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City Council Minutes - 08/22/2017 City ofTigard Tigard City Council Meeting Minutes August 22, 2017 STUDY SESSION A. BRIEFING FROM METRO ON COMMERCIAL FOOD SCRAPS POLICY Metro Senior Public Affairs Coordinator Ken Ray gave a presentation. He provided council with background on when the regional food scrap program started. He discussed the mandatory policy, content and what the policy will do. He talked about requirements for a local processing center for converting food scraps, gave examples of small businesses vs large businesses and who will be required to participate in the program, explained local governments' involvement in enforcement,policy implementation phases, exemptions and waivers for participation and policy process timeline. Council asked questions about rate setting, franchisee and hauler discussions,processing center locations, the difference between"front of the house"waste vs "back of the house"waste, what phase Metro would bring schools into the program,process for moving forward and policy decisions. B. COUNCIL LIAISON REPORTS Councilor Anderson discussed the recent Planning Commission public hearing on the Fields Property Planned Development. He said several citizens came to the meeting to talk about their concerns with the development, especially related to parking. He said it was a good discussion and the Planning Commission approved the development with modifications. Councilor Woodard talked about his attendance at the recent Washington County Regional Transportation meeting and gave an overview of some of the key topics discussed at the meeting. Council President Snider updated council on a recent meeting he and Mayor Cook had with a local community group. He said they discussed the group's desire to include more language in council's recent Unity Statement. 1. BUSINESS MEETING A. At 7:35 p.m. Council President Snider called the meeting to order. TIGARD CITY COUNCIL MEETING MINUTES —August 22, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 6 B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Council President Snider Councilor Woodard Councilor Anderson Mayor Cook Councilor Goodhouse C. Council President Snider asked those attending to stand with him for the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication Assistant City Manager Zimmerman said staff connected with Mr. Robins regarding the apartment complex issue and that he has been put in contact with Washington County and some non-profit agencies who can assist him with relocation. Mr. Robins is still looking and staff will continue to follow-up with him. B. Citizen Communication—Sign-up Sheet. Amy Chamberlin, 11825 SW Summer Crest Drive,Tigard, OR 97223, talked about her disappointment with the quality of the asphalt rubber chip seal that was applied to the streets in her neighborhood. She submitted 56 signatures from other residents in the neighborhood who are also disappointed in the quality of product used and said she would like the city to respond to their concerns. Carmon Cordova, 11905 SW Summer Crest Drive,Tigard, OR 97223, said she agreed with Ms. Chamberlain's comments and said she has seen fewer people walking and biking in the neighborhood since the application because of the rough pavement. Ms. Cordova said she sent an email to council that included several questions about the product used and asked about criteria in selecting locations to apply the asphalt rubber chip seal. She looks forward to seeing how the city intends to fix the situation. Assistant City Manager Zimmerman explained what the next steps in the process would be and said that the material has become smoother since the initial application. He said that while this is not a new material,it is a new material for the City of Tigard and they are using it to fix the many streets that are in need. Mr. Zimmerman talked about the cost difference between the asphalt chip seal vs the slurry seal. He explained the city is testing this material in an effort to see if this will help with the backlog of residential streets that are in need of repair. Staff will be keeping an eye on the material to see how it reacts and will be staying in touch with residents. Mr. Zimmerman TIGARD CITY COUNCIL MEETING MINUTES —August 22, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 said he will follow-up with citizens when they know what the appropriate timeframe is for the material to smooth out and that Street and Transportation Senior Project Engineer McCarthy will hold a meeting in the neighborhood. 3. CONSENT AGENDA: (Tigard City Council) A. CONSIDER APPOINTMENT OF SCHUYLER WARREN AS THE CDBG POLICY ADVISORY BOARD STAFF ALTERNATE FOR TIGARD B. PROCLAIM CONSTITUTION WEEK FOR SEPTEMBER 17-23,2017 Council President Snider called for a motion to adopt the consent agenda. Councilor Anderson moved to approve the consent agenda and Councilor Woodard seconded the motion. The motion passed unanimously. Name Yes No Council President Snider Councilor Woodard Councilor Anderson Mayor Cook (Absent) Councilor Goodhouse Council President Snider announced the consent agenda passed unanimously. 4. SYSTEM DEVELOPMENT CHARGES PROJECT UPDATE Associate Planner Shanks and Community Development Director Asher presented this item. Ms. Shanks provided council with an overview of the city's System Development Charges (SDC), discussed the proposed changes to the Tigard Municipal Code,Chapter 3.24 and SDC program, development issues related to the River Terrace development and the recently adopted amendments that addressed these issues. She explained the proposed four amendments that would result in policy change: • Provide credits that further the city's goal for walkability and connectivity. • Allow SDC credits for park projects. • Allow deferral of SDC and Park SDC's for multi-family developments when occupancy occurs vs when application is approved. • Allow exemptions of SDC payment for affordable housing units in an effort to encourage affordable housing in the city Ms. Shanks suggested taking existing project lists and creating stand-alone projects and said staff is working with the city attorney on how to manage them. She explained that none of these proposed actions would result in modifications to the adopted SDC Methodology or SDC amounts. TIGARD CITY COUNCIL MEETING MINUTES —August 22, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 6 Councilor Woodard asked what the definition of strict statutory regulation is. Ms. Shanks explained that it is complex,but it has three components to it. She said it is important to call it out because SDC's are regulated at the state level and the city has to comply with state statute. She said the city can be more generous than the state statute but the city cannot be stricter than the state statute. Councilor Woodard asked if the county and city are at odds with the credit policy. Ms. Shanks replied they are not at odds,but they are still trying to figure out the interplay between Washington County's Transportation Development Tax (TDT) and the city's Transportation System Development Charges (TSDC),because the County's TDT has their own set of rules. Community Development Director Asher talked about the affordable housing waiver proposal. Mr. Asher provided background on affordable housing and explained what the City is doing and what that looks like. He said there is no affordable housing currently being built in Tigard, and one way to fill the gaps for affordable housing is through SDC credits. Councilor Goodhouse asked what happens if the status changes on affordable housing down the road. Mr. Asher said they would have to repay the SDC fees. Councilor Goodhouse asked how development gains more middle ground with affordable housing so that more people can afford starter homes. Mr.Asher said they have assigned staff to put together policy and procedures on affordable housing,and that there are things they can do to incentivize units for first time homeowners. He said the City of Portland and Eugene exempt SDC fees for first time buyers. Councilor Woodard asked if staff is looking to create affordable pro forma to make up the 3 percent gap. Mr. Asher said Metro is looking at doing something to raise public dollars to distribute to jurisdictions for affordable projects. He said the county already has programs, such as the voucher program and that they administer tax credits from the state. It is very limited and the tax credit program is under-prescribed all the time because 4 percent tax credit are not enough to close the deal. Councilor Anderson said he is in favor of waiving SDC fees for affordable housing and supports the suggested policy changes. Council agreed. 5. INFORMATIONAL PUBLIC HEARING: CONSIDER VACATION OF 74'AVENUE RIGHT OF WAY,VAC2017-00001 Assistant City Engineer McMillan presented this item,provided background on the vacation, and said there is no negative impact to the city. Councilor Goodhouse moved for adoption of Ordinance No. 17-20 and Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the Ordinance. TIGARD CITY COUNCIL MEETING MINUTES —August 22, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 6 ORDINANCE NO. 17-20—AN ORDINANCE CONCERNING THE VACATION OF AN APPROXIMATELY 2502 SQUARE FOOT PORTION OF PUBLIC RIGHT OF WAY BETTER KNOWN AS SW 74TH AVENUE (VAC2017-00001) ALONG THE FRONTAGE OF INTERSTATE ROOFING,LOT 16 OF THE FANNO CREEK TRACTS IN THE CITY OF TIGARD Deputy City Recorder Burgoyne conducted a roll call vote. Name Yes No Council President Snider Councilor Woodard Councilor Anderson Mayor Cook (Absent) Councilor Goodhouse Council President Snider announced that Ordinance No. 17-20 passed unanimously. 6. LOCAL CONTRACT REVIEW BOARD: CONSIDERATION OF CONTRACT AWARD FOR MAIN STREET AT FANNO CREEK PROPERTIES DEMOLITION Senior Project Engineer Newbury and Senior Management Analyst Barrett presented this item and explained the contract. Councilor Anderson asked what would happen if they found issues down the road. Mr. Newbury said they would know more once the slab is removed and more testing is done. Council President Snider asked if there are any budgetary issues. Staff replied there are none. Councilor Woodard moved to approve the contract award for Main Street at Fanno Creek Properties Demolition and Councilor Goodhouse seconded the motion. Motion passed by a unanimous vote. Name Yes No Council President Snider Councilor Woodard Councilor Anderson Mayor Cook (Absent) Councilor Goodhouse 7. NON AGENDA ITEMS—There was none. 8. EXECUTIVE SESSION—There was none. TIGARD CITY COUNCIL MEETING MINUTES —August 22, 2017 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 ww-,v.tigard-or.gov I Page 5 of 6 9. ADJOURNMENT At 8:31 p.m. Councilor Anderson motioned to adjourn the meeting and Councilor Goodhouse seconded the motion. Motion passed by a unanimous vote. Name Yes No Council President Snider Councilor Woodard Councilor Anderson Mayor Cook (Absent) Councilor Goodhouse Kelly Burgoy e,Deputy(6ty Aecorder ttes . ason Snider, Council President Date: 9/,4�'LQ 1 7 TIGARD CITY COUNCIL MEETING MINUTES —August 22, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 6