhouse, Heather and Keith Harris, Gregg Brouse, Renee Harshfield, Jean Bruns, Steve & Joy Hays, Molly Burnette, Terri Henninger, Linda Burton, Valerie Herron, Carol Caluori, Theresa - Sisters of Charity Herron, Mary Calvin Presbyterian Herron, Susan Campbell-Polivka, Holly and Jonny Hess, Chuck & Colleen Carlisle, Molly Hogan, Denice & Kevin Caruso, Verity Hughes, Ralph Catholic Daughters of America Ichikawa, Jayne Cohen, Stuart and Chris Jamison, Jeanne Countryside Community Church Jebbia, Lois & Joe Davila, Lisa Kane, Debbie Diamond, Bert King City Lions Club Doherty, Margaret Knapp, Mona Dove, Linda Knights of Columbus - Sherwood Kostol, Pat Strong, Bob & Lynn Krauthoefer, Bill and Donna SW Portland PEO JUST COMPASSION Be Seen; Be Heard; Be Known Krauthoefer, Tracie & Briggs, Peter Symposium Coffee Langer, Brett & Kimberly Taylor, Ann Lindsay, Charmaine Thibert, Mary Lundstrom, Richard & Naila Thomas, Patti MacNab Brost, Jennifer Tigard Bull Mountain Farmers' Market Mains, Anna & Rich Tigard High Honor Society Student May, Pam Tigard United Methodist Church McFadden, Jan Tillman, Bonnie Moonier, Dennis & Victoria Tillman-Samuelson, Darla Murphy, Dana & Ed United Methodist Women Neal. Nicole Vondracheck, Matt Pflug, Jacob Watkins, Gail & Kevin Reddy, Raghu & Leela Watson, Rob Rigsby, Terry Wegener, Brian Rivermeade Community Club Whitaker/Ellis Builders, INC Rivers Way Funds transfer Wilson, Brian and Sherilyn Rodgers, Jan Witty, Margaret Rollins, Dale and Sharon Wolf, Maureen Rueck Company Wyatt, Kent Russell, Amber & Gregg Wyatt, Verna Saari, Joyce Samuelson, Katy Staehli, Sue Stephens, Sue Stierle, Scott and Angela AIS-3298 5. Workshop Meeting Meeting Date: 12/19/2017 Length (in minutes):30 Minutes Agenda Title: DISCUSS SOCIAL SERVICE AND COMMUNITY GRANT PROCESS Prepared For: Toby LaFrance,Finance and Information Services Submitted By: Liz Lutz,Finance and Information Services Item Type: Meeting Type: Council Workshop Mtg. Public Hearing: Publication Date: Information ISSUE City staff will present changes to the selection process for the grant funding of Community Events,Social Services,and the Marland Henderson Community Grant. The process is being changed to incorporate feedback from the City Council and the public in order to improve the program's overall service to the community. STAFF RECOMMENDATION / ACTION REQUEST No action required.This briefing is designed to inform Council that the changes they identified to staff on September 12,2017 have been incorporated into the program and to allow any further discussion if necessary. Staff will implement the changes to the process in the upcoming January process for application and selection. KEY FACTS AND INFORMATION SUMMARY City Council met in workshop on September 12,2017 to discuss the Social Service/Community Event Grant program. Council indicated a desire to adjust the process in future cycles and offered several ideas or recommendations to improve the program. This briefing is designed to inform Council of the changes and to identify any remaining concerns and allow staff to consider and/or address. The following input was provided on September 12,2017: 1. Change the Social Service grant application to include information on the Marland Henderson Community Grant and allow the applicant to choose whether they are requesting funding from the Social Service program, the Marland Henderson Community Grant program or both programs. This change is reflected on the (new) draft application (attached). 2. Ask the applicants of both programs- Community Events and Social Services, to discuss how their program or event aligns with the council goals and priorities.This change is reflected on the (new) draft applications (attached). 3. Council is interested in consideration of the impact that Transient Lodging Taxes (1'LT) can have on similar community events and social services in future years due to the provisions of the new revenue. A minimum of 70% of TLT revenue must be spent on tourism related activities and up to 30% can be spent upon general government. 4. If staff has reason to believe that an applicant applied in error or made mistakes in determining the type of grant sought, staff will work with applicants prior to deadlines in order to help applicants navigate the process whenever possible and necessary to alleviate confusion. Funding and allocation notes: 1. Funding: In light of ongoing budget reduction decisions and upcoming proposals, staff recommends that the Social Service and Community Grant remain funded at the same levels as in the current FY16-17 budget at $305,000. Additionally,the Marland Henderson Community Grant is expected to generate approximately $16,000 for future service needs. 2.Allocation: The allocation of funds between events and social services remains a difficult decision point. Allocating funds equitably,as a percentage of funds requested,has resulted in approximately a 70% and 30% split between social services and community event grants,respectively. This resulted in roughly the same percentage of applications receiving funding in both programs. City staff has not identified a more equitable process of allocation between services and events at this time and will continue to monitor to ensure the program meets the intent of the city council throughout the process. 3.Transient Lodging Tax-Staff recommends considering funds from TLT restricted revenue for the Social Service and Community Events Fund in order to reduce the reliance upon General Fund allocations for use in this fund. Upon review,staff estimates $50,000 of event funds used in the current year are tourism related and meet the standard for use of TLT funds. This decision reduces the burden of General Fund dollars for these services. OTHER ALTERNATIVES The alternative is to keep the process relatively the same,while applying the decisions already made by City Council. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS This program enhancement and changes are to align the funds given to the agencies and events with the Council Goals and priorities. DATES OF PREVIOUS COUNCIL CONSIDERATION City Council held a workshop on September 12,2017 and discussed the program in depth. Council indicated some preference and requested additional information in order to improve the process for future decision making.. � t Attachments Memo on Recommended Process Social Service Grant application Community Event Grant Applicaiton INCity of Tigard T I GARD Memorandum To: Mayor Cook and City Council From: Eric Zimmerman,Assistant City Manager;Toby LaFrance,Finance Director Re: Social Service/Community Event Grant procedures Date: December 12,2017 Staff recommends the following procedural changes to the Social Service/Community Grant funding program.These changes will,in part,streamline the process as well as bring the community and council together to further the goals outlined for the city. 1. Freeze the city's annual contribution to$305,000,which is the approximate amount paid out this year. The distribution range will be approximately 70% Social Services and 30% Community Events. 2. Transient Lodging Tax revenue will contribute$50,000 annually for Community Events that promote city tourism. 3. The Budget Committee's sub-committee, (made up of one City Councilor and two citizen members),will review the Social Service grant requests through short presentations as is the current procedure,as well as the Community Event requests (no presentation required) and make funding recommendations for both programs for the Proposed Budget. The sub-committee will have the authority to vary slightly from the distribution range in#1 above based on the quality of requests and alignment with Council goals.A single sub-committee will evaluate all applicants and recommend the proposed funding of Community Events for adoption by council. 4. Emphasis will be placed on funding those agencies and events that further the City Council's goals.The application has been modified to generate a discussion on how the applicant's agency will further advance one or more of the council goals. CITY OF TIGARD,OREGON 13125 SW HALL BLVD. TIGARD,OREGON 97223 503-718-2487 SOCIAL SERVICES/MARLAND HENDERSON FUNDING REQUEST Social Services funding request is for non-profit organizations that provide essential goods and or services to the citizens of Tigard,which may be continuous or of a single day effort. Marland Henderson funding request is for non-profit organizations established to address mental health, drug and alcohol addiction, and housing needs for the people of Tigard. Funds for these grants is provided by revenue generated from the marijuana tax, which Tigard voters approved in November,2016. To request an electonic version of this application, please email to Lizbeth(a,tigard- or.gov. You may return via email to the same address or by mail to City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223. Due: February 8,2018 Agency Name: Address: City,State,Zip: Contact Name: Telephone Number: E-Mail Address: 1. Request(express in whole dollar amounts only) Cash $ In-Kind Services-Hours (use of city property,city staff support, etc. Please explain the services requested on a separate sheet) Total Request S Is your request eligible for the Marland Henderson Grant as described above? Yes No 2. Describe the agency's mission: 3. What group of citizens in Tigard does your organization target? 4. What types of services will be provided in the funding request year? 5. Attached is the Tigard City Council's goals and priorities. Please indicate which goal(s) fits best with your service and how this service will further the council's goals for the community. 6. How many Tigard residents will be served? 7. What percentage of your operation is dedicated to service in Tigard? 8. Was this organization/group awarded City of Tigard grant funds last fiscal year? Yes No If yes,how were the city's funds used to support your service? 9. If you are requesting funds from Tigard and other governments in Oregon, please list them and show the amounts received/requested: Received in Budgeted in Requested in Government FY 2016-17 FY 2017-18 FY 2018-19 $ $ $ $ $ $ $ $ $ 10. Have the financial records of the agency for the last fiscal year been audited? Yes No If no,please explain: 11. Please list any in-kind services you are requesting from the City of Tigard. Please estimate the value of these services and show the total in#1 In Kind Service: Estimated Value: 12. Please submit the following information with this request: Most recent annual budget compared with the prior year's actual revenues and expenditures.The budget should identify the period to which it applies,beginning and ending balances,major revenue sources,major expenditure categories,and number of authorized positions. Audited financial statements for the last fiscal year. If not available,please explain. Names,addresses,occupations,and telephone numbers for your Board of Directors. A copy of your 501(c)(3)certification. If not available,please explain. A copy of your Articles of Incorporation or Bylaws. Print Name of Preparer Signature of Preparer Date Social Service and Marland Henderson grant requestors will make a presentation to the Social Service Sub-Committee of the Budget Committee the first part of March.Please be prepared to give an informal 5-10 minute presentation on your agency and its role in the Tigard community.You will be contacted for a time-slot on a first come,first serve basis. CITY OF TIGARD,OREGON 13125 SW HALL BLVD. TIGARD,OREGON 97223 503-718-2487 COMMUNITY EVENTS FUNDING REQUEST Community Event is an activity that is of short duration that brings together the citizens of Tigard for entertainment and/or educational purposes in a public setting. Please complete each question. To request an electronic version, please email Liz at Lizbethatigard-or.gov. You may return via email to the same email address or by mail to City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223. Due: February 8,2018 Event Name: Address: City,State,Zip: Contact Name: Telephone Number: E-mail address: 1. Request(express in whole dollar amounts only) Cash $ In-Kind Services-hours(use of city property,city staff support, etc.Please explain the services requested on a separate sheet) Total Request S 2. Purpose of Funding Request: 3. Attached is the Tigard City Council's goals and priorities. Please indicate which goal(s) fits best with your service and how this service will further the council's goals for the community. 4. How will this event benefit the Tigard Community?Please be specific. 5. How many Tigard residents do you anticipate participating in this event(or these events)? 6. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies,beginning and ending balances, major revenue sources,major expenditure categories,and number of authorized positions. b. Audit report or financial statements for the last fiscal year. c. Articles of Incorporation.* d. 501(c)(3)status.* e. Organization Bylaws* *Information not required if it has been submitted at least once in the last five years. Please note that a lack of adequate financial information could result in denial of request. Print Name of Preparer Signature of Preparer Date Carol Krager SUPPLEMENTAL PACKET From: Jessica Love <manager@tigardfarmersmarket.org> FOR I - l C'- ?D! - Sent: Tuesday, December 19, 2017 3:05 PM To: #Councilmail; Toby LaFrance (DATE OF MEETING) Cc: Joanne Bengtson; Carol Krager '4ge'd,. Subject: Input on the Discussions on Social Service & Community Grant Process and Discussion on TLT Dear Tigard City Council, I see tonight you have many things on your agenda including discussion of the Social Service &Community Grant Process and a Discussion of a 6 year plan for Transient Lodging Tax. As the Tigard Farmers Market Manager and leading an organization who is a participant in the Social Service & Community Grant Process, and a long time recipient of Community Event Grant funding for which we are very grateful, I would like to offer some things for council to consider and/or clarify with staff as part of the discussion. Having read through the details and the attachments for both of these agenda items, I see a proposed recommendation to move farmers markets out of the Social Service and Community Grant Process and away from General Fund dollars and fund them with TLT dollars, on the Non-Tourism side of the revenue. I think this is a great move as it could give the Tigard Farmers Market as a 25 year long community event stability in funding (hopefully) as well as free up general fund allocations to needed social service and other community grant needs. For Staff,would this mean the Tigard Farmers Market is prohibited from applying for the existing Social Service & Community Event Grants?, I could see us wanting to apply for another grant outside of previous funding levels particularly if we launched a new event like a Brunch at the Market or something similar. Based on our experience with event management, many times, in the first year or two of a new event the promotion costs, production costs, staffing and planning outweigh the income from ticket sales, sponsor dollars etc. Grant or other funding can help cover that cost and/or keep an event affordable for the community long term as well. In reviewing Exhibit A of the TLT proposal,for Existing Local Events, it appears that forecasted uses in terms of dollars are frozen over the 2019-2023 horizon, despite a 3% increase in overall TLT collections. How does staff envision an entity that transitions to TLT funding ask for changes in funding over the out years, with a frozen allocation. I ask this question for a couple of reasons. One large reason is minimum wage is steadily increasing and that puts upward pressure on both hourly and salaried wages increasing operating costs. For organizations such as the Tigard Farmers Market, the increasing cost of minimum wage drives overall cost increases in hourly wages and salary including seasonal labor and also increases the costs of goods and services purchased from other entities. These overall increased costs in doing business also affects costs even for organizations with no paid staff that either have volunteers or that contract for labor services or purchase goods and services in the local economy. As background In the last 18 months minimum wage in the Portland Metro area has increased from $9.25/hr to $11.25/hr,just under a 22% increase, minimum wage will continue to increase annually until July 2022 when it reaches $14.75/hr. It will increase this coming July 2018 by almost another 7%with follow on years ranging between 4-6%/year depending on the year. We have been working to find ways to manage this cost increase including increasing vendor fees, which we did last year, but in the competitive landscape we can't take them any higher. We have also looked to try and reduce labor hours, but this mitigates any expansion or creation of new signature Tigard Farmers Market events that we feel need to evolve as our community, our downtown and our patrons evolve. As background, 1 think of the Tigard Farmers Market as a 28 day event, (28 Sundays over a 6 month period), versus many other community events which are either 1-3 days in duration. My second reason for asking this question is that a frozen allocation essentially could put a cap on what local event organizers such as the Tigard Farmers Market can do to grow with the community and downtown and enhance our offerings to the community at large. I.E. if the community wants a mid week farmers market (more event days), that adds cost to the Tigard Farmers Market to operate (staff, marketing, advertising,etc)which many times is not completely offset by vendor fees, that is where grants and other sources of community funding are critical to maintain and expand/add on to vibrant local activities that add to the flavor of our community and downtown. Hence why you saw us ask for an increase in this last fiscal year from $8500/year which has been in place for at least 5-10 years to around $16K so would could offset some of our cost increases and expand to a mid week market offering. Given the demand from the broader community at large for the Community Event grant funding, we saw our funding remain the same this last year. While grant or TLT funding for entities overall should not be a make or break for any entity, and most entities are already looking where to manage cost to deal with the realities of increasing costs, a realistic view of why entities and organizations will ask for increases, how those might benefit the community and possibly planning for that might be beneficial. On behalf of the Tigard Farmers Market, our vendors and Patrons, Thank you Jessica Love Market Manager Tigard Area Farmers Market PO Box 230421 Tigard, OR 97281 MARICET {:RI) .t:,tii HER.GIVE. Grow, Gather, Give 2 SUPPLEMENTAL PACKET Carol Krager FOR / ? -/q^ a o I ) (DATE OF MLE11NU) From: Debi Mollahan <Debi@tigardchamber.org> ,lynch (-fey, Wo . 3— Sent: jSent: Tuesday, December 19, 2017 3:57 PM To: #Councilmail; Toby LaFrance Cc: Joanne Bengtson; Carol Krager;Jessica Love;Steve DeAngelo (steve@cateringbydeangelos.com) Subject: Input on Tonight's Discussions on Social Service &Community Grant Process and Discussion on TLT Attachments: Social Service and Community Grant and TLT Discussion Input.pdf Importance: High Dear Elected Officials and City Staff, Please find attached input from the Tigard Chamber for your consideration regarding your workshop discussion on two of your agenda items tonight. These are the Social Service &Community Grant Process and 6-Year Plan for TLT. Thank you for all you do! Best regards, Debi Oaf'/6lita/aa Debi Mollahan CEO debi@tigardchamber.org 503-639-1683 41 ` TIGARD CHAMBER Of COMMERCE li ..,.....,,,.......WING TOC.E1H R Find us on Facebook and Linkedln at tigardchamber Find us on Facebook at tigardyoungprofessionals 1 Tigard Chamber of Commerce Aiw T R 12345 SW Main Street CHAMBER OF COMMERCE Tigard, OR 97223 503-639-1656 Dear Tigard City Council Members and Tigard City Staff, I see tonight you have many things on your agenda including discussion of the Social Service & Community Event Grant Process and a discussion of a 6-year plan for Transient Lodging Tax. Having read through the details and the attachments for these agenda items, I see a proposed recommendation to move several recurring core events out of the Social Service and Community Event Grant Process and away from General Fund dollars and fund them with TLT dollars,either on the Tourism side or the Non- Tourism side of the revenue. These include regional events such as the Balloon Festival, 4th of July Celebration, Broadway Rose and the Tigard Chamber Visitor Center, as well as Downtown Events and Farmers Markets. I think this is a great move as it should give those recurring community wide events or services such as the Tigard Chamber Visitor Center stability in funding (hopefully) as well as free up general fund allocations to needed social service and other community grant needs. As an organization who is a participant in the Social Service& Community Event Grant Process annually as well as having numerous member businesses and non profit organizations who also utilize this process and as supporter of the implementation of a local TLT and a provider of the local Visitor Information Center which receives some funding through the process, I would like to offer some things for council and staff to consider and/or clarify as part of your discussion. Question For Staff—with the proposal to move various entities to being funded by TLT dollars,would this mean those entities are prohibited from applying for the existing Social Service &Community Event Grants? I ask this as I could see organizations adding a new event that has never been held before and could use additional funding. In reviewing Exhibit A of the TLT document,for Existing Local Events, Existing Regional Events, and Existing Chamber Visitor Center, it appears that forecasted uses in terms of dollars are frozen over the 2019-2023 horizon, despite a 3% increase in overall TLT collections. Question for staff- How would you envision an entity that transitions to TLT funding explore changes in funding over the outlying years,with a frozen allocation. I ask this question for a couple of reasons. One large reason is minimum wage is steadily increasing and that puts upward pressure on both hourly and salaried wages increasing operating costs. For organizations such as the Tigard Farmers Market and the Tigard Chamber Visitor center that have paid staffing and member businesses such as the Broadway Rose who also have paid staff,the increasing cost of minimum wage drives overall cost increases in hourly wages and salary. It also increases the costs of goods and services purchased from other entities. These overall increased costs in doing business also affects costs even for organizations with no paid staff that purchase goods and services in the local economy. As background in the last 18 months minimum wage in the Portland Metro area has increased from $9.25/hr to$11.25/hr,just under a 22%increase in 1.5 years, minimum wage will continue to increase annually until July 2022 when it reaches$14.75/hr. It will increase this coming July 2018 by almost another 7%with follow on years ranging between 4-6%/year depending on the year. My second reason for asking this question is that a frozen allocation essentially could put a cap on what both regional and local event organizations can do to grow with the community, increase Tigard's vibrancy, and support Council goals for Downtown Tigard as well as enhance their offerings to the community at large. I.E. if the community wants a mid week farmers market, that adds cost to the Tigard Farmers Market to operate (staff, marketing, advertising, etc), which many times is not completely offset by vendor fees. That is where grants and other sources of community funding are critical to maintain and expand/add on to vibrant local activities that add to the flavor of our community and downtown. Many times additional funding can help keep an event affordable for the community. Question for staff/council—how can you encourage the growth of signature events for Downtown Tigard and the Tigard Community overall? I would also encourage looking at the scale of events in comparison to each other when allocating$'s as a suggestion. The Tigard Farmers Market is really a 28 day event, spread over 28 Sundays, in a 6 month period, while other events are 1 day, 2 days or 3 days. While grant or TLT funding for entities overall should not be a make or break for any entity, and most entities are already looking where to manage cost to deal with the realities of increasing costs, a realistic view of why entities and organizations will ask for increases and possibly planning for that would seem prudent. Thank you for your time! Debi Mollahan CEO debi@tigardchamber.org 503-639-1683 lip TIGARD CHAMBER OF COMMERCE luLDWG 61.°511435 Oa0"+1/41b45 MGM(' Carol Krager From: steve@potluckinthepark.org Sent: Tuesday, December 19, 2017 3:40 PM To: #Councilmail; Toby LaFrance SUPPLEMENTAL PACKET Cc: Carol Krager; Joanne Bengtson; 'Steve DeAngelo' Fa q _ del Subject: TLT Tax Workshop discussion comments Attachments: TLT Workshop discussion 12-19-2017.docx (DATE OF MEETING) /4yehda Hey„ Greetings to our elected officials and city staff, Thanks you for including the TDA in you discussion this evening. I've attached some facts and questions for consideration. Thanks you for your considerations in advance, Best, E pIore DOWNTOWN TDA Tigard Steve DeAngelo Tigard Downtown Alliance President DeAngelo's Catering & Events 9037 SW Burnham Street Tigard, Or 97223 503-620-9020 http://exploredowntowntigard.com/ https://www.facebook.com/ExploreDowntownTigard 1 TINA To: Elected Officials and City Staff From: Tigard Downtown Alliance President Re: TLT Tax Workshop Distribution Questions and Thoughts Date: 12-19-17 Dear Elected Officials and City Staff, As you know,the Tigard Downtown Alliance has diligently been working as a 100% driven volunteer organization focused on improving our downtown community for the past 5 years. In Forecasting for the Future,the board has determined a part time staff person will be needed eventually to sustain the organization. This of course is an unfunded financial expense we hope the city can assist with as our partner. Our Community Events which are directed to activating downtown with more visitors have continued to experience growth and therefor will require greater funding as time goes on. Moving Regional Events to the 70%Tourism related funding makes great sense and should free up additional monies for other purposes if I am understanding the proposed outlines. Additional thoughts &Questions: Define via staff input the identification of Downtown events- are these events coordinated and managed externally (such as Street Fair, Art Walk, Trick or Treat &Tree Lighting)vs. city run events (Taste of Tigard) We believe the $40,000 dedicated for the next 6 years should allow the TDA to move closer to Part time Paid staffing.This will allow for broader impacts for our transforming downtown as well as align with council goals. Do the$30,000 allowances of which downtown events are a portion of disallow the TDA from participating in the community event process? We envision as part of our revitalization efforts we could add additional downtown events which in fact could be left unfunded. It appears the budgeting tools used include COL increases @ 3% however are not passed through to allow for increase service costs or minimum wage increases. Sincerely, Steve De,4ageea Tigard Downtown Alliance President AIS-3297 6. Workshop Meeting Meeting Date: 12/19/2017 Length (in minutes): 30 Minutes Agenda Title: DISCUSSION ON SIX-YEAR PLAN FOR THE TRANSIENT LODGING TAX Prepared For: Toby LaFrance Submitted By: Liz Lutz, Finance and Information Services Item Type: Meeting Type: Council Workshop Mtg. Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Discussion of 6 Year Transient Lodging Tax Plan STAFF RECOMMENDATION / ACTION REQUEST Staff requests input and guidance on the future use of the city's 2.5%Transient Lodging Tax (TLT). Specifically,staff is recommending: 1.Using all of the City Services portion of TLT revenue for existing city services and using some of the Tourism related portion of TLT revenue for existing regional events and the Chamber. From a budgetary standpoint,this is necessary to save these existing services from being cut. In the upcoming budget cuts,all services are at risk;including important community events and the city services that support them. The city should not add or expand existing services until Tigard has secured a significant new revenue source such as a local option levy. 2.That Council direct the Parks and Recreation Advisory Board (DRAB) to undertake a process to review facilities,such as tournament fields &BMX bike tracks,that could be built with$3 million in bonded TLT and make a recommendation to Council by the end of 2018. KEY FACTS AND INFORMATION SUMMARY On August 8,2017, Council adopted Ordinance 17-18 which created Tigard Municipal Code (TMC) 3.85 establishing a 2.5%Transient Lodging Tax (TLT) in Tigard. Under Oregon Revised Statutes 320.350,at least 70 percent of the TLT revenue must be used on tourism or tourism related activities. The remaining revenue of up to 30 percent can be used to fund city services. Exhibit A to this agenda item is a table outlining a proposed fiscal plan for the TLT. The proposed plan is based upon general direction from members of council and considers Tigard's budget situation. Currently, Tigard is initiating budget and service reductions. Where the plan can,it focuses on using the TLT revenue on preserving important existing tourism related services of the city. What follows is a discussion of the proposed plan and questions for Council. Revenue: Tigard anticipates collecting approximately$625,000 annually in TLT. The TLT was implemented on September 1,2017 which will result in a partial collection during FY18. In the following years,it is assumed that revenue will grow by 3 percent annually. City Services: Under state law,Tigard can spend up to 30% of revenue on city services. In the plan Tigard will maximize its use of the 30 percent. In FY18 Tigard has already determined that$40,000 will go the the Tigard Downtown Association. The plan recommends using the remainder from FY18 to help establish a debt service reserve and start an undesignated fund balance which is important for cashflow purposes. In the forecast years of FY19-23,the revenue eligible for city services will go to existing services. These existing city services include the Tigard Downtown Association,local events currently funded through the event grant program, overhead,and other existing city services that support tourism. City services that support tourism include public safety,parks and trails,and transportation. Tourism and Tourism Related Activites: Under state law,Tigard must spend at least 70% of the 2.5% city TLT on tourism and tourism related activities. The primary emphasis in this category of the fiscal plan is two-fold. First is to support existing regional tourism events such as the Balloon Festival and Tigard's existng support of the Visitor's Center run by the Tigard Area Chamber of Commerce. Second is bonding the revenue for a facility that generates tourism. The plan has $400,000 annually for debt service. This is enough to pay$3,000,000 in bonds over a 10 year period. As revenue grows,there is a small amount that will become available for other tourism activities in the later years of this fiscal plan. Staff is recommending that Council?direct the PRAB to undertake a process to review facilities,such as tournament fields &BMX bike tracks,that could be built with TLT and make a recommendation to Council by the end of 2018. Requested direction from Council includes: 1.Do you agree with the recommendations of staff? 2.Do you generally agree with the specifics of the fiscal plan? OTHER ALTERNATIVES Council can choose to delay direction until a later date. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Expand recreation opportunities. Make Downtown Tigard a place where people want to be. DATES OF PREVIOUS CONSIDERATION Budget Committee Meetings in April and May 2016 Workshop on November 1,2016 Workshop on July 18,2017 Hearing on August 8,2017 Attachments Exhibit A AgendaQuick©2005-2017 Destiny Software Inc.,All Rights Reserved Exhibit A = Council Workshop December 19, 2017 City of Tigard 2.5%Transient Lodging Tax Proposed 6-Year Fiscal Plan Current Forecasted FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 TLT Beginning Fund Balance - 81,000 77,800 77,800 77,800 77,800 City TLT Revenue 521,000 644,000 663,000 683,000 703,000 724,000 City Services(Up to 30%of revenue) Maximum Revenue Share 156,300 193,200 198,900 204,900 210,900 217,200 Potential Uses Tigard Downtown Associaion 40,000 40,000 40,000 40,000 40,000 40,000 Existing Local Events* - 30,000 30,000 30,000 30,000 30,000 Citywide Overhead - 19,000 20,000 20,000 21,000 22,000 Other Existing City Services** - 104,200 108,900 114,900 119,900 125,200 Total Uses 40,000 193,200 198,900 204,900 210,900 217,200 City Services Balance 116,300 - - - - - Tourism and Tourism Related Activites(Minimum 70%of revenue) Minimum Revenue Share 364,700 450,800 464,100 478,100 492,100 506,800 Potential Uses Existing Regional Events*** - 50,000 50,000 50,000 50,000 50,000 Existing Chamber Visitor's Center 4,000 4,000 4,000 4,000 4,000 Debt Service**** - 400,000 400,000 400,000 400,000 400,000 Debt Service Reserve 400,000 - - - - - Other Tourism - - 10,100 24,100 38,100 52,800 Total Uses 400,000 454,000 464,100 478,100 492,100 506,800 Tourism Balance (35,300) (3,200) - - - - TLT Undesignated Ending Fund Balance 81,000 77,800 77,800 77,800 77,800 77,800 * Existing Local Events could include farmers markets and downtown events. ** Other Existing City Services support tourism through areas such as public safety,parks and trails,and transportation. *** Existing Regional Events could include Broadway Rose,4th of July,and Balloon Festival. **** Debt Service on potential tourism related facility. Calculated as a$3M bond at 5.5%over 10 years.