10/11/2017 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Wednesday, October 11,2017 7:00 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL TO ORDER:
Chair Katie Harris called the meeting to order at 7:01 p.m.
2. RoLL CALL
Members Present: Mary Bogert,Joseph Callahan,Becky Gauthier, Katie Harris,Lonn
Hokhn,Michelle Taylor
Alternates Present: Nina Kung,Martin Rubin
Members Excused: Jean Hart
Staff Present: Library Director Margaret Barnes and Executive Assistant Margaret L. Reh.
3. APPROVE MINUTES
The minutes from the September 13, 2017 Board meeting were reviewed.
Motion by Hart. Second by Bogert to approve the September 13,2017 minutes.
Bogert—Aye Callahan—Aye Gauthier—Aye
Harris—Aye Hart—Excused Hoklin—Abstained
Taylor—Abstained
4. AGENDA ADDITIONS AND DELETIONS
There were no changes to the agenda.
5. CALL TO THE PUBLIC
Library staff member Cally Meldrum was tonight's staff guest. Cally started as a Library Aide
in the Circulation Division in 2015. Soon after, she was promoted to a 20 hour per week
Library Assistant position. Earlier this year she transitioned to a 32-hour Library Assistant
position. In November 2016, Cally earned the Library's Shining Star award for her
commitment to hard work and her positive attitude. Cally's favorite part of her job is working
with the teen volunteers. Cally shared that as she trains the teen volunteers, she emphasizes the
importance their role plays in our community.
6. LIBRARY OPERATIONS
The September Statistical report was distributed. Library Director Margaret Barnes informed
the Board of the activities and actions that have taken place in the past month and some
upcoming items.A brief discussion ensued regarding the items on the statistical report.
Tigard Public Library Board MINUTES — Wednesday, October 11, 2017
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7. POLICY REVIEW
A. Internet Acceptable Use Policy
The Board reviewed and discussed the Internet Acceptable Use policy. There were no
changes suggested for this policy. Motion by Lonn Hoklin. Second by Joseph Callahan
to re-approve the Internet Acceptable Use policy. Motion was approved unanimously.
B. Library Use
The Board had approved an update to this policy in August which included language
qualifying a service animal. Library Director Barnes wanted to bring this policy before
the Board again to review the whole policy. The Multnomah County Library System
had just revised their library use rules. Barnes would like the Board to review the
Multnomah County Library rules and then discuss this policy at the next meeting.
Tigard Public Library will continue to strive to be a welcoming place for everyone but
not at the expense of another patron. The Board will need to draft language to
maintain space to be comfortable but yet available to everyone.We need to be
cognizant of how many bags and belongings individuals bring with them into the
library. When an individual brings in so much 'stuff' that it interferes with another
person's experience in the library,it becomes an issue. A second concern to be
addressed with language in this policy regards individuals laying down on the floor to
sleep. The Board will need to decide where the most appropriate place to add a couple
of sentences to address these issues would be in our Library Use policy.
Discussion ensued regarding services provided by organizations for the homeless and
those with unstable housing issues.
The consensus of the Board was to bring this item back at the next meeting to discuss.
The members will read the library use language from the Multnomah County Library
website and draft language for our policy.
8. DISCUSSION OF ALA AND OLA POLICIES
A. American Library Association (ALA) - Economic Barriers to Information Access: An
Interpretation of the Library Bill of Rights
The Economic Barriers to Information Access:An Interpretation of the Library Bill of
Rights policy has been included in the Tigard Library Board policy book but has never
been officially endorsed by the Board. Discussion ensued regarding how the Tigard
Public Library complies with this policy.
Motion by Becky Gauthier. Second by Mary Bogert to endorse and affirm the ALA-
Economic Barriers to Information Access policy. The motion was approved
unanimously.
B. Standards for Oregon Public Libraries-Public Library Division of the OLA
The Standards for Oregon Public Libraries were reviewed and rewritten in 2012, and
then revised in 2015, by the Public Library Division of the Oregon Library Association
and the Oregon State Library. This report was distributed to the Board.
Tigard Public Library Board MINUTES — Wednesday, October 11, 2017
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The Board decided to read through the document treating it as a survey. Each member
will go through the document and mark it according to what their personal experience
has been in the library. This will be used as a tool at our next meeting to look for gaps
and strengths at the Tigard Library according to these standards.
9. OTHER BUSINESS
There was a brief discussion of the possible local option levy. Speaking points are still being
finalized. At a future time there may be an opportunity for Library Board members to present
information about the possible levy at library events. The details are yet to be determined.
The local option levy may be on the ballot in May of 2018.Discussion ensued regarding the next
steps in the process for the City to get this on the ballot.
The Board discussed the Engage for Health: Consumer Health Literacy which began with the
Hospital/Healthsystem Association of Pennsylvania. Hospitals, libraries, and health care
providers across the nation are working together to conduct community education programs
called "Engage for Health." Barnes stated that the Tigard Library has not been approached to
be involved in this.
St Anthony's Project Homeless Connect is scheduled for October 13, 2017.This is designed to
connect individual in need to services and supports. Three Tigard Library staff members will be
attending the event with items to give away to the attendees.
The Fall Friends of the Tigard Library used book sale is taking place this coming weekend.
The August shooting in a library in New Mexico initiated an inquiry, by Board Alternate Nina
Kung, as to what training staff has received to respond to this type of incident. Discussion
ensued.
10. ADJOURNMENT
Chair Harris adjourned the meeting at 8:10 p.m. The next meeting of the Tigard Library Board
is scheduled for Wednesday, November 8, 2017 at 7:00 p.m. in the second floor Conference
Room, 13500 SW Hall Blvd.,Tigard.
Tigard Public Library Board MINUTES — Wednesday, October 11, 2017
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